HomeMy WebLinkAboutReg 2014-09-15 COMPLETE AGENDA PACKETTukwila City Council Agenda
1 vi 1, • REGULAR MEETING ❖
"" Jim
y David
Haggerton, Mayor Counci /members: + Joe Duffie + Dennis Robertson
Cline, CityAdministrator + Allan Ekberg + Verna Seal
Quinn, Counci/ President + Kathy Hougardy + Kate Kruller
De'Sean
Monday, September 15, 2014; 7:00 PM • Ord #2450 • Res #1842
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
PRESENTATION
Taking Back Our Boulevard -1 year later. Mike Villa, Police Chief
3. PROCLAMATION
A proclamation declaring September 27, 2014 as "Mayor's Day of Concern
for the Hungry."
Pg.1
4. CITIZEN
COMMENT
At this time, you are invited to comment on items not included on this agenda
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
5. CONSENT
AGENDA
a. Approval of Minutes: 9/2/14 (RegularMtg.)
b. Approval of Vouchers.
c. Award a bid to Michels Corporation for the CBD (Central Business District)
Sewer Rehabilitation Project in the amount of $160,594.89 and authorize
the Mayor to sign the contract. (Reviewed and forwarded to Consent by
Utilities Committee on 9/2/14.)
d. Award a bid to R.L. Alia Company for the Andover Park West /Andover
Park East Sewer Repair Project in the amount of $406,226.39 and
authorize the Mayor to sign the contract. (Reviewed and forwarded to
Consent by Utilities Committee on 9/2/14.)
Pg.3
Pg.3
6. NEW BUSINESS
a. Fire Exploratory Committee update and recommendation.
b. Emergency due to failure of critical information technology infrastructure:
(1) A resolution declaring an emergency in response to the catastrophic
failure of critical information technology equipment.
(2) Ratify the Mayor's September 10, 2014 Proclamation of Emergency
and the contract for services with InfoRetrieval.com to respond to
the repairs.
Pg.17
Pg.55
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
d. City Attorney
e. Intergovernmental
Pg.65
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
��
of Office �� the Mayor
City °f Tukwila, W`=h-._=,fnyt
/
PROCLAMATION
WHEREAS, our King County cities recognize adequate nutrition as a basic goal for
each citizen; and
WHEREAS, no parent should have to send a child to school hungry, no baby should be
without the comfort of the feedings needed for mental and physical growth, no elderly person's
health should be jeopardized by lack of appropriate foods; and
WHEREAS, food bunkx, emergency and hot meal programs working with our cities,
Iocal churches, social service agencies and hundreds of volunteers are striving day in and day
out to stern the rising tide of hunger, but still need more help; and
WHEREAS, we helieve that when the citizeris who are not involved hear of the
especially desperate needs of the hungry as winter approaches and their low incomes must
stretch to cover increasing fuel, electricity and rental costs — leaving even less money for
monthly food purchases, an outpouring of community assistance will follow; and
WHEREAS, the Emergency PocdingP,ogronno[8ouU|cundKJo8Countycourdinu$es
an annual food drive to help support the efforts of their program and the area's food banks in
fighting hunger which will be held at grocery stores throughout King County on Saturday,
September 27,20l4;
NOW THEREFORE, I,Jim Haggerton, MuvornfdeCbvofTukwUa do hereby
proclaim Saturday, September 27, 2014 as a:
Mayor's Day of Concern for the Hungry
in the City of Tukwila and strorigly encourage all citizens to join me, the Emergency Feeding
Program ancl our local food banks in feeding the hungry people of our communi
Presented at the City Council meeting this 15' day of September, 2014.
2
41.
90
COUNCIL AGENDA SYNOPSIS
Initials
Ale//n Dale
l'repared by
ORIGINAL A(ENI)A D,ViE: 09/15/14
Alor or re,P1.6111
Counci/ review
09/15/14
BG „';;#„
, „
El Resolution
ANDaie
11 Ordinance
ANI)ate
/board
09/15/14
0 Public Hearing
AN Date
Eli Other
AN Date
PI Bid
Alt Date
SP( )NS( )R E Council Elili Mayor 1 IR E oco Ilinance Lil Fire 17
[E] pir
L I &I • Police
SP( Ns( )1{.'s The CBD Sanitary Sewer Rehabilitation Project and the Andover Park West/Andover Park
SUNimAity East Sewer Repair Project were advertised on August 5 and 12 and bids were opened on
August 19, 2014. Three bids were submitted for the CBD Sewer Rehabilitation Project with
the low bid of $160,594.89 from Michels Corporation. R.I. Alia submitted the low bid of
$406,226.39 for the APW/APE Sewer Repair Project. Both contractors have successfully
worked for the City in the past. Council is being asked to award the two bids.
REvilm1'1) FY
11 COW Mtg.
E cA&I) Cmtc El F6,s Cmtc E] Transportation Crate
Cmtc 111 Arts Comm. 11 Parks Comm. ii Planning Comm.
COMMITTEE CI IAIR: KATE KRULLER
IA tJtilities
DATE: 09/02/14
RECOMMENDATIONS:
sPoNsoR/ADNIIN.
C"NiNinThE
ITEM INFORMATION
ITEM No.
5.C. &
5.D.
CAS NI Mira:
S'E \ IT SP( NSult: BOB GIBERSON
ORIGINAL A(ENI)A D,ViE: 09/15/14
A; Ii LH _NI TITI .E. CBD Sanitary Sewer Rehabilitation Project and
Bid Awards to Michels Corporation and R.L.
APW/APE
Alia Company
Sewer Repair
C,viEG( my E Dircussioll
AN Dale
E Motion
AN Date
El Resolution
ANDaie
11 Ordinance
ANI)ate
/board
09/15/14
0 Public Hearing
AN Date
Eli Other
AN Date
PI Bid
Alt Date
SP( )NS( )R E Council Elili Mayor 1 IR E oco Ilinance Lil Fire 17
[E] pir
L I &I • Police
SP( Ns( )1{.'s The CBD Sanitary Sewer Rehabilitation Project and the Andover Park West/Andover Park
SUNimAity East Sewer Repair Project were advertised on August 5 and 12 and bids were opened on
August 19, 2014. Three bids were submitted for the CBD Sewer Rehabilitation Project with
the low bid of $160,594.89 from Michels Corporation. R.I. Alia submitted the low bid of
$406,226.39 for the APW/APE Sewer Repair Project. Both contractors have successfully
worked for the City in the past. Council is being asked to award the two bids.
REvilm1'1) FY
11 COW Mtg.
E cA&I) Cmtc El F6,s Cmtc E] Transportation Crate
Cmtc 111 Arts Comm. 11 Parks Comm. ii Planning Comm.
COMMITTEE CI IAIR: KATE KRULLER
IA tJtilities
DATE: 09/02/14
RECOMMENDATIONS:
sPoNsoR/ADNIIN.
C"NiNinThE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
ExpENDITtiRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$566,821.28 $700,000.00 $0.00
Fund Source: 402 SEWER (PAGE 73, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/15/14
MTG. DATE
ATTACHMENTS
09/15/14
Informational Memorandum dated 08/29/14
Page 73, 2014 CIP
Vicinity Map
Bid Tabulations
Minutes from the Utilities Committee meeting of 09/02/14
3
4
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, Senior Program Manager
DATE: August 29, 2014
SUBJECT: CBD Sanitary Sewer Rehabilitation/2013 APW/APE Sewer Repair
Project No. 91140203
Bid Awards
ISSUE
Award contract to Michels Corporation for the CBD Sanitary Sewer Rehabilitation Project and
R. L. Alia Company for the 2013 APW/APE Sewer Repair Project.
BACKGROUND
On May 5, 2014, the Council rejected the one bid for the combined projects as it was over
budget. The project scope was then broken into two bid packages as follows: 1) CBD relining of
the sewer mains; (2) Repair of the APW/APE Sewer Repair and manhole insertion. The two
projects were advertised again on August 5 and 12, 2014 and the bids were opened on August
19. This project is funded by the Public Works Trust Fund Loan in the amount of $750,000.
ANALYSIS
Seven bids were opened on August 19, 2014. The bids were reviewed and tabulated. For the
CBD Sanitary Sewer Rehabilitation Project, one error was found and corrected in the total
construction cost for Michels Corporation. Errors for $0.01 were found in the sales tax for Titan
Earthworks, LCC and Road Construction Northwest, Inc. for the APW/APE Sewer Repair
Project.
Michels Corporation submitted the apparent low bid of $160,594.89 for the CBD Sewer
Rehabilitation and R. L. Alia Company submitted the apparent low bid of $406,226.39 for
APW/APE Sewer Repair. Both Michels Corporation and R.L. Alia Company have previously
performed work for the City that was found to be satisfactory. The Engineer's Estimate for both
phases of the project was $580,831.81.
BUDGET AND BID SUMMARY
Michels Corporation
Contingency 20%
R.L. Alia Company
Contingency 20%
Grand Total
Engineer's
Estimate Bid Amount Budget
$ 238,270.91 $ 160,594.89
32,118.97
$ 192,713.86
$ 406,226.39
$ 342,560.90 81,245.27
$ 487,471.56
$ 580,831.81 $ 680,185.52 $ 700,000.00
W:\PW Eng \PROJECTS \A- SW Projects \ CBD Sewer Rehabilitation (91140203)\Info Memo UC Bid Award - Final.doc
5
6
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to award the construction of the CBD Sanitary Sewer Rehabilitation
Project to the Michels Corporation in the amount of $160,594.89.
Council is being asked to award the construction of the 2013 APW/APE Sewer Repair Project to
the R.L. Alia Company in the amount of $406,226.39.
Council is asked to consider both of these items on the Consent Agenda at the September 15,
2014 Regular Meeting.
Attachments: 2014 CIP, page 73
Map
Bid Tabulation
WAPW Eng \PROJECTSVk- SW Projects \CBD Sewer Rehabilitation (91140203)9nfo Memo UC Bid Award - FinalDoc
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: CBD Sanitary Sewer Rehabilitation Project No 91140203
DESCRIPTION:
JUSTIFICATION:
STATUS:
MA|NT IMPACT:
COMMENT:
The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and
becoming soft. Slip lining the pipe wit reinforce the strength with little impact to roadways and minimal excavation.
If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the
last five years we have had two major pipe failures on Andover Park West.
A Public Works Trust Fund loan was successfully obtained in 2012 for construction.
Reduced maintenance and repair costs.
