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Home My WebLink AboutReg 2014-08-18 Item 4H - Contract Amendment #4 - Duwamish Gardens Design with JA Brennan Associates for $5,047.50COUNCIL AGENDA SYNOPSIS I nilials 1I eel' urq Dare Prepared by Alaynr'.r review Counal P',/'v 08/18/14 BG &fo----- c ❑ Bid Award Aflg Dale ❑ Public• Hearing Aflg Date ❑ Other Mtg Date SPONSOR ❑ Coetui/ ❑ A!ayor ❑ HR ❑ DCD ❑ Finance ❑ lire ❑ IT ❑ PeR Police PIi SPONSOR'S The City is seeking approval from granting agencies to sell a portion of the existing project SUMMARY site and acquire a larger piece of property that is more viable for habitat restoration. In order to complete the approval process, the City must provide a revised design that shows the planned improvements in the proposed exchange area. The design of the proposed exchange area was not part of the original design scope of work. The cost for the consultant to provide the revised design is $5,047.50. Rl:i'I1?W1 D BY — COW Mtg. k CA &P Cmte ❑ F &S Corte ❑ Transportation Cmte ❑ Utilities Corte ❑ Arts Comm. MI Parks Comm. ❑ Planning Comm. DATE: 08/12/14 COMMITTEE CHAIR: ]OE DUFFIE RECOMMENDATIONS: SPONs( )It /:11 ).N1Iy. Public Works Department C(ININIITTFI•: Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPIsNDI"1'I'RI RI'i 31'181'17 AMOUNT B1'Ixn -: II:D APPROPRIATION REQUIRED $5,047.50 $450,000 $0.00 Fund Source: 301 PARKS (PG 37, 2014 CIP) C'onnnents: MTG. ITEM INFORMATION ITEM No. 141 S`I':11FI' SPONSOR: BOB GIBERSON 1OR1(I1N;\I. AGI'.NDA DATE: 08/18/14 AGF.NDA I'I'i.:yl TI"I'IJ: Duwamish Gardens - Contract Amendment No. 4 C.VI'Ix;()RY ❑ Dirarrrion Ilftg Dale II Motion Mt& Dale 08/18/14 ❑ Resolution Mtg Date ❑ Ordinance APIA Dare ❑ Bid Award Aflg Dale ❑ Public• Hearing Aflg Date ❑ Other Mtg Date SPONSOR ❑ Coetui/ ❑ A!ayor ❑ HR ❑ DCD ❑ Finance ❑ lire ❑ IT ❑ PeR Police PIi SPONSOR'S The City is seeking approval from granting agencies to sell a portion of the existing project SUMMARY site and acquire a larger piece of property that is more viable for habitat restoration. In order to complete the approval process, the City must provide a revised design that shows the planned improvements in the proposed exchange area. The design of the proposed exchange area was not part of the original design scope of work. The cost for the consultant to provide the revised design is $5,047.50. Rl:i'I1?W1 D BY — COW Mtg. k CA &P Cmte ❑ F &S Corte ❑ Transportation Cmte ❑ Utilities Corte ❑ Arts Comm. MI Parks Comm. ❑ Planning Comm. DATE: 08/12/14 COMMITTEE CHAIR: ]OE DUFFIE RECOMMENDATIONS: SPONs( )It /:11 ).N1Iy. Public Works Department C(ININIITTFI•: Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPIsNDI"1'I'RI RI'i 31'181'17 AMOUNT B1'Ixn -: II:D APPROPRIATION REQUIRED $5,047.50 $450,000 $0.00 Fund Source: 301 PARKS (PG 37, 2014 CIP) C'onnnents: MTG. RECORD OF COUNCIL ACTION 08/18/14 MTG. ATTACHMENTS 08/18/14 Informational Memorandum dated 08 /08/14 _ 2014 CIP, Page 37 Property Exchange Map Contract for Services - Amendment No. 4 Minutes from the Community & Parks Committee meeting of 08/12/14 141 142 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Engineer DATE: August 8, 2014 SUBJECT: Duwamish Gardens Project No. 90630102, Contract No. 12 -007 Contract Amendment No. 4 ISSUE Approve Amendment No. 4 to Contract No. 12 -007 with J. A. Brennan Associates. BACKGROUND The City acquired the Duwamish Gardens site in 2008 for restoration as a salmon habitat site with minor park elements. The project is currently in the design phase with construction anticipated this fall. A proposal was made by Amalfi Investments (Amalfi). the owner of the adjacent site to the north, requesting that the City sell a small portion of the Duwamish Gardens' site that measures approximately 2,700 