HomeMy WebLinkAbout2014-09-08 Committe of the Whole MinutesTukwila City Council Committee of the Whole Meeting
City Hall Council Chambers September 8, 2014 — 7:00 P.M.
MINUTES
COMMITTEE OF THE WHOLE
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Council President Quinn called the Tukwila City Council meeting to order at 7:05 p.m. and led the
audience in the Pledge of Allegiance.
OFFICIALS
Present were De'Sean Quinn, Council President, Councilmembers Joe Duffie, Dennis Robertson,
Allan Ekberg, Verna Seal, Kathy Hougardy and Kate Kruller.
CITY OFFICIALS
Jim Haggerton, Mayor; David Cline, City Administrator; Mike Villa, Police Chief; Rick Mitchell, Police
Commander; Eric Dreyer, Police Commander; Dave Johnson, Parks and Recreation Superintendent;
Jack Pace, Community Development Director; Nora Gierloff, Community Development Deputy Director;
Carol Lumb, Senior Planner; Rebecca Fox, Senior Planner; Laurel Humphrey, Council Analyst;
Melissa Hart, Deputy City Clerk.
CITIZEN COMMENTS
There were no citizen comments.
SPECIAL PRESENTATION
Introduction and swearing in of Officer David Pollett.
Rick Mitchell, Police Commander, introduced Officer David Pollett. He is from Savannah, Georgia, and
served in the United States Marine Corps from 1999 -2002. Officer Pollett worked in the Effingham
County (Georgia) Sheriff's office for 7 years. His experience includes patrol operations, internal crimes
against children, serving high -risk warrants and detective.
Mayor Haggerton administered the Oath of Office to David Pollett, Badge #215. Officer Pollett's daughter
pinned on his badge. Officer Pollett introduced his family in attendance and thanked the Council for the
opportunity to serve the City of Tukwila.
The Mayor and Councilmembers welcomed Officer Pollett to the City of Tukwila.
SPECIAL ISSUES
a. Review of the Comprehensive Plan.
The City has been preparing the Comprehensive Plan update in phases over several years. The updates
to the Manufacturing /Industrial Center and Shoreline elements were completed in 2011. The new Parks,
Recreation and Open Space (PROS) element, and Roles and Responsibilities, Community Image and
Identity, Economic Development, and Tukwila South elements are scheduled for updates in 2014.
Nora Gierloff, Community Development Deputy Director, explained staff has compiled comments relating
to the proposed updates to those five elements. The goal this evening is to review the comment matrix
and have Council provide direction on the text provided for each of the five elements. Once the text
changes are acceptable, staff will return to a future Council meeting with the finalized and formatted
document for Council adoption in the fall of 2014.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 2of13
Council President Quinn commented that staff will review the comment matrix line by line identifying the
question, staffs response to the question /comment and then the Council will deliberate on the item.
There was Council consensus to follow the process identified by Council President Quinn.
Carol Lumb, Senior Planner, reviewed the following "Community Image and Identity" element options with
the Council.
Community Image and Identity
Issue
(Changes highlighted in underline where possible)
Comment
Data /Source
Staff Commentlanalysisloptions
3
Clarify that activities are representative of the entire
community, not just the diverse community. Modify
Policy 1.1.1 (page 5) as follows: Encourage the
creation of locations and facilities where residents of
all ages and cultures can gather for activities and
events, such as public markets, parades, and
festivals, including those that are representative of
Pam Carter, 8/25
hearing, written
testimony
Staff supports this suggested revision.
the City's diverse population.
After Council discussion on the above item, there was consensus with the staff recommended change.
Ms. Lumb addressed item number 4. She explained that the Tukwila Days Festival was separated into
different components, including a Community Heritage and Cultural Festival that captures a lot of what
was previously accomplished under the umbrella of "Tukwila Days."
