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HomeMy WebLinkAboutPermit L01-013 - FAIRFIELD INN - SPECIAL PERMISSIONFAIRFIELD INN & SUITES 15643 W VALLY HWY Z :Et DJ, 2: :6 J0 UO CO W' w =; g ¢:` • d; Hw: Z� 1- O' Z 1- ui (-,-1 co: • . 1-0 LV0.. .. Z W O ▪ ~� z Date Action Initial 2Alb/ n Date Submitted (File made for Planning Manager) Planning Manager Assigns Notice of Incompleteness Ltr. (Includes all coordinated permits) (1 week from date assigned) 141 b I Notic� mpleteness Ltr. (Includes all coordinated permits) (28 days maximum from date assigned) Public Hearing /Meeting Scheduled (Type V Only scheduled with City ClerK) Affidavit of Posting Returned (By Applicant) Notice of Application Posted Notice of SEPA Posted Notice of Application Mailed Planner Routes for Review #1: (Allow 3 weeks) Rec'd Permit(s) Comments 3M\ Revisions Ltr. Sent Revisions Received Revisions Ltr. Sent Revisions Received Project Tracking Form (Attach to left side of file) ADDITIONAL ROUTES: Planner Routes for Review # Rec'd Permit(s) Comments Project Tracking Form Date Action Planner Routes for Review #2: Rec'd Permit(s) Comments Revisions # 2 Ltr. Sent Revisions # 2 Received SEPA Determination Made Threshold Notice Issued Draft Staff Report to Sr. Plnr. (2 weeks prior to Public Hearing date) Final Staff Report to Adm.Stf. (10 days prior to Public Hearing date) Staff Report Mailed (1 week prior to Public Hearing date) Hearing Date Action on Permit Decision Sent Appeal Period to Expire rsr4-e14-tirIAI :,. Yea -�-e- J-o C4ILI-4 . 3/ . Planner Routes for Review # Rec'd Permit(s) Comments Revisions Ltr. Sent Revisions Received Initial (4/98) FOR STAFF USE ONLY Sierra Type: P-SP Planner: File Number: G. Of — 1 0 / Application Complete (Date: ) Project File Number: Application Incomplete (Date: ) Other File Numbers: APPLICATION NAME OF PROJECT/DEVELOPMENT: FAI R:1 1 v 1gN• ; _ 1 5 15-1' rIkazg-i 07. LOCATION OF PROJECT/DEVELOPMENT: Give street address or, if vacant, indicate lot(s), block and subdivision, access street, and nearest intersection. LIST ALL TAX LOT NUMBERS. Quarter: n.\ Section: 2L Township: 2.*1 Range: 9 E (This information may be found on your tax statement.) DEVELOPMENT COORDINATOR : The individual who: • has decision making authority on behalf of the applicant in meetings with City staff', • has full responsibility for identifying and satisfying all relevant and sometimes overlapping development standards, and • is the primary contact with the City, to whom all notices and reports will be sent. Name: CITY OF TUKWILA Department of Community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 Telephone: (206) 431 -3670 FAX (206) 431 -3665 E- mail: tukplanRci.tukwila.wa.us 1 �y L��ST \/ L t 1 H, \4 ' r•tt.M .o.t twit.tanu.nntcrna.,• nun um SPECIAL PERMISSION DIRECTOR 51r JE_ ' AR.rN Address: �� SE- TA`{ L ..O14 . ST 'Sl 11 -- ,O7 1 ai -AW) , C3R. 9 `1 Phone: SO "2,36' 00 FAX: SO '5 ` Z t O 0 - Si At '---__ Date: 1 f75 Q 1 a'•�i W63.:i �E.�` 3;.��+x �:�:a �-:st <�9'<� COMPLETE APPLICATION CHECKLIST The materials listed below must be submitted with your application unless specifically waived in writing by the Public Works Department and the Department of Community Development. Please contact the Department if you feel that certain items are not applicable to your project and should be waived, or should be submitted in a later timely manner for use at the Public Hearing (e.g., revised colored renderings). Application review will not begin until it is determined to be complete. ADDITIONAL MATERIALS MAY BE REQUIRED. The initial application materials allow starting project review and vesting the applicant's rights. However, they in no way limit the City's ability to require additional information as needed to establish consistency with development standards. Department staff are available to answer questions about application materials at 206- 431 -3670. n ormation : equi r May he waived cn;unusual cases,: upon approval: ojbath Piiblic aiiil Plaiinint; • APPLICATION FORMS: 1. Application Checklist one (1) copy, indicating items submitted with application. 2. Permit Fee ($200). 3. Written description of the project, the deviation being requested and response to the applicable decision criteria. ZONING CODE PARKING DEVIATION 4. A complete description of the proposed construction relative to parking areas, and all supporting agreements. 