The Iimits of the 2013 project is APW to APE from Minkler BIvd to S l8Oth St and wit now include the repair to the
sewer under the railroad tracks,
FINANCIAL Through Estimated
in $000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Design
160
20
20
20
20
00
320
Land(*0m)
0
Const. Mgmt.
10
100
120
120
120
120
580
Construction
10
700
900
900
800
800
4.310
TOTAL EXPENSES
0
180
830
1.040
1,040
1.040
1.100
0
0
5.220
FUND SOURCES
Awarded Grant
0
PWTF/Proposed PWTF
45
705
000
1,550
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
135
115
1.040
1.040
1.040
300
0
0
5.070
TOTAL SOURCES
0
180
820
1,040
1,040
1,040
1,100
0
0
5,220
Project Location
2014 2019 Capita Improvement Program
73
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CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
BID TAB
CENTRAL BUSINESS DISTRICT
SANITARY SEWER REHABILTATION
PROJECT NO. 91140203
Tuesday, August 19, 2014
RH2
Engineers Estimate
Michels
Corporation
Insituform
Technologies
Planned and Engineered
Construction
Item No.
SCHEDULE 1
Qua nity
Unit
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Unit Price
Total Cost
Total C ost
1
Mobilization /Demobilzation
1
LS
$
11,400.00
$ 11,400.00
$
9500.00
$ 9,500.00
$
4,090.00
$ 4590.00
$
12500.00
$ 12500.00
2
Traffic Control Flaggers
1
LS
$
3640.00
$ 3540.00
$
232.00
$ 232.00
$
7,375.00
$ 7375.00
$
2,500.00
$ 2,500.00
3
Traffic Control -Off Duty Police Officer
1
LS
$
1,680.00
$ 1,680.00
$
1,106.00
$ 1,106.00
$
6,250.00
$ 6,250.00
$
2,500.00
$ 2500.00
4
Traffic Control Cones & Signs
1
LS
$
4500.00
$ 4,000.00
$
5,195.00
$ 5,195.00
$
2,950.00
$ 2,950.00
$
5,500.00
$ 5500.00
5
Pre - Cleaning Video Inspection
1
LS
$
1,864.00
$ 1,864.00
$
4,473.00
$ 4,473.00
$
3270.00
$ 3,270.00
$
1500.00
$ 1500.00
6
Clean and Prep Sewer Prior to Construction
1
LS
$
3,728.00
$ 3,728.00
$
4,473.00
$ 4,473.00
$
3,270.00
$ 3,270.00
$
2,500.00
$ 2,500.00
7
Video Inspection Prior to Construction
1
LS
$
1,864.00
$ 1564.00
$
2,236.50
$ 2,236.50
$
4,390.00
$ 4390.00
$
1,500.00
$ 1500.00
8
Provide, Install and Manage Wastewater Bypasses
1
LS
$
5,219.00
$ 5,219.00
$
7,200.00
$ 7,200.00
$
5,060.00
$ 5560.00
$
5,850.00
$ 5550.00
9
10 -inch main line Cured in Place Pipe (CIPP)
663
LF
$
60.00
$ 39,780.00
$
32.00
$ 21,216.00
$
37.00
$ 24531.00
$
55.00
$ 36,465.00
10
12 -inch main line Cured in Place Pipe (CIPP)
828
LF
$
63.00
$ 52,164.00
$
40.00
$ 33120.00
$
51.00
$ 42,228.00
$
60.00
$ 49580.00
SUBTOTAL
$ 92,260.00
$ 57,910.50
$ 79555.00
$ 87530.00
9.50% SALES TAX
SUBTOTAL
$ 8,764.70
$ 125339.00
$ 5,501.50
$ 88,751.50
$ 7510.23
$ 103,414.00
$ 8315.35
$ 120,495.00
TOTAL CONSTRUCTION
9.50% SALES TAX
$ 101,024.70
$ 11,907.21
$ 63,412.00
$ 8,431.39
$ 86565.23
$ 9524.33
$ 95545.35
$ 11,447.03
TOTAL CONSTRUCTION
$ 137,246.21
$ 97,182.89
$ 113,238.33
$ 131,942.03
SCHEDULE 1.1
PROJECT NO. 91140203
Tuesday, August 19, 2014
RH2
Engineers Estimate
Michels
Corporation
Insituform
Technologies
Planned and Engineered
Construction
item No.
SCHEDULE 1.1
Qua nity
Unit
Unit Price
Total Cost
Unit Price
Unit Price
Total Cost
Unit Price
Total Cost
1.1
Mobilization /Demobilzation
1
LS
$
8,400.00
$ 8,400.00
$
1,149.00
$ 1,149.00
$
500.00
$ 500.00
$
8,500.00
$ 8500.00
1.2
Traffic Control Flaggers
1
LS
$
2,240.00
$ 2,240.00
$
695.00
$ 695.00
$
5,500.00
$ 5500.00
$
2,500.00
$ 2500.00
1.3
Traffic Control -Off Duty Police Officer
1
LS
$
4,480.00
$ 4,480.00
$
2,843.00
$ 2,843.00
$
2,500.00
$ 2,500.00
$
2,500.00
$ 2,500.00
1.4
Traffic Control Cones & Signs
1
LS
$
9500.00
$ 9500.00
$
4,920.00
$ 4,920.00
$
2,100.00
$ 2,100.00
$
5,500.00
$ 5500.00
1.5
Pre - Cleaning Video Inspection
1
LS
$
1,191.00
$ 1,191.00
$
1,906.00
$ 1,906.00
$
475.00
$ 475.00
$
1,500.00
$ 1,500.00
1.6
Clean and Prep Sewer Prior to Construction
1
LS
$
2383.00
$ 2383.00
$
2559.00
$ 2559.00
$
1500.00
$ 1500.00
$
2500.00
$ 2500.00
1.7
Video Inspection Prior to Construction
1
LS
$
1,191.00
$ 1,191.00
$
953.00
$ 953.00
$
1,000.00
$ 1,000.00
$
1,500.00
$ 1500.00
1.8
Provide, Install and Manage Wastewater Bypasses
1
LS
$
3336.00
$ 3336.00
$
1,130.00
$ 1,130.00
$
8,300.00
$ 8300.00
$
5,850.00
$ 5850.00
1.9
12 -inch main line Cured in Place Pipe (CIPP)
953
LF
$
63.00
$ 60539.00
$
43.50
$ 41,455.50
$
60.00
$ 57,180.00
$
60.00
$ 57,180.00
SUBTOTAL
$ 92,260.00
$ 57,910.50
$ 79555.00
$ 87530.00
9.50% SALES TAX
$ 8,764.70
$ 5,501.50
$ 7510.23
$ 8315.35
TOTAL CONSTRUCTION
$ 101,024.70
$ 63,412.00
"
$ 86565.23
$ 95545.35
TOTAL OF SCHEDULE 1 AND 1.1
RH2
$ 238,270.91
*CORRECTED TOTAL PER MICHELS EMAIL
$160594.89 ON PROPOSAL
Michels
$ 160594.89
Insituform
$ 199,803.56
Planned ENG
$ 227,787.38
N
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
BID TAB
2014 APW TO APE SEWER REPAIR
PROJECT NO. 91140203
Tuesday, August 19, 2014
RH2
Engineers Estimate
RL ALIA
COMPANY
TITAN
EARTHWORKS, LLC
SHORELINE
CONSTRUCTION
ROAD CONSTRUCTION
NORTHWEST
ROAD CONSTRUCTION
NORTHWEST, INC
Item No.
Item Description
Quanity
Unit
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Al
Mobilization /Demobilzation
1
LS
$
28300.00
$ 28300.00
$
20,000.00
$ 20,000.00
$
29,000.00
$ 29,000.00
$
25,000.00
$ 25000.00
$
34,000.00
$ 34,000.00
A2
Traffic Control Flaggers
1
LS
$
1,120.00
$ 1,120.00
$
500.00
$ 500.00
$
2,600.00
$ 2,600.00
$
10,000.00
$ 10,000.00
$
1,500.00
$ 1,500.00
A3
Traffic Control Cones & Signs
1
LS
$
6,000.00
$ 6,000.00
$
500.00
$ 500.00
$
2,400.00
$ 2,400.00
$
5,000.00
$ 5,000.00
$
2,500.00
$ 2,500.00
A4
Shoring and Trench Safety Systems
1
LS
$
20,000.00
$ 20,000.00
$
19,000.00
$ 19,000.00
$
9,000.00
$ 9,000.00
$
20,000.00
$ 20,000.00
$
150,500.00
$ 150,500.00
A5
Temporary Erosion Control
1
LS
$
5,000.00
$ 5000.00
$
1,000.00
$ 1,000.00
$
1,100.00
$ 1,100.00
$
5,000.00
$ 5,000.00
$
3,500.00
$ 3500.00
A6
Bypass System Management and Line Cleaning
1
LS
$
16,000.00
$ 16,000.00
$
3,800.00
$ 3,800.00
$
26,000.00
$ 26,000.00
$
10,000.00
$ 10,000.00
$
30,500.00
$ 30,500.00
A7
Dewatering
1
LS
$
43,625.00
$ 43,625.00
$
5,000.00
$ 5,000.00
$
62,000.00
$ 62,000.00
$
109,000.00
$ 109,000.00
$
25,000.00
$ 25,000.00
A8
Dewatering water Treatment and Conveyance
1
LS
$
10,000.00
$ 10,000.00
$
2,000.00
$ 2,000.00
$
15,000.00
$ 15,000.00
$
10,000.00
$ 10,000.00
$
6,500.00
$ 6,500.00
A9
12- inch PVC Gravity Sewer Pipe
56
LF
$
300.00
$ 16,800.00
$
1,798.00
$ 100,688.00
$
1,400.00
$ 78,400.00
$
730.00
$ 40,880.00
$
1,000.00
$ 56,000.00
A10
Lightweight Compacted trench Backfill
400
TONS
$
50.00
$ 20,000.00
$
30.00
$ 12,000.00
$
45.00
$ 18,000.00
$
50.00
$ 20,000.00
$
18.00
$ 7,200.00
All
6 -inch HMA Patch
111
SY
$
100.00
$ 11,100.00
$
65.00
$ 7,215.00
$
120.00
$ 13320.00
$
145.00
$ 16,095.00
$
75.00
$ 8,325.00
Al2
Foundation Material
10
TONS
$
50.00
$ 500.00
$
50.00
$ 500.00
$
60.00
$ 600.00
$
50.00
$ 500.00
$
160.00
$ 1,600.00
A13
Sealcoating and Restriping
1,778
LS
$
7.00
$ 12,446.00
$
10.00
$ 17,780.00
$
5.00
$ 8,890.00
$
7.00
$ 12,446.00
$
3.50
$ 6,223.00
A14
Restorestion (Landscaping, Curbs, Fencing)
1
LS
$
24,000.00
$ 24,000.00
$
22,000.00
$ 22,000.00
$
15,000.00
$ 15,000.00
$
20,000.00
$ 20,000.00
$
8,500.00
$ 8,500.00
A15
Post - Construction Video Inspection
1
LS
$
1500.00
$ 1500.00
$
3000.00
$ 3,000.00
$
1,000.00
$ 1,000.00
$
3,000.00
$ 3,000.00
$
3,500.00
$ 3500.00
$ 13,950.00
SUBTOTAL
SUBTOTAL
$ 216,391.00
$ 96,450.00
$ 214,983.00
$ 156,000.00
$ 282310.00
$ 216,699.00
$ 306,921.00
$ 149,290.00
$ 345,348.00
$ 138,185.00
9.50% SALES TAX
9.50% SALES TAX
$ 20557.15
$ 9,162.75
$ 20,423.39
$14,820.00
$ 26,819.45
$ 20586.41
$ 29,157.50
$ 14,182.55
$ 32,808.06
$ 13,127.58
TOTAL CONSTRUCTION COST
TOTAL CONSTRUCTION
$ 236,948.15
$ 105,612.75
$ 235,406.39
$170,820.00
$ 309,129.45
$ 237,285.41
$ 336,078.50
$ 163,472.55
$ 378,156.06
APE MANHOLE INSERTION
PROJECT NO. 91140203
Tuesday, August 19, 2014
RH2
Engineers Estimate
RL ALIA
COMPANY
TITAN
EARTHWORKS, LLC
SHORELINE
CONSTRUCTION
ROAD CONSTRUCTION
NORTHWEST
INC
Item No.
