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Home My WebLink AboutReg 2014-10-06 Item 5.06 - 2015-2016 Biennial Budget - General Fund Departments: Legislative, Executive, Judicial2015 - 2016 Biennial Budget City of Tukwila, Washington City Council Tukwila Citizens Council Members (7) Council Analyst J 81 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: City Council (01) FUND: General RESPONSIBLE MANAGER: Council President FUND NUMBER: 000 Description: The City Council is the legislative branch of the City, represents residents and businesses, and sets overall policy direction. Policy direction is given through passage of legislation, adoption of the biennial City budget, approval of comprehensive plans and capital improvement programs, and other responsibilities as set forth by state law. Councilmembers also represent the City in regional intergovernmental affairs as well as through regular communications with state and federal legislators. 2015 -2016 Outcome Goals ♦ Set policies and support programs that are in alignment with the City's mission, vision and strategic goals. Strategic Goal 4. ♦ Optimize the committee process to monitor and discuss the implementation of strategic goals, budget priorities, and work plan items. Strategic Goal 4. ♦ Foster robust civic engagement via participation at community gatherings and City outreach events. Strategic Goal 5. ♦ Seek opportunities for engaging diverse cultures within Tukwila. Strategic Goal 5. ♦ Work cooperatively with partners to address shared issues and concerns. Strategic Goals 1 & 2. ♦ Continue to document Council processes and methods via formally adopted policies and educational resources. Strategic Goal 4. 2015 -2016 Indicators of Success ♦ City legislation, policies, and budget are adopted as appropriate and reflective of strategic goals. ♦ Council Chat meetings are held on a monthly basis and include locations in multiple neighborhoods. ♦ All Councilmembers regularly participate in community and City sponsored events. ♦ Joint meetings with the Tukwila School District are held on a regular basis. ♦ Small group joint meetings with the City of SeaTac are held on a regular basis. ♦ Council policies are developed and revised, and the Councilmember Handbook is revised and updated in accordance with current practices. 82 2015 - 2016 Biennial Budget City of Tukwila, Washington Budget Changes by Expenditure Type Citu Council Budget Changes Percentages Citu Council 01 Salaries 02 Benefits 03 Supplies 04 Services 05 Intergov't 06 Capital Total 2014 Budget $ 176,324 $ 92,367 $ 3,870 $ 63,400 $ - $ - $ 335,961 Base Services 6,487 (13,441) 500 9,500 - - 3,046 Revenue Backed - - - - - - - Proposals - - - - - - - Transfers - - - - - - - 2015 Budget $ 182,811 $ 78,926 $ 4,370 $ 72,900 $ - $ - $ 339,007 Base Services 5,101 5,957 - - - - 11,058 Revenue Backed - - - - - - - Proposals - - - - - - - Transfers - - - - - - - 2016 Budget $ 187,912 $ 84,884 $ 4,370 $ 72,900 $ - $ - $ 350,066 Budget Changes Percentages Citu Council Budget Changes Discussion: Base Services. Budget changes for the City Council include COLA increases for salaries, healthcare cost changes, and increases for registration and travel costs. 83 01 Salaries 02 Benefits 03 Supplies 04 Services 05 Intergov't 06 Capital Total 2015 Changes Base Services 3.7% -14.6% 12.9% 15.0% 0.0% 0.0% 0.9% Revenue Backed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Proposals 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Transfers 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2016 Changes Base Services 2.8% 7.5% 0.0% 0.0% 0.0% 0.0% 3.3% Revenue Backed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Proposals 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Transfers 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Budget Changes Discussion: Base Services. Budget changes for the City Council include COLA increases for salaries, healthcare cost changes, and increases for registration and travel costs. 83 2015 - 2016 Biennial Budget Expenditure Summary Expenditures By Type City of Tukwila, Washington City Council 2012 2013 2014 2015 2016 2014 -15 2015 -16 Actual Actual Budget Budget Budget % Chg % Chg 10 Salaries & Wages 180,650 172,664 176,324 182,811 187,912 3.68% 2.79% 20 Personnel Benefits 43,700 62,164 92,367 78,926 84,884 - 14.55% 7.55% 30 Supplies 2,527 2,210 3,870 4,370 4,370 12.92% 0.00% 40 Services 24,320 42,664 63,400 72,900 72,900 14.98% 0.00% Department Total $ 251,197 $ 279,702 $ 335,961 $ 339,007 $ 350,066 0.91% 3.26% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Citu Council Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Councilmembers Council Analyst 7 1 7 1 $ 97,800 $ 45,374 85,011 33,553 7 1 $ 97,800 $ 48,216 90,112 36,668 Department Total 8 8 $ 182,811 $ 78,926 8 $ 187,912 $ 84,884 84 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include office supplies; Professional services include retreat facilitator fees, travel expenses, memberships and dues among other items. Citu Council Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.01.511.600.31.00 Supplies - Office $ 2,527 $ 2,210 $ 3,870 $ 3,370 $ 3,370 000.01.511.600.31.43 Supplies - Meeting meals $ - $ - $ - $ 500 $ 500 000.01.511.600.31.44 Supplies - Training materials $ - $ - $ - $ 500 $ 500 000.01.511.600.31.90 Supplies - Central Supplies - - - - - Total Supplies 2,527 2,210 3,870 4,370 4,370 Services 000.01.511.600.41.00 Prof Svcs - Professional facilitator fees 92 11,230 16,500 16,500 16,500 000.01.511.600.42.00 Communication - Technology costs 4,701 5,005 6,000 6,000 6,000 000.01.511.600.43.00 Travel - Travel expenses for trng, mtgs, retreat: NLC, AWC, SCA, Chamber 15,593 16,209 30,000 40,000 40,000 000.01.511.600.49.44 Misc - Training registration - - - 8,000 8,000 000.01.511.600.49.00 Misc - Memberships 3,934 10,219 10,900 2,400 2,400 Total Services 24,320 42,664 63,400 72,900 72,900 85 2015 - 2016 Biennial Budget City of Tukwila, Washington This page intentionally left blank 86 2015 - 2016 Biennial Budget City of Tukwila, Washington r � Executive Assistant J Mayor's Office Tukwila Citizens City Council \ r Council Analyst J Mayor City Administrator City Attorney City Clerk J Deputy City Clerk Admin Support Coordinator Admin Support Coordinator Admin Support Tech (Communications) & Government Relations Manager Web Communications Specialist 4 Design Communications Specialist Economic Development Administrator J Economic Development Liaison _ I Project Development Manager Human Services Manager Human Servies Coordinator Tourism & Marketing Manager Business Community Coordinator 4 Marketing Communication Coordinator d 4Admin Support Specialist 87 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor's Office (03) FUND: General RESPONSIBLE MANAGER: Jim Haggerton FUND NUMBER: 000 POSITION: Mayor Description: The Mayor is the Chief Executive and Administrative Officer of the City, in charge of all departments and employees as set forth by RCW 35A.12.100. The Mayor has general supervision of the administration of all City government and all City interests. It is the Mayor's responsibility to prepare and submit to the City Council a proposed budget and to serve as the official and ceremonial head of the City. The Mayor is assisted in all of his duties by the City Administrator. The Mayor's Office encompasses Administration, the City Attorney's Office, the City Clerk's Office, Communications & Government Relations, Economic Development and Human Services. 