5. Dimensional site plan(s) to demonstrate parking area consistent with Zoning Code requirements. 6. Parking studies as needed to demonstrate adequate parking is provided. LANDSCAPE DEVIATION 7. Landscape plan — two (2) copies showing size and species of existing and proposed plant materials, required perimeter landscape types, parking areas, buildings, walkways, transit facilities, property lines, dimensions and area of planting beds and any calculations necessary to demonstrate compliance with review criteria. TREE REGULATION DEVIATION 8. Tree survey showing size and species of existing trees, with trees to be removed and trees to be retained noted (unless request is for use of canopy cover method) h farmatron Waived ..: PbWk./ Ping Office Use Only Comments &`Conditions ?RPvl7F,S7 ? 0 ?Rs:vtr>ED ?Rovl9 ? (zo V \'P W It urn COMPLETE APPLICATION CHECKLIST TABLE .�:1�YQYN eYi�.;�sn Information Required May be ivaived.in unusual cases, upon approval of both Public Works and • - Iilanning . . . . Infarniatioil :. .. Wai •Pbn / Pll'g ' Office Use Only • .• . •• • • .. Comments & Conditions, 9. Tree replacement calculations per TMC 18.54.130.3 B or canopy cover calculations per TMC 18.54.140 B. 10. Description of the nature of the undue hardship caused by strict compliance with the Tree Regulations, proposed mitigation measures and justification for the deviation from Tree Regulations. SENSITIVE AREA ORDINANCE DEVIATIONS WA 11. Site Plan — two (2) copies showing all buildings, parking areas, walkways, property lines, planting areas, sensitive areas, their buffers and setbacks. 12. Sensitive area studies and enhancement plans to justify a requested buffer or setback reduction and demonstrate that the reduction will not result in a direct or indirect short-term or long-term adverse impact to the sensitive area. SIGN CODE APPROVAL/DEVIATION 13. Complete "Permanent Sign Permit Application" with all supporting materials and fees ($50). 14. The following information should be given on the plans: North arrow, title, scale and date; Vicinity map showing location and names of adjacent roads; Property lines; Locations of all buildings on site; Dimensioned elevations of building drawn to scale (for wall signs); Elevations, dimensions and materials of proposed sign(s) including advertising copy; Color elevation of proposed sign. rAhnsnono oo11114 wax \ dr/N.11m Cpn fU2/11/fil • . . - ,11?t! EXECUTED at CITY OF TUKWILA Department of Community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 Telephone: (206) 431 -3670 FAX (206) 431- 3 665 E -mail: tukplan a,ci.tukwila.wa.u AFFIDAVIT OF OWNERSHIP AND HOLD HARMLESS PERMISSION TO ENTER PROPERTY For 5E-f'A DE546-0 g€:VIC-V"1 .5 VE0 REU►i AND S?racIA -c E cavl15S 1 +, STATE OF WASHINGTON COUNTY OF KING The undersigned being duly sworn and upon oath states as follows: 1. I am the current owner of the property which is the subject of this application. 2. All statements contained in the applications have been prepared by me or my agents and are true and correct to the best of my knowledge. 3. The application is being submitted with my knowledge and consent. 4. Owner grants the City, its employees, agents, engineers, contractors or other representatives the right to enter upon Owner's real property, located at SS for the purpose of application review, for the limited time necessary to complete that purpose. 5. Owner agrees to hold the City harmless for any loss or damage to persons or property occurring on the private property during the City's entry upon the property, unless the loss or damage is the result of the sole negligence of the City. 6. The City shall, at its discretion , cancel the application without refund of fees, if the applicant does not respond to specific requests for items on the "Complete Application Checklist" within ninety (90) days. 7. Non - responsiveness to a City information request for ninety (90) or more days, shall be cause to cancel the application(s) without refund of fees. ec- 1'e- (city). WA (state), on Fe -k0 - \ > 2-7o o \ 'Jc Wle S . O e-' St P m 13 s�- - � WA- gs.133 (Addpes2 3 �5 4 45'1 (Signature) / On this day personally appeared before me ✓ 1 g . /V L � /Li to me known to be the individual who executed the foregoing instrument and acknowledged that he/she signed the same as his /her voluntary act and deed for the uses and purposes mentioned therein. SUBSCRIBED AND SWORN TO BEFORE ME O THIS / 3 DAY OF t' liF3�Z I C l>t t_ - � residing at NOTARY PUBLIC in and for the State of Washi gton My Commission expires on // umber) ,2(70 / S ._ A i:�sL�:iC+eb� isiL:�n: :.