Item Description
Quanity
Unit
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Unit Price
TOTAL COST
Unit Price
TOTAL COST
B1
Mobilization /Demobilzation
1
LS
$
8,800.00
$ 8,800.00
$
15,000.00
$ 15,000.00
$
19,000.00
$ 19,000.00
$
10,000.00
$ 10,000.00
$
13000.00
$ 13000.00
B2
Traffic Control Flaggers
1
LS
$
6300.00
$ 6300.00
$
2,000.00
$ 2,000.00
$
5,000.00
$ 5000.00
$
18,000.00
$ 18,000.00
$
6,500.00
$ 6,500.00
B3
Traffic Control -Off Duty Police Officer
1
LS
$
4,200.00
$ 4,200.00
$
1,000.00
$ 1,000.00
$
3500.00
$ 3500.00
$
5,000.00
$ 5,000.00
$
1,500.00
$ 1,500.00
B4
Traffic Control Cones & Signs
1
LS
$
6,000.00
$ 6,000.00
$
4,000.00
$ 4,000.00
$
10,830.00
$ 10,830.00
$
5,000.00
$ 5,000.00
$
4500.00
$ 4500.00
B5
Shoring and Trench Safety Systems
1
LS
$
4,000.00
$ 4,000.00
$
15,000.00
$ 15000.00
$
12,000.00
$ 12,000.00
$
10,000.00
$ 10,000.00
$
27,000.00
$ 27,000.00
B6
Temporary Erosion Control
1
LS
$
5,000.00
$ 5,000.00
$
1,000.00
$ 1,000.00
$
1,000.00
$ 1,000.00
$
5,000.00
$ 5,000.00
$
2500.00
$ 2,500.00
B7
Dewatering
1
LS
$
25,250.00
$ 25,250.00
$
8,000.00
$ 8,000.00
$
66,000.00
$ 66,000.00
$
28,500.00
$ 28500.00
$
10,500.00
$ 10,500.00
B8
Dewatering water Treatment and Conveyance
1
LS
$
5,000.00
$ 5,000.00
$
5,000.00
$ 5,000.00
$
15,000.00
$ 15000.00
$
10,000.00
$ 10,000.00
$
4,000.00
$ 4,000.00
B9
10- inch PVC Gravity Sewer Pipe
10
FT
$
200.00
$ 2,000.00
$
1,000.00
$ 10,000.00
$
99.00
$ 990.00
$
1,500.00
$ 15,000.00
$
550.00
$ 5500.00
B10
Manhole Foundation Prepartion
1
LS
$
1,000.00
$ 1,000.00
$
3,000.00
$ 3,000.00
$
100.00
$ 100.00
$
1,000.00
$ 1,000.00
$
2,125.00
$ 2,125.00
B11
48 -inch Manhole w /CI frame and Cove 8' Depth
1
EA
$
9,000.00
$ 9,000.00
$
63,650.00
$ 63650.00
$
45,000.00
$ 45,000.00
$
10,000.00
$ 10,000.00
$
35,000.00
$ 35,000.00
B12
48 -inch Manhole ( Extra Depth)
4
VFT
$
175.00
$ 700.00
$
200.00
$ 800.00
$
1.00
$ 4.00
$
100.00
$ 400.00
$
1,000.00
$ 4,000.00
B13
Lightweight Compacted trench Backfill
95
TONS
$
50.00
$ 4,750.00
$
50.00
$ 4,750.00
$
45.00
$ 4,275.00
$
50.00
$ 4,750.00
$
50.00
$ 4,750.00
B14
9 inch HMA Patch with 6" Crushed Rock
16
SY
$
200.00
$ 3,200.00
$
300.00
$ 4,800.00
$
1,000.00
$ 16,000.00
$
540.00
$ 8,640.00
$
210.00
$ 3360.00
B15
HMA Overlay and Re- striping
225
SY
$
50.00
$ 11,250.00
$
80.00
$ 18,000.00
$
80.00
$ 18,000.00
$
80.00
$ 18,000.00
$
62.00
$ 13,950.00
SUBTOTAL
$ 96,450.00
$ 156,000.00
$ 216,699.00
$ 149,290.00
$ 138,185.00
9.50% SALES TAX
$ 9,162.75
$14,820.00
$ 20586.41
$ 14,182.55
$ 13,127.58
TOTAL CONSTRUCTION
$ 105,612.75
$170,820.00
$ 237,285.41
$ 163,472.55
$ 151,312.58
TOTAL OF SCHEDULE A AND B
RH2
$ 342560.90
RL ALIA
$ 406,226.39
TITAN
$ 546,414.86 *
* Corrected Total
By One Cent
SHORELINE
$ 499551.05
ROAD CON NW
$ 529,468.64 *
14
UTILITIES COMMITTEE
Meeting Minutes
Tuesday, September 2, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Allan Ekberg
Staff: Bob Giberson, Frank Iriarte, Gail Labanara, Mike Cusick, Pat Brodin and Laurel
Humphrey
Guest: Jerry Thornton, Water District 125
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Bid Awards: Central Business District Sanitary Sewer Rehabilitation and 2013 Andover Park
East/West Sewer Repair
Staff is seeking Council approval to award a construction bid in the amount of $160,594.89 to the
Michels Corporation for the CBD Sanitary Sewer Rehabilitation Project, and a separate construction
bid in the amount of $406,226.39 to the R.L. Alia Company for the 2013 APW /APE Sewer Repair
Project. One bid for both projects combined was rejected earlier this year due to being over budget.
The project scope was then divided into two bid packages. Funding for the projects is available
from the Public Works Trust Fund Loan. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER
15, 2014 REGULAR CONSENT AGENDA.
B. Tour of Utility Facilities and Proiects
Staff guided the Committee on a mobile tour of utility related facilities and projects including the
East Marginal Emergency Storm Replacement Project and the North Hill Reservoir.
INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 6:01 p.m.
Next meeting: Monday, September 15, 2014 — 5:15 p.m. — Foster Conference Room
' Committee Chair Approval
Minutes by LH. Reviewed by GL.
15
16
COUNCIL AGENDA SYNOPSIS
---------------- ------------- ------------- ----------- -------
MeetingDate
Prepared by
Mayor's review
Council review
09/15/14
LH
/ 1
Ordinance
AN Da/c
13id Award
Alt:g Dale
Public Flearin
Alt Date
Other
A/1/: Dale
Si' ( )NS( )R Cottfici/ MqyOr 1 1 0R 0(:0 /inane f'ire _ IT 1 pe,,R Po/ice Plr
spoNs( )ws The 2014 Fire Exploratory Committee has completed its work and has arrived at a
sumNi,\10' recommendation that the City fully explore the feasibility of annexing to the Kent Regional
Fire Authority, and that a Steering Committee be formed to address a series of
recommended phases.
RI,ivI1AX/I T) liY (..X)W Mtg. CA&P Corte F&S Corte Transportation Cmte
1 1 Utilities Cinte Arts Conlin. Parks Comm. Planning Cotrim.
Divir: commlyrpt, c1 r AIR:
RECOMMENDATIONS:
S1' )N(
(u ti
COST IMPACT / FUND SOURCE
FAIT,NDITuRk REQLII10,:1) AmouNT BUDGETED APPROPRIATION REQI IRE I)
$ $ $
Fund Source:
('ommenLs7
ITEM INFORMATION
ITEM No.
6.A.
17
STAFF SP( )Nsok: LAUREL HUMPHREY
ORIGINAL AGIArim I A 1E: 09/15/14
AG1;1\11).\ ITEAI TITI,U 2014 Fire Exploratory Committee Recommendation
Cx11,1(;( )RY Discussion
Al i,f; 1)ate 09/15/14
Motion
A/11 Date
Resolution
Ails I.)ae
Ordinance
AN Da/c
13id Award
Alt:g Dale
Public Flearin
Alt Date
Other
A/1/: Dale
Si' ( )NS( )R Cottfici/ MqyOr 1 1 0R 0(:0 /inane f'ire _ IT 1 pe,,R Po/ice Plr
spoNs( )ws The 2014 Fire Exploratory Committee has completed its work and has arrived at a
sumNi,\10' recommendation that the City fully explore the feasibility of annexing to the Kent Regional
Fire Authority, and that a Steering Committee be formed to address a series of
recommended phases.
RI,ivI1AX/I T) liY (..X)W Mtg. CA&P Corte F&S Corte Transportation Cmte
1 1 Utilities Cinte Arts Conlin. Parks Comm. Planning Cotrim.
