HomeMy WebLinkAboutCOW 2014-10-13 COMPLETE AGENDA PACKETc
Age Tukwila City Council Agenda
• COMMITTEE OF THE WHOLE • ❖
0 Jim Haggerton, Mayor Counciimembers + Joe Duffie + Dennis Robertson
-9 David Cline, City Administrator + Allan Ekberg + Verna Seal
De'Sean Quinn, Council President + Kathy Hougardy + Kate Kruller
Monday, October 13, 2014, 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. PROCLAMATION
A proclamation recognizing October as "Domestic Violence Awareness
Month."
Pg.1
3. CITIZEN COMMENT
At this time, you are invited to comment on items not included on this agenda
is
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue
presented for discussion.
4. SPECIAL ISSUES
a. A contract with Kirshenbaum and Goss for 2015 -2016 public defender
services.
b. An Interlocal Agreement with the Tukwila School District for after-
school programming.
c. A consultant agreement for the Tukwila 205 Levee Certification
Project.
d. An after - action report for the emergency declared due to IT infra-
structure failure.
e. Review of the 2015 -2016 Proposed Budget. Overview and
department presentations. (60 -90 minutes)
Please ri your Budget binder. Q
Pg.3
Pg.19
Pg.37
Pg.67
Pg.109
5. REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
6. MISCELLANEOUS
7. EXECUTIVE SESSION
8. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
parr ®a,r ®iin', ®eaaj +o-r ® ®� � .abrr ®a ®`r is a „oa a®j ®•o erg +� , ®!. r ®trine „',r ®$S %`raae °r ®': ®® ° ®a! 9'...P ®® ee as ® ` ar - fl
iii A. ✓oy�r =Sa a e. ®® ®i ®e, ® I „ ""
I, a� aiaa °er rr �e ®o. '�� a r,xaa anrarr t • � a e N � + s e r vr� .err r i �'
o� � � i✓ � u o i6 „
li ... I II%' oR °
OlY
Office of the Mayor
City of Tukwila, Washington
PROC TION
WHEREAS, October is National Domestic Violence Awareness Month; and
WHEREAS, domestic violence is an intentional pattern of behavior that is
used by one person as a means to harm and take power and control over another
person in the context of a dating, family, roommate or caretaker relationship.
Domestic violence is a serious and widespread social problem in our nation, with
approximately one third of all female homicide victims being killed by an intimate
partner; and
WHEREAS, domestic violence is an epidemic affecting all communities,
regardless of age, socioeconomic status, educational background, race, ethnicity,
religion, national origin, ability, sexual orientation, or gender; and
WHEREAS, 43% of the assaults occurring in Washington State in 2013
were domestic violence, and 1 in 4 women in the state will report being injured by
domestic violence sometime in her lifetime and it has been estimated that every
nine seconds a woman is beaten by her husband or boyfriend in this country with,
in more than half those instances, children under the age of 12 are present; and
WHEREAS, 35 people were murdered as a result of domestic violence in
Washington State in 2013; and
WHEREAS, the City of Tukwila is working to improve the overall response
to and the reduction of domestic violence in our region with awareness to the
cultural differences in our community while still enforcing the law;
NOW, THEREFORE, I, Jim Haggerton, Mayor of the City of Tukwila, in
honor of the woman, children and men who are or have been victims, do hereby
proclaim the month of October, 2014 to be
Domestic Violence Awareness Month
in the City of Tukwila, and encourage everyone in our community to take an active
role in supporting all victims so they can lead healthy lives safe from violent and
abusive behavior.
Signed this 13” day of October, 2014.
n, Mayor
®r�r treeam ®rrnrr r ��® a�pa r °i
2
COUNCIL AGENDA SYNOPSIS
------------ -------- -------
Imliaie
Meeting Dale
Prepared by
Mayorf reyiew
10/20/14
CT
Council reyiew
ITEM INFORMATION
ITEM No.
4.A.
3
STAFF SP( >NSUR: DAVID CLINE
ORIGINAL AGF,NDA DATE: 10/20/14
AcikNDA ITIN TITI,F; Kirshenbaum
& Goss, Inc. P.S. Contract for Public Defense Services
CxrkGoRy I I Diccussion
AN Date
Motion
Dale 10/20/ 4
E Resolution
Altg D ale
_ Ordinance
A kg Dale
Bid /fivard
Ali Date
Public Heariug
Altg Dale
•
Other
Aug Date
'
Allg
SPONSOR — Council
HR DCD j I 'inance Fire IT P&R Police
Mayor
SPONSOR'S This agreement covers public defender services for indigent criminal defendants who
SummARy qualify for appointment of counsel. The existing agreement expires December 31, 2014.
The new agreement is effective January 1, 2015 through December 31, 2016. In order to
comply with State mandated public defense standards that are effective January 1, 2015
costs have increased significantly. This agreement requires Council approval prior to the
Mayor's signature.
RIw11,:\VED HY [_ COW Mtg. _ CA&P Cmte
[1] Utilities Cmte _ Arts Comm.
DATE: 10/07/ 2014
K. '' : Cmtc
Comm.
CHAIR: SEAL
Transportation
Crnte
L Parks
COMMITTEE
• Planning Comm.
RECOMMENDATIONS:
SPoNsoR/ADmiN.
COMMVITM
Mayor's Office
Unanimous Approval; Forward to Consent Agenda on 10/20/2014
COST IMPACT / FUND SOURCE
ExPiAmitith; RH(.2tiliW1) AMOUNT BUDGETED APPROPRIATION REQUIRED
$405,000 per year $405,000 per year
Fund Source: 000.03.512.500.4 .00
C'omments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/20/14
MTG. DATE
ATTACHMENTS
10/20/14
Informational Memorandum from David Cline dated 09/24/ 14
Draft Agreement for 2015-2016
Minutes from the Finance and Safety Committee Meeting of 0/07/14
3
4
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL U��U����������U�
un�n-w�`��wmxm��m u��u�w~��� u�u��umu*�'no��n�����o�u
Mayor Haggerton
Finance & Safety Committee
FROM: David Cline, City Administrator
DATE: September 24, 2014
SUBJECT: Kirshenbaum & Goss, Inc. RS. Agreement
ISSUE
The current contract for public defender services provided by Kirshenbaum & Goss expires
December 31, 2014. Attached is a proposed contract for 2015-2016.
BACKGROUND
The City of Tukwila contracts for public defense services providing legal representation for
indigent criminal defendants who qualify for appointment of counsel from the time of screening
for eligibility through trial, sentencing and appeals to the superior court, if necessary.
DISCUSSION
Public Defense Standards were adopted by the Washington State Supreme Court in 2012 and
are effective January 1, 2015. These standards delineate the number of cases each attorney
can handle per year (including reduction of cases allowed based on the amount of time devoted
to private practice) and mandates that compensation include administrative and training costs.
In addition to the new Public Defense Standards the federal court decision, Wilbur v. Mt. Vernon
also mandates significant changes to public defense programs. Some of the requirements
include:
�
Timely and meaningful communication: Attorneys must attempt to meet with their
clients within 72 hours of being appointed;
• Budget Allocations: In addition to the compensation paid for public defense aen/ioes,
funds must be specifically allocated for:
o Investigative services;
o Interpreter services for meetings with clients outside of court; and
o Expert witnesses;
• Case Management and Tracking: Attorneys must utilize a case management system
that includes time and case load tracking abilities
• Monitoring and Evaluation: Public defense programs must be monitored and
evaluated on a regular basis.
City Administration has taken several steps to ensure that our Public Defense Program is in
compliance with these requirements. The City website has been updated to include
comprehensive information about the Public Defense Program. A monitoring and evaluation
policy has been adopted and implemented that requires:
• Public Defense attorneys to submit monthly statistics reports; quarterly certification of
compliance with the caseload standards; annual reports that include a caseload
summary; complete a status survey each year; and provide proof of Continuing Legal
Education (CLE) credits obtained for the calendar year;
INFORMATIONAL MEMO
Page 2
• The City to, on an annual basis, survey program stakeholders for feedback about
the public defense program and have an independent attorney evaluate the public
defense program on a biennial basis.
The 2O13-2O14 flat rate for public defender services was $13.25O per month (including $1.25O
grant funds) and $100.00 per case for each case over 120 cases. In order to comply with the
new public defense standards and Wilbur v. Mt. Vernon we are recommending increasing the
flat rate to $32,600 per month and paying an additional $200 per day for Attorney of the Day
services month, which occur no more than 5 days per month.
RECOMMENDATION
It is recommended that this contract be forwarded to the October 13, 2014 Committee of the
Whole and the October 20, 2014 Regular Meeting for approval.
ATTACHMENTS
Draft Contract for Public Defense Services, 2015-2016
6
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR PUBLIC DEFENSE SERVICES
This Agreement is entered into by and between the CITY OF TUKWILA, Washington, a
noncharter optional municipal code city hereinafter referred to as "the City," and Kirshenbaum &
Goss, Inc. P.S., a Washington Corporation, hereinafter referred to as "the Contractor,"
WHEREAS, the City has a need to have legal services available for citizens, charged with a
crime who are deemed indigent and are entitled to the effective assistance of counsel at the public
expense; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to
certain terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the
parties hereto agree as follows:
Scope and Schedule of Services to be Performed by Contractor. The Contractor shall
perform those services described on Exhibit A attached hereto and incorporated herein by this
reference as if fully set forth. In performing such services, the Contractor shall at all times
comply with all federal, state, and local statutes, rules and ordinances applicable to the
performance of such services and the handling of any funds used in connection therewith,
including the provisions of Washington Supreme Court Order 25700-A-1013 and the public
defense standards adopted by the City pursuant to TMC 2.70. Compliance with these
standards goes to the essence of this Agreement. The Contractor shall request and obtain
prior written approval from the City if the scope of work or schedule of services is to be
modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services
rendered according to the rate and method set forth on Exhibit B attached hereto and
incorporated herein by this reference. Compensation is based upon the historical case count for
the City of cases per year, averaging 1200 cases per year. In compliance with the public defense
standards, the case counts include the Contractor's appearance at 48 arraignment calendars per
year.
Duration of Agreement. This Agreement shall be in full force and effect •for a period
commencing January 1, 2015, and ending December 31, 2016, unless sooner terminated under
the provisions hereinafter specified.
4. Independent Contractor. Contractor and City agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between the
parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any
benefits accorded City employees by virtue of the services provided under this Agreement. The
7
8
City shall not be responsible for withholding or otherwise deducting federal income tax or
social security or contributing to the State Industrial Insurance Program, or otherwise assuming
the duties of an employer with respect to the Contractor, or any employee of the Contractor.
5. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers,
agents, officials, employees and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers,
the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence.
It is further specifically and expressly understood that the indemnification provided herein
constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually negotiated by
the parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
6. Insurance. The Contractor shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors. Contractor's maintenance of insurance, its
scope of coverage and limits as required herein shall not be construed to limit the liability of
the Contractor to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with
the limits described below:
1. Professional Liability Insurance: The Contractor shall procure and maintain in full
force throughout the duration of this Agreement Professional Liability insurance with
a minimum coverage of $1,000,000 per claim and $3,000,000 aggregate. Contractor
shall provide evidence of such coverage in a manner and form acceptable to the City
in the City's sole discretion. Cancellation of the required insurance shall
automatically result in termination of this Agreement.
2. Automobile Liability: The Contractor shall procure and maintain in full force
throughout the duration of this Agreement Automobile Liability insurance with a
minimum combined single limit for bodily injury and property damage of $1,000,000
per accident. Automobile liability insurance shall cover all owned, non - owned, hired
and leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
3. Commercial General Liability: The Contractor shall procure and maintain in full force
throughout the duration of this Agreement Commercial General Liability insurance
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 2 of 10
with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate
and $2,000,000 products - completed operations aggregate limit. Commercial General
Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and
liability assumed under an insured contract. The Commercial General Liability
insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO
form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement
or modification of the Commercial General Liability Insurance for liability arising
from explosion, collapse or underground property damage. The City shall be named
as an insured under the Contractor's Commercial General Liability insurance policy
with respect to the work performed for the City using ISO Additional Insured
endorsement CG 20 10 10 01 and Additional Insured- Completed Operations
endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
4. Workers' Compensation: The Contractor shall procure and maintain Workers'
Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Contractor's
insurance and shall not contribute with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the
insurance coverage and limits required, if any, to be obtained by subcontractors, which
determination shall be made in accordance with reasonable and prudent business
practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional
Insureds for this work with written notice of any policy cancellation, within two business
days of their receipt of such notice.
7. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property,
financial and programmatic records which sufficiently and properly reflect all direct and
indirect costs of any nature expended and services performed in the performance of this
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 3 of 10
9
10
Agreement and other such records as may be deemed necessary by the City to ensure the
performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof
unless permission to destroy them is granted by the office of the archivist in accordance
with RCW Chapter 40.14 and by the City.
8. Audits and Inspections. The records and documents with respect to all matters covered by
this Agreement shall be subject at all times to inspection, review or audit by law during the
performance of this Agreement, to the extent permitted by law.
9. Termination. This Agreement may at any time be terminated by the City giving to the
Contractor thirty (30) days written notice of the City's intention to terminate the same. If the
Contractor's insurance coverage is canceled for any reason, the City shall have the right to
terminate this Agreement immediately.
10. Discrimination Prohibited. The Contractor, with regard to the services to be provided under
this agreement, shall not discriminate against any employee, applicant for employment, on
the basis of race, religion, creed, color, national origin, age, veteran status, sex, sexual
orientation, gender identity, marital status, political affiliation or the presence of any sensory,
mental or physical disability in the selection and retention of employees or procurement of
materials or supplies.
11. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of
the services contemplated by this Agreement, except for prosecution services, without the
written consent of the City.
12. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
13. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the completion,
expiration or cancellation of this Agreement, shall survive termination of this Agreement.
14. Notices.
Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 4 of 10
Notices to the Contractor shall be sent to the following address:
Kirshenbaum & Goss, Inc. P.S.
1314 Central Ave S Ste. 101
Kent, WA 98032 -7430
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties
specifically understand and agree that venue shall be properly laid in King County, Washington.
The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 2014.
CITY OF TUKWILA CONTRACTOR:
Mayor Jim Haggerton David Kirshenbaum
Attest/Authenticated: Approved as to Form:
Christy O'Flaherty, City Clerk Rachel Turpin, City Attorney
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 5 of 10
11
12
EXHIBIT A - SCOPE OF SERVICES
Contractor agrees to provide a level of service equal to or greater than the level of service provided
by an in -house public defense office.
In particular, Contractor agrees to:
A. Provide legal representation services in accordance with the standards adopted by the City in
TMC 2.70, the standards set forth by the Washington State Bar Association Standards for
Indigent Defense Services, the Rules of Professional Conduct, Wilbur v. Mt. Vernon, other
related case law and applicable court rules defining the duties of counsel and the rights of
defendants in criminal cases for all indigent criminal defendants charged with a misdemeanor
or gross misdemeanor under ordinances of the City who qualify for appointment of counsel.
The Contractor agrees to attempt to contact the client within 72 hours of notification of
appointment. The Contractor shall provide legal representation for each of these defendants
from time of screening for eligibility through trial, sentencing and appeals to the superior court,
if necessary.
B. Pursuant to TMC 2.70.50 Standard 8, the Contractor shall maintain a case reporting and case
management system that includes number & type of cases, attorney hours and disposition.
C. Determination of indigency for eligibility for appointed counsel under this Agreement shall be
determined by an independent screening process established by the City. Should the Contractor
determine a defendant is not eligible for assigned counsel prior to the establishment of the
attorney /client privilege, the Contractor shall so advise the City to reconsider the screening of
that particular individual.
D. The Contractor shall provide to the City Police Department, a telephone number or numbers at
which an attorney may be reached 24 -hours each day for "critical stage" advice to the
defendants during the course of police investigations and/or arrest for misdemeanor violations
of City Ordinances.
E. Any counsel associated with or employed by the Contractor shall have the authority to perform
the services called for herein and the Contractor may employ associate counsel to assist him/her
at the Contractor's expense. The Contractor and any other attorneys retained pursuant to this
section shall be admitted to practice pursuant to the rules of the Supreme Court of the State of
Washington and shall have read and be fully familiar with the provisions of the Washington
Supreme Court rule and the standards adopted by the City pursuant to TMC 2.70, as well as
the Wilbur v. Mt. Vernon decision.