2013 -2014 Accomplishments ♦ Implemented the City's Strategic Plan including priority based budgeting and work plans, values identification, High Performing Organization (HPO), Cultural Awareness and process improvement through Lean. Strategic Goal 4. ♦ Facilitated continued improvements on Tukwila International Boulevard, including acquisition of several properties as a part of the City's urban renewal efforts on the Boulevard, transferring site control of the Tukwila Village site to the developer, and vacating 41St Avenue South. Strategic Goal 1. ♦ Improved community outreach and collaboration through the successful development of the Community Connector program and partnership with the school district to provide after school programs in Tukwila elementary schools. Strategic Goal 2. ♦ Created better alignment, more effective reporting relationships and improved procedures through management reorganization, including new Communications Division and expanded Economic Development Division, implementation of new policies such as records retention and city contracts, and improved online information at the City's Digital Records Center. Strategic Goal 4. ♦ Continued strong focus on economic development, with the approval of a tourism promotion area, a development agreement for Washington Place, moving forward with Tukwila Valley South Agreements including relocation of the high pressure gas line, opening of South 184th, and the deed and financing for a new fire station. Strategic Goal 3. 2015 -2016 Outcome Goals ♦ Broaden implementation of the City's Strategic Plan by expanding community outreach efforts city -wide, and promoting Lean training, cultural competency, process improvements and performance measures across all departments. Strategic Goal 4/Priority 4 & 5. ♦ Continue emphasis on economic development including implementing a comprehensive economic development plan and the ongoing projects including the motel sites, Tukwila Village and removal of the Union Pacific railroad track. Strategic Goan /Priorities 1 & 5. ♦ Improve internal and external communications with all of Tukwila's stakeholders through the implementation of a new communications plan. Strategic Goal 1/Priority 6. ♦ Improve knowledge of public meetings and public records for City officials, while streamlining handling of public records request processes City -wide. Strategic Goal 4/Priority 5. 88 2015 - 2016 Biennial Budget City of Tukwila, Washington ♦ Expand the Digital Records Center to include permit records, thereby eliminating the high - volume of formal public records request for permit documents. Strategic Goal 4, Priority 5. 2015 -2016 Indicators of Success ♦ Continued implementation of Strategic Plan goals including increased partnerships between the City, businesses, nonprofits and other organizations, as well as enhanced leadership by liaisons and staff ensuring that City policies and practices reflect Tukwila's diverse community. ♦ Procurement of the land sale at Tukwila Village for the library parcel and completion of phase 1 and 2, executed purchase and sale agreement with a developer for the motel properties and signed agreements with Union Pacific and BNSF regarding track relocation. ♦ Residents, business owners, and employees report a higher level of communications from the City and have a better understanding of key city issues. ♦ Improvement of public records request process City -wide, resulting in a reduction of time spent and staff needed to fulfill requests. 89 2015 - 2016 Biennial Budget City of Tukwila, Washington Budget Changes by Expenditure Type Mauor's Office Budget Change Percentages Mauor's Office 01 Salaries 02 Benefits 03 Supplies 04 Services 05 Intergov't 06 Capital Total 2014 Budget $ 1,205,263 $ 393,532 $ 51,059 $ 2,043,253 $ 27,500 $ - $ 3,720,607 Base Services (2,759) 23,222 2,993 73,413 9,500 - 106,369 Revenue Backed - - - 5,000 - - 5,000 Proposals - - - 505,000 - - 505,000 Transfers 226,632 77,428 17,000 28,000 - - 349,060 2015 Budget $ 1,429,136 $ 494,182 $ 71,052 $ 2,654,666 $ 37,000 $ - $ 4,686,036 Base Services 42,463 38,416 - 7,374 - - 88,253 Revenue Backed - - - - - - - Initiatives - - - (100,000) - - (100,000) Transfers - - - - - - - 2016 Budget $ 1,471,599 $ 532,598 $ 71,052 $ 2,562,040 $ 37,000 $ - $ 4,674,289 Budget Change Percentages Mauor's Office Budget Change Discussion: Base Services. Budget changes include step increases and COLA increases for salaries, healthcare cost changes and increases in other employee benefits, increase in supplies for meeting meals, increase in services to bring budget in line with actual costs and increases in intergovernmental to bring budget in line with actual costs. Proposals. Increase in public defender costs due to state legislation limiting public defender case loads and increase effective communications. Increase for communications, and increase for city branding. Additionally, costs were added for an economic development proposal. Transfers. Budget for 1 position previously in Community Development department transferred to Economic Development division and transfer of costs for 2 FTEs previously in the Information Technology department to the Communications division that was created in 2014. 90 01 Salaries 02 Benefits 03 Supplies 04 Services 05 Intergov't 06 Capital Total 2015 Changes Base Services -0.2% 5.9% 5.9% 3.6% 34.5% 0.0% 2.9% Revenue Backed 0.0% 0.0% 0.0% 0.2% 0.0% 0.0% 0.1% Proposals 0.0% 0.0% 0.0% 24.7% 0.0% 0.0% 13.6% Transfers 18.8% 19.7% 33.3% 1.4% 0.0% 0.0% 9.4% 2016 Changes Base Services 3.0% 7.8% 0.0% 0.3% 0.0% 0.0% 1.9% Revenue Backed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Initiatives 0.0% 0.0% 0.0% -3.8% 0.0% 0.0% -2.1% Transfers 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Budget Change Discussion: Base Services. Budget changes include step increases and COLA increases for salaries, healthcare cost changes and increases in other employee benefits, increase in supplies for meeting meals, increase in services to bring budget in line with actual costs and increases in intergovernmental to bring budget in line with actual costs. Proposals. Increase in public defender costs due to state legislation limiting public defender case loads and increase effective communications. Increase for communications, and increase for city branding. Additionally, costs were added for an economic development proposal. Transfers. Budget for 1 position previously in Community Development department transferred to Economic Development division and transfer of costs for 2 FTEs previously in the Information Technology department to the Communications division that was created in 2014. 