4
Add an Implementation Strategy that supports Policy
1.1.1 as follows: Reinstitute a Tukwila Days
Pam Carter, 8/25
hearing, written
testimony
Staff suggests no change. In 2010, Tukwila
Days was separated into 3 individual
events to have a greater reach /impact to
the community. These events include
Touch -a- Truck, Kids Festival, and
Community Heritage and Cultural Festival.
Further info is available if necessary on
these events and how traditionally non -
represented community members have
been incorporated into the planning and
participation in these celebrations.
Festival that includes strategic outreach so the
festival includes active participation by
traditionally non - represented elements of the
community.
Councilmember Robertson referred to page 1 of the "Community Image and Identity" section of the 2014
Comprehensive Plan Update binder. He reviewed the history of the City and the important role of the
river to the early settlers. He suggested the following edits:
"The Community Image and Identity element establishes a framework that celebrates our history and
environment, builds upon our diversity, and fosters civic engagement, while accommodating growth in
a way that furthers the community's vision."
Councilmember Kruller commented that the City also has views of Mt. Rainier and the Cascades that
should not be forgotten.
Councilmember Hougardy stated that the river is worthy of mention, and noted that the natural elements
are identified in other areas of the Comprehensive Plan.
Councilmembers Duffie and Ekberg concurred with Councilmember Robertson's suggestion.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 3 of 13
Community Image and Identity
5
Clarify that the City will provide "non- traditional"
outreach, such as the Community Connectors, to all
the population, not only the community's refugees
and immigrants. Modify Policy 1.2.4 (page 6) as
follows: Actively promote community engagement
of all elements of the City's diverse population via
Pam Carter, 8/25
hearing, written
testimony
Staff supports this suggested revision and
would suggest wording the addition as
follows "...promote community engagement
of all sectors" of the City's diverse
population...
non- traditional methods such as the Community
Connector Program.
6
Add an Implementation Strategy that supports Policy
1.2.4 as follows: Develop strategies in addition to
Pam Carter, 8/25
hearing, written
testimony
Staff does not believe the addition of the
Implementation Strategy is needed. The
use of a mechanism such as the
Community Connectors would be in
addition to the other ongoing outreach
Community Connectors to ensure that outreach
includes Tong -term residents as well as the
culturally diverse community.
mechanisms that have traditionally been
used and worked well in reaching the long-
term residents of Tukwila.
The Councilmembers exchanged comments and asked clarifying questions of staff on the above matrix.
Councilmember Kruller referred to Ms. Carter's suggestion listed as item 6 and requested clarification.
Ms. Lumb clarified that long -time Tukwila residents tend to be English speaking and they already interact
with City government. The Community Connectors Program was designed to engage the groups within
the community that have not participated in outreach.
Councilmember Kruller said it is important that traditional channels are not ignored for community
outreach.
Council President Quinn feels the text change is in addition to the traditional means of communicating
with the residents and community. The proposed changes highlight a focus area -the Community
Connector Program -where the City hasn't been successful in the past.
Councilmember Hougardy stated that it is important to emphasize that the City has a diverse community
and those communities have different types of communication needs.
After Council discussion on the above item, there was consensus with the staff. recommendations.
Historic Preservation and Cultural Awareness
7
Add a new policy to ensure that public art reflects
Tukwila's specific qualities and characteristics.
New policy 1.3.x is proposed as follows: Require
Pam Carter, 8/25
hearing, written
testimony
The City has recently enacted a
requirement to provide public art as part of
public infrastructure projects. When public
art is proposed by the City or another
agency, the proposal is reviewed by the
Tukwila Arts Commission. Staff suggests:
The Tukwila Arts Commission shall
that public art in infrastructure projects reflects
Tukwila's characteristics including its history
and.cultural diversity.
ensure that Tukwila's characteristics,
including its history and cultural
diversity, are reflected in public art
projects.