F. The City shall provide to the Contractor, at no cost, one copy of all discoverable material
concerning each assigned case. Such material shall include, where relevant, a copy of the
abstract of the defendant's driving record.
G. In the event representation of a defendant hereunder raises a conflict of interest such that the
Contractor cannot ethically represent the defendant, said defendant shall be referred back to
the City for further assignment, without cost to the Contractor.
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 6 of 10
EXHIBIT A - SCOPE OF SERVICES (CONTINUED)
H. Contractor agrees to attend seven (7) hours of criminal defense training each year. The training
must be approved by the Washington State Office of Public Defense (OPD) in compliance with
the OPD Improvement Program Training requirements. This requirement also applies to all
associate counsel. Each attorney will submit a copy of their Continuing Legal Education (CLE)
Credits transcript from the Washington State Bar Association (WSBA) with the Annual Report.
I. Reporting: Contractor agrees to submit the following reports:
• Monthly Statistics Reports: This report shall take substantially the same form as that
attached hereto as Exhibit C and shall be submitted with the monthly invoice;
• Quarterly Certification of Compliance: The Contractor shall certify compliance with the
standards required by CrRLJ 3.1. The Certification shall take substantially the same form
as that attached hereto as Exhibit D and shall be filed quarterly with the Tukwila
Municipal Court on the following dates: January 1, April 1, July 1, and October 1, or the
next court day, if the filing day falls on a weekend or holiday;
• An Annual Report detailing the number of other public defense contracts including
jurisdiction, the number and type of non - public defense cases handled and the total hours
billed for non - public defense cases.
J. Video Court Services: Provide daily video court public defense services to defendants charged
under ordinances of the City who are detained at the SCORE Jail and qualify for public defense
services in a manner consistent with the accepted practices for similar services, performed to
the City's satisfaction.
K. Attorney of the Day Services: Provide an attorney for weekly arraignment calendars, available
to all unrepresented defendants for consultation.
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 7 of 10
13
14
EXHIBIT B - COMPENSATION AND METHOD OF PAYMENT
1. Effective January 1, 2015 for all public defense services set forth in Exhibit A, Contractor shall
be paid a flat monthly fee of $32,600 and $200 per day for Attorney of the Day services.
2. Preauthorized Non - Routine Expenses. Non - routine case expenses requested by Attorney and
preauthorized by order of the Tukwila Municipal Court. Non - Routine expenses include, but
are not limited to:
a. Medical and psychiatric evaluations;
b. Expert witness fees and expenses;
c. Interpreters for languages not commonly spoken in the city or interpreters for
services other than attorney /client communication;
d. Investigation expenses;
e. Medical, school, birth, DMV, 911, emergency communication recordings and
logs, and other similar records when the cost of an individual item does not
exceed $75; and
f. Any other non - routine expenses the tukwila municipal court finds necessary and
proper for the investigation, preparation, and presentation of a case.
3. The Contractor shall invoice the City on the first day of the month, or the first workday
thereafter, for all cases assigned to him/her for the previous month. The bill shall delineate the
following:
• City compensation;
• Grant Fund compensation;
• Miscellaneous Charges: Copies of invoices and or receipts for miscellaneous charges
shall be attached to the bill; and
• A list of the cases assigned for the month including the defendant's full name, case
number, charges, date of assignment & date of first contact.
Payment shall be made on or by the 20th day of each and every month thereafter.
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 8 of 10
EXHIBIT C — PUBLIC DEFENSE MONTHLY REPORT
CASES APPOINTED
New Filings
Post-Conviction
Special
CLIENT CONTACT
Out of Court Meetings/Phone Calls/Email Correspondence
Jail Visits
MOTIONS PRACTICE
Motions
DISPOSITIONS
Deferred Prosecution
SOC/ Pre-Trial Diversion Agreements
Compromise of Misdemeanors
Plead as Amended (reduction of charges and/or dismissing counts)
Plead as Charged/ Stipulated Facts Trial
1,1 A's
TRIALS
SET
TRIED
Bench Trial
Jury Trial
FTA's Day of Trial
RESOURCES UTILIZED
Expert Consulted
Immigration Case Assistance/Resources (WDA)
Interpreter (out of court)
Investigator
Referred for Mental Health/Competency Evaluation
Social Worker
COMPLAINTS
Complaint Forms Received from Clients
Complaints Filed with the WSBA
TRAINING (in flours)
WDA
WACDL
Other
Kirschenbautn&Goss 2015-2016 DRAFT & Goss, Inc. P.S.
Page 9 of 10
15
16
EXHIBIT D — CERTIFICATION OF COMPLIANCE
MUNICIPAL COURT
FOR
CITY OF TUKWILA
STATE OF WASHINGTON
CERTIFICATION BY:
FOR THE
CALENDAR QUARTER OF
[ ] No.:
[ ] Administrative Filing
CERTIFICATION OF APPOINTED
COUNSEL OF COMPLIANCE WITH
STANDARDS REQUIRED BY CrR 3.1 /CrRLJ
3.1 /JuCR 9.2
The undersigned attorney hereby certifies:
1. Approximately % of my practice time is devoted to indigent defense cases for the
City of Tukwila.
Approximately % of my practice is devoted to indigent defense cases for the following
jurisdictions:
Approximately % of my practice is devoted to private practice.
2. I am familiar with the applicable Standards adopted by the Supreme Court for attorneys
appointed to represent indigent persons and certify that:
a. Basic Qualifications: I meet the minimum basic professional qualifications in Standard
14.1.
b. Office: I have access to an office that accommodates confidential meetings with clients,
and I have a postal address and adequate telephone services to ensure prompt response
to client contact, in compliance with Standard 5.2.
c. Investigators: I have investigators available to me and will use investigation services as
appropriate, in compliance with Standard 6.1.
d. Caseload: I will comply with Standard 3.2 during representation of the defendant in my
cases. I will not accept a greater number of cases than specified in Standard 3.4, prorated if
the amount of time spent for indigent defense is less than full time.
e. Case Specific Qualifications: I am familiar with the specific case qualifications in
Standard 14.2, Sections B -K and will not accept appointment in a case as lead counsel
unless I meet the qualifications for that case.
f. Training: I will attend seven (7) hours of criminal defense training approved by the
Washington State Office of Public Defense (OPD) in compliance with the OPD
Improvement Program Training requirements each calendar year.
Attorney, WSBA No. Date
Kirschenbaum &Goss 2015 -2016 DRAFT & Goss, Inc. P.S. Page 10 of 10
Finance & Safety Committee Minutes October 7, 2014 - Page 2
D. Lease Agreement: Alliance One
Staff is seeking Council approval of a lease agreement with Alliance One Management
Receivables for a term of January 1, 2015 to December 31, 2016. Alliance One provides
collection services and payment agreements for Municipal court fines and fees and has leased
the space since 2009. This proposed agreement includes a 5% increase in the monthly rent,
to $45.00 per month. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 20, 2014
REGULAR CONSENT AGENDA.
E. Ordinance: Amending TMC 2.70.050, Public Defense Standards
Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code
Chapter 2.70.050 to remove the statement that the City shall adopt and implement a case -
weighting system on or before January 1, 2015. Since that language was added to the Code in
2013, further analysis led staff to decide against adoption of a case weighting system. It was
determined that such a system would result in no impact to staffing requirements yet would
require significant administrative work. In addition, Washington Cities Insurance Authority has
notified municipalities that they do not recommend adoption of a case weighting system.
UNANIMOUS APPROVAL. FORWARD TO OCTOBER 20, 2014 REGULAR CONSENT
AGENDA.
F. Contract: Public Defender Services - Kirshenbaum & Goss, Inc.
Staff is seeking Council approval to enter into a contract with Kirshenbaum and Goss, Inc. P.S.
for public defender services during the 2015 -2016 biennium. Public Defense Standards
delineating the number of cases each attorney can handle per year and mandating that
compensation include administrative and training costs were adopted by the Washington State
Supreme Court and become effective January 1, 2015. The federal court decision Wilbur v. Mt.
Vernon also mandates significant changes to public defense programs and Administration has
taken steps to ensure the City is in compliance. In order for the City to be in compliance with
the new standards and the Wilbur v. Mt. Vernon mandates, the proposed contract includes a
flat rate of $32,600 per month and $200 per day for Attorney of the Day services, providing the
City with three dedicated attorneys plus support staff. The City has applied for grant funding
from the Office of Public Defense and staff expects to learn the result shortly. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 13, 2014 COMMITTEE OF THE WHOLE.
G. Contract: Legal Services - Kenyon Disend, LLC
Staff is seeking Council approval to enter into a contract with Kenyon Disend, LLC for City
Attorney services during the 2015 -2016 biennium. Under the current and proposed contracts,
general City Attorney services are provided at a flat monthly rate. Litigation, contested
administrative proceedings and other special services are subject to prior approval and billed at
the hourly rates of the contractor staff involved. The 2015 -2016 proposal increases the flat rate
to $39,318 per month, representing an increase of approximately 6% to account for cost of living
adjustments, increases in billing rates, and increased prosecution services.
Councilmember Hougardy asked for an explanation of the decision to contract for services
rather than move City Attorney duties in- house. City Administrator David Cline asserted that the
City considers this a cost - effective strategy because the contract includes the varying expertise
of all attorneys at Kenyon Disend. With an in -house City Attorney, municipalities still must
occasionally seek outside special expertise at an additional cost. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 20, 2014 REGULAR CONSENT AGENDA.
17
18
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
IV! ayore review
Canna" review
10/13/14
JT
eAZ--
10/13/14
10/20/14
JT
Ordinance
. . ,g Date
Bit/Award
Alt,g Date
L Public Hearing
Mt,gDate
Other
MtgDate
(:A,11;x:;()Ry Dijcusion
gDate
A1g
SPONSOR Council
FIR — DC],) Finance Fire r IT pe7R Police LI PR7
ITEM INFORMATION
ITEM No.
4.B.
19
STAFF SPONSOR: JOYCE TRANTINA
RANA]. AGENDA DATE: 10/20/14
AGENDA ITEM TITLE
Interlocal
Services
Agreement with the Tukwila School District for Afterschool Programming
10/13/14
Mo/ion
Dale 10/20/14
Resolution
.1gDale
Ordinance
. . ,g Date
Bit/Award
Alt,g Date
L Public Hearing
Mt,gDate
Other
MtgDate
(:A,11;x:;()Ry Dijcusion
gDate
A1g
SPONSOR Council
FIR — DC],) Finance Fire r IT pe7R Police LI PR7
11 Mayor
SPONSOR'S Interlocal Agreement (ILA) with the Tukwila School District to provide after school
SUMMARY programming at the three elementary schools for October 2014 - June 2015 & September
2015 - June 2016.
REVIE E BY COW Mtg. [ CA&P Cmte
— Utilities Cmtc n Arts Comm.
DATE: 10/07/ 2014
11 F&S Cmte
LI "fransportation Cmtc
Comm. E Planning Comm.
CHAIR: SEAL
Parks
a MITFEE
RECOMMENDATIONS:
sPoNsoR/ADNIIN.
CommITIEE
Mayor's Office
Unanimous Approval; Forward to Committee of he Whole
COST IMPACT / FUND SOURCE
ExpiNtirru H REu1RED AMOUNT BUDGETED APPROPRIATION REQUiRED
$ $100,000 per year
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/13/ 14
MTG. DATE
ATTACHMENTS
10/13/14
Informational Memorandum from Joyce Trantina dated 9/10/14
Draft Interlocal Agreement for 2015-2016
Minutes from the Finance and Safety Committee Meeting of 0/07/14
10/20/
19
20
City of Tukwila
.
Jim Mayo;
INFORMATIONAL MEMORANDUM
TO: Mayor H
Finance and Safety Committee
FROM: Evie Boykan, Human Services
Joyce Trantina, Mayors Office
DATE: September 10, 2014
SUBJECT: Inter local Agreement for Afterschool Programming
ISSUE
Staff requests Council approva to enter into an inter-local agreement (ILA) with the Tukwila
School District to provide after school programming. The purpose of this partnership is to
provide quality after school programming in a safe and structured environment. The purpose of
this agreement is to clarify and outline the intent, roles, responsibilities and communication in
the delivery of afterschool programming at the three elementary schools for the school district
years of September 2014 — June 2016.
BACKGROUND
The City has provided in-kind and financial support for after school programming since 2000.
In 2009. the City entered into a contrac with Community Schools Collaboration (CSC) to
provide afterschool programming at each of the five schools in Tukwila, covering the areas of
academic enrichment, family support including education about community resources, and
health services support including dental and vision services. The City has contributed $100.000
- $130,000 annually to support these activities. The existing contract with Community Schools
Collaboration will expire December 31, 2014.
Based on organizational and staffing changes at both CSC and the Schoo District and
uncertainty regarding the finances needed to sustain the current program, the District decided to
explore other options for providing these services. The District went through the Request for
Qualifications (RFQ) process and received proposals from the YMCA, Parks and Recreation,
and CSC. A joint stakeholder committee made up of representatives from the School District
and City reviewed the proposals and conducted interviews. This committee looked at a variety
of factors — model, capacity, financial stability, leveraging existing resources, and cost, in order
to make a recommendation. The committee recommended an integrated service model, where
Parks and Recreation and the YMCA would collaborate to provide a comprehensive program.
This proposal has previously been discussed at the following meetings:
• Community Affairs and Parks Committee Meeting August 12, 2014.
• Regular City Council Meeting August 18, 2014.
• Finance and Safety Committee Meeting August 19. 2014
22
INFORMATIONAL MEMO
Page 2
DISCUSSION
Under the integrated model, Parks and Recreation staff will provide enrichment activities,
supervised study time and recreational activities and the YMCA will provide general and
individual academic support, skill building and academic success programs. The School District
will provide in-kind services to include bus transportation and facilities.
In previous years, the Parks and Recreation staff have served 30-35 elementary students in the
after school program at the Tukwila Community Center. The new model will serve up to 85
students at each of the three elementary schools five days per week.
This proposal does not include after schoo programming at the middle school or high school.
The existing contract with CSC goes through December 31, 2014 and CSC will use these funds
to continue providing after school programming at the middle school and high school through
the end of 2014. CSC has applied for grant funding to continue this programming next year,
and is working closely with the District to identify new resources. If unable to secure the
required funding, CSC may need to reduce programs or seek additional funding sources (which
could include the City).
BUDGET IMPACT
The Human Services budget would not need to be changed. Starting in 2015 the $100,000
previously allocated in the Human Services annual budget for CSC will be redirected to the
School District.
The Parks and Recreation 2014 budget included approximately $45,000 in expenditures for
after school programs that were provided at TCC. Those would be reallocated to this new
model. As shown on Exhibit A, the total annual Parks and Recreation Department expenditures
would increase to approximately $97,659. Thus, the 2015/2016 Parks and Recreation
expenditure budget will need to be increased by approximately $51,759 per year. This is not a
net increase in cost to the City, however, because the Parks and Recreation expenditures will
be reimbursed by the District.
In summary, of the $100,000 previously allocated to CSC, $48,241 will be directed to the YMCA
through the School District, and $51,759 will be directed to the Parks and Rec. Dept.
FINANCIAL IMPACT
There is no net financial impact to the City because the increased Parks and Recreation
expenditures will be reimbursed by the District. If the Parks and Recreation revenues from
student fees come in below budget, the City, District, and YMCA will mutually agree on service
reductions to fall within budget.
W: \Jvyce\Afteoohou|Lsm1n-2m1 *14p|wALms
INFORMATIONAL MEMO
Page 3
RECOMMENDATION
Staff is requesting that the Finance and Safety Committee forward the Interlocal Agreement to
the October 13 Committee of the Whole meeting for discussion and to the Consent Agenda of
the October 20, 2014 Regular Meeting.
ATTACHMENTS
• Draft Interlocal Agreement, with Exhibits A and B
• Memorandum, dated September 10, 2014
W:Woyce\Afte rschool I LA2015- 2016 \I nfoMemoafterschool I LA9- 10 -14F I N AL.doc
23
24
,C)
)-4
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
AN INTERLOCAL AGREEMENT BETWEEN THE TUKWILA SCHOOL DISTRICT
AND
THE CITY OF TUKWILA FOR AFTER SCHOOL PROGRAMMING AT THE
ELEMENTARY SCHOOLS
THIS IS AN INTERLOCAL AGREEMENT between The Tukwila School District, hereinafter
referred to as the "District," and the City of Tukwila, a municipal corporation of the State of
Washington, hereinafter referred to as the "City" (collectively the "Parties").