`xi:�i nA..7t }i+:.`�T,!i✓ w. ,h + wt:c[ :s NKr ^:':] :.wUkcl'. �:'i::,.i• :.il1:J i?? ..,1111.: ,14,4 is:.sitir, GROUP A R C H I T E C T S February 14, 2001 Mr. Jack Pace Planning Manager, City of Tukwila 6300 Southcenter Boulevard Tukwila, WA 98188 Dear Jack: Myhre Group Architects is currently working toward design review, SEPA, and Shoreline submittals for a new Fairfield Inn and Suites hotel by Marriott in Tukwila, Washington. The site is located at 15643 West Valley Highway. Per the City Municipal code, this project will require 153 spaces, one for each guestroom, and 1 space for every 20 guestrooms for employees, totaling 161 parking spaces. We are submitting the following narrative and attached application for `Special Permission for Parking Reduction' to request a 5% parking reduction to total 153 spaces, as a Type Two administrative variance, per Title 18, section 18.56.140. We feel there are several factors supporting a parking reduction. Based on historical data from existing hotels in the Northwest, we are able to determine that through the use of public transportation, corporate transportation, carpooling, an airport shuttle, alternating peak hours between employee and guest occupancies, and no restaurant use, city standard parking quantities will result in excessive and unused on site parking. Our opinion is based on the following: 1. Public transportation reduces on site parking needs. Public transportation is used for employees and guests in the Portland area properties. We believe that transit of this type will increase for this proposed project based on its proximity to the airport and the increased traffic congestion found in that area. Metro transit currently operates three bus routes with stops along West Valley Highway. In addition, the Tukwila Sounder train station, located at 158 and West Valley Highway, is scheduled to open this March, adding to pubic transportation options to and from this proposed project. 2. Corporate transportation reduces on site parking needs. The proposed location is conducive to corporate clientele. Specialized shuttle service for businesses is anticipated. 3. Car - pooling reduces on site parking needs. The Portland area properties demonstrate that car - pooling is common among daytime employees. 4. An airport shuttle reduces on site parking needs. Due to the site proximity to the airport, the hotel operator will utilize an on -call airport shuttle for guest use. Historical data from the Courtyard by Marriott to the South of this proposed property confirm the value of guest shuttle service. That hotel operator currently provides shuttle service every 30 minutes, significantly reducing parking needs. We have found that standard parking requirements of one space per guestroom at Portland airport hotels have allowed hotel operators to lease 15% to 20% of the required spaces to guests traveling between hotel stays, clearly demonstrating excessive parking requirements. 105 SE Taylor Street, Suite 307 • Portland, Oregon 97214 • (503) 236 -6000 • Fax (503) 236 -7500 1.w�= ++.Y�e.nr�:a�a�.» • y 5. Hotel operations are established based on guest needs. Statistical data for the duration of guest stays is inconclusive due to the fact that `suite' room types have not previously existed in the Fairfield Brand. An average stay for similar limited service hotel, non -suite room, is 2 '/2 days. We anticipate guests renting a suite room type will stay an average 4 to 5 days. The maximum employee load occurs between 8:00 am and 5:00 pm, when rooms are vacated and cleaned. Although there is some overlap between employees on site and guest check -in / check -out times, the actual parking needs never reach 100 percent of required parking at one space per guest room. In addition, every hotel room does not necessitate a parking space. In Tukwila, conversations with General Managers at the adjacent Homestead Suites and Best Western developments has concluded that they never observe a full parking lot or a parking shortage. The parking at the two -year old Fairfield Inn & Suites in Beaverton, Oregon, for example, is approximately 60% utilized at 80% occupancy based on February 8' statistics, confirming reduced parking needs. 