Council President Quinn asked if there should be a policy decision by the Council on art relating to
Capital Projects.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 4 of 13
The Councilmembers exchanged comments on item number 7 to include: A future world or national
event could trigger an art project that would not be tied to the City; the cultural diversity of the City has
changed over time and a set policy for public art could be restrictive; and the Arts Commission should
continue to provide recommendations to the Council for public art.
After Council discussion there was consensus to have staff move forward with the following language:
"The Tukwila Arts Commission shall ensure that Tukwila's characteristics such as including its
history and cultural diversity are reflected considered in public art projects."
Food Access
9
Add an issue statement relating to food access --
Suggested wording "The USDA has labeled
Sarah Hemphill,
King Conservation
District, 8/25
hearing -- written
comments
This suggested addition could be added to
the end of the third paragraph of the
Community Image /Identity element under
the Healthy Living subheading on p. 4 as
follows: "...As part of these efforts,
community members consistently
expressed their desire for better access to
affordable, good quality food, including
fresh fruits and vegetables. The
Tukwila as a food desert based on the definition
that low income census tracts show a significant
number of residents are located more than 1
mile from the nearest supermarket."
community expressed need for better
access to food is supported by the U.S.
Department of Agriculture identification
of Tukwila as a "food desert" based on
its definition that Tukwila's low income
census tracts show a significant number
of residents are located more than one
mile from the nearest supermarket."
After Council discussion on the above item, there was consensus with the staff recommended change.
11
Suggested Food - related Implementation Strategy:
City - subsidized grocery store, neighborhood
Sarah Hemphill,
King Conservation
District, 8/25
hearing -- written
comments
This topic is addressed in Goal 1.10, policy
1.10.1 and the second, third and fourth
Implementation Strategies of the Healthy
Living section of the element.
food delivery truck, farmers market, Community
Supported Agriculture (CSA) membership
program and small farm partnerships, food
voucher program.
Councilmember Robertson requested additional language be added to the goal and /or policy section
relating to item number 11 relating to the Community Supported Agriculture (CSA).
After Council discussion there was Council consensus to include the following language, as amended,
under Implementation Strategies for Goal 1.10 relating to Health Living:
"Promote - - - - - - - - - -, neighborhood food delivery truck, farmers market,
Community Supported Agriculture (CSA) membership program and small farm partnerships, food
voucher program."
Councilmember Robertson requested the following changes be incorporated into the "Community Image
and Identity" element (pages 7 and 8 of the 2014 Comprehensive Plan Update binder):
Cultural Diversity
1.3.8 Enhance linkages with the Tukwila school districts to recognize and support the strengths
of Tukwila's multi - lingual student body.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 5 of 13
Implementation Strategies (page 8)
Continue and enhance the relationship with the Tukwila school districts, serving through
classroom visits and partnerships, internships, scholarship program.
There was Council consensus to have staff make the above corrections.
Ms. Gierloff reviewed the following "Economic Development" element update options with the Council.
Economic Development
Issue
(Changes highlighted in underline where possible)
Comment
DatalSource
Staff Commentlanalysisloptions
1
Use inclusive, up -to -date language. Suggest the
following language on p. 2, 2nd bullet: "Support the
development of current and new minority, women-
CM Kruller, 8/11
briefing
Staff suggests revised language as follows:
Support the development of new
businesses and expansion of current
owned, disadvantaged, and veteran -owned and
businesses that are minority, veteran
run businesses."
and women owned.
Current Data
2
Review Economic Setting section to ensure that all
data are the most current. Provide updated data
where possible.
CM Robertson,
Mayor Haggerton,
8/11 briefing
Staff updated the data under the section
entitled "Economic Setting" with the most
current data available. Some data is only
from the census and any "current" data
would simply be estimates.
Employability
3
Expand on concept of "employability /job
enhancement programs" for City residents to include
hiring from the diverse Tukwila community when
preparing for succession in City jobs, as noted in the
Strategic plan.