90 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Summary Mayor's Office Expenditures By Program 2012 2013 2014 Actual Actual Budget 2015 2016 2014 -15 2015 -16 Budget Budget % Chg % Chg Mayor's Office Human Services Civil Service Sister Cities Committee Planning Commission Equity & Diversity Committee Arts Commission Parks Commission Library Advisory Board City Clerk Economic Development Communications Attorney $1,180,315 $1,315,165 $1,444,308 $1,361,486 $1,387,026 -5.73% 1.88% 678,812 793,570 838,053 845,478 854,012 0.89% 1.01% 12,180 - - 0.00% 0.00% 2,423 1,406 6,475 6,475 6,475 0.00% 0.00% 339 45 3,750 3,750 3,750 0.00% 0.00% 2,557 2,506 3,257 3,200 3,200 -1.75% 0.00% 15,752 16,455 26,000 26,000 26,000 0.00% 0.00% 1,739 4,934 3,688 3,688 3,688 0.00% 0.00% 3,922 2,089 5,000 5,000 5,000 0.00% 0.00% 560,543 567,965 679,808 675,823 694,914 -0.59% 2.82% 27,574 31,458 48,408 529,224 486,456 993.26% -8.08% - - 447,493 425,350 0.00% -4.95% 595,140 678,993 661,860 778,418 778,418 17.61% 0.00% Department Total $ 3,081,297 $ 3,414,586 $ 3,720,607 $ 4,686,036 $ 4,674,289 25.95% -0.25% Mayor's Office Expenditures By Type 2012 2013 2014 Actual Actual Budget 2015 2016 2014 -15 2015 -16 Budget Budget % Chg % Chg 10 Salaries & Wages 20 Personnel Benefits 30 Supplies 40 Services 50 Intergovt. Svcs & Taxes 60 Capital Outlays $ 939,850 $1,096,936 $1,205,263 $1,429,136 $1,471,599 279,814 31,919 1,782,860 24,655 22,200 341,091 39,287 1,886,837 50,436 393,532 494,182 51,059 71,052 2,043,253 2,654,666 27,500 37,000 532,598 71,052 2,562,040 37,000 18.57% 25.58% 39.16% 29.92% 34.55% 0.00% 2.97% 7.77% 0.00% -3.49% 0.00% 0.00% Department Total $ 3,081,297 $ 3,414,586 $ 3,720,607 $ 4,686,036 $ 4,674,289 25.95% -0.25% 91 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mauor's Office Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Mayor 1 1 $ 101,328 $ 32,722 1 $ 103,368 $ 35,123 City Administrator 1 1 163,560 47,235 1 166,966 50,693 Economic Development Admin 1 1 137,376 31,022 1 140,112 33,122 Executive Assistant 1 1 70,004 33,084 1 73,884 36,065 Project Development Manager 1 1 88,526 30,290 1 93,867 33,202 Economic Dev. Liaison 1 96,552 27,050 1 98,928 28,817 Government Relations Mgr 1 0 - - 0 - - Comm Program Manager 1 102,229 39,050 1 108,923 42,838 Admin Support Coordinator - Comm 2 130,080 51,134 2 133,536 55,053 Program Manager 1 1 103,824 28,244 1 106,626 30,150 Admin Support Coordinator 1 1 65,040 29,439 1 66,624 31,681 City Clerk 1 1 98,232 32,049 1 100,152 34,396 Deputy City Clerk 1 1 75,408 20,634 1 76,896 22,130 Admin Support Technician 1 1 56,424 30,697 1 57,996 33,091 Admin Support Coordinator 1.75 2 129,480 61,531 2 132,648 66,237 Extra Labor 10,500 - 10,500 - Overtime 573 - 573 - Department Total 12.75 16 $ 1,429,136 $ 494,182 16 $ 1,471,599 $ 532,598 92 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include small tools and equipment; services include travel, equipment replacement and O &M charges, insurance subscriptions and memberships, among others. Mauor's Office Object Code Account Name, Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 31.xx Supplies $ 31,919 $ 38,297 $ 46,124 $ 60,617 $ 60,617 35.xx Small tools - 990 4,935 10,435 10,435 Total Supplies 31,919 39,287 51,059 71,052 71,052 Services 41.xx Professional services 1,503,158 1,501,542 1,596,230 2,050,288 1,990,288 42.xx Communication 73,610 58,590 74,600 154,600 114,600 43.xx Travel 10,645 14,959 19,800 33,800 36,300 44.xx Advertising 5,148 8,127 14,750 19,750 19,750 45.xx Operating leases 15,547 8,657 19,900 19,300 19,300 45.94 Equipment rental replacement 2,108 2,645 2,645 2,888 2,888 45.95 Equipment rental O &M 10,980 7,149 8,703 10,465 10,989 48.xx Repair and maintenance 10,482 10,184 19,150 21,150 21,150 49.xx Miscellaneous 151,183 274,983 287,475 342,425 346,775 Total Services 1,782,860 1,886,837 2,043,253 2,654,666 2,562,040 Other 51.xx Intergovernmental 24,655 50,435 27,500 37,000 37,000 64.xx Capital 22,200 - - - - Total Supplies, Services, Other $ 1,861,634 $ 1,976,559 $ 2,121,812 $ 2,762,718 $ 2,670,092 93 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor's Office (03) FUND: General RESPONSIBLE MANAGER: Jim Haggerton DIVISION: Administration FUND NUMBER: 000 POSITION: Mayor Description The Administration division of the Mayor's Office consists of the Mayor, City Administrator, and an Executive Assistant. Administration provides overall management direction to the City organization and is responsible for implementing policy direction, overseeing and managing City operations and evaluating City programs. Administration prepares and recommends a biennial budget, executes all City contracts, coordinates with inter - governmental relations, provides guidance and support to City departments, and facilitates the achievement of the City's Strategic Plan goals and priorities. The Mayor serves as the Chief Executive Officer and is elected to a four -year term. The Mayor appoints the City Administrator, with confirmation by the City Council. The City Administrator oversees all City operations, implements policy direction established by the Mayor and City Council, manages the daily operations of the City, and establishes work plans for departments. Through the leadership team, the City Administrator coordinates operations, develops programs, evaluates performance, and manages activities to assure City services are effectively and efficiently provided. Expenditure Summary Mayor's Office - Administration Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 10 Salaries & Wages $ 457,181 $ 592,233 $ 665,586 $ 339,892 $ 349,218 i - 48.93% 2.74% 20 Personnel Benefits 123,843 175,465 199,574 113,041 121,881 - 43.36% 7.82% 30 Supplies 11,748 14,953 11,550 17,200 17,200 48.92% 0.00% 40 Services 540,688 482,079 540,098 854,353 861,727 58.18% 0.86% 50 Intergovt. Services &Taxes 24,655 50,436 27,500 37,000 37,000 34.55% 0.00% 60 Capital Outlays 22,200 - - - - 0.00% 0.00% Expenditure Total $ 1,180,315 $ 1,315,165 $ 1,444,308 $ 1,361,486 $ 1,387,026 -5.73% 1.88% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - Administration Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Mayor 1 1 $ 101,328 $ 32,722 1 $ 103,368 $ 35,123 City Administrator 1 1 163,560 47,235 1 166,966 50,693 Executive Assistant 1 1 70,004 33,084 1 73,884 36,065 Government Relations Mgr 1 0 - - 0 - - Extra Labor 5,000 - 5,000 - Department Total 4 3 $ 339,892 $ 113,041 3 $ 349,218 $ 121,881 94 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies includes office supplies and meals for meetings; services include public defender costs, consulting, travel, memberships, among others; intergovernmental includes election and voter registration costs, among others. Mayor's Office - Adminstration Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.513.100.31.00 Supplies - Office $ 10,864 $ 14,953 $ 11,550 $ 12,200 $ 12,200 000.03.513.100.31.43 Supplies - Meeting Meals - - - 5,000 5,000 000.03.513.100.31.90 Supplies - Central Supplies 884 - - - - Total Supplies 11,748 14,953 11,550 17,200 17,200 Services 000.03.512.500.41.00 Prof Svcs - Public Defender Costs 199,618 212,725 202,000 477,000 477,000 000.03.513.100.41.01 Prof Svcs - POEL 2,500 16,598 32,500 32,500 32,500 000.03.513.100.41.02 Prof Svcs - City of Opportunity scholarship, Strategic Plan, Washington DC consultants 210,252 123,795 185,000 185,000 185,000 000.03.513.100.42.00 Communication - Telecom chgs - 46 - - - 000.03.513.100.43.00 Travel - Travel for NLC, AWC conferences, SWKC Chamber events, etc. 8,183 10,406 6,000 14,000 16,500 000.03.513.100.45.00 Rental - Operating Rentals and leases 1,821 3,977 2,200 2,600 2,600 000.03.513.100.45.94 Rental- Equipment Replacement Fund 2,108 2,645 2,645 2,888 2,888 000.03.513.100.45.95 Rental - Equipment Rental O &M 10,980 7,149 8,703 10,465 10,989 000.03.513.100.48.00 R &M - Repairs for 1 copier and 2 printers - - 3,250 3,250 3,250 000.03.513.100.49.00 Misc - Community recognition 1,683 8,662 4,250 4,500 4,500 000.03.513.100.49.01 Misc - Memberships in various national, state, and local organizations and subscriptions 50,094 50,515 50,050 56,500 60,000 000.03.513.100.49.03 Misc - Employee appreciation 9,321 7,848 5,000 11,000 11,000 000.03.513.100.49.05 Misc - Registrations: AWC and NLC meetings, other meetings and training 595 2,484 2,500 3,650 4,500 000.03.513.100.49.51 Misc - Carpool subsidies 8,325 4,425 6,000 6,000 6,000 000.03.513.100.49.53 Misc - Hearing Examiner fees for appeals 2,306 311 - - - 000.03.513.100.49.56 Misc - Green initiatives 32,903 30,493 30,000 45,000 45,000 Total Services 540,688 482,079 540,098 854,353 861,727 