WHEREAS, the Parties desire to have quality after school programming for students at the
District and;
WHEREAS, the Parties value and practice collaboration, leveraging local resources, and
maximizing partnerships to bring the best possible services to our District children and families;
WHEREAS, research indicates that those who regularly attend high quality after school
programs demonstrate increased academic performance;
WHEREAS, the Parties feel that the best way to provide high quality after school programs is
through a partnership with the City of Tukwila Parks and Recreation Department ("Parks and
Recreation") and the YMCA , hereafter collectively referred to as (the "Partners").
NOW THEREFORE, in consideration of the benefits that a quality after school program
provides to both Parties and the terms and conditions contained herein, it is mutually agreed by
the District and the City as follows:
. AUTHORITY
This Agreement is entered into pursuant to Chapter 39.34 RCW, the Inter local
Cooperation Act.
2. PURPOSE
The purpose of this partnership is to provide quality after school programming in a safe
and structured environment, thereby reducing crime and increasing academic
performance of the children served. The purpose of this agreement is to clarify and
outline the intent, roles, responsibilities, and communication in the delivery of after
school programming at the three elementary schools for the School District years of
September 2014- June 2016.
DISTRICT RESPONSIBILITIES
3.1 The District will fund the elementary after school program, covering all costs for
October through December, 2014 and September through December, 2015.
25
3.2 The District will collaborate with Partners to jointly develop service delivery and
outcome expectations.
3.3 The District will appoint a contact person at the District administration level to
coordinate overall communication with the City regarding the after school
program.
3.4 The District will provide transportation and facility use for the after school
program.
4. CITY RESPONSIBILITIES
4.1 The City will provide elementary after school programing services as described
in Exhibit B.
4.2 The City will appoint a contact person from the Mayor's Office to coordinate
overall communication with the District regarding the after school program.
4.3 Parks and Recreation will identify a lead staff member to coordinate services with
the District and the YMCA.
4.4 Quarterly reports from Parks and Recreation will be provided, showing the
numbers of children served and activities provided.
4.5 The City will coordinate with the School District to identify objectives and
outcomes, and reports will be shared with the City Administration and City
Council.
5. COMPENSATION
5.1 Parks and Recreation shall invoice the District monthly for the period October,
2014 — June, 2015 and September, 2015 — June, 2016 for services rendered and
not covered by fees (not to exceed $10,851 per month). Payment as provided in
this section shall be considered full compensation for work performed, services
rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
5.2 The District shall invoice the City monthly for the period January — June, 2015
and January — June, 2016 (not to exceed $16,667 per month) for work performed,
and services rendered by the YMCA and Parks and Recreation.
6. INDEMNIFICATION
Each of the Parties shall defend, indemnify and hold the other Party, their officers,
officials, employees and agents harmless from any and all costs, claims, judgment, and/or
awards of damages, arising out of, or in any way resulting from that other party's
negligent acts or omissions in performing under this Agreement. No Party will be
required to defend, indemnify or hold the other Party harmless if the claim, suit or action
for injuries, death or damages is caused by the sole negligence of that Party. Where such
claims, suits or actions result from the concurrent negligence of the Parties, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of each
party's own negligence. Each Party agrees that its obligations under this subparagraph
Rev. 2012 Page 2
26
include, but are not limited to, any claim, demand, and /or cause of action brought by, or
on behalf of, any of its employees or agents. For this reason, each of the Parties, by
mutual negotiation, hereby waives, with respect to the other Party only, any immunity
that would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW.
7. AUDITS AND INSPECTIONS
The records and documents with respect to all matters covered by this contract shall be
subjected to inspection, review or audit by the City or the District at the requesting
party's sole expense during the term of this Agreement and three (3) years after
expiration or termination, or longer if required by Washington State retention laws. Such
records shall be made available for inspection during regular business hours within a
reasonable time of the request.
8. JOINT BOARD /SEPARATE LEGAL ENTITY
It is not intended that a separate legal entity be established to conduct this cooperative
undertaking. The District shall act as administrator of this Agreement.
9. FINANCE AND BUDGET
The Tukwila School District and City Administration will annually create a working
budget outlining expected revenues and costs The District, City, and the Partners will
meet on at least a quarterly basis to discuss operational costs and will propose changes in
programming if costs exceed the budgeted funding.
10. DURATION; TERMINATION
This Agreement shall be in in full force and effect from the date of mutual execution
through June, 2016, unless extended by the mutual written consent of the Parties.
Either party (City or District) can initiate termination of this Agreement upon sixty (60)
days prior written notice to the other party.
11. APPLICABLE LAW; VENUE; ATTORNEYS FEES
This Agreement shall be subject to, and the Parties shall at all times comply with, all
applicable federal, state and local laws, regulations, and rules, including the provisions of
the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event
any suit, arbitration, or other proceeding is instituted to enforce any term of this
Agreement, the parties specifically understand and agree that venue shall be properly laid
in King County, Washington. The prevailing party in any such action shall be entitled to
its attorney's fees and costs of suit. Venue for any action arising from or related to this
Agreement shall be exclusively in King County Superior Court.
12. SEVERABILITY AND SURVIVAL
Rev. 2012 Page 3
27
If any term, condition or provision of this Agreement is declared void or unenforceable or
limited in its application or effect, such event shall not affect any other provisions hereof
and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
15. ENTIRE AGREEMENT; MODIFICATION
This Agreement, together with attachments, exhibits or addenda, represents the entire and
integrated Agreement between the City and the District and supersedes all prior
negotiations, representations, or agreements written or oral. No amendment or
modification of this Agreement shall be of any force or effect unless it is in writing and
signed by the parties.
16. NOTICES
Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to the District shall be sent to the following address:
IN WITNESS WHEREOF, the parties have executed this Agreement on the date last written
below.
TUKWILA SCHOOL DISTRICT CITY OF TUKWILA
By: By: Jim Haggerton, Mayor
DATE DATE
Approved as to Form: Approved as to Form:
Rev. 2012 Page 4
28
City Attorney
DATE DATE
Attest/Authenticated:
City Clerk, Christy O'Flaherty
DATE
Rev. 2012
Page 5
29
W
0
Tukwila Afterschool Funding Worksheet (3 Elementary Schools)
2014 -15 School Year
(in $)
Sept Oct Nov Dec
Project Funding Sources (Estimated)
City of Tukwila - -
Tukwila School District 4,500 20,488 20,488 20,488
TSD Transportation & Facility (in kind) - 10,000 10,000 10,000
Non - Public Funding (TBD) -
Parks and Recreation Fees (some families) - 5,100 5,100 5,100
Total Revenue 4,500 35,588 35,588 35,588
Sept -Dec
Total
65,964
30,000
15,300
Jan Feb Mar Apr May June
16,667 16,667 16,667 16,667 16,666 16,666
3,821 3,822 3,822 2,571
10,000 10,000 10,000 10,000 10,000 10,000
1,251 3,823 3,823
5,100 5,100 5,100 5,100 5,100 5,100
Jan -June
Total
100,000
14,036
60,000
8,897
30,600
School
Yeas
T
00,000
0,000
90;000
,,897
111,264
35,588 35,589 35,589 35,589 35,589 35,589
213,533
324,797
Project Provider Costs (Estimated)
YMCA 4,500 14,737 14,737 14,737
Tukwila Parks and Recreation - 10,851 10,851 10,851
TSD Transportation & Facility (in kind) - 10,000 10,000 10,000
Total Costs 4,500 35,588 35,588 35,588
District Invoice to City (Estimated)
Human Services Budget
City Invoice to District (Estimated)
Parks and Recreation Expenses
Parks and Recreation Fees
Estimated District Payments to City
Estimated City Payments to District
Updated: l0 /2/14
Subtotal
48,711
32,553
30,000
14,737
10,851
10,000
14,738
10,851
10,000
14,738
10,851
10,000
14,738
10,851
10,000
14,738
10,851
10,000
14,738
10,851
10,000
88,427
65,106
60,000
111,264
35,588 35,589 35,589 35,589 35,589 35,589
213,533
324.797
10,851 10,851 10,851
(5,100) (5,100) (5,100)
5,751 5,751 5,751
32,553
(15,300)
17,253
16,667 16,667 16,667 16,667 16,666 16,666 100,000
10,851 10,851 10,851 10,851 10,851 10,851 65,106
(5,100) (5,100) (5,100) (5,100) (5,100) (5,100) (30,600
5,751 5,751 5,751 5,751 5,751 5,751
34,506
5,751 5,751 5,751
17,253
17,253
10,916 10,916 10,916 10,916 10,915 10,915 65,494
65,4
Estimated Net Payment City to District: 48,241
m
2
EXHIBIT B
Tukwila Parks and Recreation and YMCA will jointly establish program policies, procedures and
guidelines for daily operations.
After school program sites will run daily from 3:15-6:00pm according to the following tentative
schedule:
3:15-3:30 — Snack
3:30-4:25 — Activity Rotation 1:
Group A (grades 1-2) — Enrichment & Recreation (led by 3 P&R staff)
Students will participate in physical fitness and enrichment activities which will be thematic in
nature and may include, but not be limited to the following:
Move-lt
Mondays
Together
Tuesdays
Wellness
Wednesdays
Totally
Crafty
Thursdays
Fun
Fridays
Exercise &
Movement Activities;
Intramural Sports
Social Skills, Team
Building,
Community Service
Projects
Nutrition, Group
Exercise, Fitness
Arts & Crafts
Groups Games,
Sports, Exercise,
Special Events
Group B (grades 3-5) — Academic Support (lead by 3 YMCA staff)
Students will participate in targeted academic support activities led by YMCA staff; Students
needing time to complete homework can utilize the study table led by Parks & Recreation staff.
Mondays
Tuesdays
Wednesdays
Thursdays
Fridays
Math focus —
Reading focus —
Math focus —
Reading focus
STEAM Activities
includes: time on ST
Includes: Sounds
includes: time on
—
— hands on
Math, math games,
activities to support
Partners, Read
Naturally, Read
ST Math, math
games, activities
Includes:
Sounds
science and
technology
mathematical skill
Live (online)
to support
Partners, Read
activities
gaps
Readers Theatre,
silent reading with
staff
conferring/pull out
time
mathematical skill
gaps
Naturally,
Read Live (on
line) Readers
Theatre, silent
reading with
staff
conferring/pull
out time
4:30'5:25 — Activity Rotation 2:
Group A (grades 1-2) — transition to Academic Support (as described above)
Group B (grades ]'S) — transition to Enrichment & Recreation (as described above)
S:ZS'5:30pm— School bus departs atS:3Opm for those needing transportation home.
5:30-6:00pm — Open recreation time for students with parent pick up by 6:00pm (staffed by P&R).
City of Tukwila
Jim Haggerton, Mayor
Parks & Recreation Department Rick Still, Director
MEMORANDUM
TO: Mayor Haggerton
Finance & Safety Committee
FROM: Rick Still, Parks & Recreation Director '
Tracy Gallaway, Parks & Recreation Superintendent 17-15"
DATE: September 10, 2014
SUBJECT: After School Program Brief
In April 2014, Tukwila Parks and Recreation (P&R) supplied a proposal to the Tukwila School District
(TSD) outlining an after school program model the Department could offer for all five school sites, with
100 kids per site (500 total served). The estimated cost for this proposal was $306,800.
On July 17, 2014 TSD conducted a meeting with P&R staff regarding the proposal. The panel expressed
their interest was to serve three elementary schools and a primary focus was providing academic support
in addition to social, recreation, and wellness opportunities offered within an after school program.
Targeted enrollment would be 65 students per school (195 total served).
After the meeting, a verbal counter proposal offering P&R the opportunity to provide enrichment
programs Monday and Friday, and the YMCA the opportunity to provide academic support on Tuesday,
Wednesday and Thursday was a great starting point for an integrated proposal. Both P&R and the YMCA
expressed their belief that a balanced after school program supports educational performance, health and
wellness, social and cultural equity, and ultimately contributes to building individuals, families, and
communities.
The three organizations agreed that a partnership approach would be the best alternative to service
Tukwila families and together are developing a program that will provide daily (M-F) enrichment and
physical activity implemented by P&R Staff, and provide daily academic support implemented by YMCA
staff. Implementation would begin October 6, 2014, which would allow for agreement approval
processes by all the agencies involved.
After School Program — Integrated Programming Model
In the integrated model, 65 students from each school would be targeted for program participation based
on the need for academic support services. Selected participants would receive an academic scholarship
to participate in this program (no fee to participate). Additionally, children who currently pay to
participate in afterschool programs at Tukwila Community Center would be integrated into each program
site, thus having the opportunity to attend the same quality program in their neighborhood. These
program participants would pay a monthly fee to participate, approximately $120 per month, with limited
scholarships available to help offset costs (scholarship awards are based on verified financial need).
GOOD HEALTHY FUN
32
12424 42nd Ave. S. • Tukwila, Washington 98168 • Phone: 206-768-2822 • Fax: 206-768-0524
City of Tukwila
Jim Haggerton, Mayor
Parks & Recreation Department
Rick Still, Director
Tukwila Parks & Recreation and the YMCA will jointly establish program policies, procedures and
guidelines for daily operations.
Tentative Daily Programming Schedule
After school program sites will run daily from 3:15-6:00pm according to the following tentative schedule:
3:15-3:30 — Snack
3:30-4:15 — Activity Rotation 1:
Group A (grades 1-2) — Enrichment & Recreation (led by 3 P&R staff)
Students will participate in physical fitness and enrichment activities which will be thematic in
nature and may include, but not be limited to the following:
Move-It
Mondays
Together
Tuesdays
Wellness
Wednesdays
Totally
Crafty
Thursdays
Fun
Fridays
Exercise &
Movement Activities;
Intramural Sports
Social Skills, Team
Building,
Community
Service Projects
Nutrition, Group
Exercise, Fitness
Arts & Crafts
Groups Games,
Sports, Exercise,
Special Events
Group B (grades 3-5) — Academic Support
Students will participate in targeted academic support activities led by YMCA staff; Students
needing time to complete homework can utilize the study table led by Parks & Recreation staff.
4:30-5:15 — Activity Rotation 2:
Group A (grades 1-2) — transition to Academic Support (as described above)
Group B (grades 3-5) — transition to Enrichment & Recreation (as described above)
5:15-5:30pm — School bus departs at 5:30pm for those needed transportation home.
5:30-6:00pm — Open recreation time for students with parent pick up by 6:00pm (staffed by P&R).
GOO[) HEALTHY FUN
12424 42nd Ave. S. • Tukwila, Washington 98168 • Phone: 206-768-2822 • Fax: 206-768-0524
34
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
October 7, 2014 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Joe Duffie, Kathy Hougardy
Staff: David Cline, Joyce Trantina, Cheryl Thompson, Evie Boykan, Vicky Carlsen, Tracy
Gallaway, Laurel Humphrey
Guests: Martin Turney, Tukwila School District; Nathan Phillips, YMCA;
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
Consensus existed to consider the interlocal agreement for afterschool programming as the first
item of business.
A. I nterlocal Agreement: Afterschool Programming
Staff is seeking Council approval to enter into an interlocal agreement with the Tukwila School
District that will clarify roles and responsibilities in the delivery of afterschool programming at
the three elementary schools from September 2014 — June 2016. Programming will be offered
in an integrated service model representing a collaboration between the Parks and Recreation
Department and the YMCA, with in -kind services such as transportation and facilities provided
by the District. This model will serve up to 85 students at each school five days per week. The
City's ongoing annual commitment of $100,000 toward afterschool programming will be
redirected to the School District starting in 2015. The additional costs to the Parks Department
will be reimbursed by the School District, and this agreement represents no net financial impact
to the City. Programming provided by Community Schools Collaboration at the middle and high
school will continue through the end of 2014, and CSC is seeking grant funding to continue.
Council will receive an annual update from CSC this fall. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 13, 2014 COMMITTEE OF THE WHOLE.