CP Quinn, Mayor
Haggerton, 8/11
Staff suggests adding an Implementation
Strategy as follows: Consider providing
information about City hiring processes
and job openings at City sponsored
events and in City communications.
The Councilmembers exchanged comments and asked clarifying questions of staff on the above matrix.
After Council discussion on the above items, there was consensus with the staff recommended changes.
Dave Johnson, Parks and Recreation Superintendent, reviewed the following "Parks, Recreation and
Open Space" Element options with the Council.
Parks, Recreation, and Open Space
Issue
(Changes highlighted in underline where possible)
Comment
DatalSource
Staff Commentlanalysisloptions
Definitions
1
Need to distinguish more clearly between open
space, parks, undeveloped land, and green spaces.
CM Robertson,
8/11 briefing
Staff has additional recommended changes
to discuss with Council.
Mr. Johnson referred to attachment C -1 of the agenda packet, the first paragraph, "Open Space
Network."
Staff is recommending the following edits:
"Although not officially mapped, there is an informal and varied network of undeveloped land
made up of the river channel and its banks, creek corridors, park -land, landscaped yards and
public street trees, and steep valley hills such as the state highway rights of way. This
undeveloped open space land creates a green network that softens the impact of the urban
environment in which we live and work. Much of this informal open space network exists and will
be maintained due to community standards and environmental regulations."
Tukwila City Council Committee of the Whole Minutes
September 8, 2014 Page 6 of 13
Councilmember Robertson explained that the term "open space" is difficult to define. He then briefed the
Council on some research he conducted relating to the definition of "open space." He referred to the
Environmental Protection Agency (EPA) definition of "open space" and he read the definition for the
Council and the audience, and he requested that this language be incorporation into the element.
Council President Quinn asked staff to comment on the suggestion by Councilmember Robertson.
Mr. Johnson said he would like to hear any comments other Councilmembers may have on this item.
Once all comments have been raised, staff can bring something back for Council consideration.
Councilmember Hougardy asked if it would have an effect on any other plans if a new definition for "open
space" were to be used it.
Mr. Johnson stated the language in the Parks, Recreation and Open Space Comprehensive Plan element
was taken directly from the Council approved Parks, Recreation and Open Space (PROS) Plan.
Councilmember Hougardy suggested removing this element from consideration until the proposed
amendments can be addressed by staff.
Councilmember Seal stated since the language is derived from the current PROS Plan, she is concerned
with how "open space" has been defined in other City documents.
Councilmember Duffie feels this should not be changed at this point, and he would like to move forward
with the staff recommendations.
Councilmember Robertson asked how often an element of the Comprehensive Plan can be updated.
Jack Pace, Community Development Director, stated the City can amend the Comprehensive Plan once
a year. Additionally, staff would need to review the definitions provided by the Growth Management Act
(GMA) that address this element.
Ms. Gierloff clarified that staff would return to a future Committee of the Whole Meeting with a summary of
how "open space" is treated in the current PROS Plan, Natural Environment element of the
Comprehensive Plan and any applicable GMA requirements. Additionally, staff could provide information
on how the Parks, Recreation and Open Space element could be edited to ensure consistency among all
City documents.
After Council discussion there was consensus to remove the Parks, Recreation and Open Space element
as per the plan proposed by staff.
Safety
4
Suggested adding language to address safety in
parks as follows: Goal 6.5: Safe, Inviting and
CM Robertson,
8/11 briefing
Add language as suggested to Goal
heading.
Affordable -- Parks and facilities that are safe, well -
maintained and clean, and programs and services
that are welcoming and accessible for all people.
The Councilmembers had no questions of staff on the above item.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 7 of 13
Neighborhood Park Planning
5
Suggested adding language to involve the
immediate neighborhood in parks planning, since
the immediate neighborhood is the most affected to
Policy 6.5.4.
CM Robertson,
8/11 briefing
Staff suggests one of the following:
1) Involve the community and appropriate
neighbors in all aspects of project and
program planning and implementation.