Divir: commlyrpt, c1 r AIR:
RECOMMENDATIONS:
S1' )N(
(u ti
COST IMPACT / FUND SOURCE
FAIT,NDITuRk REQLII10,:1) AmouNT BUDGETED APPROPRIATION REQI IRE I)
$ $ $
Fund Source:
('ommenLs7
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
09/15/14
Informational Memorandm dated October 10, 2014
Fire Department Summary
Comparison of Fire Service Options
RFA Online Reference List
Recommended Phases and Timeline
Fire Benefit Charge 101
17
18
TO:
MEMORANDUM
Tukwila City Council
Jim Haggerton, Mayor
FROM: Fire Exploratory Committee
[]ATE: September 10, 2014
SUBJECT: 2014 Fire Exploratory Committee Recommendation
City of Tukwila
a
ISSUE
The cost of providing high quality fire service to the community is high, and secure and long term
financial sustainability is a challenge within a city's authorized taxing structure. To maintain or improve
existing levels of service as departmental costs increase, cities must either reallocate existing revenue
or identify a new revenue source. Many communities regionally and nationally have pursued regional
consolidation strategies as a cost-effective way to deliver high-quality fire and life-safety services. This
has been accomplished primarily through fire district annexations, interlocal agreements and through
formation of or annexation to Regional Fire Authorities (RFAs). Consolidation can result in lowered costs
due to economies of scale obtained by reducing duplication of facilities, |emderShip, equipment and
other expenses within close geographical areas. Statewide, there is typically robust community support
forfunding dedicated to fire and life safety services. In addition, the dedicated funding source associated
with a fire district or an RFA has potential to free up revenue capacity for memberjurisdictions without
detriment to service levels. In June 2010. the City Council formally authorized the exploration of
alternative structures for the provision of fire and life safety services in Tukwila.
BACKGROUND
Fire Exploratory C0mmitteeUuly—N0vembSr2OY0:AFineExp|OratoryCnmmitteewithmem[ersf0m
the City Council, City Administration, and the Fire Department formed to research and analyze the
options of creating an RFA, joining theKentRFA.Orrennainingarnunicipa|deportrnent. The 2010 FEC
reached a unanimous recommendation to the City Council to approve the creation of a joint committee
with representation from Tukwila and from the Kent RFA to further explore consolidation between the
Joint Fire Exploratory Committee (January 2011 — June 2012): Following three meetings, this
Committee was suspended to allow the City of Tukwila to respond to significant organizational changes.
In June 2012 the JFEC official terminated without recommendation due to the Kent RFA's discussions
with the City of SeaTac regarding a service contract. Kent RFA did not have the staffing capacity to
undertake both processes at once. The JFEC acknowledged a desire to resume the exploratory
process once those deliberation reached conclusion, SeaTac's contract for services with the Kent RFA
took effect on January 1, 2014.
2014 Fire Exploratory Committee (April — August 2014): In response to the City's Strategic Plan and
with the previous commitment to revisit the fire service consolidation discussion, in late 2013 Mayor
Haggerton requested the formation of a new Fire Exploratory Committee with representation from City
Council, City Administration, and the Fire Department. In February 2014. the Mayor's Office sent letters
to the Chiefs of the Kent RFA, King County Fire Protection District No. 2, and the City of Renton. All
three responded that they would like to further discuss opportunities for partnership. The 2014 Fire
Exploratory Committee commenced its meetings in April 2014.
RECOMMENDAT/ON: 2014 Fire Exploratory Committee page 2
2014 FIRE EXPLORATORY COMMITTEE
Scope
The 2014 Fire Exploratory Committee was tasked to build on past and current regional efforts to
neseorch, evo|uata, and provide recommendations regarding options for fire and life safety services in
Tukwila, focusing on three scenarios:
• Remain a Municipal Fire Department
• Provide services via contract or other agreement with a neighboring jurisdiction
• Create or join a Regional Fire Authority (RFA), a special purpose district established by voter
approval.
Membership
The Fire Exploratory Committee comprised the individuals listed below. The Committee opted not to
have a Chair, and the Council Analyst accepted responsibility for coordination of agendas, meeting
summaries, and presentations.
• Verna Seal, Councilmember
• Kate Kruller, Councilmember
• David Cline, City Administrator
• Chris Flores, Acting Fire Chief
~
Peggy McCarthy, Finance Director
°
Vicky Carlsen, Deputy Finance Director
• Chuck Woolley, Firefighter
• Jim Evans, Firefighter
• Dawn Judkins, Firefighter
• Laurel Humphrey, Council Analyst
Schedule
April 18, 2O14
|ntrodu(tions, review of timeline, goals, meeting schedule/frequency
May 2, 3014
Review: Current Fire Department budget and preliminary table of service
options
May 16, 2014
Presentation: SeaTac's decision to contrctwith Kent RFA
May 30' 2014
Partnership discussion with Chief Jim 8ohneider, Kent RFA
Partnership discussion with Chief Mike Marrs, KCFD #2 and North Highline
FD
June O. 2014
June 15, 2014
Partnership discussion with City of Renton
Presentation and discussion of fire benefit charge
June 27, 2014
July 3, 2014
Review of draft charter
July 11, 2014
Discussion of service delivery models and draft outline of report
July 1O.2O14
Continued discussion of service delivery models
August 1, 2014
Draft recommendation
August 7, 2014
2»u partnership discussion with Chief Schneider and Larry Rabe |. Kent RFA
August 29.2O14
Committee recommendation discussion
September 4, 2014
Committee recommendation discussion
20
TION: 2014 Fire Exploratory Committee page 3
ANALYSIS/EVALUATION
During its inaugural meeting on April 18. 2014. the 2014 Fire Exploratory Committee discussed its
purpose and goals with each member having an opportunity to speak. Committee members agreed on
the importance of an objective and transparent review process in order to deliver an unbiased, thorough
recommendation that takes into consideration coata, quality of service, and efficient use of resources.
The Committee conducted its review of available service delivery options over the course of 14 meetings
consisting of presentations, partnership discussions with neighboring jurisdictions, and group dialogue,
focusing on the foliowing areas of analysis:
Review of Status Quo
Committee members familiarized themselves with the budQet, staffing and services currently provided
by the Fire Department (Attachment 1, Fire Department Summary).
Review of Service D Options
The Committee reviewed and discussed different fire service scenarios, and considered advantages
and disadvantages of each. The Committee met with representatives from the City of SeaTac to learn
from their recent decision to contract for services with the Kent RFA (Attachment 2, Comparison of Fire
Service Options).
Review of Fire Benefit Charge Fundamentals
The Committee received an informational presentation called "Fire Benefit Charge 101," which provided
information on the statutory basis for the FBC, the factors used in the Kent RFA formula, hypothetical
application of that formula to various parcels in Tukwila, and a funding and budget scenario considering
the FBC as a source of revenue.
Review of Partn Opportunities
The Committee met with representatives from the City of Renton, Fire District #2/North High|ine, and
the Kent RFA to discuss partnership opportunities, revealing the following information:
• The City of Renton is initiating a planning committee with representatives from the City and
from Fire District 25 to explore the feasibility of establishing a new RFA. If an RFA is
successfully established between those two entities, they are open to exploring future
consolidation with other parties, including Tukwila. Committee Analysis: Unknown status
but bears future potential.
*
Fire District No. 2 contracts with the North Highline Fire District, and Mike Marrs acts as Fire
Chief for both agencies. A fire benefit charge for the North Highline Fire District passed with
70% approval at the August 5 election. At this time neither District currently plans to annex an
area or to create or join a regional fire authority. Committee Analysis: Remove from
consideration.
• The Kent RFA is interested in further exploring feasibility of partnering with the City of Tukwila.
In a follow up discussion, Kent RFA leadership expressed the possibility of revising their fire
benefit charge formula to better accommodate the specific demographic makeup of Tukwila.
Renewal of the fire benefit charge will be on the baliot in April 2016. The Committee admires
the leadership and experience in this established RFA, and acknowledges the highly
successful partnership established via Tukwila's participation in the South King County Fire
Training Consortium. Committee Analysis: Preliminary analysis indicates annexation into
the Kent RFA may be financially feasible and with probable benefit to the community.
RECOMMENDAT/ON: 2014 Fire Exp/oratory Committee page 4
RECOMMENDATION
With unanimous approval, the 2014 Fire Exploratory Committee believes that it is highly likely that long
term sustainability of high quality fire service in the City of Tukwila would be improved by a consolidation
8ffort, and furthennore, that the City of Tukwila should fully explore the feasibility of partnering with the
Kent Regional Fire Authority to complete the work that was unfinished in 2010-2011. We acknowledge
that maintaining or increasing the service levels of a municipal fire department will remain an ongoing
challenge within the taxing authority of the City, and we did not find an argument against pursuing an
alternative.
What has
In 2010. exploration of consolidation was put on hold for the reasons noted above, and since that time
a few factors have changed that the Committee believes makes consideration of annexation into Kent
RFA an even more attractive option. First, the RCW was amended to streamline the annexation process
by requiring a vote only from the area to be annexed. Second, the Kent RFA completed its process
with the City of SeaTac and now has the expressed interest and resources available to seriously explore
annexation of Tukwila. Fina||y, preliminary financial analysis and the potential to revise the fire benefit
charge formula to suit Tukwila's demographics indicate that this could be financially advantageous for
the City and the community.
Why a Regional Fire Authority?
It is clear that consolidation of fire services offers many benefits relating to the distribution of costs over
a larger population, elimination of duplicated reSOurCeS. and maximization of efficiencies. In addition,
implementation of a fire benefit charge offers a funding mechanism that factors in square footage and
other fire service needs, thereby distributing costs fairly among residences and commercial properties.
Establishing a dedicated funding source exclusively for fire service also has the benefit of giving the
City more budgetary f|exibi|ity, freeing capacity for other essential services. FurtherrnOre, in contrast
with a fire diStri[t, a regional fire authority has a system of governance that includes voting members
from each represented jurisdiction. (Attachment 3, RFA Reference Liot)
Why the Kent Regional Fire Authority?
The Kent Regional Fire Authority is regionally respected for its successes, |eodership. and experience.
It has been in operation since 2010 and has cleared many of the early challenges associated with the
creation of a new organizational and governmental entity. The City of Tukwila and its Fire Department
have already established and e joyed a highJy successful relationship due to participation in the South
King County Regional Training ConSOrtiurn, administered by Kent RFA. Kent RFA leadership has
expressed a desire to continue exploring the feasibility of annexation of Tukwila, and furthermona, has
offered to the Committee the potential to revise its fire benefit charge formula in a way that would suit
Tukwila's unique demographics and its high volume retail base.
Is there an alternative?
