HomeMy WebLinkAbout2014-10-07 Finance and Safety Minutes
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
October 7 , 201 4 5: 30 p.m .; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal , Chair ; Joe Duffie, Kathy Hougardy
Staff: David Cline, Joyce Trantina, Cheryl Thompson, E vie Boykan, Vicky Carlsen, Tracy
Gallaway, L aurel Humphrey
Guests: Martin Turney, Tukwila School District; Nathan Phillips, YMCA;
C ALL TO ORDER :
Committee Chair Seal called t he meeting to order at 5: 3 0 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
Consensus existed to consider the interlocal agreement for afterschool programming as the first
item of business.
A.
I nterlocal Agreement: Af terschool Programming
S taff is seeking Council approval to enter into an interlocal agreement with the Tukwila School
District that will clarify roles and responsibilities in the delivery of afterschool programming at
the three elementary schools from September 2014 June 2016. Programming will be offered
in an integrated service model representing a collaborat ion between the Parks and Recreation
Department and the YMCA , with in - kind services such as transportation and facilities provided
by the District. This mod el will serve up to 85 students at each school five days per week. The
City s ongoing annual commitment of $100,000 toward afterschool programming will be
redirected to the School District starting in 2015 . The additional costs to the Parks Department
will be rei mb u r sed by the S chool District, and this agreement represents no net financial impact
to the City. Programming provided by Community Schools Collaboration at the middle and high
school will continue through the end of 2014, and CSC is seeking grant funding to continue.
UNANIMOUS APPROVAL.
Council will receive an annual update from CSC this fall.
FORWARD TO O CTOBER 1 3 , 2014 COMMITTEE OF THE WHOLE .
B.
C ontract: L egislative Services Ball Janik, LLC
Staff is seeking Council approval to e nter into a contract for federal representation and
legislative serv ices with Ball Janik, LL P t hrough December 31, 2016. This represents a renewal
of existing services at a monthly flat rate of $6,375 plus expenses, with the contract not to
exceed $80,000 per year. This is approximately a 6.5% increase from the previous contract.
UNANIMOUS APPROVAL. FORWARD TO O CTOBER 20 , 2014 R EGULAR CONSENT
AGENDA.
C.
Resolution: Cancel ling Past Due Accounts Receivable
Staff is seeking Council approval of the annual resolution that would declare the cancellation of
uncollectible accounts receivable. T he total for this year includes false alarm fees equaling
$200.00, miscellaneous billings equaling $35,931.12, and NSF checks equaling $109.50 for a
UNANIMOUS APPROVAL. FORWARD TO O CTOBER 20 , 2014
total of $36,240.62.
R EGULAR CONSENT AGENDA.
Finance & Safety Committee Minutes O ctober 7, 2014 Page 2
D.
L ease Agreement: Alliance One
S taff is seeking Council approval of a lease agreement with Alliance One Management
Receivables for a term of January 1, 2015 to December 31, 2016. Alliance One prov i des
collecti on services and payment agreements for Municipal court fines and fees and has leased
the space since 2009. This proposed agreement includes a 5% increase in the monthly rent,
UNANIMOUS APPROVAL. FORWARD TO O CTOBER 20 , 2014
to $45.00 per month.
R EGULAR CONSENT AGENDA.
E.
O rdinance: Amending TMC 2.70.050, P u blic Defense Standards
S taff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code
Chapter 2.7 0.050 to remove the statemen t that the City shall adopt and implement a case -
weighting system on or before January 1, 2015. Since that l anguage was added to the Code in
2013 , further analysis led staff to decide against adoption of a case weighting system. It was
determined that s uch a system would result in no impact to staffing requirements yet would
require significant administrat ive work. In addition, Washington C i ties Insurance Authority has
notified municipalitie s that they do not recommend adoption of a case weighting system.
UNANIMOUS APPROVAL. FORWARD TO O CTOBER 20 , 2014 R EGULAR CONSENT
AGENDA.
F.
C ontr act: P u blic Defender Services Kirshenbaum & G o ss , Inc.
S taff is seeking Council approval to enter into a contract with K irshenbaum and Goss, Inc. P.S.
for public defender services during the 2015 - 2016 biennium. P u blic Defense Standards
delineating the number of cases each attorney can handle per year and mandating that
compensation include admi nistrative and training costs were adopted by the Washington State
Supreme Court and become effective January 1, 2015. The feder al court decision Wilbur v . Mt.
Vernon also mandates significant changes to public defense programs and Administration has
taken step s to ensure the City is in compliance. I n order f or the City to be in c o mpliance with
the new standards and the Wilbur v. Mt. Vernon mandates , the proposed contract includes a
flat rate of $32,600 per month and $200 per day f or Attorney of the Day services, p roviding the
City with three dedicated attorneys plus support staff. The City has applied for grant funding
UNANIMOUS
from the O f fice of Public Defense and staff expects to learn the result shortly.
APPROVAL. FORWARD TO O CTOBER 1 3 , 2014 COMMITTEE OF THE WHOLE .
G.
C ontract: L e gal Services Kenyon Disend, LLC
S taff is seeking Council approval to enter into a contract with Kenyon Disen d , LLC for City
Attorney services during the 2015 - 2016 biennium . Under the current and proposed contracts,
general City Attorney services are provided at a flat monthly rate. L i tigation, contested
administrative proceedings and other special services are subject to prior approval and billed at
the h ourly rates of the contractor staff invo lved. The 2015 - 2016 proposal increases the flat rate
to $39,318 per month, representing an incre ase of approximately 6% to account for cost of living
adjustments, increases in billing rates, and increased prosecution services.
Councilmember Hougardy asked for an explanation of the decision to contract for services
rather than mo ve City Attorney d uties in - house. City Administrator David Cline asserted that the
City considers this a cost - effective strategy because the con tract includes the varyin g expertise
of all attorneys at Kenyon Disend . With an in - house City Attorney, municipalities still must
UNANIMOUS APPROVAL.
occasionally seek outside special expertise at an additional cost.
FORWARD TO O CTOBER 20 , 2014 R EGULAR CONSENT AGENDA.
Finance & Safety Committee Minutes O ctober 7, 2014 Page 3
III. MISCELLANEOUS
Laurel Humphrey inquired about the Committee s interest in a Council resol ution urging the
Governor to retain streamlined sales tax mitigation in the 2015 - 2017 Budget . Commi ttee
members supported this idea.
C ouncilmember Duffie requested that the City find a meaningful way to acknowledge Veteran s
Day on November 11, 2014. S t aff will resear ch i deas, pos sibly to occur at the November 10,
2014 C o uncil meeting.
Meeting adjourned a t 6:08 p.m .
Next meeting: Tuesday, October 7 , 2014 5:30 p.m. Hazelnut Conference Room
Committee Chair Approval
Minutes by LH