B. Contract: Legislative Services — Ball Janik, LLC
Staff is seeking Council approval to enter into a contract for federal representation and
legislative services with Ball Janik, LLP through December 31, 2016. This represents a renewal
of existing services at a monthly flat rate of $6,375 plus expenses, with the contract not to
exceed $80,000 per year. This is approximately a 6.5% increase from the previous contract.
UNANIMOUS APPROVAL. FORWARD TO OCTOBER 20, 2014 REGULAR CONSENT
AGENDA.
C. Resolution: Cancelling Past Due Accounts Receivable
Staff is seeking Council approval of the annual resolution that would declare the cancellation of
uncollectible accounts receivable. The total for this year includes false alarm fees equaling
$200.00, miscellaneous billings equaling $35,931.12, and NSF checks equaling $109.50 for a
total of $36,240.62. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 20, 2014
REGULAR CONSENT AGENDA.
35
36
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
10/13/14
BG
E Motion
Mtg Date 10/20/14
Eij Resolution
Ally Date
10/20/14
BG
r Public Hearing
Mtg Date
Ei Other
Alit Date
Mtg Date
SPONSOR :ouncii Mqyor E HR DCD MI Finance E Fire U IT P&R U Police I P117
SPONSOR'S This consultant contract is for the Tukwila 205 Levee Certification. Three firms submitted
SUMMARY Requests for Qualifications that were advertised on June 5 and 12, 2014. Two firms were
interviewed and Northwest Hydraulic Consultants ranked the highest. The contract is for
Phase 1 - Engineering and Improvement Identification for the Tukwila 205 Levee. Council
is being asked to approve the consultant agreement with Northwest Hydraulic Consultants
in the amount of $447,711.00.
REVIEWED BY E COW Mtg. El CA&P Cmte E F&S Cmte I- Transportation Cmte
Z Utilities Cmte E Arts Comm. Parks Comm. Planning Comm.
DATE: 10/06/14 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPoNsoR/ADmIN.
CommriTEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ITEM INFORMATION
ITEM No.
4.C.
37
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 10/13/14
AGENDA ITEM THLF Tukwila 205 Levee Certification
Consultant Selection and Agreement with Northwest Hydraulic Consultants
CATEGORY Discussion
10/13/14
E Motion
Mtg Date 10/20/14
Eij Resolution
Ally Date
0 Ordinance
M tq Date
Bid Award
Mtg Date
r Public Hearing
Mtg Date
Ei Other
Alit Date
Mtg Date
SPONSOR :ouncii Mqyor E HR DCD MI Finance E Fire U IT P&R U Police I P117
SPONSOR'S This consultant contract is for the Tukwila 205 Levee Certification. Three firms submitted
SUMMARY Requests for Qualifications that were advertised on June 5 and 12, 2014. Two firms were
interviewed and Northwest Hydraulic Consultants ranked the highest. The contract is for
Phase 1 - Engineering and Improvement Identification for the Tukwila 205 Levee. Council
is being asked to approve the consultant agreement with Northwest Hydraulic Consultants
in the amount of $447,711.00.
REVIEWED BY E COW Mtg. El CA&P Cmte E F&S Cmte I- Transportation Cmte
Z Utilities Cmte E Arts Comm. Parks Comm. Planning Comm.
DATE: 10/06/14 COMMITTEE CHAIR: KATE KRULLER
RECOMMENDATIONS:
SPoNsoR/ADmIN.
CommriTEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI.: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$447,711.00 $450,000.00 $0.00
Fund Source: 412 SURFACE WATER (PAGE 90, PROPOSED 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/13/14
10/20/14
MTG. DATE
ATTACHMENTS
10/13/14
Informational Memorandum dated 10/03/14 (revised after 10/6 UC)
Scoring Matrix
Page 90, Proposed 2015 CIP and new CIP sheet
Consultant Agreement
Minutes from the Utilities Committee meeting of 10/06/14
37
38
TO:
FROM:
By:
.
Jim
Haggerton, ��o/
INFORMATIONAL MEMORANDUM
DATE:
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director.,
Ryan Larson, Senior Program Manager
October 3, 2014
SUBJECT: Tukwila 205 Levee Certification
City Project No. 91341203
Consultant Selection and Agreement (revised after 10/6 UC meeting)
ISSUE
Approve a Consultant Agreement with Northwest Hydraulic Consultants, Inc. (NHC) to provide levee
certification services for the Tukwila 205 Levee Project.
BACKGROUND
The Tukwila 205 Levee is located on the left bank of the Green River between S 196th St and 1-405 and
provides flood protection to the Tukwila Urban Center. The Army Corps of Engineers (Corps), under an
agreement with the City, upgraded the levee system in 1991 and included it as part of their federal levee
system. The Corps had been providing a letter of levee certification as needed to certify that the levee
met their minimum design standards. In July of 2012, the Corps notified the City that due to a change in
their policy, they would no longer provide levee certification for this or any federal levee and that the
current levee certification would expire in August of 2013.
ANALYSIS
Levee certification is critical because it provides documentation that the levee meets minimum federal
standards and allows FEMA to map the protected area as outside of the 100-year floodplain. To obtain
certification, the City must demonstrate through an engineering study that the levee meets minimum
federal standards. Only a few consultant firms have the expertise to provide this service.
A Request for Qualifications was advertised on June 5 and 12, 2014 with response from three firms. The
qualifications were reviewed and two firms, NHC and Tetra Tech, were selected for interviews and further
consideration. NHC was selected as the firm that best met the requirements for this type of project. NHC
has performed certification work for the City of Kent and has completed flow modeling for both the City of
Tukwila and King County Flood District. Staff met with the proposed project manager and developed a
scope of work which includes the following four phases: Phase 1 — Engineering and Improvement
Identification; Phase 2 — Alternative Analysis and Small Scale Improvements; Phase 3 — Large Scale
Improvements; and Phase 4 — Certification Submittal. Only Phase 1 work is included in this contract.
BUDGET SUMMARY
This project will be funded through the 412 Surface Water Fund.
Cost Budget
Northwest Hydraulics $447.711.UO $ 450,000.00
RECOMMENDATION
Council is being asked to approve the contract in the amount of $447.711.00 with Northwest Hydraulic
Consultants to perform Phase 1 of the Tukwila 205 Levee Certification Project and consider this item at
the October 13, 2014 Committee of the Whole and the October 20, 2014 Regular Meeting.
Attachments: Scoring Matrix
Page 90, Proposed 2015 CIP and new proposed CIP Sheet
Consultant Agreement
W:vPWsng \PROJECTS\A- \T"kwila 205\205 Certification (91341203)\ Info NHC'sb.do"
40
Tukwila 205 Levee Certification
o,%
Relevant Project Experience of Key Personnel with levee
certification projects (0 -30)
25
23
20
Approach to Project (0 -25)
22
19
20
Ability to keep project on schedule and within Budget (0 -20)
15
15
15
Team's Construction Engineering Capability and Experience with
Levee Project (0 -15)
15
14
12
Project Team Availability Including Manpower Schedule of Key
Team Members (0 -10)
8
8
7
Firm's Experience with Levee Certification /Construction Project (0-
10)
9
7
8
Other: (Reviewer Defined +/- Points with Reason) ( +/- 10)
TOTALS
(Highest Total Score is best)
94
86
82
Firm Rank
(1 - 3, Lowest = Best)
1
2
3
Reviewers: Scott Moore, Dave Sorensen, Ryan Larson
W: \PW Eng \PROJECTS\A- DR Projects \Tukwila 205\205 Certification (91341203) \Proposal Rating.xls
PROJECT:
DESCRIPTION:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
Tukwila 205 Levee Certification
Obtain levee certification for the Tukwila 205 Levee.
Project No 91341203
The US Army Corps of Engineers no federally authorized
JUSTIFICATION: levees. The existing certification expired in Ali ;e1,iiication is required for the Federal
Emergency Management Agf"- ' o ee system as providing a 100 year level of
flood protection.
STATUS:
MAINT|MPACT:
Consultant hired in2014 for Ph'se I that includes an initial study and identification of levee deficiencies.
Certification process is expected to lead to additional levee repair projects that are required to meet the
certification criteria. Certification is valid for a 10-year period,
The initial phase of the oertifioadonprocess will determine needed repairs and cost estimates. Costs
COMMENT: listed in 2016 through 2018 are estimates for potential repairs that would be grant dependent. King
County Flood Control District's Opportunity Grant Program currently has $63k per year.
FINANCIAL Through Estimated
(in $00 's
2013 2014 2015
2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Certification Phase I
450
450
Design
120
700
150
970
Const. Mgmt.
30
750
780
Construction
200
5.000
5.200
TOTAL EXPENSES
0
0
570
930
5.900
0
0
0
0
7.400
FUND SOURCES
King County Flood Con Control
80
63
63
63
63
63
63
63
531
Proposed Grants
5.900
5.900
Mitigation Actual
O
Mitigation Expected
0
Utility Revenue
0
(90)
507
867
(65)
(63)
(63)
(68)
(63)
969
TOTAL SOURCES
0
0
570
930
5.900
0
0
0
0
7,400
Project Location:
Entire System
m
42 m15-202D Capital Improvement Program
90
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
3015 to 2020
PROJECT: Tukwila 205 Levee Certification
DESCRIPTION: Obtain levee certification for the Tukwila 205 Levee.
Project No. 91341203
The US Army Corps of Engineers no longer provides levee certification services to federally authorized
|ovaes�The ox�tingce��uahonexpi�din August of2O13 Ce��cahonis�quimd for the Federal
JUSTIFICATION:
2013.
Emergency Management Agency to accreditate the levee system as providing a 100-year level of
flood protection.
STATUS: Existing levee certification expired in August 2013. Consultant hired in 2014.
Certification process is expected to lead to additional levee repair projects that are required Vm meet the
MAJNT.|MPACT�
�
certification criteria.
Only consultant costs for levee certification are shown. Additional construction costs may be required.
COMMENT: Certification is valid for a 10-year period. King County Flood Control District's Opportunity Grant program
with $45,000 per year will offset costs.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
50
400
450
Land (RAN)
0
ConmtKiQmL
0
Construction
0
TOTAL EXPENSES
V
50
400
0
0
0
0
0
0
450
FUND SOURCES
King County Flood Control
90
45
45
45
45
45
45
45
405
Proposed Grant
0
Mitigation Actual
0
Mitigation Expecte
0
Utility Revenue
0
(40)
355
(45)
(45)
(45)
(45)
(45)
(45)
45
TOTAL SOURCES
0
50
400
0
0
0
0
0
0
450
Project Location:
Entire System
2n/n'aozo Capital Improvement Program
90
44
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and Northwest Hydraulic Consultants Inc. hereinafter referred to as "the
Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform professional
engineering services in connection with the project titled "Tukwila 205 Levee Certification ".
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 30, 2016, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than December 30, 2015 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $447,711 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
45
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, to the extent arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
Iaw or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
CA revised : 1 -2013
46
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of. Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1 -2013
Page 3
47
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
48 CA revised : 1 -2013
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Northwest Hydraulic Consultants Inc.
Attention: Todd Bennett
16300 Christensen Road, Suite 350
Tukwila, WA 98188
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this day of , 20
CITY OF TUKWILA
Mayor, Jim Haggerton
CONSULTANT
Printed Name: Todd H. Bennett
Title: Principal /Branch Manager
Attest /Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1 -2013
Page 5
49
50
nhc
EXHIBIT A
16300 Christensen Rd., Ste. 350 I Seattle, WA 98188 I 206.241.6000 I www.nhcweb.com
northwest hydraulic consultants
TUKWILA 205 LEVEE CERTIFICATION
SCOPE OF WORK
Prepared by Northwest Hydraulic Consultants Inc.
for the City of Tukwila Department of Public Works
September 30, 2014
OVERVIEW
The City of Tukwila (City) Department of Public Works has selected Northwest Hydraulic Consultants Inc.
(NHC), with their subconsultants, AMEC Environment and Infrastructure, Inc. (AMEC) and KPG, to
provide professional engineering consulting services to evaluate and certify the Tukwila 205 Levee in
accordance with FEMA requirements (44 CFR Section 65.10). The 4.6 mile long levee is located on the
left bank of the Green River between 1 -405 and South 196th Street including the cutoff levee to
Southcenter Parkway. The engineering services generally consist of researching records, conducting
inspections, performing structural, geotechnical, seismic, and hydraulic analyses, preparing detailed
reports of the current levee system, providing an analysis and report of needed improvements, and
working with the City to provide engineering plans, specifications, and cost estimates for the
improvements. Work may include engineering services during construction for any required
improvements, such as construction inspection and change management support under the direction of
the City's project manager. Once the levee is deemed certifiable, work will include providing the
necessary reports and documentation certifying that the levee provides protection from the base (1%
annual chance) flood in accordance with FEMA guidelines.
This is a multi -phase project; "Phase 1— Engineering Analyses and Improvement Identification" will
collect data, perform analyses required under 44 CFR 65.10, and identify deficiencies. In "Phase 2 -
Alternatives Analysis and Small Scale Improvements ", any necessary improvements will begin to be
addressed. Documentation and administrative deficiency issues regarding the levee certification will be
dealt with as they are identified. Physical improvements identified during the various technical analyses
will require a different approach. Physical improvements with simple fixes will go immediately to a
design stage while more complex fixes will go through alternatives analysis. These complex fixes will
then move into permitting, design, and construction in "Phase 3 - Large Scale Improvements ". "Phase 4
- Certification Submittal" will provide the documentation necessary to certify the Tukwila Levee. The
basis for the documentation will be the existing Corps approved manual but will also adopt other recent
policies and procedures, if appropriate, such as those from King County's ongoing System -Wide
Improvement Framework (SWIF) assessment for the Green River.
For the first phase, the tasks are well defined and a cost estimate is provided in this Scope of Work.
Descriptions for later phases are also included to put the entire levee certification project in context.
After completion of Phase 1, and once any improvement needs are identified, the specific task work to
be completed in Phases 2 through 4 will be refined and a cost estimate to complete this work prepared.
water resource specialists
PHASE 1- ENGINEERING ANALYSES AND IMPROVEMENT IDENTIFICATION
The following Scope of Work (SOW) for Phase 1 defines the tasks to complete the engineering analyses
to certify the Tukwila 205 Levee in accordance with FEMA requirements (44 CFR Section 65.10) and
identify any physical improvements necessary to certify the levee. Specific assignments and deliverables
have been listed for each task, including who is responsible for certifying compliance with each section
of 65.10.
TASK 1. DATA REVIEW
NHC has much of the key information that will be reviewed at the start of the project. This includes the
2010 and 2013 levee inspection reports, geotechnical reports, as -built drawings, repair plans, and the
City stormwater GIS database. Overall, the project benefits from having excellent documentation. NHC
created and has in -hand all the hydraulic models needed. Additional information will be sought from
the City, King County, and the Corps of Engineers.
Team members will attend a data discovery meeting with the City to discuss known data and how this
information will be obtained if the project team does not already have it in -hand. The consultant team
will review existing data to refine system understanding and look for opportunities to leverage
previously collected data. Existing documents to be reviewed include:
• Existing bathymetric and topographic data
• Existing levee surveys
• 2010 and 2013 levee inspection reports
• Levee as -built drawings and any repair plans
• Historical information (as- builts and design alternations) on nearby site development
• Previous flood fighting information
• Discussions with persons having first -hand experience observing any physical levee performance
deficiencies
• Utility crossing records
• Geologic reports, boring logs, groundwater data, and lab testing data
• City stormwater GIS database
• Levee Operations & Maintenance manuals.
This task will also include documenting with the City that there are no structural closure devices within
the levee and therefore, CFR 65.10.b.2 "Closures" does not need to be addressed as part of the levee
certification.
ASSIGNMENTS
NHC, AMEC, KPG: Collect and review data, and provide list of additional data needs. Attend data
discovery meeting.
City: Assist in providing additional data needs and interagency coordination.
NHC and City: Certify that there are no structural closures in the levee system.
DELIVERABLES
• List of documents and data reviewed to be included in the reference section of project
documentation.
• List of additional data needs, as needed.
• Text documenting that there are no structural closures within the levee system.