Intergovernmental 000.03.513.100.53.00 Taxes & Assmnts - Excise tax 0 1 - - - 000.03.511.700.51.00 Intergvrmmntl Prof Svcs - Election costs 703 24,564 9,500 9,500 9,500 000.03.511.800.51.00 Intergvrmmntl Prof Svcs - King County voter registration costs 18,986 22,436 13,000 22,500 22,500 000.03.562.000.51.00 Intergvrmmntl Prof Svcs - Liquor profits excise tax 4,965 3,435 5,000 5,000 5,000 Total Intergovernmental 24,655 50,436 27,500 37,000 37,000 Other 000.03.594.300.64.00 Capital - Machinery & Equipment 22,200 - - - - Total Other 22,200 - - - - Total Supplies, Services and Other $ 599,291 $ 547,468 $ 579,148 $ 908,553 $ 915,927 95 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Evelyn Boykan DIVISION: Human Services FUND NUMBER: 000 POSITION: Program Manager Description The mission of Tukwila Human Services is to provide assistance to the community in accessing human services. Functions include contract management of providers, which includes implementation, management, and monitoring - including performance objectives and outcomes. Functions also include the management of the City's Community Development Block Grant funds, and provision of information and referral to residents and community -at- large. Additionally, the office supports regional and sub - regional activities and tracks on -going human service needs of the community. Expenditure Summary Mayor's Office - Human Services Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 10 Salaries & Wages $ 162,911 $ 167,959 $ 171,569 $ 169,937 $ 174,323 - 0.95% 2.58% 20 Personnel Benefits 48,747 52,248 53,626 57,683 61,831 7.57% 7.19% 30 Supplies 1,249 1,847 1,688 1,688 1,688 0.00% 0.00% 40 Services 465,906 571,515 611,170 616,170 616,170 0.82% 0.00% Expenditure Total $ 678,812 $ 793,570 $ 838,053 $ 845,478 $ 854,012 0.89% 1.01% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Manor's Office - Human Services Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Program Manager 1 1 $ 103,824 $ 28,244 1 $ 106,626 $ 30,150 Admin Support Coordinator 1 1 65,040 29,439 1 66,624 31,681 Extra Labor 500 - 500 - Overtime 573 - 573 - Department Total 2 2 $ 169,937 $ 57,683 2 $ 174,323 $ 61,831 96 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include referral information for different community groups, registration, and memberships, among others. Manor's Office - Human Services Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.557.201.31.00 Supplies - Office & Operating $ 1,134 $ 1,847 $ 1,688 $ 1,688 $ 1,688 000.03.557.201.31.90 Supplies - Small Tools & Minor Equipment 115 - - - - Total Supplies 1,249 1,847 1,688 1,688 1,688 Services 000.03.557.201.41.00 Prof Svcs -Information and Referral: crisis lines, capacity building; Positive and 463,907 445,999 483,470 483,470 483,470 Healthy Relationships: mental health counseling, substance abuse, sexual abuse, family support services; Support for Self- Sufficiency: aging in place, legal support eviction prevention, neighborhood legal clinics; Safety Net: homeless shelters, domestic violence support services, food banks, medical, dental, financial eviction prevention. 000.03.557.201.42.00 Communication - Telecom - 237 - - - 000.03.557.201.43.00 Travel - Parking for various meetings - regional and sub - regional 195 148 500 500 500 000.03.557.201.49.00 Misc- Associations, registrations, professional development, translation, childcare 1,746 54,933 1,700 1,700 1,700 000.03.557.201.49.01 Misc - Human Services Commission mtgs, food, program registrations, materials 58 - 500 500 500 000.03.557.202.49.01 Misc - CDBG grant costs - 70,198 125,000 130,000 130,000 Total Services 465,906 571,515 611,170 616,170 616,170 Total Supplies, Services and Other $ 467,155 $ 573,362 $ 612,858 $ 617,858 $ 617,858 97 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Sister Cities Committee FUND NUMBER: 000 POSITION: City Administrator Description The Sister City Committee was created in 1984. Since that time, many friendships have developed. Delegations from Ikawa and Miyoshi have visited Tukwila, and representatives from the City have had the opportunity to visit our sister cities in Japan. Funds have been used in two ways; to cover major expenses involved in hosting delegations on their visits to Tukwila; and to pay for gifts and miscellaneous expenses associated with the preparation of a group of Tukwila citizens (adults and students) to journey to our Sister City. In 2012, our relationship status with Miyoshi was put on emeritus status, due to staffing changes and a desire to re- evaluate the goals and objectives of the Committee. The Tukwila community has changed dramatically in the last 20 years, and is made up of many different ethnic communities, linguistic communities, and communities of interest. These communities are what make Tukwila unique, dynamic and positioned to be a model for other cities. As the City's relationship with these communities grows, we need to build bridges - connecting, sharing and recognizing groups for the good of each and the betterment of all. Expenditure Summary Mayor's Office - Sister City Committee Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 30 Supplies $ 1,957 $ 1,406 $ 425 $ 425 $ 425 0.00% 0.00% 40 Services 466 - 6,050 6,050 6,050 0.00% 0.00% Expenditure Total $ 2,423 $ 1,406 $ 6,475 $ 6,475 $ 6,475 0.00% 0.00% 98 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include translation services, tour planning, registrations, among others. Mauor's Office - Sister Citu Committee Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.513.204.31.00 Supplies - Office & Operating $ 1,957 $ 1,406 $ 425 $ 425 $ 425 Total Supplies 1,957 1,406 425 425 425 Services 000.03.513.204.41.00 Prof Svcs - Translation services, tour planning agency fees - - 500 500 500 000.03.513.204.43.00 Travel - Combined Sister Cities mtgs w /The Dalles, assigned staff travel to - - 5,050 5,050 5,050 Miyoshi 000.03.513.204.49.00 Misc - Registrations, prof. Trng, development of brochures, post -visit memoir books 466 - 500 500 500 Total Services 466 - 6,050 6,050 6,050 Total Supplies, Services and Other $ 2,423 $ 1,406 $ 6,475 $ 6,475 $ 6,475 99 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Planning Commission FUND NUMBER: 000 POSITION: City Administrator Description The Planning Commission consists of seven members. The mission of the Planning Commission is to conduct public hearings on and decide land use applications or forward recommendations to the City Council. The Planning Commission also serves as the Board of Architectural Review, which reviews the design of commercial and multi - family developments. It also reviews and makes recommendations regarding the Comprehensive Plan and Zoning Regulations. Expenditure Summary Mayor's Office - Planning Commission Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 30 Supplies $ 54 $ - $ 2,250 $ 2,250 $ 2,250 0.00% 0.00% 40 Services 286 45 1,500 1,500 1,500 0.00% 0.00% Expenditure Total $ 339 $ 45 $ 3,750 $ 3,750 $ 3,750 0.00% 0.00% Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include travel, registration memberships, among others. Mayor's Office - Planning Commission Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.558.600.31.00 Supplies - Office & Operating $ 54 $ - $ 2,250 $ 2,250 $ 2,250 Total Supplies 54 - 2,250 2,250 2,250 Services 000.03.558.600.43.00 Travel - Meals, mileage, parking for State 111 - 500 500 500 APA conference, training, meetings 000.03.558.600.49.00 Misc - APA memberships for 7 commissioners, plus misc expenses 175 45 1,000 1,000 1,000 Total Services $ 286 $ 45 $ 1,500 $ 1,500 $ 1,500 Total