2) Involve the community, expected users
and neighborhood in all aspects of project
and program planning and implementation.
Councilmember Robertson explained that while he provided the above recommended changes, he has
since reviewed the City's Walk- and -Roll Plan and would have another suggestion for Council to consider.
He then read language from the Walk- and -Roll Plan to be considered in response to the above.
Councilmember Hougardy commented that the intent is good. However, it would be very prescriptive.
She suggested the following:
"1) Involve the community including the neighborhoods, in appropriate all aspects of project
and program planning and implementation."
There was Council consensus for the proposed edits to the above language.
Councilmember Robertson suggested a new Implementation Strategy relating to the creation of a
procedure for working with neighborhood residents on programs and /or events in the City parks. He feels
this will engage the park neighbors and make them feel included in the activities that could have an effect
on their neighborhood.
Council President Quinn asked that staff also provide an Implementation Strategy as identified by
Councilmember Robertson, in addition to the items requested from staff above.
Ms. Gierloff reviewed the "Tukwila South" element of the comment matrix.
Tukwila South
Issue
(Changes highlighted in underline where possible)
Comment
Data/Source
Staff Comment/analysis /options
1
There is a need to protect the river environment.
Suggested new wording: Policy 9.1.6 "Ensure
development in Tukwila South is designated and
implemented in accordance with the approved
Sensitive Area Master Plan to protect and enhance
the natural river environment."
CM Robertson,
8/11
Staff does not recommend this change. The
river is one of several protected natural
environments in the Tukwila South area.
The Sensitive Area Master Plan will guide
development until the Tukwila South
Development Agreement expires.
The Council had no questions of staff on the above item, and Council concurred with the staff
recommendation.
Rebecca Fox, Senior Planner, reviewed the "Roles and Responsibilities" element of the comments matrix:
Roles and Responsibilities
Issue
Comment
Staff Commentlanalysisloptions
(Changes highlighted in underline where possible
Data /Source
1
Reflect the City's responsibilities to and involvement
with regional and statewide groups more fully.
CM Robertson,
CM Quinn, 8/11
Policy 15.2.1 states "Enhance Tukwila's
interests through participation in regional
Include elected officials' regional committee
briefing
partnerships." Staff proposes to address
representation in the Comp Plan.
this by adding to the "Issues" section, and
Policy 15.2.1 per #2 and #3 following
below.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 8 of 13
2
Acknowledge the Council's participation in regional
and statewide groups such as SCATBd, PSRC, and
AWC, etc. This point is somewhat covered in Policy
15.2. and more explicitly in the first Implementation
Strategy on page 188 (pg. 10).Suggested language:
"Participation by elected officials in local,
Pam Carter, 8/25
hearing -- written
comments
Add suggested language to the "Issues"
section as proposed.
regional, and statewide organizations provides
many benefits such as education on emerging
issues, as well as forging valuable
partnerships."
Councilmember Hougardy suggested the following amendment to item number 2:
"Participation by elected officials in local, regional, and statewide organizations provides many
benefits such -as including education on emerging issues as well as and forging valuable
partnerships."
There was Council consensus on the amendments to the text as proposed above.
3
Reword /expand Policy 15.2.1. Suggested wording:
"Enhance Tukwila's interests through participation in
regional partnerships, as well as local and
Pam Carter, 8/25
hearing -- written
comments
Staff agrees. Add suggested wording as
proposed.
statewide agencies and organizations."
Councilmember Robertson addressed item number 4 and again asked for the Council to consider adding
"stewardship" to the "Roles and Responsibilities" section of the update.
Councilmember Ekberg suggested the following edits to page 1 under "Roles and Responsibilities,"
"Purpose," to satisfy the request by Councilmember Robertson:
"The Comprehensive Plan focuses on the natural and built environments, for which the City has a
mandated and historic responsibility to be a steward for current and future generations."
There was Council consensus on the amendments to the text as proposed above.