Page 2 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
51
TASK 2. SITE RECONNAISSANCE AND FIELD DATA COLLECTION
SITE RECONNAISSANCE
Site reconnaissance will include both land and boat based work. Boat work will be done in late summer
low flow conditions. Upper bank reconnaissance will occur in late 2014 when leaf -off conditions are
reached and visibility in dense brush is better. Ideally this would also coincide with a levee mowing prior
to the reconnaissance work. The levee inspection will include observing and recording:
• Characterization of bank conditions including material and vegetation cover
• Evidence of bank erosion and seepage (e.g., sand boils, soil piping, or gullies)
• Evidence of settlement or instability (e.g., slides, slumps, and tension cracks)
• Evidence of burrowing rodent activity
• Ruts or ponded water along top of levee or other access roads
• Conditions at active or abandoned utility crossings
• Conditions where existing embankment is known to be substandard based on findings from the
Data Review Task
• Field checks of the operational condition for stormwater outfalls identified in the City's GIS
database of existing culverts ( "levee penetrations ").
Mowing required for inspection needs will be coordinated with the City. The City will indicate whether
mowing shall be accomplished with City crews or not. An allowance is included in the cost estimate for
contracted mowing. The City will be responsible for any trail closures, permits, and notifications
required for mowing activities.
After the field reconnaissance, documentation will be prepared summarizing the findings.
TOPOGRAPHIC SURVEY
A partial topographic survey will occur once existing as -built and topographic mapping are reviewed.
KPG will survey a new levee crest profile following the riverside top of the levee as well as up to twenty
cross sections, from riverward toe to landward toe. Other items for KPG to survey include horizontal
locations of piers and abutments at the upstream bridge face, vertical location of low bridge chord,
geotechnical boring locations, and marking stations at 100 to 200 foot spacing along the profile. Utility
crossing locations and culvert outfalls will be shown based on available GIS data rather than survey for
Phase 1. It is anticipated that NHC or AMEC will identify additional items that will require survey locates
to complete Phase 1. As the scope of these items is uncertain, an allowance of forty hours of survey
crew time and associated processing time has been allocated for these other items. NHC will
supplement the bathymetric survey it has already conducted in the reach by collecting additional data
focused along the left bank of the river using its jet boat and integrated GPS -depth sounder. Survey
needs for specific design needs (Phases 2 and 3) are not included in this task. This task assumes that
right of entry along the levee will be obtained by the City and that there will be no traffic control needs.
GEOTECHNICAL EXPLORATIONS
An estimated additional eighteen borings are needed to provide data for completing analyses required
under 44 CFR 65.10. The boring locations will be selected based on the results of site reconnaissance.
AMEC will prepare an exploration plan describing proposed boring locations, to coordinate any trail
closures or vegetation clearing with the City. AMEC will direct the drilling and related lab testing.
Before drilling, AMEC will contact the One -Call Utility Notification Center to mark any underground
utilities at each exploration location, but additional assistance from the City might be needed to identify
all known underground utilities, based on available City maps. AMEC will also retain the services of a
private utility locating company for one day to check the proposed drilling locations for utilities not
Page 3 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
52
marked by the One -Call service. KPG will survey the locations of the borings and provide Northing,
Easting and elevation for each on the project datum.
ASSIGNMENTS
NHC: Collect bathymetric data at levee toe for scour assessments. Conduct site reconnaissance.
Document any observed scour conditions.
AMEC: Conduct site reconnaissance jointly with NHC. Document existing levee conditions including
levee inspection observations noted in the bulleted list within the task description. Determine
locations for additional geotechnical borings and coordinate with City. Direct drilling and lab
testing.
KPG: Topographic survey.
City: Coordination, as needed, for trail closures and any permits and notifications required for
mowing activities prior to field reconnaissance. Provide available mapping of subsurface
structures and /or utility locations.
DELIVERABLES
• Notes from field reconnaissance.
• Survey data.
• Geotechnical exploration plan (results of drilling and testing provided under Task 5).
TASK 3. FREEBOARD ANALYSIS
CFR 65.10.b.1 requires at least three feet of freeboard above the 100 -year flood for levee accreditation.
NHC will use the existing HEC -RAS model developed previously by NHC for the FEMA study to evaluate
river hydraulics including freeboard. NHC collected high water marks in the winter of 2014 and will
verify the model accuracy with these data. The HEC -RAS model 100 -year water surface will then be
compared to the levee survey (conducted during the Site Reconnaissance and Field Data Collection task)
to determine the amount of freeboard. Any identified settlement issues (from Task 6) will be taken into
account in evaluating freeboard.
If existing freeboard is insufficient, but greater than 2', a variance may be obtained. The variance must
be based on a risk based analysis approach addressing water level uncertainty. If needed, a risk analysis
will be conducted, based on prior NHC work conducted for the City of Kent, in a later phase of the
project. Any segments of levee not meeting 2' freeboard or reliability targets will be identified and
targeted for design and construction of modifications (and addressed in later phases of the project).
ASSIGNMENTS
NHC: Validate existing hydraulic model and evaluate freeboard. Identify any improvement needs and
certify freeboard requirements are met.
AMEC: No assignments under this task.
KPG: No assignments under this task.
City: No assignments under this task.
DELIVERABLES
• Documentation of the freeboard analysis and identification of any freeboard deficiencies.
Page 4 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
53
TASK 4. EMBANKMENT PROTECTION ANALYSIS
Certification is required to show the embankment surface will sufficiently protect the levee from scour
and erosion (CFR 65.10.b.3). The adequacy of embankment protection will be informed in part by the
Data Review and Site Reconnaissance and Field Data Collection tasks, as -built drawings, a boat -based
low flow survey in late summer to inspect the levee toe condition, and field visits. NHC will determine
bank velocities and bed scour potential along the Green River during the base 100 -year flood using the
existing RAS model and information already developed by NHC during work for the City of Kent on their
levee system.
The existing levee system demonstrates that vegetation provides sufficient protection above the
ordinary high water (OHW) line. The design plans and levee inspections also indicate that there is a
layer of riprap below accreted soil in many locations, providing an additional factor of safety.
Below the OHW, the native soils cannot resist erosive forces and must be protected. In addition to
surficial erosion, general, contraction, and bend scour can erode the levee toe. NHC will evaluate the
potential scour against the existing toe protection to determine if improvements are required.
Design and construction services for any embankment protection features will be conducted in a later
phase of the project.
ASSIGNMENTS
NHC: Hydraulic modeling to determine velocities and scour. Evaluate adequacy of existing
embankment protection to resist scour and erosion. Identify any deficiencies.
AMEC: No assignments under this task.
KPG: No assignments under this task.
City: No assignments under this task.
DELIVERABLES
• Documentation of embankment protection evaluation to be incorporated into project report.
• Certification that levee meets embankment protection requirements or identification of
deficiencies.
TASK 5. EMBANKMENT AND FOUNDATION STABILITY ANALYSIS
For the embankment and foundation stability analysis, up to ten representative cross sections will be
established along the levee. Cross section survey data from the FEMA Flood Insurance Study and 2013
LiDAR will be used as a first cut in characterizing bank slopes for the geotechnical analysis. These
representative cross sections will be analyzed for slope stability using the Corps of Engineers Levee
Design Manual scenarios of end of construction, full pool, sudden drawdown, and earthquake loading.
Seepage potential and seismic stability will also be evaluated. NHC will develop hydrographs for
flooding duration and maximum drawdown rate. AMEC will then use these data, in combination with
the future scour potential determined by NHC in Task 4, for the stability analysis.
The analyses will leverage existing data to the greatest extent possible. As addressed in the Data Review
and Site Reconnaissance and Field Data Collection tasks, the previous borings and as -built information
will be reviewed, as well as subsequent survey and other documentation, and a site visit will occur to
confirm and document existing conditions including field checks of stormwater outfall operational
condition. The analyses will be supplemented by additional drilling and lab testing conducted under
Task 2.
Page 5 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
54
Initial stability and seepage analyses will be conducted to identify cross sections that are certifiable, and
sections that are not certifiable. Design and construction services for any embankment and foundation
stability improvements will be conducted in a later phase of the project.
ASSIGNMENTS
NHC: Develop and provide hydraulic data needed for the stability analysis.
AMEC: Conduct initial slope and seismic stability, and seepage potential analyses, using collected data.
Draft text summarizing analysis to be incorporated into project report. Certify levee stability is
sufficient or identify deficiencies. Provide recommendations for further studies for marginally
stable areas, if required.
KPG: No assignments under this task.
City: No assignments under this task.
DELIVERABLES
• Draft documentation on embankment and foundation stability analysis to be incorporated into
project report.
• Certification that levee meets embankment and foundation stability protection requirements or
identified deficiencies.
TASK 6. SETTLEMENT ANALYSIS
The amount and distribution of settlement that has occurred since construction will be determined by
working with the survey data, coupled with existing and new boring and lab data (see Data Review and
Site Reconnaissance and Field Data Collection tasks). Both settlement due to long -term consolidation
and liquefaction will be evaluated. This will predict future settlement and where new fill might be
needed to obtain sufficient freeboard. The settlement analysis is required under CFR 65.10.b.5 and
informs, in part, the freeboard assessment (Task 3).
ASSIGNMENTS
NHC: No assignments under this task.
AMEC: Analyze settlement and prepare draft documentation to be incorporated into the project report.
KPG: No assignments under this task.
City: No assignments under this task.
DELIVERABLES
• Draft documentation on settlement analysis to be incorporated into project report.
TASK 7. INTERIOR DRAINAGE ANALYSIS
An interior drainage analysis (IDA) is necessary to evaluate flooding sources and potential ponding
stages on the landward side of the levee (CFR 65.10.b.6). The Corps does not consider any of the pump
stations or stormwater system other than the outfalls to be part of the project, so data for this task will
come from City and County sources.
The same approach will be used that has been accepted by FEMA reviewers on four City of Kent levees.
An HSPF hydrologic model will be developed and used to simulate a long -term time series of local runoff
within the area protected by the levee. The major drainage components of the City's stormwater
system, and all stormwater pump and gravity drain outfalls to the Green River, will be determined from
City GIS databases and records. The stormwater system will be added to a modified version of the FIS
Page 6 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
55
HEC -RAS model and the model run for a 60 year period. From this long -term record, which accounts for
the joint probabilities of high river flows and high local runoff as required by FEMA, stage frequency
curves will be extracted to determine 100 -year ponding elevations on the landward side of the levee and
these values compared to the effective FEMA elevations. If the IDA identifies 100 -year flood hazards
that are higher than those identified by the FEMA study, then revisions will need to be made to the
effective FEMA maps in a later phase of the project and the results submitted to FEMA, potentially in
the form of a Conditional Letter of Map Revision (addressed in Phase 4).
ASSIGNMENTS
NHC: Conduct interior drainage assessment.
AMEC: No assignments under this task.
KPG: No assignments under this task.
City: Provide pump station and drainage system information.
DELIVERABLES
• Documentation on interior drainage assessment to be incorporated into project report.
TASK 8. IMPROVEMENT NEEDS SUMMARY
Improvements necessary to certify the levee will be summarized, classified as to whether they are small,
simple corrections or larger, complex construction projects, and cost estimates to complete project
design and provide construction services will be prepared. A work plan will be devised in concert with
the City for the next steps of certifying the levee and include adding additional detail to the SOW for
later phases of the project. Team members will discuss this summary in a meeting with the City.
ASSIGNMENTS
NHC, AMEC, KPG, and City: Attend Phase 1 summary meeting.
DELIVERABLES
• Memorandum describing improvement needs, recommended approach, and cost estimates.
COST ESTIMATE
The total estimated cost to complete Phase 1 is $447,711 as detailed in Exhibit B "Cost Estimate
9/23/2014 ".
PHASE 2 - ALTERNATIVES ANALYSIS AND SMALL SCALE IMPROVEMENTS
Phase 2 will address identified simple, small scale fixes that can be designed and constructed as soon as
possible, and conduct the alternatives analyses for large, complex improvements. Small scale fixes
include those projects where the design is obvious and no permitting is required. Phase 3 will address
design, permitting, and construction of large, complex improvements. The Phase 2 SOW will be refined
at the completion of Phase 1 and then a Phase 2 cost estimate prepared and submitted to the City.
TASK 9. CIVIL DESIGN AND CONSTRUCTION SUPPORT— SMALL SCALE
The project team will provide the City a proposed course of action for each small scale fix. KPG will lead
development of plans, specifications, and estimates to allow the City to let the projects to bid. KPG will
then engage in construction management of the project. Meetings will be held as needed.
Page 7 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
56
ASSIGNMENTS
NHC: Provide hydraulic support as needed.
AMEC: Provide geotechnical support as needed.
KPG: Engineering design and construction management for small scale, simple capital projects.
City: Provide assistance as needed.
DELIVERABLES
• Documentation as required to address deficiencies.
TASK 10. ALTERNATIVES ANALYSIS — LARGE SCALE PROJECTS
Phase 1 may identify required projects that are of a larger and more complex scale. The most likely
sources will be projects that require in -water work and consequent permitting issues, and levee
improvements required to address deep seated failure risk through the use of sheet pile walls or other
complex alternatives. For these larger projects, an initial alternatives assessment will be conducted by
the consultant team. Up to three alternatives will be assessed for each project using objectives and
performance metrics developed in conjunction with the City. A recommended alternative will be
selected and presented to the City for approval prior to beginning Phase 3 work.
ASSIGNMENTS
NHC: Lead alternatives analysis. Develop alternatives. Provide hydraulic support as needed.
AMEC: Assist with developing alternatives. Provide geotechnical support as needed.
KPG: Assist with developing alternatives. Preliminary cost estimates.
City: Provide input on alternatives assessment metrics.
DELIVERABLES
• Alternatives Assessment memorandum for each large scale project documenting the process,
selection criteria, and preferred alternative.
PHASE 3 - LARGE SCALE IMPROVEMENTS
Phase 3 will provide civil design and construction support of the preferred design determined in Phase 2
for large scale, complex physical deficiencies. Meetings will be held as needed. The SOW for Phase 3
will be refined at the completion of Phase 1 and a cost estimate prepared.
TASK 11. CIVIL DESIGN AND CONSTRUCTION SUPPORT — LARGE SCALE
KPG will take the lead on plans, specifications, and engineering to develop and resolve deficiencies. NHC
and AMEC will provide specifications and direction on key hydraulic and geotechnical design features.
KPG will provide construction management services for the projects.
ASSIGNMENTS
NHC: Provide hydraulic technical input based on work completed in prior tasks.
AMEC: Provide geotechnical technical input based on work completed in prior tasks.
KPG: Lead efforts for construction of physical deficiency corrections including creating PSE and
providing construction support.
City: Provide assistance as needed.
Page 8 of 11
Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
57
DELIVERABLES
• Full PSE packages suitable for bid letting. Construction management documentation as required.
TASK 12. ENVIRONMENTAL /PERMITTING
Capital improvements required to address deficiencies will likely require permits to be obtained. If work
is required on the riverward side of the levee, federal permits triggering ESA consultations may be
required. AMEC will provide permitting support for any required capital projects if requested by the
City.
ASSIGNMENTS
NHC: Hydraulics support for permitting.
AMEC: Provide permitting support as needed for the project.
KPG: Civil design support for permitting.
City: No assignments under this task.
DELIVERABLES
• Permit submittal packages as required to meet environmental /permitting needs.
PHASE 4 - CERTIFICATION SUBMITTAL
Once all deficiencies have been identified and corrected, the Tukwila Levee Certification report will be
prepared for submittal. The SOW for Phase 4 will be refined at the completion of Phase 1 and a cost
estimate prepared.
TASK 13. OPERATIONS PLANS AND CRITERIA DOCUMENTATION
An Operations and Maintenance (O &M) manual meeting FEMA requirements for the levee (CFR 65.10.c)
will be created, primarily by combining existing manuals. The basis of the manual will be the existing
Corps approved manual but will also adopt other recent policies and procedures, if appropriate, such as
those from the ongoing King County SWIF process (on which NHC is part of the consultant project team).
Additions may be necessary where other infrastructure, particularly bridge embankments, serve as part
of the levee system, but are not considered by the Corps as part of their project, and hence are not
addressed in the existing manual. The O &M manual must also address the stormwater system that
provides interior drainage for the City; therefore, all the City's pump stations will need to be addressed.
FEMA requires clear ownership of the levee system be demonstrated. As WSDOT owned 1 -405 bridge
embankment is high ground and the downstream tie -in, an inter - jurisdictional agreement will need to
be made between the City and WSDOT. Kent and WSDOT have recently determined a method to
address the issue within the City of Kent and we expect the same process to be followed. This task will
be required to be led by the City but the consultant team will provide the technical materials needed.