Supplies, Services and Other $ 339 $ 45 $ 3,750 $ 3,750 $ 3,750 100 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Equity & Diversity Comm. FUND NUMBER: 000 POSITION: City Administrator Description The City of Tukwila, in partnership with the Tukwila School District, will identify and implement strategies to involve more families and children of color and other diverse populations in school and community activities. These strategies include: ♦ Promote education and understanding that accepts, appreciates, and celebrates diversity, and strives to eliminate prejudice and discrimination in the Tukwila community. ♦ Provide information, communication, and forums for better understanding and acceptance of ethnic and cultural differences. ♦ Bring together all citizens for the purpose of making them feel welcome and part of the community. The Commission is made up of nine members appointed by the Mayor and confirmed by the City Council. Expenditure Summary Mayor's Office - Equity and Diversity Commission Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 30 Supplies $ - $ 111 $ 1,357 $ 1,200 $ 1,200 41.57% 0.00% 40 Services 2,557 2,395 1,900 2,000 2,000 5.26% 0.00% Expenditure Total $ 2,557 $ 2,506 $ 3,257 $ 3,200 $ 3,200 - 1.75% 0.000/o Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies; services include program costs including grants, among others. Mayor's Office - Eauitu & Diversity Commission Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.513.203.31.00 Supplies - Office & Operating $ - $ 111 $ 1,357 $ 1,200 $ 1,200 Total Supplies - 111 1,357 1,200 1,200 Services 000.03.513.203.49.00 Misc - Equity & Diversity Commission program costs including grants 2,557 2,395 1,900 2,000 2,000 Total Services 2,557 2,395 1,900 2,000 2,000 Total Supplies, Services and Other $ 2,557 $ 2,506 $ 3,257 $ 3,200 $ 3,200 101 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Arts Commission FUND NUMBER: 000 POSITION: City Administrator Description The mission of the Tukwila Arts Commission is to promote all artistic and cultural activities within the City for the ultimate enjoyment of visual and performing arts by our residents, businesses, and visitors. Expenditure Summary Mayor's Office - Arts Commission Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 30 Supplies $ 438 $ 5,066 $ 9,035 $ 9,035 $ 9,035 0.00% 0.00% 40 Services 15,315 11,390 16,965 16,965 16,965 I 0.00% 0.00% Expenditure Total $ 15,752 $ 16,455 $ 26,000 $ 26,000 $ 26,000 0.00% 0.00% Expenditure Detail - Supplies, Services and Other Supplies include office supplies and small tools; services include advertising, grants, repair & maintenance of art work, memberships, and registrations, among others. Mayor's Office - Arts Commission Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.573.900.31.00 Supplies - Office & Operating $ 438 $ 470 $ 1,000 $ 1,000 $ 1,000 000.03.573.900.31.01 Supplies - Banner - 3,605 3,100 3,100 3,100 000.03.573.900.35.00 Small Tools - Instruments - 990 4,935 4,935 4,935 Total Supplies 438 5,066 9,035 9,035 9,035 Services 000.03.573.900.41.01 Prof Svcs - Rainier Symphony 7,000 7,000 7,000 7,000 7,000 000.03.573.900.41.03 Prof Svcs - Cultural Education Grant support for All Nations Cup performances 1,874 900 5,000 5,000 5,000 000.03.573.900.44.00 Advertising - Tukwila Days, All Nations 329 64 450 450 450 Cup, Recycled Art Show & Rotating Art Exhibit 000.03.573.900.45.00 Rental - Equipment rentals for art shows - - 500 500 500 (Tukwila Days and Recycled Art Show) 000.03.573.900.48.00 R &M - Care of artwork 2,205 962 2,500 2,500 2,500 000.03.573.900.49.00 Misc - Memberships, training and workshops 3,907 2,464 1,515 1,515 1,515 Total Services 15,315 11,390 16,965 16,965 16,965 Total Supplies, Services and Other $ 15,752 $ 16,455 $ 26,000 $ 26,000 $ 26,000 102 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Parks Commission FUND NUMBER: 000 POSITION: City Administrator Description The Parks Commission's foremost responsibility is to advise the Administration and City Council about recreation services and park - related issues, such as land acquisition, development, expansion, and operation. The Parks Commission typically reviews proposed fees and charges and hosts meetings for neighbors of proposed parks. Expenditure Summary Mayor's Office - Parks Commission Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 30 Supplies $ 727 $ 2,954 $ 1,688 $ 1,688 $ 1,688 0.00% 0.00% 40 Services 1,012 1,980 2,000 2,000 2,000 0.00% 0.00% Expenditure Total $ 1,739 $ 4,934 $ 3,688 $ 3,688 $ 3,688 0.00% 0.00% Expenditure Detail - Supplies and Services Supplies includes miscellaneous office supplies; services include memberships, registrations, among others. Mayor's Office - Parks Commission Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.576.800.31.00 Supplies - Office & Operating $ 727 $ 2,954 $ 1,688 $ 1,688 $ 1,688 Total Supplies 727 2,954 1,688 1,688 1,688 Services 000.03.576.800.49.00 Misc - Memberships, training and workshops 1,012 1,980 2,000 2,000 2,000 Total Services 1,012 1,980 2,000 2,000 2,000 Total Supplies, Services and Other $ 1,739 $ 4,934 $ 3,688 $ 3,688 $ 3,688 103 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: David Cline DIVISION: Library Advisory Board FUND NUMBER: 000 POSITION: City Administrator Description The Library Advisory Board meets monthly on library issues and serves in an advisory role to the City Council. Board members continually work for better library services for the citizens of Tukwila. Expenditure Summary Mayor's Office - Library Advisory Board Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies. Mayor's Office - Library Advisory Board Account Number 2012 2013 2014 2015 2016 2014 -15 2015 -16 Expenditures Actual Actual Budget Budget Budget % change % change 30 Supplies $ 3,922 $ 1,889 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Expenditure Total $ 3,922 $ 2,089 $ 5,000 $ 5,000 $ 5,000 0.00% 0.00% Expenditure Detail - Supplies, Services and Other Supplies includes miscellaneous office supplies. Mayor's Office - Library Advisory Board Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.572.210.31.00 Supplies - Office & Operating $ 3,922 $ 1,889 $ 5,000 $ 5,000 $ 5,000 Total Supplies 3,922 1,889 5,000 5,000 5,000 Services 000.03.572.210.41.00 Travel - Parking, mileage - 200 - - - Total Services - 200 - - - Total Supplies, Services and Other $ 3,922 $ 2,089 $ 5,000 $ 5,000 $ 5,000 104 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Christy O'Flaherty DIVISION: City Clerk FUND NUMBER: 000 POSITION: City Clerk Description The purpose of the City Clerk's Office is to provide to the public a point of access for specific municipal service functions as the official records depository and archivist for the City. This office manages the retention and retrieval of all official City records, oversees administration of City Council meetings, including agenda coordination and development and preparation of the official minutes. Other responsibilities include oversight of the imaging system, automating legislative history, public records requests, providing reception and telephone answering services for the City, recording contracts and agreements, issuing pet licenses, and providing notary services. City Clerk staff also participate in local, state, and international associations relative to their positions. Expenditure Summary Mayor's Office - City Clerk Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 10 Salaries & Wages $ 319,758 $ 334,842 $ 363,108 $ 359,544 $ 367,692 -0.98% 2.27% 20 Personnel Benefits 107,220 113,083 140,332 144,911 155,854 