Stewardship
4
Add language re "stewardship" so that children,
future residents will recognize the importance of
their actions toward the future of Tukwila and the
region.
•
CM Robertson,
8/11 briefing
Environmental stewardship is discussed in
the Natural Environment element, adopted
2013, and is mentioned in the Parks,
Recreation and Open Space element.
The focus of the Natural Environment
element is protecting the environment for
current and future residents, including goals
and policies in the "Environmental Quality
and Stewardship" section.
See Exhibit of Natural Environment pages.
Parks, Recreation and Open space (Goal
6.6, policy 6.6.5, and implementation
strategies re- creating a stewardship
position, and increasing environmental
stewardship)
Policy 15.1.10 also describes the idea of
stewardship.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 9 of 13
5
Goal 15.2 -- "Foster a strong sense of our City's
CM Robertson, .
8/25 hearing --
written comments
Adding additional mention of the
environment emphasizes its importance.
Staff supports the proposed policy wording.
regional responsibility and accountability balanced
by an awareness of the regional region's impacts
on the our City, its citizens and natural
environment.
Climate Change
11
Emphasize the need to educate the entire
community on corning climate change, including
emergency management, and steps to take to limit
climate change.
CM Robertson,
8/11 briefing
Add wording to Roles and Responsibilities,
Implementation Strategy (page 7):
Promote community education,
awareness, responsibility, and participation
in sustainability and climate change
through public outreach programs and
other opportunities for change. Serve as
catalyst and facilitator for partnerships to
leverage change in the broader community.
After Council discussion on the above items, there was consensus with the staff recommendations.
Councilmember Ekberg referred to the Regional Responsibilities chapter of the Comprehensive Plan
binder. He said he has drafted some additional text amendments that he would like the Council to
consider. He distributed copies of the proposed text amendments to the Council and City staff.
Policies
15.2.n1 Encourage the City's elected officials to participate in regional, state, and national
committees and organization that impact the City, its residents, natural environment and
businesses.
15.2.n2 Encourage the City's staff to participate in regional, state, and national committees and
organizations that impact the City, its residents, natural environment, and businesses.
Implementation Strategies
- Provide necessary meeting, travel and expense money to fund participation that provides short
or long term benefit to the City.
-Have City department managers help identify, encourage and approve the participation in
opportunities available to employees in their departments that support the Regional
Responsibilities policies.
- Publicize through City and other media staffs participation, with particular emphasis on
participation that provides significant benefit to the City, its residents, natural environment and
businesses.
The Councilmembers exchanged comments on the proposal by Councilmember Ekberg to include:
Concurrence with the addition of "national" committee reference to that section of the plan; Support for
the intent of the proposed language, although the implementation strategies are too detailed; The City
had had to reduce travel as a cost saving measure in the past; There would be more flexibility to have the
language as implementation strategies rather than a policy; Edit the goal in the Regional Responsibilities
chapter to strengthen the statement of the goal and ensure the policies support the goal; and A change to
the goal would require a re -write to the existing policies as they do not support the proposed goal.
Ms. Fox clarified that the Regional Responsibilities chapter refers to City representation and participation
in regional groups and the City's responsibility to the region in large scale projects such as public
facilities. The goal is dual purpose, in that it addresses the City's participation (staff and Elected Officials)
in regional groups and the City's responsibility to the region.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014 Page 10 of 13
Councilmember Ekberg stated he is comfortable with having the proposed policy language being
incorporated as implementation strategies and striking the first implementation strategy.
Councilmember Kruller feels some of the policy language is too prescriptive, and she asked staff to
explain why the language has been included.
Ms. Fox stated that policies 15.2.2 and 15.2.3 are required by the Growth Management Act (GMA). She
said staff will review the actual requirement of the GMA.