ASSIGNMENTS
NHC: Prepare documentation, including references to existing manuals, to meet CFR 65.10.c
requirements.
AMEC: Assist with document preparation.
KPG: No assignments under this task.
Page 9 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
58
City: Assist with providing existing O &M manuals. Lead inter - jurisdictional agreement at downstream
tie -in to high ground.
DELIVERABLES
• Draft and final versions of O &M report.
• Technical materials for inter - jurisdictional agreement at downstream tie -in.
TASK 14. REFINE ENGINEERING ANALYSES
Engineering analyses conducted in Phase 1 may need to be refined to reflect any constructed levee
improvements and demonstrate that the levee meets certification requirements. The project team will
revise the Phase 1 analyses, as needed, and update the documentation for the levee certification.
ASSIGNMENTS
NHC, AMEC, KPG: Revise Phase 1 engineering analyses, as needed.
DELIVERABLES
• Final documentation of engineering analyses.
TASK 15. PROJECT DOCUMENTATION SUBMITTAL AND REVIEW
Once all technical analyses are complete and any deficiencies addressed, a certification report package
will be prepared. NHC will take the lead in preparing this document and combining reports, as -built
plans, and other files required. The certification document will be combined with some certifications
from the City related to the O &M manual into a final report and submitted to FEMA. The project team
will address review comments provided by FEMA.
Whether the project report is submitted as a CLOMR through STARR, FEMA's consultant, or directly
through local FEMA Region X for review will be determined during the project. NHC will engage FEMA
Region X early in the project to determine which of these paths is most likely.
ASSIGNMENTS
NHC: Prepare submittal package, to meet CFR 65.10.c requirements.
AMEC: Assist with document preparation.
KPG: Assist with document preparation.
City: Assist with document preparation, including providing required City signatures and formal
authorizations.
DELIVERABLES
• Draft project documentation.
• Final project documentation.
Page 10 of 11 Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
59
SCHEDULE`
A tentative schedule is shown below. Timing beyond Phase 1 will depend heavily on the number and
complexity of any levee certification deficiencies. Phase 1 work will begin immediately so that any levee
improvement needs are identified as soon as possible. The goal is that simple construction projects for
small improvements can be built quickly, with the larger, more complex projects for addressing
deficiencies built in the summer/early fall of 2016. Once all improvements have been addressed,
documentation for certification will be prepared with a planned submittal to FEMA for their review at
the end of calendar year 2016.
PHASE 1
Task 1. Data Review
Task 2. Site Reconnaissance and
Field Data Collection
Task 3. Freeboard Analysis
Task 4. Embankment Prot cuon
Analysis
Tasks Embankment and Foundation
Stability Analysis
Task 6. Settlement Analysis
Task 7. Interior Drainage Analysis
Task 8. Improvement Needs
Summary
PHASE 2
Task 9. Civil Design and Construction
Support - Small Scale
Task 10. Alternatives Analysis Large
Scale
PHASE 3
Task 11. Civil Design and Construction
Su *port - Large Scale
Task 12. Environmental/Permitting
PHASE 4
Task 13. Operations Plans and Criteria
Documentation
Task 14. Refine Engineering Analyses
Task 15. Project Documentation and
Submittal
2014 I015 2016
O N D J p /w A , N � ] JASON | u ] F xx A M J J A S O N D
Page 11 of 11
60
Tukwila 205 Levee Certification Scope of Work - 9/30/14 Final
City of Tukwila Department of Public Works
EXHIBIT B
COST ESTIMATE 9/23/2014
Northwest Hydraulic Consultants;
16300 Christensen Road, Suite 350
Seattle, WA 98188
Tel. (206) 241 -6000
Fax (206) 439 -2420
Prepared for: Ryan Larson
Project: Tukwila Levee Certification
Date: September 23, 2014
Project No,: P214038
Prepared By: Todd Bennett
Task Description
Principal
Senior Engineer
Engineer
GIS Analyst
Prod. Specialist
Sr. Contract
Specialist
Cost
1 DATA REVIEW
2 SITE RECONNAISSANCE AND FIELD DATA COLLECTION
3 FREEBOARD ANALYSIS
4 EMBANKMENT PROTECTION ANALYSIS
5 EMBANKMENT AND FOUNDATION STABILITY ANALYSIS
6 SETTLEMENT ANALYSIS
7 INTERIOR DRAINAGE ANALYSIS
8 IMPROVEMENT NEEDS SUMMARY
24
12
14
24
8
14
24
40
32
24
48
32
32
40
80
144
80
80
40
144
80
32
40
24
40
32
64
40
4
0.5
0.5
0.5
0.5
0.5
1
0.5
$ 24,830
$ 28,813
$ 19,008
$ 26,860
$ 14,846
$ 0
$ 31,018
$ 25,681
Total Hours
120.0
248.0
648.0
272.0
4.0
4.0
Cost Based Rate (201.96 OH, 12% fee)
231.90 $
184.12 $
120.02 $
69.63 $
73.49 $
140.37
Total Direct labor: $ 171,058
Description
Units
Rate
Cost
Survey Equipment (Sounder, RTK, and boat)
Contract for levee brushing
$4,350.00
$30,000.00
$ 4,350
30,000
Total Direct Expenses:
34,350
Firm
Sub Fee
Markup
Markup
Cost
AMEC
KPG
136,270
10% $ 13,627 $ 149,897
84,006 10% $ 8,401 $ 92,406
Total Subconsultants: $ 242,303
Description
Cost
Total Labor
Total Direct Expenses
Total Subconsultants
$ 171,058
$ 34,350
$ 242,303
Total Project Cost:
447,711
61
amee2
EXHIBIT B - SUMMARY OF COSTS
PHASE 1 - ENGINEERING ANALYSIS AND IMPROVEMENT IDENTIFICATION
Tukwila 205 Levee Certification
Geotechnical Services
Tukvvlg, Washington
AMEC Environment & Infrastructure, Inc.
DIRECT SALARY COST (DSC):
Classification (AMEC Class Code
Hours
Hourly Rate
Cost
Principal (623-624)
144
Description
$69.95
Burdened
Labor Cost
$10.072.00
Associate (619-622)
23
Data Review
$52.83
$ 3.967
$1.215.09
Senior 2 Engr/ Sd(j16-810)
483
Field Reconnaissance and Data
Collection (includes drilling and lab
testing)
$41.89
36.688
$20252.07
Senior 1 Engr/ Sci (614-615)
1
Embankment and Foundation Stability
Analysis
$30.03
88.919
$58.03
Tech Prof 3 (611-613)
0
Settlement Analysis
$33.05
10,327
$0.00
Tech Prof 1'2(O08-n10)
0
Improvement Needs Summary
$29.50
8,513
$0.00
CAD Tech 5(517-52O)
37
Total
$30.90
30.425
$1,143.30
Tech 1-4 (501-516)
0
$25.00
$0D0
Admin 4-5 (809-814)
8
$24.56
$195.48
TOTAL DSC
707
OVERHEAD COST (OH COST - including salary additives):
OH Rate of 1.6711 x DSC 1.6711 x
FIXED FEE (FF):
FF Rate of 0.30 x (DSC)
$33,127.48 =
0.3 x $33,127.48 =
e8M8UwSABLE&
Field Expenses (mileage, equipment, etc.)
Subcontract Expenses (driller, traffic, lab) (10% mark-up)
TOTAL REIMBURSABLES
TOTAL
$1,372.80
$36,472.15
=
APPROXIMATE BREAKDOWN OF COSTS BY TASK
Task
Description
Hours
Burdened
Labor Cost
Other Direc
Costs
Total
1
Data Review
26
$ 3.967
35
$ 4.002
2
Field Reconnaissance and Data
Collection (includes drilling and lab
testing)
314
36.688
$ 37,775
74,474
5
Embankment and Foundation Stability
Analysis
266
88.919
$ 38.918
6
Settlement Analysis
71
10,327
$
10.327
8
Improvement Needs Summary
53
8,513
35
$ 8.54O,
$ 130.270
Total
730
30.425
37,845
62
Total $33,127.48
$55,359.33
$9,938.24
$37,844.95
$136,270.01
HOUR AND FEE ESTIMATE
r - S. 196th St to 1-405
o
ONC
Task1 - Data Review
Management 1 progress reports I 6 1 4 1 0 1 0 1 0 . 0 1 0 I 2 I 6 I$ 2,320.76
Review /assemble existing data I 8 12 8 0 1 0 16 I 0 0 2 I$ 5,607.30
Meetings 8 4 0 0 I 0 0 I 0 0 0 I $ 2,008.38
Mileage I $ 50.00
Reproduction _1.11- $
Task Totals 22 20 8 0 0 16 1 0 2 8 1$ 9,986.44
Task 2 - Site Reconnaissnce and Field Data Collection
Survey levee crest profile 0 j 2 10 0 0 20 80 0 I 0 I $ 14,361.04
Survey up to 20 land based cross sections 0 1 5 0 0 30 60 0 ; 0 I $ 11,703.31
Pick up low chord and center of pier on bridges 0 2 5 0 0 10 30 0 ( 0 I $ 5,924.52
Fill in gaps or provide additional detail in key areas i 0 1 5 0 0 30 40 0 0 ; $ 8,904.15
Layout profile stationing at 100' to 200' interval. I 0 j 0 0 0 0 I 5 20 0 0 I $ 3,230.07
Pick up 18 boring locations I 0 0 0 0 0 I 5 10 0 0 I $ 1,830.49
Mileage _ I $ 800.00
Reproduction $ 200.00
Task Totals i 0 1 6 { 25 i 0 1 0 1 100 1 240 0 I 0 1 $ 46,953.59
In
0
0
co
Total Estimated Fee:
63
64
UTILITIES COMMITTEE
Meeting Minutes
Tuesday, October 6, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Allan Ekberg (by phone)
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Ryan Larson, Gail Labanara and Laurel
Humphrey
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Consultant Agreement: Tukwila 205 Levee Certification
Staff is seeking Council approval of a Consultant Agreement with Northwest Hydraulic Consultants,
Inc. (NHC) in the amount of $447,711.00 to perform Phase 1 of the Tukwila 205 Levee Certification
Project. Certification provides documentation that the levee meets minimum federal standards and
allows FEMA to map the area as outside of the 100 -year floodplain. Phase 1 of the process includes
engineering and improvement identification, and NHC was selected from three firms as the most
qualified. An updated CIP page for this project that includes potential future costs will be included
in the Council packet for approval with the proposed 2015 -2016 Budget. Funding for the Phase 1
budget is available from Surface Water Management fees, but if certification results in the
identification of needed repairs, alternate funding sources will need to be considered. The updated
CIP page includes a placeholder of 5 million, grant dependent, for repairs. Committee members
asked about identifying the local beneficiaries of certification and /or repairs, and legal methods by
which those beneficiaries could contribute financially. City Administrator David Cline suggested that
those questions continue to be discussed in the Utilities Committee. The updated CIP page will be
included in the Committee of the Whole agenda for Council discussion. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 13, 2014 COMMITTEE OF THE WHOLE.
B. Grant Applications: East Marginal Way South Stormwater Outfalls
Staff is seeking Committee approval to submit grant applications for the East Marginal Way South
Stormwater Outfalls project. The design, funded by a Department of Ecology grant and expected
to be completed in January 2015, will redirect the drainage from the Jorgensen Forge outfall to the
Boeing Z line, providing water quality upgrades to both areas. Funding for construction is available
through various DOE grants and loan programs. If grant funding is obtained, City matching funds
may be required and Council will have final approval at that time. UNANIMOUS COMMITTEE
APPROVAL.
III. MISCELLANEOUS
Meeting adjourned at 5:58 p.m.
Next meeting: Monday, November 3, 2014 — 5:15 p.m. — Foster Conference Room
Committee Chair Approval
Minutes by LH. Reviewed by GL.
65
66
wAo+ tv,r4
Nit
" fs
A'0,100
10.
COUNCIL AGENDA
OPSIS
Initials
Meeting Dale
Prepared by
Mayor's review
Council review
09/15/14
CO
Resolution
10/13/14
CO
El Public Hearing
Altg Dale
[z] Other
Ally Date 10/13/14
A lly Date
Ally Dale 09/15/14
SPONS()R Council
FIR E DCD 1T l'inance LI I' ire IT 1)0.'7R Police inv
Mayor
SPONSOR'S The staff looks forward to the opportunity to present to the Council on this issue and
St NmARy review the overall incident, causes, lessons learned and next steps. We value the
important role that IT plays in the delivery of services in the City of Tukwila and are
confident that the lessons learned and next steps identified in the presentation will allow
us to enhance our IT services and prevent similar future incidents
Rl:v1iwF:u lY E COW Mtg. E CA&P Cmte E F&S Cmte [I] Transportation Cmte
0 Utilities Cmte E Arts Comm. E Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SP( )NS(
Cc ymNtrivrm
ITEM INFORMATION
TEM No,
4.D.
67
STAFF SIR )NSUR: ERIC DREVER
ORIGINAL AGUNDA DATE: 9/15/14
AG F,NDA 1iii Trim An after action report due to failure of critical Information Technology infrastructure
in September 2014.
CA'11;(;()RY 1 Dircussion
9/15/14
E Motion
Ally Date
Resolution
Ili Ordinance
Mfg Dale
E Bid Award
Ally Dale
El Public Hearing
Altg Dale
[z] Other
Ally Date 10/13/14
A lly Date
Ally Dale 09/15/14
SPONS()R Council
FIR E DCD 1T l'inance LI I' ire IT 1)0.'7R Police inv
Mayor
SPONSOR'S The staff looks forward to the opportunity to present to the Council on this issue and
St NmARy review the overall incident, causes, lessons learned and next steps. We value the
important role that IT plays in the delivery of services in the City of Tukwila and are
confident that the lessons learned and next steps identified in the presentation will allow
us to enhance our IT services and prevent similar future incidents
Rl:v1iwF:u lY E COW Mtg. E CA&P Cmte E F&S Cmte [I] Transportation Cmte
0 Utilities Cmte E Arts Comm. E Parks Comm. Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SP( )NS(
Cc ymNtrivrm
Mayor's Office
None
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRE,D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Coin/vents.:
MTG. DATE
RECORD OF COUNCIL ACTION
9/15/14
An after action report will be brought back to the Council on 10/13/14
MTG. DATE
ATTACHMENTS
09/15/14
Letter from Mayor Haggerston, dated 09/10/14
Proclamation of Emergency, dated 09/10/14
Resolution in Final Form
Copy of Signed Contract with InfoRetrieval
10/13/14
IT After Action Report Powerpoint
IT After Action Report, with attachments
Letter from Mayor Haggerton ending the State of Emergency
67
68
ommitt of the
After Action Report Overview & Purpose
Summarize incident /outage
Identify cause(s)
Review lessons learned
Discuss next steps
September 5t" —Day of Incident
3:00 a.m. City's main Storage Area Network (SAN)
failed
IT notified of problem at 4:00 a.m.
By 6:30 a.m. outage deemed to be a major failure
Affected Systems
MobileCom — police and fire in -car computers
City Email
City Websites
Eden Online Services — online utility billing, staff time sheets, etc.
TRAKiT — permitting system
Access to Personal and Shared Directories — isolated to Police
Justice RMS — PD records management system
FileONQ — PD evidence tracking
Print Servers
Incident Command Structure (ICS)
Initiated at 1 1:45 p.m. on day of incident
Commander Eric Drever ICS commander
Other City resources deployed to assist as needed
Affected systems prioritized for action
Communications with all department directors to
ensure full knowledge of affected services
Council informed via phone call that afternoon
Restored Systems
MobileCom up and running at 3:00 p.m. September
5th
Email and websites on September 7th
Eden Online Services on September 8th
All remaining services online after data recovery on
September 1 5th
Emergency Declaration
Full cost of data recovery and legal review not
complete until Wednesday September 10th
Emergency declaration in line with previous
infrastructure incidents such as:
April, 2013 Sanitary Sewer Collapse, Andover Pk. W.
December, 2012 Stormwater Failure, E. Marg. Wy.
March, 2011 Sanitary Sewer Collapse, Andover Pk. W.