3.26% 7.55% 30 Supplies 5,773 5,878 10,308 10,308 10,308 0.00% 0.00% 40 Services 127,793 114,162 166,060 161,060 161,060 -3.01% 0.00% Expenditure Total $ 560,543 $ 567,965 $ 679,808 $ 675,823 $ 694,914 -0.59% 2.82% Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mayor's Office - City Clerk Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits City Clerk 1 1 $ 98,232 $ 32,049 1 $ 100,152 $ 34,396 Deputy City Clerk 1 1 75,408 20,634 1 76,896 22,130 Admin Support Technician 1 1 56,424 30,697 1 57,996 33,091 Admin Support Coordinator 1.75 2 129,480 61,531 2 132,648 66,237 Department Total 4.75 5 $ 359,544 $ 144,911 5 $ 367,692 $ 155,854 105 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies; services include City -wide advertising, postage, security for records center, memberships, and registrations, among others. Manor's Office - Citu Clerk Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.514.300.31.00 Supplies - Office & Operating all stations $ 3,577 $ 5,878 $ 10,308 $ 10,308 $ 10,308 000.03.514.300.31.90 Supplies - Central 2,196 - - - - Total Supplies 5,773 5,878 10,308 10,308 10,308 Services 000.03.514.300.41.00 Prof Svcs - Plantscapes indoor plant care, Minute composition 1,977 4,982 6,000 6,000 6,000 000.03.514.300.42.00 Communication - Security Alarm for 540 748 600 600 600 Records Ctr 000.03.514.300.42.02 Postage - City -wide postage 73,070 57,559 72,000 72,000 72,000 000.03.514.300.43.00 Travel - Travel to WMCA, IIMC, ARMA conf. , CMC & MMC and laser fiche trngs 1,973 3,316 5,500 5,500 5,500 000.03.514.300.44.00 Advertising - City -wide advertising - public hearings, call for bids, RFP /RFQs, auctions 4,819 8,063 12,300 12,300 12,300 000.03.514.300.45.00 Rental - Postage meter lease - software /hardware upgrades 13,726 4,680 15,100 10,100 10,100 000.03.514.300.48.00 R &M - Copiers, laser fiche, agenda management program 8,277 9,222 12,000 12,000 12,000 000.03.514.300.49.00 Misc - Memberships /Training - WMCA, IIMC, ARMA, King County Clerks 2,848 4,917 6,200 6,200 6,200 000.03.514.300.49.01 Printing - Business cards 104 - 100 100 100 000.03.514.300.49.02 Microfilming, Imaging - City -wide microfilming, records purging, digitization of microfilmed docs 15,694 15,953 31,529 31,529 31,529 000.03.514.300.49.04 Recorded Documents - City -wide recording of documents 4,300 4,300 4,300 4,300 4,300 000.03.514.300.49.08 Credit Card Fees - PPI credit card fees 465 422 431 431 431 Total Services 127,793 114,162 166,060 161,060 161,060 Total Supplies, Services and Other $ 133,565 $ 120,040 $ 176,368 $ 171,368 $ 171,368 106 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Derek Speck DIVISION: Economic Development FUND NUMBER: 000 POSITION: Econ. Dev. Administrator Description The Economic Development division of the Mayor's Office leads the City's business retention and attraction efforts, facilitates commercial real estate development, and serves as a general liaison to the business community. The Division manages real estate related projects, urban renewal, and tourism. The Division also provides coordination and leadership for organizational development, strategic planning, and special projects. Expenditure Summary Mayor's Office - Economic Development Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 10 Salaries & Wages $ - $ - $ 5,000 $ 327,454 $ 337,907 6449.08% 3.19% 20 Personnel Benefits - - - 88,362 95,141 0.00% 7.67% 30 Supplies 661 106 4,658 4,658 4,658 0.00% 0.00% 40 Services 26,913 31,352 38,750 108,750 48,750 180.65% - 55.17% Expenditure Total $ 27,574 $ 31,458 $ 48,408 $ 529,224 $ 486,456 993.26% -8.08% Expenditure Detail - Salaries, Benefits and Other Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mauor's Office - Economic Development Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Economic Development Admin 1 1 137,376 31,022 1 140,112 33,122 Project Development Manager 1 1 88,526 30,290 1 93,867 33,202 Economic Deve. Liaison 1 96,552 27,050 1 98,928 28,817 Extra Labor 5,000 - 5,000 - Overtime - - - - Department Total 2 3 $ 327,454 $ 88,362 3 $ 337,907 $ 95,141 107 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies; services include marketing, advertising, memberships and registrations, among others. Mauor's Office - Ecomomic Develovment Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.552.100.31.00 Supplies - Office and Operating $ 661 $ 106 $ 4,658 $ 4,658 $ 4,658 Total Supplies 661 106 4,658 4,658 4,658 Services 000.03.552.100.41.00 Prof Svcs - Economic Development Plan 16,750 18,000 22,500 82,500 22,500 Initiative, SKCEDI: Small Business Development Center, SKCEDI: Seattle Southside Business Attraction, Southcenter Marketing Partnership, Chamber of Commerce, economic development plan, Misc Prof Svcs 000.03.552.100.43.00 Travel - Meals, mileage, and training 183 1,089 2,250 6,250 6,250 000.03.552.100.44.00 Advertising - Marketing info and materials - - 2,000 2,000 2,000 000.03.552.100.49.00 Misc - Enterprise Seattle, website improvements, NW Properties website, Tuk Intl Blvd 9,980 12,263 12,000 18,000 18,000 Total Services 26,913 31,352 38,750 108,750 48,750 Total Supplies, Services and Other $ 27,574 $ 31,458 $ 43,408 $ 113,408 $ 53,408 108 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Bianchi DIVISION: Communications FUND NUMBER: 000 POSITION: Comm. & Gov't Rel. Mgr. Description The Communications Division in the Mayor's Office is responsible for ensuring accurate, timely and effective communications with Tukwila's residents, businesses, visitors and employees, as well as the media. The Communications Division supports every City department to inform stakeholders of key issues and events, and to help find and tell the great stories within the City of Tukwila. Serving a diverse community, the Division ensures a broad use of communications methods and encourages two -way communications and feedback, with the goal of encouraging a true conversation within our community. Expenditure Summary Mayor's Office - Communication Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 10 Salaries & Wages S - $ - $ - $ 232,309 $ 242,459 0.00% 4.37% 20 Personnel Benefits - - - 90,184 97,891 0.00% 8.55% 30 Supplies - - - 14,500 14,500 0.00% 0.00% 40 Services - - - 110,500 70,500 0.00% - 36.20% Expenditure Total $ - $ - $ - $ 447,493 $ 425,350 0.00% -4.95% Expenditure Detail - Salaries, Benefits and Other Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Mauor's Office - Communications Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Comm Program Manager 1 $ 102,229 $ 39,050 1 $ 108,923 $ 42,838 Admin Support Coordinator - Comm 2 130,080 51,134 2 133,536 55,053 Extra Labor - - - - Overtime - - - - Department Total 0 3 $ 232,309 $ 90,184 3 $ 242,459 $ 97,891 109 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Professional services and contracts in the Communication division include travel, advertising, equipment replacement and O &M charges, membership, and registrations, among others. Mauor's Office - Communication Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.03.518.110.31.00 Supplies - Office & Operating $ - $ - $ - $ 9,000 $ 9,000 000.03.518.110.31.01 Supplies - Banner - - - - - 000.03.518.110.35.00 Small Tools & Minor Equipment -Video equipment, etc - - - 5,500 5,500 Total Supplies - - - 14,500 14,500 Services 000.03.518.110.41.00 Prof Svcs - Website assistance - - - 2,500 2,500 000.03.518.110.42.00 Communication - Postage, translation, banners, etc - - - 80,000 40,000 000.03.518.110.43.00 Travel - Mileage, parking, other travel for events - - - 2,000 2,000 000.03.518.110.44.00 Advertising - Tukwila Reporter - - - 5,000 5,000 000.03.518.110.45.00 Rental - Video equipment - - - 4,000 4,000 000.03.518.110.48.00 R &M- Misc equipment as needed - - - 2,000 2,000 000.03.518.110.49.00 Misc - Memberships, training and workshops - - - 5,000 5,000 000.03.518.110.49.01 Misc- Memberships, dues and subscriptions - - - 1,500 1,500 000.03.518.110.49.03 Misc - Printing and Binding - - - 6,500 6,500 000.03.518.110.49.05 Misc - Registrations - - - 2,000 2,000 Total Services - - - 110,500 70,500 Total Supplies, Services and Other $ - $ - $ - $ 125,000 $ 85,000 110 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Mayor (03) FUND: General RESPONSIBLE MANAGER: Rachel Turpin DIVISION: Legal Services FUND NUMBER: 000 POSITION: Contract City Attorney Description The mission and primary function of the City Attorney's Office is to provide legal advice and counsel to the City Administration and City Council, to prosecute persons cited into Tukwila Municipal Court, to defend the City against claims and suits, and to approve contracts as to legal form, support the public records request process, and provide oversight to the Clerk's Office. Expenditure Summary Mayor's Office - City Attorney (Contracted) Expenditures 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget 2014 -15 % change 2015 -16 % change 10 Salaries & Wages $ - $ 1,902 $ - $ - $ - 0.00% 0.00% 20 Personnel Benefits 2 295 - - - 0.00% 0.00% 30 Supplies 4,510 5,077 3,100 3,100 3,100 0.00% 0.00% 40 Services 590,628 671,719 658,760 775,318 775,318 17.69% 0.00% Expenditure Total $ 595,140 $ 678,993 $ 661,860 $ 778,418 $ 778,418 17.61% 0.00% Expenditure Detail - Supplies, Services and Other Supplies budget has been eliminated in the current biennial budget. Services include instructor fees, travel, equipment replacement and O &M charges, membership, and registrations, among others. Mayor's Office - Citu Attorne Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.06.515.200.31.00 Supplies - Office $ 3,799 $ 5,077 $ 3,100 $ 3,100 $ 3,100 000.06.515.200.31.90 Supplies - Central Supplies 711 - - - - Total Supplies 4,510 5,077 3,100 3,100 3,100 Services 000.06.515.200.41.00 Prof Svcs - Public Records Request initiative, courier and other services 8,518 15,906 2,000 92,000 92,000 000.06.515.200.41.01 Prof Svcs - Contracted attorney services 305,017 320,005 340,200 350,406 350,406 000.06.515.200.41.02 Prof Svcs - Prosecution services - 119,605 105,060 121,412 121,412 000.06.515.200.41.03 Prof Svcs - Special matters 275,023 215,829 205,000 205,000 205,000 000.06.515.200.42.00 Communication - - 2,000 2,000 2,000 000.06.515.200.45.00 Rental - Water cooler rental - - 2,100 2,100 2,100 000.06.515.200.48.00 R &M - Copier maintenance and repairs - - 1,400 1,400 1,400 000.06.515.200.49.00 Misc - Printing of specialized forms and other misc. expenses 2,070 375 1,000 1,000 1,000 Total Services 590,628 671,719 658,760 775,318 775,318 Total Supplies, Services and Other $ 595,138 $ 676,796 $ 661,860 $ 778,418 $ 778,418 111 2015 - 2016 Biennial Budget City of Tukwila, Washington This page intentionally left blank 112 2015 - 2016 Biennial Budget City of Tukwila, Washington Court Municipal Court Judge r Court Administrator Judicial Support Judicial Support Coordinator Coordinator (Bailiff) (Lead) J \ J Judicial Support Associate II (2) 1 Judicial Support Associate I (.50) Probation Officer Jail Alternative Specialist (.75) Judicial Support Associate II (1) 113 2015 - 2016 Biennial Budget City of Tukwila, Washington DEPARTMENT: Court (09) FUND: General RESPONSIBLE MANAGER: Kimberly Walden FUND NUMBER: 000 POSITION: Judge Description: The primary function of the Municipal Court — under the jurisdiction of the appointed Judge —is to provide a forum by which infractions and misdemeanor /gross misdemeanor criminal offenses may be resolved. The Court handles all ordinance /statutory violations, petitions for Domestic Violence /Anti- harassment Orders, and traffic infractions occurring within the Tukwila City limits. The objective is to make our City a better place to live through responsible and impartial administration of the laws designed to protect the public, while safeguarding the rights of individual citizens. 2013 -2014 Accomplishments ♦ Worked with the Executive Branch in preparation for compliance with Supreme Court Indigent Defense Standards for Criminal Offender Cases; Continue to improve and expand Probation Services Provide Probation and Jail Alternative Services to SeaTac Municipal Court; Expand Jail Alternative Program. Strategic Goals 2, 4, and 5. ♦ Expanded use of technology for the improvement of court services: Receiving credit/ debit card payments at the front counter; Electronic display of court calendar in the lobby. Strategic Goal 4. ♦ Continue to focus on Court's Succession Plan to include participation in State and Local training opportunities. Strategic Goal 4. ♦ Continue to explore use of specialized calendars (Diversion, Interpreter, Re- licensing, etc.), to reduce court costs and improve services. Strategic Goal 4. ♦ Expand participation in county -wide trial court coordination efforts. Strategic Goals 2 & 4. 2015 -2016 Outcome Goals ♦ Participate and support state court efforts to develop a statewide case management system. Strategic Goal 4. ♦ Collaborate with Renton and SeaTac Municipal Courts to expand use of technology for the improvement of court services in an effort to decrease court expenditures: Improve Calendar; Setting; Online forms (including multiple languages); Scanning; Self- scheduling for traffic hearings. Strategic Goal 4. ♦ Work with the Municipal Courts of King County in updating the joint Language Assistance Plan and Payment Policy. Strategic Goal 4. ♦ Participate in Citywide effort towards creating a High Performing Organization. Strategic Goal 4. ♦ Continue to provide input to the Executive Branch in preparation for compliance with Supreme Court Indigent Defense Standards for Criminal Offender Cases: Post Filing Diversion Programs; Improved notification to Public Defenders for assigned cases. Strategic Goal 5. ♦ Coordinate efforts between SCORE and the municipal courts to: Improve communication; Trial court preparation. Strategic Goal 5. ♦ Continue to improve and expand Probation Services: Provide Probation and Jail Alternative; Services to SeaTac Municipal Court; Retool and expand Jail Alternative Program. Strategic Goal 2. 114 2015 - 2016 Biennial Budget City of Tukwila, Washington ♦ Continue to focus on Court's Succession Plan to include participation in State and Local training opportunities. Strategic Goal 2. ♦ Continue to explore opportunities to reduce court expenditures and improve services. ♦ Continue to participate in county -wide trial court coordination efforts. Strategic Goal 2. ♦ Increase joint meetings with Police Department, Prosecutor and Public Defender to enhance communication, and improve court services. Strategic Goal 2. ♦ Expand community connections to include Courts For Kids (C4K), school collaboration efforts, mock trials, and Faith Based Summit on Domestic Violence. Strategic Goal 2. 