6. The proposed facility does not contain a restaurant or additional parking requirements for food service. As part of the guest experience, it is critical that this site provides adequate parking. However, based on historical data, `Special Permission for Parking Reduction' of up to 10% will meet the requirements of Marriott and the City of Tukwila without shared parking strategies. It has been my pleasure to work the City of Tukwila during the initial stages of this project. Your prompt response to this request would be greatly appreciated. For additional information or questions, please do not hesitate to call. Sincerely, MYHRE GROUP ARCHITECTS Steve Pearson, AIA Associate Copies: Dated: Item: 1 2/15/01 Special Permission Application / Checklist- Parking reduction 1 2/15/00 Narrative - Letter form 1 2/8/01 Notarized Affidavit of Ownership and Hold Harmless Permission to Enter Prop. 1 2/8/01 $200 Permit Fee - Check #001608 1 2/15/01 Site Plan GROUP A R C H I T E C T S To: City of Tukwila Attn.: Jack Pace, Planning Manager Address: 6300 Southcenter Boulevard Tukwila, WA 98188 Project: Fairfield Inn & Suites Distribution: Fax (3) pages total to: George Sherman via fax 316 - 268 -0738 Kurt Doerr via fax 360- 571 -8837 105 SE Taylor Street, Suite 307 • Portland, Oregon 97214 Date: Sent Via: Fax No. No. Of Pages Project No.: . (503) TRANSMITTAL 2/15/01 mail 206 -431 -3665 see below 20040 Remarks: Please find the enclosed submittal for `Special Permission for Parking Reduction', as a Type Two administrative variance, per Title 18, section 18.56.140. We are continuing to prepare SEPA, Shoreline, and Design Review submittals. A timely response to this request will be greatly appreciated. Thanks for your assistance in this process. RECEIVED FEB 1 6 2001 COMMUNITY 236 -6000 • FaDEMEQOPME T / / I t ,/ 1 ��/ / . . ' / / I / / /, l I / , , / ` � , / /`I`IcIcI`I` SITE STATISTICS: Building Footprint Site Area PARKING PROVIDED: STANDARD I- IANDICAPPED COMPACT (30 % MAX.) TOTAL PROVIDED / • / , / / // / // / / / / / / / / / / / / / / ' • / 20,910 s.f. 112,083 s.f. 114 6 33 153 M1 O � b t, I b I i I i SITE PLAN I' •60' -0' NEW I53 ROOM FAIRFIELD INN 4 SUITES (4 STORY) L C C C C C C c r 1 . 1 c GROUP A R C H I T E C T S 105 SE Taylor St. Suite 307 Portland, Oregon 97214 u U u u U u 2/15/01 u I C C C C C C 0 x Z Q• W 6 ;U O rn v) W W F- N LL . W o g Q = W _ Z F- 1- O Z U • 0 O N = U • O lLl Z = O ~ Z Copies: Dated: Item: 1 1/4/01 10/6/00 Letter from Marriott to the City of Kirkland Letter from Marriott to the Developer 1 1 1/9/01 Parking summary and comparative analysis by Transportation Planning & Eng., Inc. . 2 r 'EB -21 -01 02:05 PM MYHRE.0 , UP.ARCHS GROUP A R C H I T E C T S i. { ti To: City of iTukwila Attn.: - Minnie ° Iiwal Address: 6300 SoUthcenter Boulevard Tukwila, WA 98188 Pro'e ct: Fairfield Inn & Suites 503236750 TRANSMITTAL Date: 2/20/01 Sent Via: fax Fax No. 206 - 431 -3665 No. Of Pages 7 Project No.: 20040 Remarks: Per our phone conversation, attached documentation support a parking reduction for select- service hotels in the Kirkland, Washington area. Distribution: P.01 105 SI? Taylor Street, Suite 307 • Portland, Oregon 97214 . (503) 336 -6000 • Fax t503) "_?67500 t=EB -21 -01 02:06 PM MYHRE.E. JUP.ARCHS FE11 16 '01 17:14 TO.15062367 00 f l . 10 Mirrio1I Lud);ing i virr �. 1viti n iteginnei Oltk January 4, 2001 Mike Bergstrom City of Kirkland 123 Fifth Avenue Kirkland, WA 98033 -6189 Re: Courtyard by Marriott Kirkland, Washington FROM-PE S032367F -e Cunnyarri • 1' inn • 14esideni'u Inn • :,pringHi I Sailer • r.,N•n"d'»are Suites P. 02 T •C92 P.09/10 F -120 601 Union str.c' Suite 5300 ' Scottie, WA 9810i -404 Andrew P. Lnykot Area Vitae President Lodging DevglOment 206/223.1426 1061223 -0441 Fps Dear Mr. Bergstrom: The proposed parking space count of 150 for the above - referenced hotel provides enough parking to ensure that all guests and employees will have a parking space available on the hotel property, Marriott's corporate policy