If analysis of joining the Kent RFA proves it to be unfeasib|e, or it becomes clear that there is no
community support, the City has no contractual obligation or promise to continue down that path. The
City will maintain the status quo, but considering the advantages offered by the regional fire authority
structure, the Committee encourages the City to keep close watch on the developments in Renton as
they explore formation of their own RFA. If formation of a new RFA is successful, there is potential for
future partnership that could be revisited when the time is right.
22
RECOMMENDATION: 2014 Fire Exploratory Committee page 5
Where do we go from here?
The Committee believes that in order to make an ultimate decision on this matter the Council will need
more detailed information on key issues regarding the fire benefit charge, potential revenues, personnel
integration, operations, and more. The Committee has identified a series of key phases that we
recommend if further exploration is to occur. First, a detailed analysis of financial feasibility should be
conducted in order to consider the fire benefit charge formula and its application in Tukwila along with
projected revenues. A task force relating to messaging and engagement should be deployed to provide
a steady flow of information and continually gauge community support. If Council and community
support continues, representatives from Tukwila and the Kent RFA will then come together to negotiate
amendments to the RFA Plan to allow annexation, while union negotiations are occurring concurrently.
The amended RFA Plan must then be approved by both governmental bodies, voters must approve the
annexation, the RFA Plan, and the fire benefit charge, and if successful, an interlocal agreement will be
negotiated based upon the approved RFA Plan. The Committee believes a reasonable timeline for
implementation has potential to culminate in a vote in early 2016. This recommended timeline
assumes that the Council receives regular briefings and each phase will only proceed if Council
and community support exist. (Attachment 4, Recommended Phases and Timeline)
Summary of Recommendation
The 2014 Fire Exploratory Committee recommends to the Mayor and the City Council that the City of
Tukwila should fully explore the feasibility of annexing to the Kent Regional Fire Authority. If it is
supportive, the City Council can endorse this recommendation by a motion either this evening, or at a
future Regular Meeting following additional Committee of the Whole discussion. The Committee
suggests a motion to endorse further exploration of feasibility of annexing to the Kent Regional
Fire Authority and the creation of a Steering Committee to address the phases recommended
by the Fire Exploratory Committee.
Attachments:
1. Fire Department Summary
2. Comparison of Fire Service Options
3. Regional Fire Authority Online Reference List
4. Recommended Phases and Timeline
5. Fire Benefit Charge 101
23
24
City of Tukwila Fire Department
2013 Summary
City of Tukwila
Assessed Value
Area
AV per Square Mile
2014 Regular Tax Levy
2014 Levy Rate
Residents
Jobs
Estimated daytime population
4.6 billion
9.7 square miles
474 million
$14,100,000
$2.98
19,486
42,000
150,000
Fire Department
Number of Stations
Staff Levels
Minimum Staffing Level
Staffing Model
Total Calls for Service
4
18
13
48 hour shifts, 3 crews
4803
• Aid /Medical 3330
• Fire Response 313
• Other 1160
Services Provided: Fire Suppression, Emergency Medical, Fire
Prevention /Marshal, Emergency Management, Hazardous Materials,
Technical Rescue, Marine Operations, Explorer Post, Public Education
FTEs
Uniformed 62
• Chief 1
• Assistant Chief 1
• Battalion Chiefs 5
• Captains 16
• Firefighters 39
Civilian 5
• Administrative 2
• FMO Project Manager 1
• FMO Clerical 1
• CERT /Public Ed 1
Total 67
25
Budget
Fire Department
General Fund 2013 Actuals
Notes
Administration
Suppression
Prevention
Training
Facilities
HazMat
Rescue
Emergency Preparedness
Rescue & Emergency
Communication /Dispatch
$ 834,054
8,119, 818
721,553
364,764
111,490
64,008
8,237
310,404
45,228
129,354
Oversight - Chief, Asst. Chief, Admin Support
Daily field operations
Enforcing codes, public outreach
Training, quality control, safety
Operations and maintenance of stations
Hazardous material response and mitigation
Specialized rescue response and mitigation
Foundation for emergency management in City
Life support
Valley Com charges
Total General Fund
$ 10,708,909
*General Fund Total includes O &M = $425,935 and ER &R = $112,053
Facilities
Year Built Square Footage
Maintenance
Costs
Fire Station 51
Fire Station 52
Fire Station 53
Fire Station 54
Fund 303 Expenses (Facility
Improvements)
Total Maintenance Costs
1975
1971
1997
1961
15,519
3,300
6,109
4,000
Fleet Information
2,221 tech hours, 32% of total tech hours
26
$ 35,488
9,531
14,723
17,361
6,964
$ 84,067
Continue Municipal
Fire Department
Join Existing Regional Fire
Authority
Create Regional Fire Authority
Annex to Existing Fire District
Create Fire District
Contract with Neighboring
Jurisdiction
Potential Partners
N/A
Kent RFA
City of Renton
FD 2
North Highline
FD 2 (Burien, Normandy Park)
North Highline (Boulevard Park,
Top Hat Beverly Park, Shorewood,
Mt View, South Park, White
Center)
None
Kent RFA
Statutory Provisions
N/A
RCW 52.26
RCW 52.26
RCW 52.04
RCW 52.02
RCW 35A.11.040
RCW 39.34
Approval Process
N/A
1. City Council adopts a resolution
requesting the annexation.
2. RFA Board adopts a resolution
amending its plan to establish
terms of annexation.
3. City Council adopts another
resolution approving the
annexation and related plan
amendment.
4. Election — majority approval
required in the City only.
(RCW52.26.300)
1. Planning committee formed
(three elected officials from each
partner)
2. Committee adopts a Regional
Fire Protection Authority Service
Plan
3. Each partner governing body
certifies Plan and places issue on
ballot
4. Election — majority approval of
combined area required (60%
approval if fire benefit charge
proposed)
1. City Council initiates by
ordinance.
2. Fire Commissioners concur.
3. Election — majority approval
required in City and in District
(RCW 52.04.061, 071)
1. Petition signed by not less than
10 percent of registered voters
who voted in last municipal
election
2. Election requiring 3/5 majority
approval
1. Upon development of an ILA,
each participating jurisdiction's
elected body will approve by
adoption of a resolution.
Governance
7 member City Council
3 Kent City Councilmembers, 3
Fire District 37 Commissioners, 1
non - voting advisory board
member from Covington,
appointed by Covington Council, 1
non - voting advisory board
member from SeaTac, appointed
by SeaTac Council PLUS
negotiated role for Tukwila
To be specified in the Plan.
Elected officials of participating
jurisdictions and elected
commissioners of the authority
(RCW52.26.080)
3, 5, or 7 Commissioners directly
elected at -large or by district.
3, 5, or 7 Commissioners elected
at -large or by district.
Negotiated advisory (non- voting)
role
Revenues /Funding
$10,600,000 Budget;
$1.50 tax levy, EMS
levy, grants, inspection
and permit fees, City
general fund
$1.00 levy plus FBC per
established formula
$1.00 per $1,000 with a FBC or
$1.50 operating levy
$1.00 per $1,000 with a FBC or
$1.50 operating levy
$1.00 per $1,000 with a FBC or
$1.50 operating levy
City budget
Advantages
*History, legacy,
tradition
*No change -risk
*Retain leadership,
governance
*Current labor contract
good
*Local control of assets
*Fully integrated EMS
*Economies of scale
*More staff and resources to
meet service demands
*Dedicated funding source
*Direct correlation between
funding and service
*FBC distributes costs relative to
service requirement
*Relief to City's budget
*Excellent relationship
*Economies of scale
*Dedicated funding source
*Direct correlation between
funding and service
*FBC distributes costs relative to
service needs
*Relief to City's budget
*More staff and resources to
meet service demands
*Economies of scale
*Dedicated funding source
*Direct correlation between
funding and service
*Relief to City's budget
*FBC distributes costs relative to
service needs
*Relief to City's budget
Same
*Economies of Scale
*Stepping stone to future
annexation
*Staffing flexibility
*Does not require ballot measure
N
co
Continue Municipal
Fire Department
Join Existing Regional Fire
Authority
Create Regional Fire Authority
Annex to Existing Fire District
Create Fire District
Contract with Neighboring
Jurisdiction
established via training
consortium
*Experienced, established RFA
with effective leadership
*Potential for future expansion to
the West
*Compatible shift schedules
*FBC may be tailored toTukwila's
demographic needs
Challenges
*Tax- limiting legislation
* Volatility of general
fund revenue streams
*Expensive with no
other funding options
*Staff limitations due to
budget
*Overtime costs
*Facility deficits
*Apparatus access
limitations
*No aid car in service
*Small - scaled staffing
*Reduced governance, control
over service delivery
*Requires 60% voter approval,
then 50% approval every six years
*Must consolidate labor contracts
*Separation of certain services
(EMS, fire inspectors)
*Reduced governance, control
over service delivery
*Requires 60% voter approval,
then 50% approval every six years
*Must consolidate labor contracts
*Separation of certain services
(EMS, fire inspectors)
*Loss of governance
*Loss of governance
*No potential partners
*Loss of governance, although
advisory participation is
negotiated
*Must be funded from existing
City Budget
Perspectives on
partnership
N/A
Kent RFA leadership is interested
in continuing discussions on a
possible annexation of Tukwila to
the RFA.
The City of Renton plans to
explore the feasibility of
establishing an RFA with
representatives from the City and
from FD 25. If an RFA is
established they are open to
future partnership opportunities.
Neither FD 2 or North Highline
plans to create or join an RFA.
Neither FD 2 or North Highline is
interested in annexation at this
time.
N/A
30
Regional Fire Authority— Online Reference List
RFA FAQ by VaIIey Regional and Riverside Fire Authority legal counsel:
Chapter 52.26 Revised Code of Washington — Regional Fire Service Authorities:
MRSC Regional Fire Protection Service Authorities Information and Resource Page:
• (King County) Includes City of Kent and King
County FPD No. 37 (Covington annexed) Election held April 27, 2010 Effective July 1, 2010
• (Snohomish County) Snohomish County FPD Nos 14 and
• North Mason Regional Fire Service Authority (Mason County) Includes Mason County Fire
District No. 2 and Mason County Fire District No. 8 Effective January 1, 2014
• (Lewis County) City of Centralia and Lewis County Fire District No 12
Election in November 2007
• (Whatcom County) Whatcom County FPD Nos. Z,6,9,and 10
Election in November 2008
• (King County) Cities of Algona, Auburn, and Pacific Election in
November 2006, formed in January 2007
• (Thurston County) Includes YeIm, Thurston County FPD No
2, FPD No. 4 (Rainier annexed) Election held on February 9, 2010
• (Thurston County) Includes Thurston County FPD No. 1
and Thurston County FPD No. 11 Election in August 2009
MRSC Index to Electronic Documents:
Kent Regional Fire Authority:
Kent RFA Annual Reports, Budgets and PIan:
32
2014
Q4
2015
Q1
Q1 -Q4
Q2 -Q3
Q2 -Q4
Q4
2016
Q1
April
Q3 -Q4
• Review data, forecast FBC revenue, determine feasibility
• City Council receives briefings at this stage and throughout
•Steady flow of information to electeds, public and press
•Stakeholder input
•Assets, vehicles, capital, LEOFF 1, governance, etc.
