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Home My WebLink AboutCOW 2014-09-22 COMPLETE AGENDA PACKETTukwila City Council Agenda ''° ❖COMMITTEEOF THE WHOLE ❖ 4 11111114 Ilk Jim Haggerton, Mayor Counci /members: + Joe Duffie + Dennis Robertson -9 David Cline, City Administrator + Allan Ekberg + Verna Seal De'Sean Quinn, Council President + Kathy Hougardy + Kate Kruller Monday, September 22, 2014, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. SPECIAL PRESENTATION Introduction of preschool teacher Nichole Flores. Kirstin May, Recreation Coordinator, Parks & Recreation Department. 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda is (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue presented for discussion. 4. SPECIAL ISSUES a. A lease agreement with Westfield Southcenter for the Visitor Information Center. (Also on Consent Agenda at Special Meeting — see below per Finance and Safety Committee on 9/16/14.) b. Discussion on budget timeline and process Pg.1 Pg.19 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING • SPECIAL MEETING ❖ + Ord #2450 + Res #1843 1. CALL TO ORDER / ROLL CALL 2. CONSENT AGENDA a. Approval of vouchers. b. Authorize the Mayor to sign a lease agreement with Westfield Southcenter for the Visitor Information Center. (Reviewed and forwarded to Consent by Finance and Safety Committee on 9/16/14.) Pg.1 3. NEW BUSINESS 4. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGI-i,NDA SYNOPSIS Meetins Dale Prepared by Mayorf review Council review 09/22/14 BM ,9",,4C__, Resolution Mtg Date ri Ordinance AitgDate 0 Bid Award Mg Dale n Public Hearing Mi,gDate 0 Other Mtg Date AltgDate SPONSOR • Council Mayor [11 HR 0 DCD P Finance [ Fire IT fl P&R NI Police PIV SPONSOR'S In October of 2013, the City Council authorized Seattle Southside Visitor Services to begin SUMMARY operating a visitor center in a kiosk at Westfield Southcenter Mall. The lease is scheduled to terminate at the end of September of 2014. Staff is requesting to extend the lease until June 30, 2015. On July 1, 2015 it is anticipated that the new Seattle Southside Public Development Authority will take over all operations of the Visitor Center. REvl ENV, M BY El COW Mtg. 1-1 CA&P Cmte [1] Utilities Cmte 0 Arts Comm. DATE: 9/16/14 F&S CD-1w Comm. CHAIR: SEAL E] Transportation Cmte ITEM INFORMATION ITEM No, 4.A. & Special 2.B. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 9/22/14 AGENDA ITEM TITLE Satellite Visitor Center CATEGORY U Diircussion 9/22/14 [Z] Motion illpgDate 9/22/14 Resolution Mtg Date ri Ordinance AitgDate 0 Bid Award Mg Dale n Public Hearing Mi,gDate 0 Other Mtg Date AltgDate SPONSOR • Council Mayor [11 HR 0 DCD P Finance [ Fire IT fl P&R NI Police PIV SPONSOR'S In October of 2013, the City Council authorized Seattle Southside Visitor Services to begin SUMMARY operating a visitor center in a kiosk at Westfield Southcenter Mall. The lease is scheduled to terminate at the end of September of 2014. Staff is requesting to extend the lease until June 30, 2015. On July 1, 2015 it is anticipated that the new Seattle Southside Public Development Authority will take over all operations of the Visitor Center. REvl ENV, M BY El COW Mtg. 1-1 CA&P Cmte [1] Utilities Cmte 0 Arts Comm. DATE: 9/16/14 F&S CD-1w Comm. CHAIR: SEAL E] Transportation Cmte 0 Parks COMMITTEE • Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMM]VI1tE Mayor's Office Unanimous Approval; Forward to Committee of the Whole/Special Mtg. COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $90,000 $60,000 $ Fund Source: FUND 101 (LODGING TAX) Comments: $30,000 for 2014 will come from unspent funds. $60,000 budgeted for 2015, MTG. DATE RECORD OF COUNCIL ACTION 09/22/14 MTG. DATE ATTACHMENTS 9/22/14 Informational Memorandum dated August 28, 2014 Draft Lease Agreement Minutes from Finance and Safety Committee, dated September 16, 2014 2 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U��U� nn�n ��n'�n�n��n n��n��u~ n�n�~n�n»�*n�x��o��n�n TO: Mayor Haggerton Finance and Safety Committee FROM: Katherine Kertzman, Tourism & Marketing Program Manager Brandon J. Miles, Economic Development Planner DATE: August 28, 2014 SUBJECT: Satellite Visitor Center ISSUE Seattle Southside Visitor Services (SSVS) requests approval to extend the lease space at Westfield Southcenter to operate the satellite visitor center (VC). BACKGROUND In October of 2013, the City Council authorized SSVS to begin operating a satellite VC in a kiosk at Westfield Southcenter Mall. The lease term for the kiosk was one year and the project was intended to be a pilot p ject. The lease is scheduled to terminate at the end of September 2014. Staff is requesting to continue the pilot project and to extend the |ease until June 50. 2015. On July 1, 2015 it is anticipated that the new Seattle Southside Regional Tourism Authority will take over all operations of the Visitor Center. It costs the City nearly $10,000 a month to operate the VC, The lease from Westfield is a nominal $1 per year. The funding comes from lodging tax, not the City's general fund. Council authorization is needed to allow the Mayor to enter into a new lease agreement that would extend the lease until June 30, 2015. SSVS has adequate unused funds to cover the $30,000 cost in operating the VC through 2014. The Mayor's proposed 2015/16 budget recommends providing lodging tax funding to fund the VC until June 30, 2015. It is anticipated that by July 1, 2015 that the Seattle Southside Regional Tourism Authority (SSRTA) will be in a position to assume operations of the VC, The Mayor's proposed budget does not provide any funding to operate the VC beyond June 30, 2015. If SSRTA is not in a position to assume operations of the VC on July 1, 2015 the City will either need to cease operations of the VC or request that the City Council provide additional lodging tax funding. {)n/\ugust27.2O14.theChvofTukvv|o'aLodgingToxAdvsoryConlnnkteo(LTAC) recommended that the City continue operating and funding the VC until June 30, 2015. DISCUSSION This location has proven to be very beneficial to our traveling guests while increasing SSVS's ability to market its local tourism businesses directly to the traveling public. The VC connects hotel guests' shuttle riders with an onsite concierge service that provide assistance for their travel related needs. It also serves airport layover travelers, tour groups, independent leisure travelers as well as area residents looking for assistance for visiting family and friends. 4 INFORMATIONAL MEMO Page 2 Since this was a pilot project, SSVS staff has been tracking several performance measures to evaluate the performance of the VC. The following are some key data collected by staff: 1. Staffing the satellite VC requires 2.75 FTEs. Because this is a pilot project all VC staff members are temporary employees hired through a staffing agency. All SSVS VC staff members are crossed trained to work both VC locations (SeaTac and Westfield) and have regularly scheduled shifts at both locations. Staffing hours were increased to provide for more crossovers between shifts permitting staff to take breaks without leaving the desk unstaffed. 