SF, near East Marginal Way S, to Amalfi so that it would improve their site access. Amalfi would then sell the City a larger undevelopable portion of their property, totaling approximately 16,500 SF with 260 LF of river frontage that is more viable for habitat restoration. The Washington State Recreation and Conservation Office (RCO) provided a portion of the acquisition funding for the site and required that a deed restriction be placed on the title prohibiting uses that are not consistent with the intended use of salmon habitat and a passive park. In order to remove the deed restriction on the portion of the site proposed for sale, the deed restriction must be lifted requiring approval by the RCO. This proposal is currently being reviewed by the RCO for approval. DISCUSSION In order for the RCO to approve this proposed land exchange, they are requiring that the City have the new property evaluated by the Army Corps of Engineers for potential impacts to Cultural Resources. Staff has met with the Corps and determined that this review can be included in the current permit process, but the City must provide the Corps with an updated project design showing the changes to the project. Since this proposed site expansion was not included in the original design contract, a contract amendment was developed to cover the expanded site and update the project design. FISCAL IMPACT The current agreement with J.A. Brennan is 8448.018.76 and with this amendment for S5,047.50, the new total will be $453,066.26. The 2014 CIP has $460,000.00 budgeted for design. RECOMMENDATION Council is being asked to approve Contract Amendment No. 4 with J.A. Brennan Associates in the amount of 55,047.50 and consider this item at the on the Consent Agenda of the August 18, 2014 Regular Meeting. Attachments: 2014 GIP, Page 37 Property Exchange Map JA Brennan Amendment No. 4 W:\PW Eng1PROJEC'rS1A- OR ProjectsOuwernish Gardens O6 -0FU2 {9Q630102VtDesign'\INFO MEMO Design JA Brennan Sup* 4 docx 143 144 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Duwamish Gardens Project No. 90630102 DESCRIPTION: Purchase and restore site as a salmon estuary and passive park. JUSTIFICATION: This project is included in the WRIA 9 Salmon Recovery Plan's efforts to acquire and restore 20 -acres within the Duwamish estuary Also includes ail riverfront property from E Marginal Wy 5 to Tukwila Int'I Blvd. STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled for 2014. grant dependent. MAINT. IMPACT: With a new passive park, additional maintenance will be needed. Design funding from State Salmon Recovery Board (SRFB) and King Conservation District (KCD). COMMENT: Acquisition grants included SRFB, WRIA 9 King Conservation District. KC Conservation Futures, WA State Aquatic Lands and WA State Earmark grant FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 200 260 460 Land (RWWM 2,116 50 150 2,316 Const. Mgmt 15 250 50 315 Construction 7 75 1.300 750 2,132 TOTAL EXPENSES 2,323 400 1,700 800 0 0 0 0 0 5,223 FUND SOURCES Awarded Grant Land 2.011 2.011 Award Grant Design 111 350 139 600 Proposed Grants 1,550 780 2,330 Mitigation Expected 0 City Oper. Revenue 201 50 11 20 0 0 0 0 0 282 TOTAL SOURCES 2,323 400 1,700 800 0 0 0 0 0 5,223 () Project Location - s 1 r 2014 - 2019 Cap +tai Improvement Program 37 145 1 46 EAmalfi, LLC property Area proposed to be appended to Amalfi, LLC property Area proposed to become City of Tukwila property (enhancement area) Duwamish Ri t,.. ;�. _ 4 Legend Tukwila Property Exchange Areas Parcel Boundaries kg King County Feet 100 200 The information included on this map has been compiled by King County stall from a variety of sources and is subject to change without notice. King County makes no representations or warranties, express