Councilmember Robertson stated the current goal is addressing two separate issues. He suggested the
following edits:
New Goal (the intent of the goal is as follows staff to word -smith language):
15.3.n1 Further Tukwila's interest by having elected officials and staff participate in regional,
state, and national committees and organizations that impact the City, its residents, natural
environment and businesses.
Policy 15.1
partnerships.
• e -e •
After Council discussion there was consensus with the proposed amendments listed above.
Ms. Gierloff stated staff will now move forward with the direction provided by Council on all five elements
of the Comprehensive Plan.
REPORTS
a. Mayor
Mayor Haggerton deferred his report to the City Administrator so the Council could be updated on the
process associated with the recent network outage.
David Cline, City Administrator, introduced Eric Dreyer, Police Commander, and stated they are present
to update the Council on the activities surrounding the recent network outage. He stated on Friday,
September 5, 2014, at approximately 4:00 a.m., the City's Storage Area Network (SAN), a critical
component of the City's overall information technology (IT) infrastructure, experienced an equipment
failure. This failure resulted in the loss of functionality for many network systems, including email, the
City's website, Police MobileCom and more. While some services have been restored as of now, others
remain off -line as staff continues to work on all remaining services that are not functional due to data
recovery issues. The team working on the issue is confident that all data will be recovered. However, the
City does not have access to everything at this time. Staff is working with a well- respected vendor that is
certified to handle government data.
After the scope of the problem was identified on Friday, the Incident Command System (ICS) was initiated
to identify prioritization of the problem, ensure adequate staffing and resources were available, and
initiate communications with stakeholders about the issue. Commander Dreyer was identified as Incident
Commander, and he coordinated the necessary resources. During this process, MobileCom, which is
used by Tukwila Police, was identified as the top priority and by 3:00 p.m. Friday, it was completely
restored. It is important to note that while MobileCom was down for 11 hours, police had access to data
through radios and cell phones. In addition, all City departments were contacted about the network
issues to ensure that a work- around was identified for critical services.
IT staff worked many hours over the weekend to restore the City's website and email, both of which
became operational Sunday. Earlier today, staff and the City's vendor were able to restore the utility
billing and employee online system of Eden (the City's financial system).
Tukwila City Council Committee of the Whole Minutes
September 8, 2014 Page 11 of 13
As of now, affected systems are:
• TRAKiT (the City's permitting system), due to inaccessibility to all of the data, specifically the last
month of permitting information
• Justice Record Management System, similar to the issue above, with some data incomplete
• Shared and personal drives of some of the Police Department
This is still an active incident, and staff will continue to identify strategies for full resolution. He said it was
important to inform the Council that there are financial implications associated with this incident. Once
the incident has been resolved, they propose presenting an after - action report to the Council.
Mr. Cline thanked the IT staff for their work on this issue. This was a "perfect storm" situation, and an IT
worst nightmare situation. He said IT staff were champions while working through the situation.
Councilmember Robertson asked if the issue started with a piece of City owned hardware that failed.
Mr. Cline explained the information they have at this time shows it was a single device that was owned by
the City that failed. Part of the after - action report will identify whether it was, in fact, hardware or software
that caused the failure.
Councilmember Robertson said it is his understanding that staff is focusing on restoring the critical
functionality rather than spending time right now to analyze what caused this to happen.
Mr. Cline stated the team has begun the process of understanding what actions took place.
Council President Quinn commented that he would be interested in information on the equipment and if
there is a contract on the equipment that covers the failure.
Councilmember Ekberg commented that he is surprised a single point failure took so many other systems
off -line. He said this issue makes one question what type of redundancy should be in place to ensure this
type of situation does not happen in the future.
Councilmember Seal expressed appreciation that systems were back up and running. She thanked staff
for their work on the issues.
Councilmember Hougardy also thanked staff for their work restoring the City's networks. She voiced her
concern with the single point failure, and she expressed interest in the after - action report about some type
of back -up system that could have helped this issue.