2. Year to date the VC consistently fields over 4,000 questions monthly of which 1.500 or more are defined as visitor inquiries and 2,500 are mall related questions. The average cost per visitor inquiry is $7 per inquiry. SSVS focuses on increasing customer satisfaction while continually working to reduce cost. Staff emphasizes learning and adaptation as important to achieving this success. In March, all VC staff went through a four week customer service and sales training program. Since then the number of admission tickets sold and reservations booked have increased significantly. For example, City Pass sales are up 104% second quarter amounting to $1,280 in commission. In general, commission on ticket sales average 10% of the ticket cost. Over time the commission on ticket sales will help to offset some of the staffing cost and reduce the costs per visitor inquiry while providing enhanced guest services. With Metro's Rapid Ride line now connecting Westfield Southcenter to Sound Transit Link Light Rail, Sea-Tac International Airport and other connecting pnints, the VC will begin selling Orca cards and providing a reloading station for current Orca card holders. SSVS will receive a $1 processing fee for each Orca card sold. This will help reduce operating costs. 4. Staff is working with mall management to improve signage to more clearly explain the services offered at the VC. Reducing mall related questions overtime will improve the VC's R[}i free upVC staff time to work on social media and other special projects and improve job satisfaction. The Seattle Southside Tourism Promotion Area Steering Committee is a self-selected group of hoteliers in SeaTac and Tukwila who represent hotels with 90 or more rooms and who have organized to support formation of a tourism promotion area (TPA). On April, 11, 2013 the six member committee voted unanimously to support the satellite VC and is willing to assume all costs and operations of the satellite VC once the TPA and a public development authority (SSRTA) are operating and organizationally ready. SSRTA should be ready to assume operations no later than July 1, 2015. The draft lease allows the City to terminate the lease with 3O'day'snntice.thusprovidingf|exibi|ityintheeventthatGGRTAinab|etoassunneuperations earlier than July 1, 2015. FINANCIAL IMPACT The total cost to operate the VC until June 30, 2015 is $90,000. SSVS has $30,000 dollars in unspent funds within its 2014 Council approved budget that will be used to operate the VC through the end of the year. Therefore, there is no additional budget request for this item VV:12014 Info Memos-Council1Westfield VC Memo Aug 2014.doc INFORMATIONAL MEMO Page 3 needed in 2014. The Mayor's proposed 2015/16 budget will include $60,000 in lodging tax funds to operate the VC until July 1, 2015. No general funds are proposed to be used to operate the VC. If the SSRTA is unable to assume operations on July 1, 2015 the City will either have to cease operations of the VC or request that additional lodging tax funds are allocated to support its operations. RECOMMENDATION Council is being asked to authorize the Mayor to sign the lease. The Finance and Safety Committee is being asked to forward this item to the Committee of the Whole meeting for discussion on September 22, 2014 and then forward it to the Consent Agenda of the Special Meeting that same evening to ensure approval prior to the termination date of the current lease (9/30/14). ATTACHMENTS • Proposed Lease with Westfield Southcenter W:\2014 Info Memos-CouncilIVVestfield VC Memo Aug 2014.doc 5 6 Contract No.: SPECIALTY RETAILING PROGRAM Short Term Lease Agreement This Short Term Lease Agreement (this "Lease "), is dated as of October 1, 2014 (the "Effective Date "), and entered into by and between the undersigned entity or entities, in its (or their) capacity as agent(s) for the owner(s) of the Shopping Center(s) listed on Exhibit A, with offices at 2049 Century Park East, 41" Floor, Los Angeles, CA 90067 ( "Lessor ") and City of Tuwikla, doing business as Seattle Southside ( "Trade Name "), with an address at 6200 Southcenter Boulevard, Tukwila, WA 98188 ( "Lessee "). Lessor hereby grants Lessee the right to use that certain space more particularly described on Exhibit A attached hereto (the "Premises ") in the Westfield shopping center(s) listed on Exhibit A attached hereto (each, a "Shopping Center ", and collectively, the "Shopping Centers "). NOW, THEREFORE, in consideration of the mutual promises hereinafter contained, and for other good and valuable consideration, the parties hereto, intending to be legally bound hereby, agree as follows: 1. Premises and Permitted Use. Westfield hereby leases to Lessee the Premises for the sole purpose of operating a tourism desk (provided all materials distributed or displayed shall be subject to Lessor's prior approval, not to be unreasonably withheld) ( "Permitted Use ") under the Trade Name and for no other purpose, expressly conditioned upon all terms and conditions set forth in this Lease. There may be no change in the Permitted Use of the Premises or the Trade Name without Lessor's prior written approval, which may be withheld in Lessor's sole and absolute discretion. 2. Hours of Operation. Lessee shall be continuously open for business at each of the Premises in accordance with the Rules and Regs (as deemed below). Lesson and Lessee may agree to alter operating hours based on business demands. 3. Term. The term for this Lease for each of the Shopping Centers shall commence on October 1, 2014 and shall expire on June 30, 2015 (the "Term "), unless earlier terminated as set forth in this Lease. 4. Intentionally Deleted. 5. Installation; Maintenance and Repair. Lessee shall install within the Premises, at its sole cost and expense, all equipment, personal property, improvements and facilities necessary for the Permitted Use. Prior to such installation, Lessee shall submit design plans and specifications to Lessor for approval. All work undertaken by Lessee or its contractors, subcontractors and other agents in connection with the installation, operation and maintenance of its equipment, improvements and facilities shall be undertaken and completed in a good and workmanlike manner by professional, licensed and qualified personnel and contractors. Lessee, at its sole cost and expense, shall repair, replace and maintain in good condition all portions of the Premises. Lessee may not make any structural alterations to the Premises without the prior written consent of Lessor. Lessor shall not be responsible for any installation, alteration or maintenance of the Premises, nor shall it be liable for any installation, alteration or maintenance costs and expenses whatsoever. Lessee shall ensure that the Premises maintain the same standards of appearance and cleanliness as the remainder of the Shopping Center(s). 