Incident Cause: Bottom Line
A single piece of hardware, the SAN, with built in
redundancies, partitions, physical separation via
multiple arrays, and back up power sources failed
Certain partitions in the SAN were being used as
temporary back up repositories for some data
during transition to a new, off site back up system
Pre - Incident Back Ups
Police data was backed up on the SAN in a
separate physical location within the SAN
IT is required to run two backup systems to keep
Police data separate due to Federal CJIS policy
Police data growing at a rapid rate; temporary
back up needed while transitioning to off site
resource
Temporary Storage on SAN
Was the most reliable storage system
Separate partitions
Physically separate arrays
Built in scheduled back up system
Redundancy
Back up power
CO
Lessons Learned
Immediately evaluate and eliminate potential single
points of failure
Physical (hardware, etc.)
a Off site back ups
Physical redundancies
Personnel
a Cross training
Lessons Learned
Better Communications
Ensuring city leadership receives timely and accurate
information
Immediate outreach to users to fully understand affect
of outage on customers
Lessons Learned
Develop asset replacement schedule
Physical (hardware, software, etc.)
Service agreements
Ensure process in place for regular review and
updates
Lessons Learned
Ensure City -wide knowledge of and training in
Incident Command Structure
Awareness that ICS available for all City incidents
Allows for prioritization, communication and additional
resources when necessary
Expand ICS training to non - emergency related
personnel
Ensure role for policy makers in ICS process
co
0)
Finish N IT P
Potential final system design:
U qA
Dahill High Perfromance
6200 City Hall
Dot Hi
Dot Hill2
Dot Hili3
Doti-1014
Doti
PD Storage
Dot Hill4
!$6
PD Storage
OotHiIt High Performance
Sabey Building
Dot Hill Backup)
w bey Building
D&mRPD Backup)
Sabey Budding
wensr Continuous Data
Rmatnbap
6300 Building
City lAlide Backup
Develop & Implement IT Strategic Plan
Build on the existing baseline assessment
Develop IT strategic plan that encompasses:
Role of IT and user expectations
Physical equipment and service contracts
Personnel resources and cross training
Asset replacement schedule and process
Effective IT project management
Enhanced communications
Potential budget implications
CO
CD
90
Page 1
City Tukwila
Police Department
An Accredited Agency
AFTER ACTION REPORT
im Haggerton, May r
Michael Villa; Chief of Police
ICS Activation for IT Support of a Storage Area Network Failure
October 10, 2014
Day of Incident
On Friday, September 5, 2014, at approximately 3:00 a.m., the City's main Storage Area Network (SAN)
experienced a hardware failure and crashed. Information Technology (IT) Director Mary Miotke received a call
from the PD sergeant on duty at 4:03 a.m. He indicated that they had lost access to Mnbi|eCom, the system
police and fire use for dispatching data. Miotke then called IT Tech Guy Bollinger and the two discussed the
problems that the PD was experiencing. At this time, IT thought that the issue was with the NetMotion
communication system being down in the PD vehicles. Bollinger tried logging in from his home, and was
unsuccessful. He then called IT System Administrator Bao Trinh at4:l8a.m. to report that there were issues with
logging in.
Trinh tried to log in and had the same issues. He then tried an alternative method to bring up the VM Ware
control panel. He noticed that many other virtual machines were down, as well, and pinpointed it to the
FalconStor SAN. Trinh responded to the City.
Trinh arrived on site to investigate further about a possible power failure but found the only equipment not
operating was the SAN. Trinh then logged in to the FalconStor console and noticed several errors and thought it
best to not try restarting. Trinh put a call into the FalconStor vendor support service and was told that someone
would be contacting him within two hours. When they called, at 6:02 am., they said that they could not find our
purchase information. Trinh provided the necessary information and again they said that someone would call in a
few hours.
At 6:24 am., Trinh notified Miotke that there was a major SAN failure. Miotke drove to the City. Trinh and
Bollinger were already on location trying to assess the situation and waiting for the support call.
When the FalconStor technicians did call back, they logged in through the web to take a look. During the process
of trying to figure out what was wrong, they noticed the hardware version and said there was nothing else they
could do and would escalate the problem to the sales staff. Sales told IT that our equipment is no longer
supported. Trinh called many other contacts he had to see if there was anything else that could be done,
including calling our reseller at Zones. At this time IT was still optimistic that the system could be restored for
service.
Storage Area Network Background
The SAN is used for storing some of the City's virtual servers, which are allocated throughout the SAN as per
industry standards. The SAN had 5TB of available storage; IT had allocated the space into five logical resources.
The first four partitions were used for virtual servers, and the fifth was used for Police Department data storage.
These virtual servers run different City functions, such as MobileCom, TRACKIT, Justice RMS, email, etc.
While most of the City back up data was distributed to other devices at the time of the SAN failure, some backup
data was stored in a temporary staging area on this particular SAN while IT was creating a new backup
environment on recently purchased backup equipment at an off-site secure location. IT is required to run two
backup systems to keep the PD Data separate due to Federal CJIS policy. The previous backup system for PD was
not able to keep up with the rapid data growth demand and had consistency issues. To remedy the consistency
issues until a new backup system was in place, IT thought the best course of action was to use the most reliable
storage location for the PD home directories, which was the FalconStor; however, placed on a separate partition
and controller. The SAN also had a built -in snapshot ability, which was activated to store the snapshots in the SAN
overhead storage location. (See attached diagrams)
This SAN was purchased in October of 2010 for $46,000 (including installation, maintenance and tax) and fully
configured by mid - November. The SAN had multiple redundancies - such as two RAID 5 arrays, dual power
supplies and dual host controllers — which were included originally or installed soon after purchase. The life
expectancy for equipment of this caliber is five to six years. This SAN was in service for just under four years.
When IT contacted the vendor after the problem was identified on Friday morning, the vendor indicated it would
no longer support the device due to an end -of -life (EOL) date of June, 2014. While the vendor indicated that they
informed all customers and resellers about the EOL, neither IT nor the reseller have any record of this contact. In
addition to not being informed of the EOL status of the equipment, IT thought it had renewed the maintenance
agreement in May of this year through the reseller, but a review after the incident revealed that the renewal,
which was a normal annual renewal as in previous years, did not actually include support for this device but did
cover other devices currently in use from the same vendor. Because of the vendor's EOL declaration, the vendor
refused to offer any assistance, citing liability issues.
Affected Systems
The following systems were affected by the SAN failure:
• MobileCom, which was completely inaccessible to both police and fire, resulting in no computer access in
their vehicles, however Valley Communications and departmental offices were available via radio, cellular
and land lines
• All city email
• All city websites, none of which were available to the public or internally
• Eden's online services, including online business licenses and utility payments, as well as online employee
services such as time sheets and employment history
• TRACKiT, which is our permitting system
• Access to personal and shared directories, which were not available to some personnel
• Justice RMS, which is the Police Department's records management system
• FileOnQ, the Police Department evidence tracking system (the physical security of the evidence was not
impacted)
• Print Server for all but the PD, FD and court.
Incident Command Structure
Once the scope of the problem was identified on Friday, the City initiated an Incident Command Structure (ICS)
and contacted Marty Grisham, Emergency Manager. While Marty would come in later in the day from his
92 vacation, it was determined that the best course of action was to bring in Commander Eric Dreyer to function as
the Incident Commander for the situation, and task Commander John Harrison with the Planning function. In
addition, the City Administrator, IT, Finance and Communications were all a part of the ICS. The ICS allowed staff
to prioritize the list of services that needed to be resolved, resulting in the order of the list above. All IT staff was
identified as critical ICS staff for working towards data recovery and system restoration; everyone was already at
work and on duty except for Mike Marcum, who was called in from his vacation leave to support the ICS effort.
Once ICS staff was briefed on the situation of the SAN failure, the group moved into a planning session to identify
all impacts of the incident and prioritize the actions needed to fix the associated systems. The following systems
were prioritized and actionable tasks were assigned:
Priority
System
Assignment
1
MobileCom
Guy Bollinger
2
City Email
Bao Trinh
3
City Web Sites
Mike Marcum & Scott...
4
Eden (Web Portion)
Tami...
5
SQL 2k8
Tami...
6
TRAKiT
Tami... and vendor
7
TPD Home Directories
Guy Bollinger
8
Justice
Guy Bollinger, Tami Eberle -
Harris, vendor
Print Servers
Mike Marcum & Eric
Compton
Web 2k8
IT (TBD)
GIS 2k8
IT (TBD)
In addition to the tasks dedicated to fixing the City systems, the following assignments were made during this first
operational period:
o David Cline would provide a situational report to the Mayor.
o Rachel Bianchi would provide situational briefs to Department Heads and solicited their input on
the outage effects on constituents.
o Mary Miotke would support IT staff and evaluate labor resources.
o Nora Gierloff would inquire with inspectors about potential impacts on current projects.
MobileCom was the first system to be restored, and was back online by 3:00 p.m. on Friday. While IT continued
to work on the technical issues, all Department heads were contacted to ensure workarounds were identified for
critical services. In addition, Councilmembers were notified via phone that afternoon that the outage would
continue throughout the weekend. City staff with access to Code Red also received a text on Friday afternoon,
and a subsequent Code Red alert went out on Saturday the 6th.
An ICS status update meeting was held with IT staff on Friday at 3:30 p.m. The group reviewed the situation to
date, the work that had been completed, and the work still left to be done. Incident Commander Dreyer
identified that there was no relief staff for IT members, and that rest was pivotal in order to maintain progress
toward restoring City systems. Commander Dreyer asked IT staff to find a break -point in their current tasks, and
then mandated that IT staff return to work for an ICS status update meeting and continued work on Saturday
morning.
On Saturday morning at 9:00 a.m. Commander Dreyer met with IT staff for an ICS status update. Priorities were
re- evaluated and tasks assigned for Saturday's work, as well as, Sunday's tasks.
93
Ongoing Efforts to Resolve Incident
On Saturday, as IT continued to work toward resolution, it became apparent that there was likely data that was
inaccessible to IT staff and would require experienced data recovery technicians to successfully restore access. IT
began researching experienced, GSA - certified data recovery firms that could be engaged. Three local firms were
contacted.
IT found that the high level of expertise necessary to work on the SAN required experienced staff and facilities
such as a clean room, which all firms had at their headquarters out of state. It was determined that InfoRetrieval,
with a branch office in Seattle but based in Ohio, was the best option. The following criteria were vetted:
• GSA - certified to handle sensitive government data
• Certified clean room that is dust free, adding to the likelihood of retrieval
• Their own proprietary data retrieval software and a good track record of success
• Able to locate spare parts for the SAN
• Employees experienced and expert technicians in high level data retrieval
• Hand delivery of SAN to be processed
Having a data retrieval specialist physically take possession of the device ensured both the safety of the data, as
well as, handling of the equipment itself in a manner to better lend itself to final data retrieval. Payment for the
physical retrieval of the SAN and initial diagnostic service with InfoRetrieval was just under $5,000.00. After
paying the deposit, Saturday night a representative from InfoRetrieval flew from Ohio to physically pick up the
SAN, remove the hard drives to hand carry on the return flight, checked the remaining hardware through baggage
and returned to their offices to begin the recovery work.
The rest of the weekend was spent restoring email and web functionality, as well as preparing the necessary
technical environments for Monday's work with vendors that ended up restoring the functionality of Eden Online
Services and the bulk of TRAKiT.
As of Monday afternoon, on September 8th, most systems were restored with the exception of:
• TRAKiT, which was functional in a read -only status at this point; some data remains inaccessible
• Access to some shared and personal drives
• Justice, for similar reasons to TRAKiT, with missing information, was usable only for look up and no new
data was to be added to the system until all data was restored
• FileOnQ, where data remained inaccessible
• Print Servers, nearly most of which were restored
Basis for State of Emergency
A preliminary report from a diagnostic test performed on the SAN by InfoRetrieval determined that there was a
possibility of accessing the data. (Diagnostic report from InfoRetrieval is attached.) Due to the complexity of the
data retrieval on the SAN and the urgent nature of the need for this data to be recovered expeditiously,
InfoRetrieval indicated the cost for priority service with dedicated staff and facilities would be $73,979, including
the $5,000 deductible deposit. The City will only have to pay the full amount if InfoRetrieval could indeed retrieve
the data. InfoRetrieval indicated this process would take approximately one week. While the vendor indicated
there was an alternative cost option of approximately $40,000.00, under that scenario the City would have to wait
up to eight weeks for the data on a non - priority basis.
Given that key City services were not available and critical police data was still inaccessible, it was clear that the
prudent course of action was to retrieve the data as soon as possible. In discussions with Commander Dreyer, the
94
City Administrator David Cline, IT Director Mary Miotke and other key staff, it had become clear that the City must
incur the priority cost to regain access to the data.
State of Emergency
At the Monday, September 8th, Council meeting City Administrator David Cline, and Commander Dreyer provided
a status report to City Council on the state of the SAN incident. Council was told that an after action report was
forthcoming, and that it would be presented at the October 13th Council meeting.
On Tuesday, September 9th, the contract with InfoRetrieval was reviewed by City legal. City process was also
reviewed for handling the payment for services that would exceed the Mayor's signing authority. In order to
move forward quickly in order to minimize the disruption to critical City Services and avert long term
complications to the same, and to provide access to data related to urgent police department felony
investigations, City administration, in coordination with City emergency management, determined that an official
proclamation to declare an emergency would need to be made in order to enter into the necessary contract with
InfoRetrieval to recover the data on a priority basis.
On Wednesday, September 10th, David Cline contacted Tukwila Council President De'Sean Quinn to discuss the
City Administration's recommendation to the Mayor of declaring a state of emergency. That afternoon Mayor
Haggerton issued the state of emergency proclamation. (Refer to attached proclamation.) The contract with
InfoRetrieval was signed and payment was wired to the company. On Thursday, September 11th, the Council was
notified of the state of emergency through a letter delivered via email that included the emergency proclamation.
Final Recovery
By Friday, September 12, InfoRetrieval informed the City that the data recovery was complete and they would
ship the results by overnight courier. They would also keep a copy of the recovered data on their servers until the
City acknowledged that the retrieval was complete and successful. IT was provided the tracking information and
picked the shipment up on Saturday morning. Once the data was in hand, IT began the lengthy process of copying
the data to a temporary location on the City network so that the data on the transfer drives could be left intact.
By Monday, September 15th, full data implementation into the City network was under way.
At the September 15th Council meeting the Declaration of a State of Emergency was presented to Council for
ratification. The Council unanimously approved the motion.
IT staff continued to work on resolving the final implementation of the recovered data. On Tuesday, September
16th, IT was able to send an All -User email to inform City staff that all systems were now back online.
On Friday, September 19th, the Mayor sent a letter to Council members declaring that the State of Emergency had
officially ended.
Next Steps
On Friday, September 26th, an ICS incident debrief was held with the IT staff. A review of the incident indicated
that prior to the SAN failure on September 5th, a decision was made by IT to temporarily construct an
infrastructure that employed backing up the Police data on partitioned sections of the City's main SAN while they
initiated the installation of off -site backup equipment. This created a "single point of failure." It was during this
temporary setup that the SAN failed.
During the incident debrief, IT relayed that in discussions with the Finance Department, insurance may cover a
portion of the costs incurred by the incident. The potential insurance coverage is still being explored.
Currently, the City IT infrastructure has been temporarily set up with off -site backups; however, it will be
imperative to build a new permanent City IT infrastructure to accommodate current and future system and data 95
needs. The IT staff is working on a proposal to meet these needs as a part of an IT Department Strategic Plan.
Such a plan will take into consideration IT assessment recommendations and items of note that were taken from
the recent incident.
The Incident Command System that was put in place on September 5th, 2014, has been officially demobilized, and
all IT functions and management have been restored to the IT Department effective September 26th, 2014.
This after action report was completed in coordination with IT and City staff.
Respectfully,
Commander Eric Dreyer
Tukwila Police Department
96
Incident Objectives
1. Incident Name
SAN SAVE
2. Date Prepared
9/5/2014
3. Time Prepared
1230
4. Operational Period (Date and Time)
9/15/2014 1900
5. General Control Objectives for the Incident (include Alternatives)
1 Establish Incident Command and assign roles.
2 Restore System Operations to End Users.
3 Identify what the cause of the failure was.
4 Prepare an outline for preparation of a Strategic Plan for Information Technolgies.
6. Weather Forecast for Operational Period
N/A - No weather specific issues to complicate mission.
