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Home My WebLink AboutFS 2014-08-19 Item 2D - Resolution - Unclaimed Property(.441 TO: of City of Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U��U� nn�n ��n�nmn��nn��n��u~ omn�~nmn��n�x�xn��n�n Mayor Haggerton Finance & Safety Committee FROM: Peggy McCarthy, Finance Director Finance Department BY: Cindy Wilkins — Fiscal Specialist — Finance Department DATE: August 4, 2014 SUBJECT: 2014 Reporting of Abandoned Property to the WA State Department of Revenue Unclaimed Property Section ISSUE Annual write-off of outstanding and unredeemed General Fund accounts payable claims and payroll checks. BACKGROUND Each year by November 1st, the City of Tukwila reports abandoned or unclaimed property that is owed either to individuals or business vendors to the Washington State Department of Revenue Unclaimed Property Section and removes these items from the accounting records. All local governments are required to report all unclaimed property except unclaimed restitution. Normal restitution is submitted to the County Treasurer each month for the Crime Victims Fund. Unclaimed restitution is then reported each year by the County Treasurer to the State Treasurer. Current Finance Department policy dictates that all abandoned or unclaimed property be reported annually to the Washington State Department of Revenue Unclaimed Property Section through the Council approved resolution process. DISCUSSION The annual proposed resolution totaling $1,547.45 reflects amounts deemed as abandoned or unclaimed property. For the 2014 unclaimed property report yeor, reporting of abandoned General Fund Accounts Payable claims checks total $1,531.4; and reporting of Payroll checks total $16.04. To the extent possib|e, those individual property owners with unclaimed accounts payable claims and payroll checks have been notified by the City through the "good faith" effort of being served due diligence letters. These individual property owners have either not responded to the due diligence notifications and/or cannot be located in order to claim their property. INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the Resolution declaring the cancellation of unclaimed General Fund accounts payable and payroll checks and consider these items on the Consent Agenda at the September 2, 2014 Regular Council Meeting. ATTACHMENTS Proposed Draft Resolution 2014 Unclaimed Property Summary Detail Report cAusers\Je"nifer-Kxp uamuoca porary Internet Files \ComrmovtlonmZpcw2mo012 1*mmwnmomoc 16 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting on year 2014, requires a one -year dormancy period for outstanding claims and payroll checks issued from the General Government Fund; and WHEREAS, the City of Tukwila Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2013; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund and payroll checks as detailed on Attachment A, the 2014 Unclaimed Property Summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, Assistant City Attorney Attachment A: 2014 Unclaimed Property Summary Detail Report W: \Word Processing \Resolutions \Cancellation of outstanding claims and checks 8 -12 -14 CW:bjs Page 1 of 1 17 18 Accounts Payable Payroll ATTACHMENT A - 2014 Unclaimed Property Summary Detail Report Outstanding Check Listing 7/1/2012 - 6/30/2013 Fund Vendor Invoice Check # Check Date Vendor Inv Date Letter Ret'd Letter Ret'd w Letter /Affidavit No New Address, Amount Sent Forwarding re -sent 361309 t 08/20/2012 HARVEY WILLIAMS General 014359 678241 - 07/30/2012 58.50 05/01/14 361479 09/17/20 SAVER General 014437 9171262 08/29/2012 10 001 05/01/14 06/16/14 361702 10/15/2012 i DAVID STEELE General ,008842 10151232 10/15/2012 5.00 05/01/14 9 361936 11/19/2012 JASON CONTRERAS General '014518 11191252 10/24/2012 10.00„,,, 05/01/14 06/16/14 362203 12/17/2012; NORTHWEST PERMIT General 012989 EL12 -0701 11/21/2012 47.88 05/01/14 362254 t 12/17/2012 TODD WALTON General 014612 012 -369 1. 12/07/2012 779.67 05/01/14 362520 ' 01/28/2013 CHASE BANK General 014667 701797 j 01/03/2013 t 200.00. 06/10/14 362638 1 02 /19 /20131JANGHCHO General i014681 2191332 01/30/2013 10.00 06/10/14 362765. 03 /04 /2013,SHONTA JACKSON General j014742 3041384 02/08/2013 15.21L 06/10/14 362771 03/04/2013 LAURIE KEARNEY General 014714 3041387 02/08/2013 16.18i 06/10/14 362803 03/04/2013 ANDY CARL SCOLLARD . General 014735 3041404 02/08/2013 16.22 06/10/14 362826 1 03/04/2013 WESTERN WA CHAPTER OF ICC General 009136 03041331 02/28/2013 60.00 06/10/14 362898 ° 03/18/2013 DENNIS NEFF i General 011564 31813300 ` 03/06/2013 2.75 06/10/14 362994 04/01/2013 i PING LAU General 013579 2031 03/13/2013 100.00 06/10/14 363057 04/15/2013 RON BEARD General 014833 714403 04/04/2013 , 100.00 06/10/14 1 #'# 363628 06/17/2013jMISUK LEE Genera1015023 727650 06/10/2013 J 100.00 06/10/14 526864 41278 1MCKINLEY, IAN otal Checks: 1,531.4 General 12/16/12 - 12/31/12 41278 Total to be reported to the State: 16.04] 04/25/14 16.04 1,547.45