is one space per guestroom for all its select - service hotel brands. These hotel concepts include Courtyard by Marriott, Residence Inn by Marriott, SpringHill Suites, TownePlace Suites and Fairfield Inn and Suites. Marriott has over 1000 of these hotels operating throughout the United States. Limited- service hotels provide amenities and services designed specifically for use by the guests staying at the hotel. This differs from traditional frill- service hotels that typically have 2 or 3 restaurants and numerous meeting rooms including a large ballroom for hosting public functions. Full- service hotels can be active throughout the day hosting large groups and restaurant patrons that create significant parking demands. In contrast, Courtyard offers a limited breakfast menu in its restaurant, and use of small meeting and boardrooms for the guests staying at the hotel. These facilities arc not advertised to the general public and the restaurant does not serve lunch or dinner. Based on Marriott's experience operating Courtyards and its other select service brands the typical guest ' prefers to eat lunch and dinner at independent restaurants located near the hotel. The daily demand pattern for hotel parking spaces is another reason why one parking apace per gucstroom will accommodate the entire hotel parking requirement on -site. Peak guest demand is from 11pm to Sam. Guests begin leaving the hotel at 5am and most are gone by 9am. The arrival of guests for the following evening begins around 5 pm with the majority arriving between 7pm to 9pm. The peak demand for employees is from lam to 1pm to provide guest checkout, breakfast service and to clean the guestrooms. • il. 8 FEB -21 -01 02:07 FEB 16 '01 17:15 M MYHRE.L JUP.ARCHS 0- 15032367500 In November, 2000 Marriott obtained approvals for a limited service hotel in Dublin California located in San Francisco's East Bay area. The hotel is a 214 room 5pringi -ill Suites and the City of Dublin asked for a parking count substantially higher than the one space per room as proposed by Marriott. The city commissioned a parking demand study at three limited service hotels located in the same market; one of the hotels studied was a 142 room Courtyard. The results show a peak usage parking space demand of 0.8875 , ` spaces per room at Sam. Based on the study, the City of Dublin approved the parking space count. If you have questions or comments please contact me at (206) 223 -1426. FROM --PE 5032367E ^0 P.03 T -092 P.10/10 F•120 t-11 FEB -21 -01 02:07 PM MYHRE.(_ JUP.ARCHS 5032367r FEB 16 '01 17:13 T0.1503267500 FROM -?PE Asi ton October b. 2400 Douglas Howe Touchstone Corporation 2035 First Avenue, Suite 730 Seattle, W A 91 121 Re; Courtyard by Marri Kirkland, Washington Dear Mr, Howe ' orryl,dr I �NIl :rq1. Marriott supports the proposed parking space &cunt of 150 spacer as shown on your application for the above- referenced project. Maniott'a cnrpnrate polioy for all its select- service hotel brands is one Eiarking stall per gueitrootn. These hotel concepts include Courtyard by Marriott, Residence Inn by Marriott, Springhill Suites, Townerlace Suites and Fairfield Inn and Suites. Marriott has over'.1,000 of these hotels operating throughout the United States. The basic concept of a select service hotelis to.pro\idt:sunzlibes.und services designed specifically for use by the guests staying .atthe hotel.'",, Couttywd offers a limited breakfast menu in its restaurant,• and use of sma1t'meeting:and board Yoams rnr the guests staying al the hotel. These t citlt9es•nre not advertised•to.the general public and the restaurant does not serve lunch or dinner. Bastxl on Matriott's experience operating Courtyards and its other select service brands th guest prefers to at lunch and dinner al independent restaurants located near the hotel. We are working on a similar project at Dublin California located in San Francisco's East Bay area The hotel is a 214 room SprirgHil1 Suites turd the City of Dublin asked for a parking count substantially higher than the 1 space per room as proposed by Marriott. The city commissioned a parking demand study at t select service. hotels located in the same•znarket; one of tho hotels studied Was a 142 room Courtyard. The results show a peak usage parking space demand of 0.8875 spaces per roorn.at Sato. Based on the study, the City of Dublin has agreed to support our parking cps ce count. Good luck with the application and pieasecall•nee if you have additional questions or would like me to meet with the City. • '1 P.04 T - 092 2, 05. F -120 • .