• Concurrent with other phases
• City Council adopts resolution requesting annexation
• RFA Board adopts resolution amending Plan to allow annexation
• City Council places measure on ballot
•Voters must approve annexation, Plan amendment, FBC
•Voter outreach 2 -4 months
• ILA is developed based upon an adopted RFA Plan
co
A
Fire oen. •fii ..urge
1J"
September 15, 2014
Agenda:
• Basics of FBC
• Factors in Kent RFA model
• FBC as applied to Tukwila parcels
• Fire budget and potential capacity
Basics of FBC
• Initial imposition of FBC requires 60% voter
approval (RCW 52.26.220)
❖ Renewing existing FBC requires 60 for RFAs %,
renew every 6 years (RCW 52.26.220)
• The FBC takes the place of the 3rd 50 cent
property tax levy (RCW 52.26.240)
❖ Cannot exceed 60% of the annual operating
budget (RCW 52.26.220)
W
co
Basics of FBC, continued
• Imposed on personal property and improvements
to real property (RCW 52.26.180)
• FBC is added to property tax bills
• County charges a fee to collect the funds
(currently 1%)
Basics of FBC - Formula
• Formula shall be reasonably proportioned to
the measurable benefits to property
(RCW 52.26.180)
• Any other method that reasonably apportions
the benefit charges is acceptable. (RCW 52.26.180)
Exceptions, limitations
• Property owned by religious organizations
(RCW 52.26.180)
• Property not assessed and subjected to ad
valorem taxation under Title 84 (RCW 52.26.180)
• Property that is subject to a contract for
services (RCW 52.26.180)
Exceptions, limitations, continued
••• Low income, seniors that qualify for
exemptions under RCW 84.36.381 through
84.36.389 are exempt from a portion of the
FBC. 25 %, 50% or 75% exemption
What is not exempt
•'• Non profit organizations
•'• School districts
• Government entities that do not have a fire
department
5
Kent RFA Factors and Formulas
2014 Kent r ire Department Benefit Charge r rr u1 a
Smoke roc4 of i«a1sQuare oca k X IR X Category Factor X Rim Flow Factor X Rksportse Factor X Risk Factor X a ppiica iie Disc ant FRC
TrtRI rpi Rrp r tai of ctri rP (c)
.7;
6
03
crk
-
7
r
i
..:
d
3
Cat or Fa yr
i e i t4'1=1
MU
0133
1333
U- CO
D,_133
53
0 03
.U=4
U -134
a. i i
0 03
0 -Lli
a CO
U-133
' +31
0.33
ra 2 WI 42,2510s
1713
176
416
ltm
176
126
176
4.76
076
12
4.26
076
7.76
176
176
176
_ cart 5Pms
L6 1
168
.160
..760
1.61
1.6D
1.60
.1.1 11
3.25
3.25
3.25
6.70
6.7D
h.60
11.10
14 .25
town eca €I
138
1.413
1 ALI
1.00
1.23
1.2L1
1.20
1. 40
1.4U
1.43
.3.311
1.511
=.LIP
2.L15
51J5
3.113
Fire. F low Facsr'
�'s?x
Responlo Factor:"
38061' 1
105
13
L35
1.65
..1_65
123
225
.225
.25
2.25
2. 23
2.25
2.25
125
2.25
2.25
rui A rn ii-Arii ir Pri 21.5241Pt
1 nil
i. n
ton
1.011
I . NI
rm
1411
I.i
..n
inn
1:x;1
;.:fin
;. =11
E_41
1.121
1. ian
gkpenm ens
I S4
1.54
1-54
154
1131
154
1.54
1.51
1 S4
1.68
1.54
S4
_.54
_ '54
1.54
1.51
.:-o4?■41
1.1
1.32
112
a. 10
1.113
112
175
1226
3.25-
P.66
4.2 -i
1'20
4.70
120
1.26
1 20
Risk Factor
Lem. lnza rd
1.00
1.00
1.00
_00
130
1.00
1.00
1.0
444.124222 424261- 1
' -44
1.0;3
1.00
.100
1.00
1.04
1.00
1.U0
' 04
1.00
1.00
. -04
_.DU
1.04
100
x.00
0=7'd il I €.. t 21242rd -2
12441
1.06
1130
1 33
1.(111
1.'3111
1.00
13111
1'0.0
1.00
1110
100
1. 00
10.0
1:10
. _ Reza ® .1
1-Du
1- 6
1.30
1-3U
1-ID
1 11
I. 0
.1 7`10
1-3U
=. 0
1.30
1-3U
.1-i0
I-311
1-3U
.1-0
m. a Hazen -_
1411
1-141
143
1.40
1.43
1 411
1.411
1.43
1. 41.1
1401
1.43
1.441
14151
1.40
1.40
1.43
Dist,upit
A.1 ='11 iE Hre ,Drilllkle`S
!1H! 1.1
HAM
.1_'111.1
. L'il HE
1L 'I.1.1
. I.'llii
.1 '-i 11
11.41 1 I 1
1 1011
.1 1.1.1
111 311
!Will P
I '1:I!I
11.111 1
! H! P B'
.I ' I I
51n101 I 4a1 1a2
068.0
0 uri
11a9n
1-l:i
Pi W51U
0 °°.,,`'B_
i 1138
! Q55.0
;11111
0 Q1--11
301RP]
11 DM
0 N
110P-11_
IIRAD9
1650
M a rim-7..1 32 a I A I °.rz =_
0.050
0.150
0.050
0.0511
U 1150
1250
0 254
' 250
1050
0 144
3-050
125'0
0 450
x-'50
254
04450
=2,utornotic La 224 Atorm 650870
0.070
0.070
08711
.070
0.070
0.970
0 07.0
0.570
0.970
0.070
0.970
0870
0.570
0.970
' 07.0
AuLuuldLiL 'Co I b- dl4lhr1 -€
0.525
02A25
'&925
0.125
-925
a 925
0 925
a 0.023
a 025
0.023
'&925
a925
02125
02925
Dal
0-925
44-414.410/21
0.250
012300
0.250
0.250
0.230
0.750
0.1.44
D. 0.230
0.240
0123
0.250
250
01230
0.260
0256
0.230
Tarrc § B l e u :2nt mai T -4 an a Property aata- cerrne a rte 1.100 P= =art .2§50§2_2
224, r.-_-n ft-2424 is 654.6 a = r t68 nu r m ' . 6ro11 k' § .rrl dod If- d le`. r tho r qu if + o -
: 1 - 1 5 -
.
Potential changes to formula for
Tukwila parcels
•:* Add factor for retail sector
•'* Revise square footage categories
FBC as applied to Tukwila parcels - residential
1,500 square feet, $188,000 A.V.:
FBC = $164.15
3rd $0.50 fire levy = $94.00
(parcel #0040000471)
3,350 square feet, $253,000 A.V.:
FBC = $315.40
3rd $0.50 fire levy = $126.00
(parcel #8687800005)
picas respon iou
)paratI
stiga
- - ?nab vehicie _
FBC to 3rd $O.5 Tax Levy - residential
$ 400
$300
$200
$100
so
Residential Properties
5q Ft 1,500
2,420
—FBC —Tax
3,350
FBC as applied to Tukwila parcels — apartments
11,900 square feet, 25 units, $1,127,000 A.V.:
FBC = $1,307.20
3rd $0.50 fire levy = $563.50
Each unit's share would be $52.29
(parcel #0040000327 — Park Ave Apts)
ioical response for an apartment f
appar
ec
irdmeui
reriao ve. -=
FBC as applied to Tukwila parcels — apartments
160,700 square feet, 188 units, $13,872,000, A.V., no
discounts:
FBC = $25,819.84
3rd $0.50 fire levy = $6,936.00
Each unit's share would be $137.34
(parcel #0003000008 — Terrace Apts)
1
FBC to 3rd $O.5 Tax Levy — apartments
$30,000
$25,000
$20,000
$15,000
$10,000
$5,000
Apar
ent Complexes
FBC Tax
160,700
° FBC as a pp lied to Tukwila parcels
16,828 square feet, $2,315,400, A.V., no discounts:
FBC = $1,545.64
3rd $0.50 fire levy = $1,157.70
(parcel #0223400040 — SRO Properties)
1
FBC as applied to Tukwila parcels — commercial
621,525 square feet, $27,997,400 A.V., no discounts:
FBC = $49,113.95
3rd $0.50 fire levy = $13,998.70
(parcel #3523049119)
01
N
FBC to 3rd $O.5 Tax Levy — commercial
$50,000
$40,000
$30,000
$20,000
10,000
so
Commercial Properties
So Ft 16,828
164,928
-FBC -Tax
621,525
Potential Capacity if Kent RFA
(30,000 foot level)
- Fire budget compared to levy -
In Dollars (estimated)
Current Fire budget $10,600,000
Reduction of property tax
levy ($1.00/$1,000 AV) - 4,700,000
Potential capacity for City $5,900,000
Levy Rate (estimated)
Current Fire budget expressed
as levy rate $2.23
Loss of levy to RFA
($1.00/$1,000 AV) - 1.00
Net tax capacity for City $1.23
Cl&A
The City of opportunity,
th community of choice..
COUNCIL AGI;NDA SYNOPSIS
------ --------- ------
114 eel in,, Date
Pnpared I?),
Alayor:f review
Council review
09/15/14
CO
3/%4'Q
M 0 //so n
pate
r 1 I R.
Z Resolution
A .1t, Dale 09/15/14
1)C I )
0 rdi 'lance
A41f; Odle
_ B I
A .11:g I) at,,
(.1 .,1)pa rd
IT
1 1 Piwilic I-I ea ri q
z ic I )(tA,
Other
AN I )/
( ',ATI,;( ;( /RY 0
A 1 t,i),118
Si ( ) INS( / I t 1 (in// A I ayo
Finance — I i l e
P R Police
SH( )Ns( )R'S On September 10, 2014, Mayor Haggerton proclaimed a state of emergency in the City of
Si imm, \ Ry Tukwila, per TMC 2.57.070 due to catastrophic failure of critical Information Technology
Infrastructure. The Council is being asked to adopt a resolution and ratify the
proclamation of emergency and associated contract for services to respond to the
emergency.