2015 -2016 Indicators of Success ♦ Improved efficiencies, access, service and response time for court customers and stakeholders. ♦ Uniformed processes and forms which assists in creating consistency with neighboring courts, which resulting in increased compliance with court orders. ♦ More frequent communication and collaboration between court, public defender, prosecutor and police. ♦ Improved court participation in citywide community outreach efforts. Performance Measures 115 2012 Actual 2013 Actual 2014 Estimate 2015 Projection 2016 Projection Charges filed 5,250 6,000 5,000 5,250 5,250 Criminal hearings held 10,345 10,605 10,000 10,000 10,000 traffic hearings held 2,540 2,483 3,600 3,000 3,000 City revenues collected $ 332,679 $ 366,777 $ 335,000 $ 330,000 $ 330,000 115 2015 - 2016 Biennial Budget City of Tukwila, Washington Budget Changes by Expenditure Type Court Budget Change Percentages Court 01 Salaries 02 Benefits 03 Supplies 04 Services 05 Intergov't 06 Capital Total 2014 Budget $ 703,990 $ 238,406 $ 11,708 $ 142,443 $ - $ - $ 1,096,547 Base Services (7,258) 26,066 5,000 7,550 5 - 31,363 Revenue Backed - - - - - - - Proposals - - - - - - - Transfers - - - - - - - 2015 Budget $ 696,732 $ 264,472 $ 16,708 $ 149,993 $ 5 $ - $ 1,127,910 Base Services 16,464 19,305 - - - - 35,769 Revenue Backed - - - - - - - Proposals - - - - - - - Transfers - - - - - - - Budget Change Percentages Court Budget Change Discussion: Base Services. Budget changes include adjustments in salaries to match actuals and to meet contractual obligations, healthcare cost changes and increases in other employee benefits, increase in supplies for AV Capture All, increase in services for cost of security and increase in home monitoring equipment. 116 01 Salaries 02 Benefits 03 Supplies 04 Services 05 Intergov't 06 Capital Total 2015 Changes Base Services -1.0% 10.9% 42.7% 5.3% 0.0% 0.0% 2.9% Revenue Backed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Proposals 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Transfers 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2016 Changes Base Services 2.4% 7.3% 0.0% 0.0% 0.0% 0.0% 3.2% Revenue Backed 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Proposals 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Transfers 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Budget Change Discussion: Base Services. Budget changes include adjustments in salaries to match actuals and to meet contractual obligations, healthcare cost changes and increases in other employee benefits, increase in supplies for AV Capture All, increase in services for cost of security and increase in home monitoring equipment. 116 2015 - 2016 Biennial Budget Expenditure Summary Expenditures By Type City of Tukwila, Washington Court 2012 2013 2014 2015 2016 2014 -15 2015 -16 Actual Actual Budget Budget Budget % Chg % Chg 10 Salaries & Wages 655,315 675,338 703,990 696,732 713,196 - 1.03% 2.36% 20 Personnel Benefits 208,008 238,148 238,406 264,472 283,777 10.93% 7.30% 30 Supplies 13,816 45,354 11,708 16,708 16,708 42.71% 0.00% 40 Services 141,192 128,455 142,443 149,993 149,993 5.30% 0.00% 50 Intergovt. Svcs & Taxes 1 1 - 5 5 0.00% 0.00% 60 Capital Outlays 5,721 - - 0.00% 0.00% Department Total $ 1,018,332 $ 1,093,017 $ 1,096,547 $ 1,127,910 $ 1,163,679 2.86% 3.17% 117 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contractual agreements. Court - Administration Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Municipal Court Judge 0.47 0.64 $ 92,142 $ 24,270 0.64 $ 92,142 $ 25,653 Court Administrator 0.75 0.75 79,830 27,702 0.75 81,594 29,783 Admin Support Coordinator 1 1 65,784 22,442 1 67,392 24,124 Bailiff Court 1 1 64,728 25,958 1 66,312 27,923 Admin Support Technician 2 2 108,684 53,517 2 114,048 58,118 Admin Support Assistant 0.50 0.50 26,400 5,041 0.50 27,048 5,397 Extra Labor 2,000 - 2,000 - Overtime 3.03 2.96 4,016 - 2.96 4,016 - Total 5.72 5.89 $ 443,584 $158,930 5.89 $ 454,552 $170,998 Court - Probation Position Description 2014 FTE 2015 FTE 2015 Budgeted Salaries Benefits 2016 FTE 2016 Budgeted Salaries Benefits Municipal Court Judge 0.28 0.21 $ 30,714 $ 8,090 0.21 $ 30,714 $ 8,551 Court Administrator 0.25 0.25 26,610 9,234 0.25 27,198 9,928 Probation Officer 1 1 90,444 37,299 1 92,832 39,410 Admin Support Technician 1 1 56,424 30,124 1 57,816 32,484 Admin Support Specialist 0.50 0.50 45,456 20,796 0.50 46,584 22,406 Extra Labor 2,500 - 2,500 - Overtime 1,000 - 1,000 - Dept. Total- Probation 3.03 2.96 $ 253,148 $105,542 2.96 $ 258,644 $112,780 Total 8.75 8.85 $ 696,732 $ 264,472 8.85 $ 713,196 $ 283,777 118 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include pro tem judges, interpreters, travel, memberships, and juror fees, among others. Court - Administration Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.09.512.500.31.00 Supplies - Office $ 6,790 $ 8,773 $ 8,078 $ 13,078 $ 13,078 000.09.512.500.31.90 Supplies - Central Supplies 2,171 - - - - 000.09.512.500.35.00 Supplies - Small Tools & Minor Equipment 1,201 26,158 - - - Total Supplies 10,163 34,931 8,078 13,078 13,078 Services 000.09.512.500.41.01 Prof Svcs - Pro Tern Judges 7,380 11,100 10,000 12,000 12,000 000.09.512.500.41.03 Prof Svcs - Interpreters 63,806 40,722 52,000 52,000 52,000 000.09.512.500.42.00 Communication - Postage, delivery service, shipping, and KC I -Net Charges 5,280 4,986 5,300 5,300 5,300 000.09.512.500.43.00 Travel - Meals, parking, training -St Court 3,137 5,511 3,500 3,500 3,500 Conf, Regional Trng, Team Trng /Retreat 000.09.512.500.45.00 Rental - Operating rentals and leases 939 1,067 3,058 1,558 1,558 000.09.512.500.48.00 R &M - Annual maintenance costs of JIS 318 3,576 1,000 3,000 3,000 System printer, in -court Fax, Misc. equip. 000.09.512.500.49.00 Misc - Annual memberships, DMCJA, DMCMA, NACM, New employee /Bailiff trng, regional trng, Registration - annual training through DMCMA, DMCJA, Line 7,920 6,659 5,320 8,320 8,320 Staff Conf. 000.09.512.500.49.01 Misc - Printing 3,262 5,248 5,000 6,000 6,000 000.09.512.500.49.04 Misc - Witness & Juror fees 3,477 1,491 3,800 2,000 2,000 000.09.512.500.49.08 Misc - credit card fees 1,500 1,160 - 1,500 1,500 Total Services 97,020 81,519 91,978 95,178 95,178 Intergovernmental 000.09.512.500.53.00 Taxes & Assmnts - Excise tax 1 1 - 5 5 Total Intergovernmental 1 1 - 5 5 Other 000.09.594.120.64.00 Capital - Machinery and Equipment - 5,721 - - Total Other - 5,721 - - - Total Supplies, Services and Other $ 107,183 $ 122,172 $ 100,056 $ 108,261 $ 108,261 119 2015 - 2016 Biennial Budget City of Tukwila, Washington Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include pro tern judge review, interpreters, court security, travel, memberships, and training, among others. Court - Probation Account Number Purpose 2012 Actual 2013 Actual 2014 Budget 2015 Budget 2016 Budget Supplies 000.09.523.300.31.00 Supplies - Office and Operating $ 2,971 $ 10,423 $ 3,630 $ 3,630 $ 3,630 000.09.523.300.31.90 Supplies - Central 682 - - - - Total Supplies 3,654 10,423 3,630 3,630 3,630 Services 000.09.523.300.41.00 Prof Svcs - NW Recovery Centers 2,328 5,177 800 5,000 5,000 Prof Svcs - Pro Tem Judges - Review 000.09.523.300.41.01 Calendar Probation Cases - - 1,000 1,000 1,000 Prof Svcs - Interpreters for probation appts, Public Defender screening, Jail Alt. 000.09.523.300.41.03 Prog. - - 1,000 1,000 1,000 000.09.523.300.41.04 Prof Svcs - Court Security 38,820 38,927 40,500 40,500 40,500 Communication - Postage, fax, and on -line 000.09.523.300.42.00 usage 1,344 1,306 2,000 2,000 2,000 Travel - Meals, parking, training for 000.09.523.300.43.00 Probation Dept. 1,031 911 2,715 2,715 2,715 R &M - Annual maintenance costs for 000.09.523.300.48.00 equipment in Probation Office - 300 300 300 Misc - Registration for conferences and 000.09.523.300.49.00 regional training - - 250 250 250 000.09.523.300.49.01 Misc - Annual memberships 205 315 400 550 550 000.09.523.300.49.02 Misc - Training 444 300 1,500 1,500 1,500 Total Services 44,172 46,936 50,465 54,815 54,815 Total Supplies, Services and Other $ 44,172 $ 46,936 $ 50,465 $ 54,815 $ 54,815 120