- ...,r.•:,,.,...,....... j.ii:.J �+L..ow. r.- :a..z7j. • -. u.��.V.r- :;;e'.i.- ci:C:G :� 3:Tlii:r.'.6:tit5w = w+&:�.�ta:.+3c:nwY;•. FEB-21-01 02:07 PM MYHRE. L SUP. ARCHS 0 FEB 16 '01 17:11 T0.15032367500 �pE VICTORH.1161101 Pl.Prosid•N MVO H 1 A, /.f.Vis P,rile t Mr. Douglas O. Howe Touchstone Corporation 2025 First Avenue, Suite 730 Seattle, WA 98121 5032367 P.05 Dear Mr. Howe: Re: Touchstone Business Suites Hotel SEPA Appeal Letters Received by City of Kirkland Response to Parking and Traffic Comments FBOM•7DE T -002 ), 02 F•120 TRANSPORTATION PLANNING & ENGINEERING, INC. 2223. 112• AVENUE N.E., SUITE t01 . iliLLSVUE, WAGHINGTON 16004 20th: T t. PrIONe (423) 455•532G FACSIMILE (4261 453.67b2 January 9, 2001' At your request, Maya reviewed the parking and traffic aspects of the SEPA appeal lettere on behalf of the Kirkland Place Apartments (KPA) and the North Kirkland Neighborhood Association (NKNA) received by the City on November 2, 200D. 1 heve.also reviewed the traffic study prepared for the NKNA by William E. Hero & Associates dated April 24, 2000. The following responses supplement the City's staff analysis of the SEPA appeals, without repeating the discussions in the City's staff report. Reference is also made to our traffic impact analysis report prepared for this project by Transportation Planning & Engineering. Inc. (TP&E) dated February 18, 2000. r-- Parking - The following is in response to the parking comments in the KPA letter. On -site parking would be provided at the rate of one stall per hotel guestroom.. The October 6, 2000 letter from Marriott states that Marriott's corporate policy for all its select - service hotel brands is one stall per guestroom. The letter also noted a recent study of three similar select service hotels near Dublin, California that produced a peak usage parking demand rate of 0,89 stalls per guestroom. Also, the leading source of parking generation data, the institute of Transportation Engineers P..atKingraanmeatlen (Second Edition) lists an average rate of 0.52 peak parking spaces occupied per guestroom, and a range of 0.29 to 0.68 peak spaces, for studies of Non - Convention Hotels (ITE Land Use Code 312). The Information in theca documents s•.Ipports the City's conclusions that the proposed hotel will have a sufficient number of perking spaces, and will not have a probable significant adverse Impact. ' Traffic - The following are In response to the traffic comments in the NKNA letter (listed by the items in that letter). These responses also address the traffic comments in the KPA letter. 1. The weekday PM peak hour is typically the highest volume and most critical time k07459ehmol(t.4oa . i:,3 i :i %: i` F �L+» i({! % 6L:f' ;.I: �:a FEB -21 -01 02:08 PM MYHRE.I AUP. RCHS 50323675!0 F.06 fE8 16 '01 17:14 TO- 150323675Q0 F ti-TPE ' -0g2 P.07/1) 1.120 NIv•21.+1 -O0 12:48P Marriott Into r4•t;l4na1 PARIJ id4A .VSIS Ito proposed Marriott Notd would provide 21; ptitkciag.apaccs at a rate cr one space per room. This parking analysis wU conducted in order to dcterrnice.10,0sgrOtad paikjng demand of the projecr, and to assess whether the project will provide adequate parkin ,; A. peckicts'dernand rate of the number oa ' parked vehicles per occupied room was derived baged occupancy counts at three sit/ niter , existing hotels in the City of Pleasanton. TO s rate• was they used to estimate the p tr'king demand of the proposed projeor. • Parking occupancy counts were taken at the ReC{daaaca ton •q+f tkfanien, Courtyard by Marriou, and . Summcriit ld Suites once every hour between the dint. :*or3:00 a.m. asses $:00 a.M. on Wednesday, September 20, 2000. Mrs morning period was detcrrnivalf'$Ji -the peak parking period for hotels t,a%.ed on previous studies. Room occupancy data was pt'avtiie4 by each of the hotels. anc of t he hotelsrau 'ranged t ' The room occupancy y g from 96'td .