ITEM INFORMATION
ITEM NO.
6.B.
55
STA 1I; SPONSOR: DAVID CLINE
1 IGINAL AGF;NDA avrk: 9/15/14
Ac, I T\;1 ).\ ITI'Al TITIE
A resolution declaring an emergency due to failure of critical Information
Technology infrastructure and ratification of the Mayor's Proclamation proclaiming
an emergency and contract for services.
iOis fion
9/15/14
Altg
M 0 //so n
pate
r 1 I R.
Z Resolution
A .1t, Dale 09/15/14
1)C I )
0 rdi 'lance
A41f; Odle
_ B I
A .11:g I) at,,
(.1 .,1)pa rd
IT
1 1 Piwilic I-I ea ri q
z ic I )(tA,
Other
AN I )/
( ',ATI,;( ;( /RY 0
A 1 t,i),118
Si ( ) INS( / I t 1 (in// A I ayo
Finance — I i l e
P R Police
SH( )Ns( )R'S On September 10, 2014, Mayor Haggerton proclaimed a state of emergency in the City of
Si imm, \ Ry Tukwila, per TMC 2.57.070 due to catastrophic failure of critical Information Technology
Infrastructure. The Council is being asked to adopt a resolution and ratify the
proclamation of emergency and associated contract for services to respond to the
emergency.
1 kviviwki ) IY COW Mtg. CA&P Cmtc F&S Crnte Transportation Cmte
Utilities (;tire 1 Arts Comm. 7 Parks Comm. _ Planning Comm,
DAIE: commil-ru, C I IA 1 R:
RECOMMENDATIONS:
SP( )Ns( )R/Ami
COMM
IN. Mayor's Office
ITIT',I None
COST IMPACT / FUND SOURCE
ExpiAinTuRN RLOUIRI1) AMOUNT BUDGFTED APPROPRIATION REQUIRNI)
1und Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
09/15/14
Letter from Mayor Haggerston, dated 09/10/14
Proclamation of Emergency, dated 09/10/14
Resolution in Final Form
Copy of Signed Contract with InfoRe rieval
55
56
City of Tukwila
6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor
September 10, 2014
City Council
City o[Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Re: State of Emergency for IT incident
DcurCouocilnuozbom:
I am writing to inform you that today I proclaimed a State of Emergency in the City of Tukwila pursuant to
Tukwila Municipal Code (TMC) Chapter 2.57. A copy of the formal proclamation is attachcd. 1 have declared
the State of Emergency due to the failure of critical IT infrastructure that occurred Friday, September 5. As
we have come to understand the full impact of this outage over the past few days, it has become clear that
there are continued major impacts to the delivery of City services. While many systems have been restored
some critical city data remains inaccessible to us and the declaration of emergency allows us to move forward
with immediate data retrieval.
Over the past three years we have declared a state of emergency three times in order to allow the City to
swiftly resolve issues impeding the delivery ofcritical services. Thesc previous emergencies were also due to
failure of critical infrastructure; the collapse of sanitary sewers in 2011 and 2013 and the collapse of a
stormwater pipe in 2012. In all three cases I declared un emergency in order to restore services and the Council
endorsed the declaration at the subsequent City Council meeting.
In order to move forward quickly to rninimize the current dkruption unduvertpotentiaJkx/uteon
complications of City services, I have issued an official proclamation to declare an emergency so that the City
can enter into the necessary contract to retrieve the data. Per I.MC2.57.030, the Mayor is granted authority to
obtain vital supplies, equipment, and property needed for the protection of property and to dispense with
public bidding requirements.
As we have done in previous emergencies, we will be including in your council packets a resolution
confirming the declaration of ernerge ncy and ratifying the contract 1 signed toclay with InfoRetrieval as we
a copy of the InfoRetrieval contract.
During your brief update on the issue on Monday, we indicated that we are still in the middle of the incident.
This remains true today. As promised at Monday's meeting, the Administration is committed to providing a
full after action report once this event is concluded and will present its findings to the Finance and Safety
commjttee once the report is complete.
as
Key staf will be available at Monday's council rneeting to discuss the ernergency proclarnation and resolution.
Thank you for your attention to this important issue.
Phone: 206~433-1800 City Hall Fax: 206433-/833 • www.tukwilawa.gov 57
58
Office ~���
�� the Mayor
«_^��u of t/� _'�
City of Tukwila, Washington
PROCLAMATION
WHEREAS, Tukwila Municipa Code (TMC) Section 2.57.03U(I)empowers
the Mayor to proclaim a State of Emergency when an incident, whether natural or
man-made, requires immediate responsive action to protect life and property; and
WHEREAS, the City experienced a catastrophic failure of critical Information
Technology equipment, commencing on or about 3:00 um. on the 5m day of
September, 2014; and
WHEREAS, the Mayor has been requested by the Director of Emergency
Management of Tukwila to proclaim the existence of a local. State of Emergency
therein; and
WHEREAS, the Mayor does hereby find that the recent IT equipment failure
constitutes a State of Emergency, as defined by TMC Section 2.57.020 and Revised
Code of Washington (RCW) Section 38.52.010; and
WHEREAS, the aforesaid conditions necessitate the proclamation of the
existence of a local emergency in order to protect public property;
NOW, THEREFORE, lL Jim Haggerton, Mayor of the City of Tukwila, do
hereby proclaim a State of Emergency within the City of Tukwila; and that during the
existence of said State of Emergency, the powocs, functions, and duties of the Director
of Emergency Management and the emergency organization of this city shall he those
prescribed by state law, hy ordinances, and resolutions of this city and approved by the
Mayor on September 10, 2014. Said local ernergency shall be deemed to continue to
exist until its tcrozoutioo is proclaimed by the Mayor of the City of Tukwila, State of
Washington.
Executed this 10th day of September, 2( 4
agg-
ro[Tokw'Ua
60
of
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING AN EMERGENCY
IN RESPONSE TO THE CATASTROPHIC FAILURE OF
CRITICAL INFORMATION TECHNOLOGY EQUIPMENT.
WHEREAS, at approximately 3:00 a.m. on Friday, September 5, 2014, the City's
Storage Area Network, a critical piece of the City's Information Technology (IT)
infrastructure, failed; and
WHEREAS, failure of this equipment resulted in the significant disruption of City
services; and
WHEREAS, once the scope of the situation was identified, Emergency
Management was notified and the response was elevated to a formal Incident
Command System; and
WHEREAS, the IT division worked 12+ hour days on Friday, Saturday and Sunday
and were able to restore many critical IT systems; and
WHEREAS, some key data that affects critical and effective delivery of City
services remains inaccessible; and
WHEREAS, the inaccessible data is public property and it is in the City of Tukwila's
interest for this data to be retrieved as quickly as possible by an experienced data
retrieval firm; and
WHEREAS, Chapter 2.57 of the Tukwila Municipal Code and Chapter 38.52 of the
Revised Code of Washington allow the City to dispense with formal contracting
processes and enter into agreements on the City's behalf when circumstances demand
immediate action in order to protect public property; and
WHEREAS, the Mayor of Tukwila declared an emergency on September 10, 2014,
in order to allow accelerated contracting and administration of City funds to mitigate
damages and prevent further impacts to the public or loss of data; and
VV:\VVorci Processing \Resolutions\Emergency-Failure of critical IT equipment 9-11-14
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Page 1 of 2
61
WHEREAS, the City Council wishes to provide their support and endorsement of
the Mayor in his action to declare an emergency and for the City's efforts to respond to
the emergency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency and
authorizes the execution of contracts or agreements due to damages associated with
the failure of critical IT infrastructure, and hereby authorizes City forces to respond in
the most effective and expedient manner, without regard for the procedures and
formalities that would otherwise govern the assignment of duties, procurement of
materials, and contracting of services. This situation is an emergency as defined in
Revised Code of Washington Section 38.52.010 and Tukwila Municipal Code Section
2.57.020.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel Turpin, City Attorney
W:\Word Proce ng\Resolutions\Emergency-Failure of critical IT equipment 9-11-14
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62
Page 2 of 2
nfoRetrievaLcom
14-130
Council Approval
Data Recovery Service Authorization and Agreement Form
Non-Refundable, Deductible Down Payment
To proceed with data recovery service for Case 65708. please sign and return this form,
/. Mayor Jim Haggerton authorizing payment by
wire transfer.
/. Mayor Jim Haggerton . acknowledge that the down payment fee of $5,000.00 necessary to begin data recovery service is non-refundable and
contingent upon the outcorne of services rendered, If the data recovery service is uu'zessm/, $5,000.00 wit be deducted from the total final amount due
($rnyreun.00) for data recovery service.
/. Mayor Jim Haggerton . agree to make payment by wire to mm Retrieval non-refundable final payment fee of $73,979.00 (plus sales tax where
applicable) for data recovery service having received a list of recov rem files and folders from provided failed media via email and/or teleconference that
verifies service as being successfully and satisfactorily rendered. If the data recovery service is unsuccessful (data is unable to be recovered), then Info
Retrieval will not charge the final payment amount ($73,979.00) listed here below.
/. Mayor Jim Haggerton . understand that x / do not wish to be charged for a transfer drive (size/type appropriate for amount of data recovered) upon
which to store my recovered files nd folders (if they are to be returned by post), then 1 am responsible for providing such a device,
ii4jf, Media Information
Name: Mayor Jim Haggerton
Company: City of Tukwila, City Hall and Public Sa
Address Street: 6200 South center Blvd
Address City: Tukwila
ZIP / Postal: 98180 State: WA
Email: Mary.Miome@TvmwilavvA.gvv
Phone: 200*337150
Type: Hard Disk Drive
Manufacturer: FalconStor SAN NSS HC630
OS:
Capacity: 4.01 TB 10.0 TB
z(,,e1„i Purchased Services and Products
Product name
Quantity
Data Recovery SpeciaHst
Remote Backup Trial
Price
$5,000.00
$0.00
Subtotal
Tax
TOTAL
$5,000.00
$0.00
$5,000.00
Payment Information by wire transfer
I'm a le representative of City of Tukwila, City Hall and Public Safety and I'm authorized to make financial decisions:
, wo '�1n[�l���
~ ' ^T ~ 'Jr''�
TERMS OF SERVICE
By signing this Data Recovery Service Authorization and Agreement Form, | agree to the terms and conditions specified in this form and
at^up:8,mwwjnfon:triova|.cvm.