6. Lessee's Employees. Lessee shall ensure that all of its contractors, vendors, employees and personnel, if any, at the Premises maintain a clean appearance and are at all times properly behaved and qualified and trained to carry out their duties and responsibilities in accordance with all laws, ordinances and the rules and regulations for the Shopping Center(s) that are attached hereto as Exhibit C and incorporated herein by reference (the "Rules and Regs "). Any violations by Lessee or its employees, agents, vendors, contractors or subcontractor of the Rules and Regs shall be deemed to be breach of this Lease. 7. Lessee's Surrender of Possession and Restoration of the Premises. Upon the expiration of the Term or earlier termination of this Lease, Lessee shall surrender possession of the Premises to Lessor and (i) restore the Premises to the condition in which the Premises existed prior to installation of the Personal Property (as defined below), subject to ordinary wear and tear, (ii) repair all damage caused by or in connection with Lessee's compliance with the obligations contained in this Section, (iii) Intentionally Deleted; and (iv) surrender to Lessor the Premises, broom -clean and in good condition. Any of Lessee's obligations under this Section which have not been performed by Lessee prior to the expiration of the Term or earlier termination of this Lease shall survive such expiration of the Term or earlier termination of this Lease. If Lessee fails to meet its obligations under this Section, Lessor shall restore the Premises to the condition in which the Premises existed prior to installation of the Personal Property, and Lessee shall reimburse Lessor for its costs and expenses related thereto within five (5) days after Lessor gives written notice to Lessee as provided in Section 19 of this Lease of the amount due. 8. Disposition of Personal Property. Upon the expiration of the Term or earlier termination of this Lease, 1 7 Contract No.: Lessee shall remove all of its merchandise, personal property, signs, sets, displays, equipment, telephone and data cabling (collectively, and without limitation, "Personal Property") from the Premises and the Shopping Center(s). If Lessee fails to remove all or any part of the Personal Property from the Premises prior to expiration of the Term or earlier termination of this Lease, then Lessor, in its sole and absolute discretion may (a) declare that all or any part of the Personal Property shall become property of Lessor, (b) sell or dispose all or any part of the Personal Property, and /or (c) require that Lessee remove all or any part of the Personal Property immediately. To the extent necessary, Lessee hereby absolutely and unconditionally gives, grants, bargains, sells, transfers, sets over, assigns, conveys, releases, and delivers to Lessor all of Lessee's rights, title and interest in the Personal Property remaining in the Premises at the expiration of the Term or earlier termination of this Lease. Further, if Lessor incurs any attorney's fees and /or costs for the sale /disposal /removal of the Personal Property, Lessee shall reimburse Lessor for such attorney's fees and costs within five (5) days after Lessor gives written notice to Lessee as provided in Section 19 of this Lease of the amount due. To extent applicable, Lessee hereby waives and releases Lessor from any notice obligations under applicable law relating to the Personal Property, including but not limited to notice of any sale /disposal /removal of the Personal Property. Any of Lessee's obligations under this Section which have not been performed by Lessee prior to the expiration of the Term or earlier termination of this Lease shall survive such expiration of the Term or earlier termination of this Lease. 9. Indemnity. Lessee shall defend (with counsel reasonably satisfactory to Lessor), indemnify and hold harmless Lessor, its agents, affiliates, partners, members and employees from and against any and all liabilities, claims, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions and causes of action of any and every kind and nature (i) arising from or in any way connected with the Permitted Use, or (ii) arising from or in any way connected with Lessee's use of the Premises, or (iii) caused by Lessee or any of its affiliates, members, employees, subcontractors, contractors, agents and representatives, excepting any liability or claim caused by the gross negligence or willful misconduct of Lessor or its employees. The obligations of this Section shall survive the expiration of the Term or earlier termination of this Lease. 10. Compliance with Laws; Permits. Lessee agrees that it has read and understands the Rules and Regs and shall abide by and shall cause its employees, agents, vendors, contractors or subcontractor to abide by the same, as such Rules and Regs may be amended from time to time by Lessor. Any conflict between the terms of this Lease and the terms of any Rules and Regs, the terms of this Lease shall control. Lessee further agrees, at its sole cost and expense, to comply with all present and future laws, ordinances, orders, rules, regulations and requirements of all governmental authorities having jurisdiction over, affecting, or applicable to the Premises. Lessee represents and warrants that Lessee has obtained, or will obtain prior to the commencement of its business operations, at its sole cost and expense, any required permits, authorizations, consents and approvals of any type or nature from the appropriate governmental authorities for use of the Premises for the Permitted Use, to the extent necessary (the "Permits "), and all of such Permits are, or will be, and will remain in full force and effect during the Term. Lessee shall provide copies of such required Permits to Lessor upon request. 11. "As -Is "; Release. Lessee acknowledges that it has inspected the Premises (or will inspect the Premises prior to commencement of its business operations), observed no dangerous conditions, accepts the Premises "as is ", and assumes all risk of injury or damage to Lessee's person or property, in connection with Lessee's use of the Premises regardless of the condition thereof. Lessee expressly waives all rights, if any, to assert any claims against Lessor, Westfield U.S. Holdings, LLC, Westfield America, Inc., Westfield America Limited partnership and any and all of their parents, subsidiaries, affiliates, members, predecessors, successors, employees, representatives, any marketing fund, tenants and lessees for damage, destruction or loss of any equipment, personal property, supplies, cash (or other evidence of customer debt such as checks or credit card receipts) upon the Shopping Center or, by any reason of fire, theft, robbery or burglary, bodily injury, personal injury or death or other loss, provided, however, such loss or damage is not due to the gross negligence or willful misconduct of Lessor or any of its parents, subsidiaries, affiliates, members or employees. Lessee accepts all responsibility for any injury or public liability incurred as a direct result of its display or personal property or fixtures or business operations. 