�'��• per��at oecitpiod, while the perking occupancy ranged thorn 31 to 84 percent at 5:00 a.m., which ikitiketik.parking time. The peak parking demand rate was calculated to be 0.84 parking stalls per gxnpiid stonns.ori +tvuage. Based on this parking demand rate, iris estimated that 190 parking stalls are needed ?ta urriias 100., percent of the rooms arc occupied. With a supply of 214 parking spaces, this would suki:lo.a •siiir us of 24 parking spaces when the hotel is at Ira tit11 capacity It should be ranted that the rate 1nenipii7 i0emplkyee and visitor parking during.the peak parking time. The derailed results are pravidsi<d.inTabf a. VII. . Treks Study for the Proposed Marriott Hotel T,1KM Transportation Consultants • • • 2O4 123 0441 Penes 27 October 25, 2090 P.02 _.... �....r._i. °t�'f w1M.. �.` idi�'- hi'fT^ w�.�1f�f'sSY.Yawni..w.�.. z z �w 6 U 00 W = J CO W w to a t _ - z �. z° in U � 0 — 0 t— WL I t— H Y z U = 0 I z FEB -21 -01 02:09 PM MYHRE.1 iUP.ARCHS FEB 16 '01 17:14 TO- 15012367500 FRO11 ?E Residence Inn Number of rooms • 135 umber of occupied rooms 130 Percent of occupied rooms 96.3% umber of parking spaces 161 Time 5:00 AM 6:00 AM 7:00 AM 8;00 AM Courtyard Number of rooms Number of occupied rooms Percent of occupied rooms Number of parking spaces Time 5:00 AM 6:00 AM 7:00 AM 8:00 AM Surnmerfldd Suites Number of rooms Number of occupied rooms ereent of occupied rooms Number of parking spaces Time 5:00 AM 6:00 AM 7:00 AM 8:00 AM ' ota! of Three Hotels umber of rooms umber of occupied rooms Percent of occupied rooms Number of parking spaces Time 5:00 AM 6:00 AM 7:00 AM 8:00 AM Observed parked vehicles 121 118 105 86 145 142 97.9% 204 Observed parked vehicles 104 104 98 95 128 128 100.0% 155 Observed parked vehicles 130 126 117 108 408 400 98.0% 520 f Observed of perked vehicles 355 348 320 289 Count conducted on Weleoaday, 3eptetrbcr 2000 Table VU: Parking Summary 50323676 ranted vehicles/occupied r ens 0.93 0.91 0.81 0.66 Parked vehicles /occupied r . m 0.73 0.73 0.69 0,67 Parked vehicles /occupied ro 1.02 0.98 0.91 0.94 Parked vahielua/occepled ro 0.89 0.87 0.80 0.72 T -092 ?.06/10 F -120 Parklag Occupancy 75.2% 73.3% 65.2% 53.4% Parking Occupancy 51,0% 51.0% 48.0% 46.6% Parking Occupancy 53.9% St _V 75.5' 69,7% Parking Occupa114y 68.3% 66.9% 61.5% 55.6% P.07 March 1, 2002 Steve Pearson 105 SE Taylor Street Suite 307 Portland OR 97214 City of Tukwila Department of Community Development Steve Lancaster, Director Re: Type 2 permit for parking reduction for Fairfield Inn at 154643 West Valley Highway, Tukwila WA. File number L01 -013. Dear Mr. Pearson: This letter is to notify you that the above referenced application has been currently closed as no re- submittal was received from you in response to the City's request for additional information dated March 29, 2001. The Type 2 permit application was submitted on February 16, 2001. The request for additional information was sent to you on March 29, 2001, which listed the additional information that was required to further process your application. Since we did not receive any response from you to address the issues raised in the March 29, 2001 letter; the application file has been currently closed. If you wish to pursue this project, a new Type 2 application must be submitted. If you have any further questions, you can contact me at 206 -431 -3685. Minnie Dhaliwal Associate Planner Steven M. Mullet, Mayor 6300 Southcenter Boulevard, Suite #100 • Tukwila, Washington 98188 • Phone: 206 -431 -3670 • Fax: 206 -431 -3665 March 29, 2001 Steve Pearson 105 SE Taylor Street Suite 307 Portland OR 97214 City of Tukwila Department of Community Development Steve Lancaster, Director . Re: Request for additional information; Type 2 permit for parking reduction for Fairfield Inn at 15643 West Valley Highway, Tukwila, WA; File number LO1 -013. Dear Mr. Pearson: Steven M. Mullet, Mayor Based on review of your application for submittal requirements for Type 2 permit, it was determined complete on March 16, 2001. However, based on technical review of your application, the following information is required: • An analysis of parking demand at three similar hotels located in the same market area is required in order to support a parking reduction for the proposed Fairfield Inn. • In order to approve the parking reduction for the subject site, applicant must comply with the City's Commute Trip Reduction (CTR) program. All organizations that have 100 