Due to the complicated and complex nature of data recovery service and the possibility of unforeseeable logical and mechanical issues,
some cases necessary labor might exceed the duration of service initially estimated and projected.
If the data recovery service is nuccuxvfu|, customers failed device will be securely recycled at no additional charge. If customer would
rather have his failed device returned to him, he should notify Info Retrieval immediately. Info Retrieval charges a $60 reassembly and
return shipping fee for failed devices,
The parties agree to submit to the personal jurisdiction of state courts within the state of Ohio. No legal action under this Agreement shall
be brought in any jurisdiction other than within Cuyahoga County of the State of Ohio and/or Shaker Heights Municipal Court.
In the event the Customer breaches this agmenent, the customer agrees to be held liable and cover all reasonable fees and oxpenses,
including but not limited to attorney fees, court coasts and any and all other fees that are incurred by Data Recovery as a result of the
Customers breach.
If any provision of this Note is held to be invalid. illegal or unenforceable in any reopect, or opemms, or would if enforced oporam, to
invalidate this mote, then that provision shall be deemed null and void. Nevartoe|os, its nullity shall not affect the remaining provisions of
this Note, which shaH in no way be affected, prejudiced or disturbed.
All Disputes of whatever kind between Customer and Data Recovery Service based upon past, present or future acts, whether known or
vnxnmwn, and arising out of or relating to the negvhativo, formation or performance of this agreement shall be, by a Bench Trial and not
before a Jury. Customer acknowledges that, with respect to all such disputes it has voluntarily and knowingly waived any right they may
have to a Jury Trial.
This Note shall be construed and enforced accord ing to, and governed by, the laws of Ohio without reference to conflicts of laws
provisions which, but for this provision, would require the application of the law of any other jurisdiction.
If, at any time, you would like your drive mmmed, please alert your account manager to this request so that the proper security protocol
for the drive's release may be followed. Due to regulated security ,tandards, we cannot release the drive without this proper pre-
authorization to do so.
64
City of Tukwila
Jim Haggerton, Mayor
CITY ADMINISTRATOR REPORT
Mayor Haggerton
TO:
Councilmembers
David Cline, City Administrator
FROM:
September 10, 2014
DATE:
Report for September 15 , 201 4 Regular Council Meeting
SUBJECT:
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you have
any questions or need additional information about any of the following items.
I. Intergovernmen tal Update
Lodging Tax Advisory Committee
: Council President Quinn chaired the Lodging Tax
Advisory Committee meeting on August 27. Economic Development and Tourism staff
attended. The committee recommended funding for the lodging tax budget for 2015.
S outhwest King County Chamber Event
: On August 27 Economic Development staff
attended the Chamber of Commerce after hours held at Starfire Sports Complex.
Soundside Alliance Executive Committee
: Councilmember Hougardy chaired the
Soundside Alliance executi ve committee meeting. County Assessor Lloyd Hara
presented. The committee approved the scope of work for a report the Port of Seattle is
commissioning on the current economic and workforce environment trends and what
they mean for our region. The request for proposals should be issued in the next few
weeks with the final report completed by the end of this year.
II. Community Events
Community Resource Center Ribbon Cutting
: On September 3 , the P olice
Department (PD), in conjunction with the City’s Communication ’s Division and Westfield
M all , held a ribbon - cutting ceremony for the grand - opening of the Community Resource
Center (CRC) located inside the mall near the South entrance . The event was attended
by the Mayor Haggerton, Council members Duffie a nd Hougardy , PD staff as well as
many other City staff members, and mall management personnel. The CRC provides
more accessibility and visibility for the PD and will help bring the communi ty and police
closer together .
III. Staff Updates
P roject Updates
Tukwila Village
: T he City notified the barbershop that is operating on the Tukwila
Village site that the City would not renew their month - to - month lease because the City
has executed an agreement giving site control to Tukwila Village Development
Associates. It is likely t he barbershop will close by September 30.
MPD Support Services Transition:
City Staff have scheduled weekly meetings with
the MPD Executive Director to review and discuss the transition plan matrix. The focus
of the September 3 meeting was related to Fin ance Support Services, and the focus of
the September 10 meeting was related to Information Technology Support Services.
65
City Administrator Report
Page 2
Gully Gardens
: The Gully Gardens sign for the pea patch at Riverton Park has been
shipped and will be installed as soon as it arrives. Staff is coordinating a dedication
event with the family, the date will be announced soon.
ICANN Update
: The installation of outdoor fitness equipment will take place in the near
future at Joseph Foster Park near the playground. The equipment will include four
pieces of exercise equipment, including a cardio stepper, pull - up/dip, chest/back, and
plyometrics machine. The intention of the equipment will be to increase opportunities for
physical fitness of all ages in an effort to decrease obesity an d accompanying medical
issues. The hope is adults will utilize th is equipment while children play, not only to
benefit themselves but to be a visual role model for active and healthy lifestyles. Total
co st of the equipment was $15,829 of which $14,285 was covered by the King County
Youth Sports Facility Grant. ICANN is the Community Activity Nutrition Network and is
a south King County multi - city collaborative aimed at reducing the prevalence of obesity
in kids and families.
Foster Golf Links
: August was a great month for the golf course . 7,777 rounds of golf
were played, which is an increase over August 2013. FootGolf continues to do well with
ne arly 600 rounds of play and over $7,000 in revenue. Footgolf was also the cover story
on the rece nt Tukwila Reporter.
Cultural Competency Workshop
: A pproximately 20 City staff participated in a City
sponsored C ultural Competency Workshop on September 10 . To date, almost 200
employees, including all Police Dept. staff, have participated in Cultural Co mpetency
.
training
Tourism Promotion Area
: At the September 9 SeaTac City Council study session the
Council discussed the proposed tourism promotion area (TPA) and formation of a public
development authority (PDA). The SeaTac Council is considering holding the public
hearing on October 14. The SeaTac Council is scheduled to approve the resolution
setting the public hearing at its reg ular meeting on September 23. At its study session on
September 23, the SeaTac Council will also review and discuss the propose d formation
documents for the TPA and PDA.
Community Services
Parks and Recreation Preschool
: The Preschool at the Tukwila Community met
maximum participation limits for all age groups for the 2013/2014 school year.
IV. Council Updates
Comprehensive Plan Process Update for Parks, Recreation and Open Space
Elemen t
: At the September 8 Council Meeting the Council raised additional issues,
mainly definitions, with the Parks, Recreation and Open Space Element. City staff
recommended that the element be returned to a future meeting to allow the Council final
review of the requested changes. After the meeting, the request for additional
information was rescinded. Due to this change, the Parks, Recreation and Open Space
element can remain on schedule for final action along with the other Comprehensive
Plan elements.
Information Technology Incident After Action Report planned for October 13
: As
discussed during the September 8 Council meeting, the City staff are preparing a full
After Action Rep ort for the October 13 Committee of the Whole meeting. This report will
answer the questions by the City Council, especially regarding the events that led up to
the September 5, 2014 incident, the lessons learned and recommendations on moving
forward.
66
Upcoming Meetings & Events
September 2014
15th (Monday)
16th (Tuesday)
17th (Wednesday)
18th (Thursday)
19th (Friday)
20th (Saturday)
> Utilities Crate,
Cancelled
➢ City Council
Regular Mtg.,
7:00 P
(Council
Chambers)
➢ Finance &
Safety Crate,
5:30 PM
(Hazelnut
Conference
Room)
➢ Park
Commission,
5:30 PM
(Community
Center)
➢ Tukwila
Historical
Society,
7:00 PM
(Tukwila
Heritage &
Cultural Center;
14475 59`r` Ave
S.)
Taste of Tukwila
A Community
Heritage and
Culture
Celebration
2:00 — 6:00 PM
(Foster High
School
4242 S. 144th St.)
This celebration
will feature music,
dance, art and food
from around the
world. For more
information or to
get involved
contact Shannon
Fisher
206 - 768 -2822
22nd (Monday)
23rd (Tuesday)
24th (Wednesday)
25th (Thursday)
26th (Friday)
27th (Saturday)
➢ Transportation
Crate,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Committee Committee of
the Whole Mtg.,
7:00 PM
Chambers)
C.O.W. to be
mmediately
followed by a
Special Mtg.
➢ Community
Affairs & Parks
Crate,
5:30 PM
(Hazelnut
Conference
Room)
➢ Tukwila
Metropolitan
Park District
Board of
Commissioners,
5:30 PM
(Council
Chambers)
➢ 124exiftiftg
C
City of Tukwila
Clean Up Event
8:30 AM — 3:00 PM
(Saar's Super Saver
Foods, 3725 S. 144`"
and
Community Center,
12424 42 Ave S)
Look unde
Headlines"
w. tukwiiawa. Po
at w w
additional
information
or call
1- 855 - TUKWILA
mmissi n,
Cancelled
Tukwila Int'l.
Action
Trash Pickup
'¢
9:00 — 10:00
For location
information
Sharon
206 - 200
Blvd.
Cmte's
Day
yip
AM
or
contact
Mann
-3616
> Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342.
> Chamber of Commerce's Tukwila Government and Community Affairs Committee: Quarterly, 12:00 Noon, Chamber Offices.
> City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
> City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 -431 -2187.
> Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact
Chris Partman (206 -431- 2197).
> Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Trantina at 206 - 433 -1868.
> Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) A lease agreement with Westfield Southcenter
for the Visitor Information Center. (B) An agreement for shuttle services for Seattle Southside Visitor Center (SSVS). (C) 2014
second quarter Investment Report. (D) 2014 second quartet• Miscellaneous Revenue Report.
> Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
> Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670.
> Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf Room
> Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan
Hernandez at 206 -248 -0260.
>Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815.
> Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room Meeting Cancelled.
67
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
September
2 (Tuesday)
8
15
See agenda packet
cover sheet for this
week's agenda
(September 15, 2014
Regular Meeting).
22
Special Presentation:
Introduction of
Preschool Teacher
Nichole Flores.
Special Issues:
Budget Workshop.
Committee of the
Whole to be followed
by a Special Meeting.
October
6
Special Presentation:
13
Special Presentation:
20
27
Special Presentation:
Budget Workshop.
Unfinished Business
Duwamish Habitat
Restoration:
Opportunities for
Chinook Recovery.
Special Issues:
Budget Presentation.
- Comprehensive
Plan Element
ordinance.
- Ordinances relating
to the rezone of two
properties on the
south side of South
180th Street and
Andover Park West.
-A contract with
Kirshenbaum and
Goss for 2015 -2016
Public Defender
Services.
- Budget Workshop.
68