12. Security. Lessor shall have no responsibility to provide security, supervision or protection against any loss that may be sustained by Lessee. Any Lessee requiring security must provide security at Lessee's expense, and prior to utilizing a security company, obtain the written approval of Lessor. 13. Insurance. a. Lessee shall, at its sole cost and expense, carry and maintain coverage as follows: i. Commercial General Liability on an "occurrence basis" with a limit of $1,000,000 per occurrence and $2,000,000 in the aggregate, for bodily injury, death and property damage, which Commercial General Liability policy shall include products /completed operations liability coverage with a separate 2 8 Contract No.: aggregate limit of not less than $1,000,000 and personal and advertising injury coverage with a separate limit of not less than $1,000,000, and contractual liability coverage; ii. Property insurance covering Lessee's personal property in an amount equal to full replacement value; iii. Statutory Worker's Compensation and Employer's Liability insurance as required by the laws of the State in which the Shopping Centers are located; and iv. Commercial Automobile Liability insurance with a combined single limit of not less than $1,000,000 providing coverage for the use of any owned, non -owned or hired vehicles. b. The required insurance policies must apply on a primary basis, and any other insurance policies of Lessor or any other additional insured entities are excess and non - contributing. c. Lessee's is a member of the Washington Cities Insurance Authority, a municipal self - insurance risk pool for property and casualty coverage, as authorized under RCW 48.62 and regulated by the Washington State Risk Manager. The Parties hereby agree that Lessee's continued participation in the Washington Cities Insurance Authority self - insurance risk pool shall satisfy the coverage requirements set forth in Section 13(a). Upon request by Lessor, Lessee will provide an Evidence of Coverage letter as proof of coverage limits required in Section 13(a). d. If Lessee contracts with or hires independent contractors, subcontractors or vendors to participate in the Permitted Use or the installation of any equipment or improvements, Lessee shall require such independent contractors, subcontractors and/or vendors to satisfy the insurance requirements set forth in this Section and to the extent requested by Lessor, Lessee shall cause such third parties to furnish evidence of such insurance coverage to Lessor, and to execute a hold harmless agreement as requested by Lessor. 14. Lessor's Right to Relocate Premises. At any time during the Term, Lessor shall have the right to relocate the Premises to another part of the Shopping Center by notifying Lessee in writing. Lessee shall relocate its Premises to such other location within seven (7) days after Lessor provides written of notice, at Lessee's sole cost and expense. 15. Termination Right. Lessor or Lessee may terminate this Lease at any time during the Term, in its sole and absolute discretion, upon thirty (30) days advance written notice sent to the other party in the manner required by this Lease. Lessee: 16. Events of Default; Termination. a. The occurrence of any of the following shall constitute a default and material breach of this Lease by i. Any failure by Lessee to observe or perform any other provision, covenant or condition of this Lease to be observed or performed by Lessee where such failure continues for twenty-four (24) hours after written notice from Lessor to Lessee; provided that if the nature of such default is such that the same cannot reasonably be cured within twenty-four (24) hours, Lessee shall not be deemed to be in default if it shall commence such cure within such period and thereafter rectify and cure such default with due diligence in no event to exceed ten (10) days after written notice thereof from Lessor to Lessee identifying the default. b. In the event of a default by Lessee, Lessor in addition to any other remedies available to it at law or equity, including injunction, at its option, without further notice or demand of any kind to Lessee or any other person may: (1) declare the Term hereof ended and re -enter the Premises and take possession thereof and remove all persons therefrom, and Lessee shall have no further claim thereon or hereunder; and (2) even though it may have re- entered the Premises, thereafter, at its sole discretion, immediately terminate this Lease and Lessee's right to possession of the Premises by giving Lessee written notice that this Lease is terminated. 17. Holding Over. If, following the expiration of the Term or earlier termination of the Lease, possession of the Premises is not immediately surrendered to Lessor, then Lessee shall pay to Lessor on account of use and occupancy of the Premises, for each month (or any portion thereof) during which Lessee (or a person claiming by, through or under Lessee) holds over in possession of the Premises, an amount equal to two (2) times the then current market rate rent for the Premises, as reasonably determined by Lessor. Lessor's right to collect such amount from Lessee for such use and occupancy shall be in addition to any other rights or remedies that Lessor may have under this Lease, or at law or in equity. Nothing contained in this Section shall permit Lessee to retain possession of the 3 9 Contract No.: Premises following the expiration of the Term or earlier termination of the Lease, or limit in any manner Lessor's right to regain possession of the Premises, through summary proceedings or otherwise. Lessor's acceptance of any payments from Lessee after expiration of the Term or earlier termination of the Lease shall be deemed to be on account of the amount to be paid by Lessee in accordance with the provisions of this Section. Lessee expressly waives, for itself and for any person claiming through or under Lessee, any rights that Lessee or any such person may have under the provisions of legal requirements, in connection with any holdover summary proceedings that Lessee may institute to enforce the provisions of this Section. Lessee shall indemnify, defend and hold Lessor harmless from and against any and all loss, claims, demands, liabilities, damages (including, without limitation, consequential damages), costs and/or expenses (including, without limitation, attorney's fees and expenses) resulting from any failure by Lessee to surrender the Premises in the manner and condition required by this Lease upon the expiration of the Term or earlier termination of the Lease, including, without limitation, any claims made by any proposed new tenant founded upon such failure by the Lessee. 18. Restrictions on Transfer. Lessee shall not transfer, assign, sublet, enter into franchise, license or concession agreements, change ownership or voting control of, all or any part of this Lease without Lessor's prior written consent, which will not be unreasonably withheld. 