7. General Safety Message
Employees will monitor their work hours to prevent excess fatigue and wil report related concerns to
their immediate supervisors
8. Attachments (check if attached)
7.- Organization List (ICS 203) r Medical Plan (ICS
j' Assignment List (ICS 204) t Incident Map
r Communications Plan (ICS 205) 1- Traffic Plan
206)- I-"
l'
r-
ICS -202
9. Prepared by (PSC)
Commander Dreyer
10. Approved by (IC)
Commander Dreyer
ICS -202
97
ORGANIZATION ASSIGNMENT LIST
9. Operations Section
1. Incident Name
SAN SAVE
Chief
IT Director Mary Meotke
2. 9/5/2014
3. Time
1230
Deputy
4. t,r,erational Period
9/15/2014
1900
a. Branch I - Division /Groups
5. Incident Commander and Staff
Branch Director
Boo Trinh
Incident Commander
Commander Eric Dreyer
Deputy
Deputy
Division /Group
6uiy Bo /linger
Safety Officer
Division/Group
Tami Eberle-Harris
Information Officer
Rachel Bianchi
Division /Group
Mike Marcum
Liaison Officer
Division/Group
Eric Compton
6. Agency Representative
Division /Group
Agency
Name
b. Branch II - Division /Groups
City if Tukwila
City Administrator David Cline
Branch Director
Deputy
Division /Group
Division /Group
Division /Group
Division/Group
Division /Group
C. Branch III - Division /Groups
Branch Director
Deputy
Division /Group
7. Planning Section
Division /Group
Chief
Commander Jon Harrison - until; 1400 on 09/05/14
Division /Group
OF
Division /Group
Rt .ce Unit
Division /Group
Situation Unit
d. Air Operations Branch
Documentation Unit
Air Operations Branch Director
Demobilization Unit
Air Support Supervisor
Human Resources
Air Attack Supervisor
Technical Specialists (name / specialty)
Hilicopter Coordinator
Air Tanker Coordinator
10. Finance Section
Chief
finance Director Peggy McCarthy
Deputy
Time Unit
8. Logistics Section
Procurement Unit
Chief
Comp /Claims Unit
Deputy
Cost Unit
Service Branch Dir.
Support Branch Dir.
Supply Unit
Facilities Unit
Prepared by (Resource Unit Leader)
Ground Support Unit
Communications Unit
Medical Unit
Security Unit
Food Unit
ICS -203
98
Incident Na
e
SAN
AY
Date 915/2014 j Time 1230
Operational Period 9115/2014 19
Incident Command
Commander Eric Dreyer
Public Infon
Rachel Bla
Liaison
uman Resources
Operations Chief Planning Chief
FT Director Mary Meotke Commander Jon Harrison
r Ops. Branch
DivIG
Sup
Attack
DIvIGrp
Fixed Wng
Div /Grp
Agehc Rei
Name,
Agency
David Cline
City of Tukwila
ICS -207
Technical Specialists
Name
Specialty
100
Office of the Mayor
City of Tukwila, Washington
WHEREAS, Tukwila Municipal Code (TMC) Section 2.57.030 (1) empowers
the Mayor to proclaim a State of Emergency when an incident, whether natural or
man-made, requires immediate responsive action to protect life and property; and
WHEREAS, the City experienced a catastrophic failure of critical Information
Technology equipment, commencing on or about 3:00 a.m. on the 5th day of
September, 2014; and
WHEREAS, the Mayor has been requested by the Director of Emergency
Management of Tukwila to proclaim the existence of a local State of Emergency
therein; and
WHEREAS, the Mayor does hereby find that the recent IT equipment failure
constitutes a State of Emergency, as defined by TMC Section 2.57.020 and Revised
Code of Washington (RCW) Section 38.52.010; and
WHEREAS, the aforesaid conditions necessitate the proclamation of the
existence of a local emergency in order to protect public property;
NOW, THEREFORE, 1, Jim Haggerton, Mayor of the City of Tukwila, do
hereby proclaim a State of Emergency within the City of Tukwila; and that during the
existence of said State of Emergency, the powers, functions, and duties of the Director
of Emergency Management and the emergency organization of this city shall be those
prescribed by state law, by ordinances, and resolutions of this city and approved by the
Mayor on September 10, 2014. Said local emergency shall be deemed to continue to
exist until its termination is proclaimed by the Mayor of the City of Tukwila, State of
Washington.
Executed this 10th day of September, 201 .
aggert
or of Tukwila
101
102
Case 65708
City of Tukwila. Citv Hall and Public Safety
Mary Miotke
6200 Southcenter Blvd
Tukwila WA 98188
Diagnostic Report
Storage Media: FalconStor SAN NSS HC630
Hard Drive Model Number: ST3450857SS
After investigating the details surrounding the corruption of critical data on the drives and performing a
preliminary tests, our technicians have concluded that the primary fault is a logical and mechanical one,
resulting in the inability to correctly store /access data and the detection of a high percentage of
corrupted data including data critical to the normal operation of the array present in the file system.
Two drives have mechanical problems (weak heads) and five drives have bad sectors.
Consequently, the corrupted file system present on the array must be repaired by our logical failure
specialists as well as our RAID specialists.
Once the volume of data on the drive has been restored and is able to be kept in a stable, operating
condition, proprietary software will be used to scan, extract, and rebuild the data in a virtual
environment for transfer to a new working drive(s) (as requested or required).
Any additional instances of corrupted data resulting from the failure of the RAID will be addressed as
they are encountered in the recovery/rebuild and resolved with the objective of reducing data loss to as
little as 5 %.
The outline of the service plan is as follows:
1. Our relevant specialist technicians will create and implement proprietary customizable script
programming that will use adaptive algorithms to address the particular variables presented by
the unique instances of data corruption present on the drives. Because of the complexity of this
process, the scanning and repair process will be the most time - consuming as several specialized
technicians will be required for its duration in order to ensure its success and continued
progress.
2. The data architecture must then be re- assembled /re- created and tested in a virtual
environment so that the data can be successfully extracted and recovered in a workable and
transferrable condition.
Because your data is, in fact, still present (including the file system, although corrupted, and other
critical volume and data assignation information), our technicians are confident that successful results
can be achieved in an effective and efficient manner.
103
Since our data recovery specialist technicians were able to diagnose your drive and develop a plan for
service, it is statistically safe to state that there is an estimated 80% chance for a successful recovery
(based upon similar case records and analysis).
Data recovery can never be guaranteed due to the complicated and highly variable nature of the work
particular to each case. Consequently, should your data recovery service attempt be unsuccessful, you
will not be charged the final amount quoted below (and you will only be held accountable for the down
payment necessary to cover costs to immediately begin service).
if you have any further questions regarding the specific nature of the potential data recovery service
that our technicians have planned for your drives, please contact me at your earliest convenience; we
appreciate your business and are committed to your satisfaction as our customer.
We have 2 options
1. Our Team of Engineers will work around the clock until project completed.
Total price for successful recovery $73979.00
2. This option is significantly Tess expensive $40025.00 you will get the same dedication but only
during normal business hours and recovery will take longer 3 -5 weeks.
We only require down payment to start process $5000.00, and rest up on completion of the
project . one of the biggest reason for pricing is that you have SAN.
We would need all log in details
Thank you
Leo
104
orage and Backup Logical Diagram
Pre -Event Diagram
1
c.
0
0
t.rt
0
kr)
ClJ
NI en .1' ve
X11112
0 565
') 0 0 0 0
0
0
105
Falconstor SAN Logical Diagram
Falconstor
Controller 1
2.5 TB
Controller 2
2.5 TB
FaIconSAN
FalconSANz
PD Storage
FalconSAN3
FalconSAN4
PD Storage
1TB
T '
Snaoshots
1TB
i, ,,, ,
10
,
a GI
500GB
1TB
I
1TB
7
,
• i
jBackuo)
500GB
/
4
All FalconSAN logical partitions housed the Virtual Servers and virtual storage for them.
Controller 1 and Controller 2 were supposed to have failover capabilities to the other if one of them
failed.
106
of ���
City
6200 Southcenter Boulevard • Tukwila, Washington 98188
September 19, 2014
The Honorable De'Sean Quinn, Council President
The Honorable Joe Duffie,[ounci|member
The Honorable Dennis Robertson, Councilmember
The Honorable Allan Ekberg, Counci|member
The Honorable Verna Seal, Councitmember
The Honorable Kathy Hougardy, Councilmember
The Honorable Kate Kruller, Councilmember
City ofTukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Re: Officially Ending State of Emergency
Dear Councilmembers,
Jim Haggerton, Mayor
| am pleased to inform you that the State of Emergency that | declared on September 10, 2014 is
officially over. Alt non-emergency policies and procedures are once again in place.
Our contractor was able to retrieve all of the data from the failed equipment, and IT has successfully
integrated the data back into our systems. Everything is fully functional, and while there may be some
tweaks here and there as more users access the different programs, these will be minor and attended to
quickly.
In addition, in bringing everything back online, IT has verified that there are separate and distinct pieces
of equipment backing up alt of the City's data. This will ensure that we have the necessary redundancy
in the event of a failure of one piece of equipment. Currently, this 15 a temporary arrangement. The
after action report is an opportunity for us to not only examine what happened with this particular
incident, but also to provide insight into how to safeguard our systems from a similar event in the
future. We expect that within the process of developing the report we will identify necessary strategies
and investments to achieve this goal.
As mentioned previously, we look forward to the opportunity to present the after action report to you
on October 13th at the regularly scheduled Committee of the Whole meeting. In the meantime, should
you have questions, please contact Commander Eric Dreyer at (206) 433-3669 or at
E.Drever@TukwilaWa.gov. We appreciate Council's attention to and patience with this matter.
Sincerely,
Phone: 206-433-1800 • Ctty Hall Fax: 206-433-1833 w/w4w.
108
COUNCIL AGENDA SYNOPSIS
---------------------------------
Meeting Date
Prepared 4
Mayor :c review
Council review
10/13/14
CO
] Resolution
Nils Date
_ Ordinance
Mis Date
E Bid Award
Mg Date
11 Public Hearin g
E Other
Mts Dale
Mts Dale 11/10/14
Si ONSOR Council Mayor T HR Ell DCD Finance E Tirc E IT E P&R E Police E PW
spoNsows The proposed budget was distributed to the Council at the October 6, 2014 Council
SUMMARY Meeting. Review of the 2015-2016 Budget will occur at this meeting and subsequent
worksessions.
*Please bring your Budget Binders*
RFivikwil) BY COW Mtg. E CA&P Cmte
—I Utilities Cmte r Arts Comm.
DATE:
2 F&S Cmte
E Transportation Cmte
Comm. r Planning Comm.
CRAW:
E Parks
COMMITTEE
RECOMMENDATIONS:
SpoNsoR/ADmIN.
CommiTiNI
ITEM INFORMATION
ITEM No.
4.E.
109
S'FAIT 'PoNsoit: PEGGY MCCARTHY
OroGINALAGINDA DATF1: 10/13/14
AG I 1■/1);\ ITEM TITLE Review of the 2015-2016 proposed Budget
CATI;(;()Ry Discussion
Mtg Date 10/13/14
Motion
Mg Date
] Resolution
Nils Date
_ Ordinance
Mis Date
E Bid Award
Mg Date
11 Public Hearin g
E Other
Mts Dale
Mts Dale 11/10/14
Si ONSOR Council Mayor T HR Ell DCD Finance E Tirc E IT E P&R E Police E PW
spoNsows The proposed budget was distributed to the Council at the October 6, 2014 Council
SUMMARY Meeting. Review of the 2015-2016 Budget will occur at this meeting and subsequent
worksessions.
*Please bring your Budget Binders*
RFivikwil) BY COW Mtg. E CA&P Cmte
—I Utilities Cmte r Arts Comm.
DATE:
2 F&S Cmte
E Transportation Cmte
Comm. r Planning Comm.
CRAW:
E Parks
COMMITTEE
RECOMMENDATIONS:
SpoNsoR/ADmIN.
CommiTiNI
COST IMPACT / FUND SOURCE
ExpkNDITuRE RE:,;QuiRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $100,000 per year $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
10/13/14
MTG. DATE
ATTACHMENTS
10/13/14
*Please bring your Budget Binders*
109
110
Upcoming Meetings & Events
October 2014
13th (Monday)
14th (Tuesday)
15th (Wednesday)
16th (Thursday)
17th (Friday)
18th (Saturday)
➢ Transportation
Crate,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council
Chambers)
➢ Community
Affairs & Parks
Crate,
5:30 PM
(Hazelnut
Conference
Room)
➢ Tukwila
International
Boulevard
Action Crate,
7:00 PM
(Community
Center)
➢ Park
Commission,
5:30 PM
(Community
Center)
➢ Tukwila
Historical
Society,
7:00 PM
(Tukwila
Heritage &
Cultural
Center, 14475
59th Ave S.)
Volunteer Work
Parties: Duwamish
Hill Preserve and on
the Duwamish
Shoreline
10:00 AM -1: 00 PM
For more information
visit:
www.forterra.org/
events
Tukwila Pool
Birthday Party!
3:00 — 5:00 PM
FREE swim fun!
For more information
call 206-267-2350
Pool Lap -A -Thon
3:00 — 4:00 PM
Adults: $40.00
Youth: $20.00
All proceeds benefit
the Tukwila Pool
Scholarship fund.
20th (Monday)
21st (Tuesday)
22nd (Wednesday)
23rd (Thursday)
24th (Friday)
25th (Saturday)
> Utilities Cmte,
Cancelled
➢ City Council
Budget Work
Session
5:30 PM
(Council
Chambers)
➢ City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
> Finance &
Safety Crate,
5:30 PM
(Hazelnut
Conference
Room)
➢ Tukwila
Metropolitan
Park District
Board of
Commissioners,
5:30 PM
(Council
Chambers)
➢ Planning
Commission,
6:30 PM
(Council
Chambers)
Tukwila Int'l. Blvd.
Action Cmte's
Trash Pickup Day
9:00 — 10:00 AM
For location or
information contact
Sharon Mann
206 - 200 -3616
Gully Gardens
Dedication
(Formerly known as
Pea Patch at Riverton
Park)
10:00 AM
(4101 S. 131- St)
> Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342.
> Chamber of Commerce's Tukwila Government and Community Affairs Committee: Quarterly, 12:00 Noon, Chamber Offices.
> City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
> City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 -431 -2187.
> Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. (A) Residential Rental Licensing and
Inspection Program ordinance and associated fee resolution. (B) Update on Duwamish Hill Preserve Phase II.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact
Chris Partman (206 -431- 2197).
> Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Trantina at 206 - 433 -1868.
> Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room.
> Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206 -767 -2342.
> Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
> Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta
Bivens at 206 - 431 -3670.
> Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf Room. (A) Combined Intersection Improvement Projects
Consultant Selection and Agreement. (B) Annual Overlay & Repair Program Pavement Maintenance Management Program Update.
(C) Annual Bridge Inspections and Repairs Tukwila Bridge Program Update.
> Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan
Hernandez at 206 -248 -0260.
>Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815.
> Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room
111
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
October
6
13
See agenda packet
cover sheet for this
week's agenda
(October 13, 2014
Committee of the Whole
Meeting).
20
Unfinished Business:
27
Special Presentations:
- Comprehensive Plan
Elements ordinance.
- Ordinances relating
to the rezone of two
properties on the
south side of South
180th Street and
Andover Park West.
- Authorize the Mayor
to sign a contract
with Kirshenbaum &
Goss, Inc., PS for
2015 -2016 public
defender services in
the amount of
$32,600 per month
and $200.00 per day
for Attorney of the
Day services month,
which occur no more
than 5 days per
month.
- Authorize the Mayor
to sign an Interlocal
Agreement with the
Tukwila School
District for after
school
programming.
- A resolution
amending the
"Tukwila, City of
Opportunity
Scholarship"
program to increase
the funding level and
refine procedures.
Police Sergeant
Promotions: Mike
Murphy and Kraig
Boyd
Special Issues:
Draft Communications
Plan.
November
3
Unfinished Business:
10
17
Unfinished Business:
24
- Update on
Community Schools
Collaboration.
- Duwamish Habitat
Restoration:
Opportunities for
Chinook Recovery.
- Tax Levy Legislation.
- Residential Rental
Licensing and
Inspection Program.
112