Councilmember Kruller commented on the positive performance of IT staff during the incident. She
briefed the Council on her experience with these types of situations and the type of plans other agencies
have in place. She would like to know when the equipment that failed was put into place, what service
agreements the City had for the equipment and if the City is insured for this type of incident.
Eric Dreyer, Police Commander, explained that the Incident Command System (ICS) structure is part of
the National Incident Management System (NIMS). Having the incident managed through the ICS
structure allowed the IT Department to focus solely on the incident without having to worry about
resources. The City Administrator asked the Police Department to initiate the ICS structure, and he,
along with Commander Jon Harrison, began the planning phase for the response. A meeting was called
with key stakeholders who were able to assist with fixing the problem and identifying the resources.
Often for Police and Fire, outside agencies can provide assistance during an incident. In this case, the
only relief staff had was themselves. He was able to help Mary Miotke, IT Director, manage the
necessary resources so she could focus on the staff. The City as a whole pulled together. Community
Development, Public Works, and Finance all provided staff in response to the incident. This was another
example of incredible teamwork.
Mayor Haggerton stated that this will be an on -going situation, and City Administration will keep the
Council informed. He said if anyone notices any network issues, they should contact staff immediately.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014 Page 12 of 13
b. City Council
Councilmember Duffle reported that there has been an increase in geese at Joseph Foster Park. He
asked if the increase could be related to the geese removal at Foster Golf Course.
Dave Johnson, Parks and Recreation Superintendent, said he would check into the situation and report
back to Council.
Councilmember Robertson attended the recent event for the new Green /Duwamish Strategy Program.
He explained that King County, the City of Seattle and a variety of other agencies are starting the new
program to pull together all the environmental issues (Superfund Site clean -up, air pollution, stormwater
run -off, social elements, etc.) surrounding the Green /Duwamish River. The City and WRIA9 will have
small roles in the program. He referenced a recent article in the the Seattle Times relating to the decline
of the killer whale population, and the environmental effects the river has on Puget Sound.
Councilmember Ekberg reported on an item discussed at the Transportation Committee earlier this
evening relating to the installation of a stop sign at the intersection of 46th Avenue South and South 148th
Street.
Councilmember Hougardy attended the ribbon - cutting event for the Police Neighborhood Resource
Center at Westfield Southcenter Mall on September 3, 2014. On September 4, 2014 she attended the
Equity and Diversity Commission Meeting. She reminded the Council and audience of the Taste of
Tukwila, a Community Heritage and Cultural Celebration to be held from 2:00 to 6:00 p.m. on September
19, 2014 at Foster High School.
Mayor Haggerton announced that Becky Smith is now the Washington District Manager for Westfield
Southcenter.
Councilmember Kruller attended the Fire Exploratory Committee meeting on September 5, 2014, and
later that afternoon she participated in the National League of Cities Transportation and Infrastructure
Committee teleconference. On September 6, 2014 she attended various meetings relating to the Tukwila
Pool Metropolitan Park District. Additionally, along with Councilmember Robertson, she recently fulfilled
the ALS Ice Bucket Challenge and issued a challenge to Councilmember Ekberg and Mayor Haggerton.
c. Staff
There was no report.
d. City Attorney
The City Attorney's presence is not required at Committee of the Whole meetings.
e. Intergovernmental
There was no report.
MISCELLANEOUS
Council President Quinn attended the most recent Lodging Tax Advisory Committee Meeting, where the
topic of discussion centered on the proposed use of future lodging tax funding. He stated that the Council
will be receiving a copy of that information for review.
Tukwila City Council Committee of the Whole Minutes
September 8, 2014
Page 13 of 13
ADJOURNMENT
10:00 p.m. COUNCIL PRESIDENT QUINN DECLARED THE COMMITTEE OF THE WHOLE MEETING
ADJOURNED.
uinn
Council ouncil President
Melissa Hart, Deputy City Clerk
APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 09/22/2014
AVAILABLE ON THE CITY'S WEBSITE 09/23/2014