19. Notices. Wherever in this Lease it shall be required or permitted that notice be given or served by either party to this Lease to or on the other, such notice, shall be given or served, and shall not be deemed to have been duly given or served unless in writing and forwarded by overnight courier, certified or registered mail, addressed to the parties at the addresses set forth above. Either party may change such address by written notice sent by certified or registered mail. 20. Governing Law. This Lease shall be construed in accordance with the laws of the State of Washington pertaining to contracts made and performed entirely therein. 21. Attorney's Fees and Costs. If either Lessor or Lessee institutes any action or proceeding against the other party relating to the provisions of this Lease or any default hereunder, the non - prevailing party in such action or proceeding shall reimburse the prevailing party for the reasonable expenses of attorney's fees and all costs and disbursements incurred therein by the prevailing party, including, without limitation, any such attorney's fees, costs or disbursements incurred on any appeal from such action or proceeding. The prevailing party shall recover all such attorney's fees, costs or disbursements as costs taxable by the court in the action or proceeding itself without the necessity for a cross - action by the prevailing party. In addition to the foregoing award of attorney's fees, costs and disbursements to the prevailing party, the prevailing party shall be entitled to its attorney's fees, costs and disbursements in any post judgment proceedings to collect or enforce the judgment. This provision is separate and several and shall survive the termination of this Lease, and shall survive the entry of any judgment, and shall not merge, or be deemed to have merged, into any judgment. Further, if Lessor employs an attorney or seeks legal advice in connection with any breach of this Lease by Lessee, or any insolvency proceeding commenced by or against Lessee, all such legal costs incurred shall be payable by Lessee. Such legal costs shall include, without limitation, review of any and all notices, schedules, or petitions concerning the Lessee, attendance at creditors' meetings, negotiations with debtor or debtor's counsel, preparation and filing of any and all notices, motions, proofs of claim, objections, or any other pleadings on behalf of Lessor in any hearing regarding any matters of any nature in which the Lessor believes its rights may be affected. For purposes of this Lease, the term "attorneys' fees" or "attorneys' fees and costs" shall mean the fees and expenses of counsel to the parties hereto, which may include printing, photostating, duplicating and other expenses, air freight charges, and fees billed for law clerks, paralegals and other persons not admitted to the bar but performing services under the supervision of an attorney. 22. No Waiver by Lessor. The waiver by Lessor of any breach of any term, covenant or condition contained in this Lease shall not be deemed a waiver of such term, covenant, or condition of any subsequent breach thereof, or of any other term, covenant, or condition contained in this Lease. Lessor's consent to or approval of any act by Lessee requiring Lessor's consent or approval shall not be deemed to waive or render unnecessary Lessor's consent to or approval of any subsequent similar act by Lessee. Lessor's subsequent acceptance of partial or full rent or performance by Lessee shall not be deemed to be an accord and satisfaction or a waiver of any preceding breach by Lessee of any term, covenant or condition of this Lease, or of any right of Lessor to a forfeiture of this Lease by reason of such breach, regardless of Lessor's knowledge of such preceding breach at the time of Lessor's acceptance. No term, covenant or condition of this Lease shall be deemed to have been waived by Lessor unless such waiver is in writing and executed by Lessor. 4 10 Contract No.: 23. Miscellaneous. The invalidity or unenforceability of any particular provision(s) of this Lease shall not affect the other provisions hereof, and this Lease shall be construed in all respects as if such invalid or unenforceable provisions were omitted. This Lease contains all of the agreements of the parties hereto with respect to any matter covered or mentioned in this Lease, and no prior agreement, negotiations, representations, brochures, arrangements, or understanding pertaining to any such matter shall be effective for any purpose unless expressed herein. Except to the extent required by law, including, without limitation, reporting and disclosure requirements under applicable securities laws, and except as reasonably necessary in the normal course of dealing with a party's employees, officers, directors, investors and prospective investors, attorneys, accountants, banks, lenders, advisors, and other representatives (all of whom will be required to honor the confidentiality of such information), Lessee shall not disclose the economic terms of this Lease or any material information regarding the Premises to any person without the prior written consent of Lessor. This Lease may be signed in counterparts, each of which shall be deemed an original, and all of which together shall be deemed a single instrument. The parties agree that signatures by facsimile or other electronic transmission methods shall be accepted as originals. Lessee agrees that it will not issue a press release or publish, disseminate or otherwise make public any statement, advertisement or other public communication concerning this Lease or its operations at the Shopping Center(s) without the prior approval of Lessor, which written approval shall not be unreasonably withheld or delayed. IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed by their duly authorized representatives as of the date first above written. LESSOR: LESSEE: Westfield Property Management LLC, City of Tulikwa a Delaware limited liability company a Washington Mutual Corporation In its capacity as agent for the owner(s) of the Shopping Center(s) BY: NAME: TITLE: 5 11 Contract N o.: EXHIBIT A SHOPPING CENTER INFORMATION, ADDITIONAL INSURED LANGUAGE Westfield WEA Southcenter LLC Southcenter Westfield Property Management LLC "411' "'OM ,104( 00VaRAMPAW40 Pa4V MAINVV:VPV,,V4roar,,,l XVIV. .'"*J'JJV .04,0160,,,AimipopwAllgorOVOV,A,90000F,~00, „ Ae,4,,,,r/rOk,144-4e, lasmii.A'AMSARVAp111110■1:00oraWANWAltpr4000£WOW.41013{,PAN4524k100:400,10:51,polOilN.A.40$A4IMNAtznmarra , ../p6,4N4,›OWA91,1KONaltOwle1004)01400,;,;661,WAK4,641,01WritIMOPAVMPAVVOINMOMPOAMP*401.46MA"" ,,,,,,,,,,,nmpqr.V4WW>OMANOWSOMMIONVOIAW0040„04NOMO040,03:04k., 010,1000,01,sirR0P0WIA0000004,0,0tP00,0/0444,,' , ,v00iii0J00vg0470",00100100algV00)400104,10,104fr, Vidr$1,00, 0,4,000000S,,,0400r,404i,090,v#10VAVi 100,v090000:00,00iftviv004,i0,000, idi,00).000,4000 ,00v1v Space to be utilized: Three exterior posters cases on the east facade of Sears. %INS EVELS 6,..105f Current Seattle Southside location on the northeast corner of Sears. 