or implied. as to accuracy, completeness, timeliness. or rights to the use of such information. This document is not intended for use as a survey product. IGng County shall not be liable for any general . special, indirect, incidental, or consequential damages including. but not limited to, lost revenues or lost profits resulting from the use or misuse of the information contained on this map. Any sale of this map or information on this map is prohibited except by written permission of Kng County. (M. Murphy/ Feb, 2011 140 City of Tukwila Agreement Nurnber:12- 007 (C) 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #4 Between the City of Tukwila and J.A. Brennan Associates That portion of Contract No. 12 -007 between the City of Tukwila and J.A. Brennan Associates is amended as follows: Section 1: Scope of Services. Work under this contract shall be amended to include reimbursement for direct expense and costs associated with additional contract scope of services including contract administration, revising to the project base map, design, JARPA application, mitigation plan, and mitigation plan graphics. See Exhibit A, attached, with additional scope of service. Section 4: Payment. Payment is hereby changed to include an additional $5, 047.50 for this additional scope of services. The maximum amount payable under this contract as amended inclusive of all fees and other costs shall not exceed $453,066.26 without express written modifications of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this CITY OF TUKWILA day of , 2014. CONTRACTOR Pr' Jim Haggerton, Mayor ATTEST /AUTHENTICATED City Clerk CA, 2012 ed Name/Title:. )1Arvi PJ?- arJ'&'J APPROVED AS TO FORM City Attorney Page 1 of 1 149 j. a. Brennan July 18, 201 Landscape Architects & Planners 100 S. King Street, Suite 200, Seattle, WA 98104 t. 206.583 -0620 f 206.583.0623 Exhibit A www/abrennan.com Scope of Work -- Additional Services Duwamish Gardens Prepared for: Ryan Larson, the City of Tukwila Public Works Department Project Description This request for fee for additional services includes several items as listed below: Task 1— Administration Administration tasks include contract administration and subconsultant administration. Task 2— Schematic Design Schematic design of new 'rectangle area' to include trail extension, clearing/grubbing, grading, planting; no in -water work anticipated; excavation to be minimized to the extent possible considering below - ground constraints; coordination with client; draft to client for review; Autocad drafting Base mapping of `rectangle area' (if survey not complete), with existing King Co. GIS info; incorporating/merging w/ Duwamish Garden survey Task 3 — Permitting Revise 7 JARPA plan sheets (I -6, 8) to modify triangle area to show no work in that area (as shown in 90% drawings) and add 1 sheet via matchline showing all grading, layout planting on new rectangular area cad drafting, note manipulation, scaling, titleblock work; agency coordination by City Update Mitigation Plan to include the survey approach for the "rectangle area" (by ESA) Revise Mitigation Plan graphics (by ESA) Assumptions • Note that the following services are not included in this scope: cultural and historic resource investigation, habitat inventory, hydraulics, engineering, permitting (except for graphics), environmental /BA work, SEPA etc. • Design of new parcel is to schematic level only cost does not include detail design or incorporating into a CD set/bid package. • Cost estimating and specifications for improvements for the new piece of land is not included. • Permit agency coordination and all other permit services not listed here are by Owner. City of Tukwila Duwamish Gardens Scope of Work 150 EXHIBIT B City of Tukwila