12 6 Contract No.: EXHIBIT B Intentionally Deleted 7 13 Contract No.: EXHIBIT C Rules and Rees To ensure the quality, consistency and presentation of the Partnership Marketing program, the following rules of operation must be adhered to without exception: Prior to Installation Display: • A scale drawing of the exhibit set -up must be submitted and approved by Partnership Marketing and/or the Mall Management Office at least 14 days prior to implementation. Provision must be shown for aisles, widths between exhibits, etc. No planters, ash trays, benches, directories or center equipment may be moved at any time. Once an exhibit is positioned and approved, it may not be rearranged or moved by exhibitor. A fine will result in non - compliance. Mall Management will have fmal say on placement of all displays, and displays shall be placed only within areas approved by the Fire Marshall. • Displays can not exceed 6 feet in height without approval from Lessor and display must not block any retail sight lines. • A phone jack and an electrical plug may be available at many locations. It is the responsibility of the Lessee to contact the local phone company to activate the jack. If electrical plugs are unavailable, Lessor has the right to move the location of the display. Fire Regulations and Permitting: • The Shopping Center strictly enforces fire codes. The placement of the activation location or premises must have at least ten feet aisles between planters, furniture and display. Twenty feet aisles between RMU's and twelve feet from storefronts must be maintained at all times. • Electric cords may not be exposed on any part of the activation location or premises. All electrical cords coming from the floor outlet must be properly hidden at all times. • Cotton batting, straw, dry vines or other highly flammable materials shall not be used in the booth unless such materials have been flame proofed. • There shall be no open flame of any type; this will include torches, candles, soldering devices, etc. • There shall be no flammable liquids of any type; this will include paint thinners, kerosene, gasoline or other like materials. • Electrical wiring provided for the booths shall conform to the requirements of the Building and Safety Department. Only Heavy Duty cords (type S or S3) which are U.L. approved are allowed. Multiple plugs must be accompanied by a plug strip with a circuit breaker. All electrical cords shall be adequately protected against tampering. Cords crossing the pedestrian aisles shall be covered with an appropriate threshold plate to prevent pedestrians from tripping on loose cords. • Lessee must obtain all necessary permits and licenses required by local, state and federal law prior to activating their program and commencing business within their premises. Lessee must adhere to all fire codes and regulations. Contact the Fire Department for further information. The sampling of food for immediate consumption is not permitted without approval from the County Health Department. Marketing and Signage: • When advertising or publicizing your event/display, the Shopping Center name must be used as shown in Exhibit A. • Any advertisements or signage must be submitted to Lessor for approval, including, but not limited to the content, dimensions and location of all signage. • All display signs are to be professional. Handwritten signs are impermissible. • No surveys may be conducted or petitions signed unless approved by center management prior to the activity taking place. Once on property Set -up: • Set -up /Installation must take place outside of regular center hours. • All carts and dollies for moving material are required to have pneumatic tires. Rubber tires are permitted in service corridors only. Metal wheels are not allowed. Any damage to property will be charged to Lessee. 8 14 Contract No.: • Standard Shopping Center hours are 10:00 a.m. to 9:00 p.m. Mondays through Saturday; 11:00 a.m. to 7:00 p.m. Sundays (may vary slightly per Shopping Center). Hours will vary to accommodate seasonal and holiday demands. Any Lessee who does not maintain these hours unless revised hours have been agreed upon and included in the contract will be in violation of the Lease and will be subject to immediate termination of the Lease. In case of any emergency, the mall management office must be notified immediately. • Lessee is responsible for supplying tables, chairs and other materials unless agreement states otherwise. All tables or counters must be skirted to the floor on all four sides. If event equipment is rented from Mall Management, it must be returned in the same condition that it was provided to Lessee. If it is not, damage will be assessed and charged to Lessee. • No decorations or signs are to be hung from the ceiling, soffits, pole lights, or columns or attached to walls, trees, or any other mall fixtures. • Exhibitors are responsible for providing or arranging all necessary labor in uncrating, erecting, or dismantling of displays. Maintenance personnel are not available to help with set up /take down. • Exhibitors may park at loading areas only to unload materials. Loading zones will be kept open for deliveries whenever possible. Parking in driveways, fire lanes, and loading zones is strictly prohibited. Delivery vehicles must be completely unloaded in appropriate dock and then moved out. Unattended parked vehicles in Loading Zones will be ticketed or towed at the expense of the Lessee serviced by the vehicle. • Access and deliveries through the common area of the Shopping Center or the main public entrances will only be permitted when it is physically impossible to make deliveries through the service corridor routes. Permission for deliveries through the Shopping Center must be obtained from the Management Office. No deliveries can be made during Shopping Center operating hours. Staffing: • Lessee shall at all times use the Premises for the purpose of performing the Activities in a proper manner satisfactory to Licensor and in an honest, conscientious and business -like way. • Lessee is responsible for the safety, security, and cleanliness of its own displays. Any damage to mall floors, walls, furniture or plants will be billed to the Lessee. Lessor assumes no responsibility for any loss or damage to property displayed by Lessee in the Shopping Center or parking lot. • The Premises must be staffed at all times with competent personnel, who are neat in appearance and dressed in a professional manner. The Management Office maintains the right to immediately cause the removal of such employees from the Shopping Center if such employees are not properly dressed or do not otherwise comply with these rules and regulations. • Activations and/or Premises should not be left unattended for more than 10 minutes, if applicable. • It is recommended that breaks not be taken during the peak shopping hours between 11:30 a.m. and 2:00 p.m. for staffed activations and premises. • Employees may not bring their children or pets to the Shopping Center. • Lessee is not permitted to have food, beverages or reading material at the activation location or premises, unless otherwise permitted in their Agreement. Smoking is also prohibited. Radios, heaters, fans, televisions, etc. are not allowed. • All personnel must park in employee parking areas as designated by Lessor. Parking abuse will result in ticketing and, if necessary, towing the vehicle. • Activation locations and premises must be secured at your own risk. Please make sure to contact the Management Office, if you need assistance. • Coats, pocketbooks, and other personal belongings must be stored out of sight. • Lessee shall not at anytime solicit shoppers. Soliciting is to try to obtain, to ask earnestly, to beg, or to entice shoppers persistently beyond four feet of the activation location or premises. You may, however, greet customers within four feet of your activation location or premises. • If the event/display includes street teams throughout the Shopping Center, these employees must remain in the designated areas set forth in the Lease. • The playing of any musical instrument, radio, television, or the use of a microphone, loudspeaker, or flashing/rotating lights is not permitted without Center Management approval. If allowed, the sound level should be set to a level that will not affect the businesses in the shopping center. • Cardboard boxes and trash are to be properly disposed of. The Management Office shall provide locations. • No trash will be placed in or around mall trash receptacles. Violation of the common area trash receptacle policy will result in a fine. Vehicle Display 9 15 Contract No.: Any vehicle or other apparatus which has a fuel tank and which will be used for display purposes inside the Shopping center shall meet the following requirements: a. Comply with all local fire regulations. b. Provide locked fuel caps and/or prevent caps from allowing possible leakage of flammable vapors. c. Disconnect all battery cables. d. Provide drip pans, carpet squares or other material under each tire and/or leg of heavy items. e. The fuel tank of each vehicle shall have a maximum of one gallon of gas. f. Keys to each vehicle must be left with the Mall Management. g. Dealership employee must clean the car daily before 10 a.m. h. Mall Management has the right to remove or relocate any and all vehicles at any time. i. To obtain a fire permit please contact your local fire inspector. Failure to adhere to the above and /or rectify within 2 -5 days (depending on the violation) could result in the suspension and /or terminations of the Lease until said violation is cured. Please keep a copy of these rules and regulations at your activation and/or Premises. Please review these rules often with your employees and newly hired personnel. If you would like additional copies please let the Management Office know. AGREEMENT TO ACCEPT RULES AND REGULATIONS I have read and understand the criteria for operation and agree to abide by them. I further agree to have all employees read and understand these rules and regulations. I understand that failure to do so will result in termination of activity in the Shopping Center. Lessee Name Name (Please print) Signature Date 16 10 ^,�` Tukwila City of l ��y��{/2/�� ~, � Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes September 1{(2O14-5:3Dp.nn.. Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Joe Duffie, Kathy Hougardy Staff: VickyCer|sen. Derek Speck, Katherine Kortznnan, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:35 p.m. I. PRESENTATIONS No presentations. U. BUSINESS AGENDA A. Lease Agreement: Visitor Information Center ot Westfield Southcenter Staff is seeking Council approval for the Mayor to sign a lease renewal with Westfield Southcenter for the continued operation of the satellite visitor center through June 30, 2015. The visitor center began operation in October 2013 and has proven to be a beneficial location to travelers and for Seattle Southside Visitor Services. Operation of the visitor center costs around $10.000 per m0nth, funding for which comes from lodging tax for the duration of the lease. The lease itself costs a nominal $1 per year. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 22, 2014 COMMITTEE OF THE WHOLE AND SPECIAL MEETING CONSENT AGENDA. B. Agreement: Shuttle Services for Seattle Southside Visitor Services Staff is seeking Council approval to reenter into a contract with Miller Schmer, Inc., (doing business as "Seattle Express") to provide regularly scheduled shuttle services from hotels in the City of SeaTac to Westfield Southcenter in Tukwila at a rate of $10.000 per month. Seattle Southside Visitor Services (SSVS) has been providing this free shuttle service to hotel guests for over 13 years. As the administrator of 88VS. Tukwila contracts the services with Seattle Express and the City of SeaTac lodging tax fund reimburses 100% of the cost. Seattle Express delivered more than 28.000 individuals to Westfield Southcenter in 2015. resulting in an estimated $4.511.900 in visitor spending. A competitive bid process is not feasible for this contract since Seattle Express has an Auto Transportation Certificate granting them the sole right to provide this service in our area UNANIMOUS APPROVAL. FORWARD TO OCTOBER 6 REGULAR CONSENT AGENDA. C. 2014 2 Quarter Cash and Investment Report Staff reviewed the 2nd Quarter Cash and Investment Report for 2014, including information on the City's portfolio nomponents, performance, policy compliance and liquidity ane|ysis, fund cash and investment ba|onmss, and investment environment. At June 30. 2014. the portfolio totaled $47.1 million comprising $37.2 million in cash and cash equivalents and $10.0 in longer term investments. This represents a $2.4 million increase from the March 31, 2014 balance, attributable to the collection of property taxes in the 2nd quarter. INFORMATION ONLY. 18 COUNCIL AG I-CATDA SYNOPSIS - Azleetin Dale Prepared 1?)] Alayori reicein Cotdwil review 09/22/14 PMC Am/m,/ Ali Dale (K 1 I Onlinalhe Ai in Dale 131(1 /11Pcin AN Dale Public I learmc AN Dale Oiker- Alig Odle C \ 11 (;u1t) Ot$(11■1101/ ■11. ])ah SP( )\ ,ult Council i'vlayor I I /IR Ire II I) c',R. I I Po/Ice _ PV DC]) l'Inalhe — I SI'UNSOR'S Discuss the timeline and processes for enacting budget egisla ion for the following: sii\iv \Ry * 2015 Property Tax Levy Ordinance * 2013-14 Biennial Budget Amendment Ordinance * 2015-16 Biennial Budget Ordinance * 2015-20 Capital Improvement Program Resolution ,0 \ II \\I i , COW Mtg. CA&P Cinrc H 1,&s cint, 'transportation Cinte I I Utilities Cmte 7 Arts Comm. Parki, Comm. Planning Comm, DATE: COMMIT"! IT Cl IAIR: RECOMMENDATIONS: Si' )N( )I</ADM1N, CIANIMI ITEM INFORMATION ITEM No. 4.B. 19 Si Ai,i, SPoN;-,( )1k: PEGGY MCCARTHY ORICINAI. \GI;NI)A ) \ 1 k: 08/25/14 Aid \L) \ 111,\I Tiff] Budget timeline and process. 