Public Works J.A BRENNAN ASSOCIATES. PLLC .nay 15, 2014 DLANAMISI4 GARDENS DESIGN ADDITIONAL SERVICES FOR LANDSWAP DESIGN SERVICES WOR +DESCRIPT10N J9 10i MP DC DS CN Total Tom Total TivaI "NAM Total '7... Markup, Grand ITEM PM PLA LA LPJI Designer Admen JAB JA Brennan JA Brennan Total Rate -- - 814500 511600 8106.00 Wale 588.00 577.00 Hours . Labor - - Expenses LaboriEap ve Markup ESA ..... -.' '1suila-i' 1 Administration ----- -- 1.1 Conrad adavnelrabon . and 000rdnahon 1 1 77 00 77 00 '77.00 77.00 Tatal 0 0 0 0 0 1 1 77,00 000 77.00 77.00 000 000 0.00 77,00 _2 Schematic Design 2.1 Base mapp ng d 2 6 442.04 10.00 502.00 502.00 000 0.00 502.00 2.2 Schematic Design 1 4 5 669.00 20.00 669.00 589.00 _ 004 0.00 509.00 Total - 1 0 4 4 2 0 11 -- 1,.061110 30.00 1,091.00 1.091.00 000 000 000 1.091,00 3 Permitting- 11 Revised JARPA grap9 ca (f Meals) - - - - 1 10 33 2.701.00 70.00 _ 2.771 00 2.771 00 - 0.0 4_ 0 x 2.771.00 L1pAg161AFpB60r Flan 1 106.00 3 2 - 1 10600 146.00 0.00 0 30 105 00 3 3 Revise Illiagamon Plan graphic 1 1 106.00 106 00 187 50 91500 515.00 .51 50 1.002.50 Total 1 0 12 0 22 0 35 2.913.04 70:00. 2,983.10 3.064.50 81590 51500 61.50 3.679.50 Total - 2 0 16 4 24 1. 47 4461.40 100.00 4,161.00 4.23260 815.00 615.00 8150 554250 L'.ssurep40rts. 1. Design of new parcel is to schematic level only; cosi does not include detail design or incorporating into a CD setibid package. 2. Cost estimating and specification for improvements for the new pipe of land is not included. _3. Permit _agency coordination and all other permit services not listed here are by Owner. cosy d ou.aman lard Ssap sma sar+was_ 201.147 0~ • 7r7 +aa'+t Fee Freon. 152 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes August 12, 2014 — 5:30 p.m. — Hazelnut conference Room PRESENT Councilmernbers: Joe Duffle, Chair; Dennis Robertson, De'Sean Quinn (Absent; Verna Seal) Staff: Dave Johnson, Vicky Carlsen, Peggy McCarthy,Tracy Gallaway, Mike Villa, Evie Boykan, Dave Johnson, Joyce Trantina, Ryan Larson Guests: Ellen Gangler, Vanessa Zaputil, Nathan Phillips (YMCA), Martin Turney (Tukwila School District) CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:33 p.m. L PRESENTATIONS II. BUSINESS AGENDA A. Duwamish Gardens Contract Amendment Staff is seeking Council approval of a Contract Amendment No. 4 with JA Brennan Associates in the amount of $5,047.50 and that this item be moved to the Consent Agenda of the August 18, 2014 Regular Meeting. UNANIMOUS CONSENT. FORWARD TO AUGUST 18, 2014 REGULAR CONSENT AGENDA._ B. After School Programming - Update Staff provided the Committee with information related to after school programming. A joint committee reviewed proposals and conducted interviews with staff from the YMCA, Tukwila Parks and Rec. Dept., and Community Schools Collaboration. Based on this work, the committee recommends utilizing a "hybrid" model which capitalizes on the strengths of the YMCA related to academic programming and health services; and the experience of Parks and Recreation staff in the areas of fitness and recreation. This hybrid rnodel would be utilized for the 3 elementary schools only, beginning in September. A spreadsheet showing projected funding sources and provider costs was shared with the Committee. The existing contract with Community Schools Collaboration will expire December 31, 2014. Due to financial issues and turnover, CSC will be providing programming at the High School and Middle schools only, through the remainder of the calendar year (Sept. — Dec.). Based on past experience and outcomes, the District is looking for very specific and targeted academic outcomes of the program, and they began soliciting proposals from potential providers (CSC, YMCA, Tukwila Parks and Rec. for the elementary schools). 153