09/22/14 Am/m,/ Ali Dale 1:e■oldllon ,IN Dale 1 I Onlinalhe Ai in Dale 131(1 /11Pcin AN Dale Public I learmc AN Dale Oiker- Alig Odle C \ 11 (;u1t) Ot$(11■1101/ ■11. ])ah SP( )\ ,ult Council i'vlayor I I /IR Ire II I) c',R. I I Po/Ice _ PV DC]) l'Inalhe — I SI'UNSOR'S Discuss the timeline and processes for enacting budget egisla ion for the following: sii\iv \Ry * 2015 Property Tax Levy Ordinance * 2013-14 Biennial Budget Amendment Ordinance * 2015-16 Biennial Budget Ordinance * 2015-20 Capital Improvement Program Resolution ,0 \ II \\I i , COW Mtg. CA&P Cinrc H 1,&s cint, 'transportation Cinte I I Utilities Cmte 7 Arts Comm. Parki, Comm. Planning Comm, DATE: COMMIT"! IT Cl IAIR: RECOMMENDATIONS: Si' )N( )I</ADM1N, CIANIMI ri Li COST IMPACT / FUND SOURCE 1,1\11 \I)Iii 1 RI ()um D AmouNi Burxiii I D APPItOPRIA I ION RI QUIRLD F und Source: 'omments MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 09/22/14 Informational Memorandum 19 20 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton, Council members FROM: Peggy McCarthy, Finance Director DATE: September 22, 2014 SUBJECT: Review Budget Timeline and Process ISSUE Review the budget timeline and processes for adopting the -- • 2015 Property Tax Levy Ordinance • 2013-14 Biennial Budget Amendment Ordinance • 2015-16 Biennial Budget Ordinance • 2015-20 Capital Improvement Program Resolution BACKGROUND A Budgeting By Priorities approach was adopted for the 2015-16 biennial budget process. Priorities were established in collaboration with Council, community and staff through various forums including the following: • Joint Council/Executive Staff Workshop October 2013 • Council Retreat January 2014 • Community Budget Forum March 2014 • Budget Survey March 2014 • Joint Council/Executive Staff Workshop March 2014 • Council adoption of 2015-16 priorities June 2014 Proposals to achieve the adopted priorities were developed by staff and presented to Council for comment and approval at the July 28, 2014 Budget Update. A 2015-16 Biennial Budget Preview was conducted at the September 2, 2014 Regular Council meeting. DISCUSSION To give Council members the opportunity to hear and participate in all budget discussions, the budget review has been scheduled for one Committee of the Whole (COW) Council meeting and two Council workshops. The suggested timeline and processes for adopting budget legislation are listed in the chart below. 21 INFORMATIONAL MEMO Page 2 When Forum Agenda Items October 6 Regular Council Meeting w Proposed 2015-16 Biennial Budget presented to Council by Mayor. ~ Council briefed on budget document content and organization by Finance staff. • Finance staff responds to Council questions and requests posed at the September 22nd Budget Preview. October 13 COW Budget Document Review - General fund including departmental budgets and revenues; department directors will present highlights; all departments will be reviewed. October 20 Budget Workshop in place of Utilities Committee Budget Document Review - Other funds including V1i|hv. golf cours8, debt serviDe. self-insured healthcare and equipment rental and replacement funds. October 27 Budget Workshop in place of Trans- portation Committee Budget Document Review - Overview including fund balances and changes therein for all funds; Capital Improvement Program and Financial Planning Model. November 4 Finance & Safety Committee Meeting Review and approve: • 2015 Property Tax Levy Ordinance • 2013'14 Biennial Budget Amendment Ordinance • 2015-16 Biennial Budget Ordinance • 2015-20 Capital Improvement Program Resolution NVvennbe r1O COW Regular Council Meeting Public Hearing: • 2015 Property Tax Levy Ordinance • 2013'14 Biennial Budget Amendment Ordinance • 2015-10 Biennial Budget Ordinance • 2015-20 Capital Improvement Program Resolution Adopt legislation: • 2015 Property Tax Levy Ordinance. November 17 November 24 COW [}ecennb8r1 Regular Council Meeting Adopt legislation: • 2013-14 Biennial Budget Amendment Ordinance; • 2015-16 Biennial Budget Ordinance; • 2015-20 Capital Improvement Program Resolution RECOMMENDATION Council is being asked to review and approve the suggested timeline and processes. 22 Upcoming Meetings & Events September /October 2014 22nd (Monday) 23rd (Tuesday) 24th (Wednesday) 25th (Thursday) 26th (Friday) 27th (Saturday) ➢ Transportation Cmte, 5:15 PM (Foster Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM ➢ Community Affairs & Park5 ➢ Tukwila Metropolitan Park District Board of Commissioners, 5:30 PM (Council Chambers) ➢ Plannin City of Tukwila Clean -Up Event 8:30 AM — 3:00 PM At Saar•'s Super Saver Foods, 3725 S. 144`x` and Tukwila Community Center; 12424 42'd Ave S. For additional information look under "City Headlines" Commission, Cancelled Cmte, Cancelled ➢ Tukwila Metropolitan Park District Board of Commissioners, SPECIAL (Council MEETING atu„u„u, :,,tul I.I. au .1a,va Chambers) 5:30 PM C. 0. W. to be (Council or call immediately followed by a Chambers) 1- 855- TUKYVILA. Special Mtg. Tukwila Int'l. Blvd. Action Cmte's Trash Pickup Day # 9:00 — 10:00 AM For location or information contact Sharon Mann at 206 - 200 -3616 29th (Monday) 30th (Tuesday) 1st (Wednesday) 2nd (Thursday) 3rd (Friday) 4th (Saturday) ➢ Equity & Diversity Commission, 5:15 PM (Hazelnut Conference Room) > Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342. > Chamber of Commerce's Tukwila Government and Community Affairs Committee: Quarterly, 12:00 Noon, Chamber Offices. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. > City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 -431 -2187. > Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Meeting cancelled. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Par•tman (206 -431- 2197). > Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Tr•antina at 206 - 433 -1868. > Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. > Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308. > Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670. Meeting cancelled. > Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf. Room. (A) Consultant selection and agreement for 2015 Overlay and Repair Program. (B) Supplemental Agreement #2 for 2014 Bridge Inspections and Repairs. (C) SCATBd > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan Hernandez at 206 -248 -0260. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. > Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room 23 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. September 2 (Tuesday) 8 15 22 See agenda packet cover sheet for this week's agenda (September 22, 2014 Committee of the Whole Meeting to be immediately followed by a Special Meeting). October 6 13 Special Presentation: 20 27 Special Presentation: 6:15 PM EXECUTIVE SESSION Duwamish Habitat Restoration: Opportunities for Chinook Recovery. Special Issues: Budget presentation. Special Presentation: Mayor Haggerton s 2015 -2016 Budget Message. Consent Agenda: - Budget workshop. - After- action report for emergency declared due to IT infrastructure failure. Agreement for shuttle services (Seattle Southside Visitor Services). Unfinished Business: - Budget workshop. - Comprehensive Plan Element ordinance. - Two ordinances relating to the rezone of two properties on the south side of South 180th Street and Andover Park West (to amend the Zoning Map and to amend the Comprehensive Land Use Map). 24