or more employees are mandated to comply with the City's CTR program. Although in your case the proposed hotel is not anticipated to have 100 or more employees, voluntary compliance with CTR program is required by the City in order to approve your request for parking reduction. Some of the components of CTR program that will apply to your project are: a) A baseline survey shall be done of all employees, using City's adopted survey form to determine type and extent of mode choice. Survey shall be repeated yearly to determine effect of trip reduction efforts. b) A yearly survey shall be performed to determine mode choice and parking demand of guests, with results provided to City of Tukwila Department of Community Development. 6300 Southcenter Boulevard, Suite #100 • Tukwila, Washington 98188 • Phone: 206 - 431 -3670 • Fax: 206 - 431 -3665 ... � :+�::. � v. �. S' �x`, u5ix . � lx S:z<;�"r d'�� ��t.� a °a �:`[nS' : <'S�c' 1-4d, rsactwil Minnie Dhaliwal Associate Planner End.: CTR forms c) Demand based shuttle service shall be provided to guests. The applicant shall provide yearly summary of how many guests have used the service, based on information gathered on a monthly basis. All costs associated with survey collection and implementation of CTR program shall be born by the applicant. However, the City of Tukwila in cooperation with King County Department of Metropolitan Services, provides personalized site assistance and training to help employers comply with CTR Law. Attached are samples of survey forms for this program. Please contact Margaret Lubov, CTR coordinator for additional information related to CTR program. If you have any further questions you can also contact me at 206 - 431 -3685. Sincerely, T..! z _� z J U . UQ U to W. W V_ WO LLQ = a w z �. �- o . z U Co U CI F— ww 2 O . Z W = O ~ z • March 19, 2001 name company address city, state, zip Dear Gam &A-N-ks ±--vk ioc In 1993, the Tukwila City Council passed a Commute Trip Reduction Ordinance that requires major employers to develop and implement programs that reduce the number of drive -alone commute trips made to the work site. If you organization has 100 or more full - time employees scheduled to begin work at a single work site this ordinance may apply to you. Tukwila's City CTR Ordinance was mandated by Washington State's Commute Trip Reduction (CTR) Law (RCW 70.94.521 -551), as part of the Washington Clean Air Act. The purpose of the law is to help reduce air pollution, traffic congestion and energy consumption by encouraging commuters to carpool, vanpool, take the bus, bicycle, walk or telecommute instead of driving alone to work. Tukwila's CTR Ordinance supports our local and regional efforts to manage growth and protect our environment. All of us business, government and citizens have important roles in shaping our future. To ensure economic vitality, we must work together to move goods, services and people efficiently. Employers who have offered employee transportation programs have found direct benefits to their organization, including reduced demand for employee parking, increased customer parking and decreased absenteeism. Employer participation helped shape our ordinance requirements to ensure you would have options in meeting the goals of the law. Our records indicate your work site is legally affected by the CTR Ordinance. Enclosed you will find and Employer Response Form; please use the form to verify or correct the information regarding you work site. Return the form in the enclosed envelope by . If you have fewer that 100 full -time employees, your response on the enclosed form will confirm that you are not affected by the ordinance at this time. If you do not return the completed response form, your work site will be considered to be affected by the law. Name Page 2 March 19, 2001 Company If your work site is affected by the CTR Law, the City of Tukwila CTR Ordinance permits your organization at least 180 days to design a trip reduction program and submit your CTR Program for approval. Unless your worksite is not affected by the law, your CTR Program report will be due (September 27, 1997.) In cooperation with King Country Department of Metropolitan Services, the City of Tukwila provides personalized site assistance and training to help employers comply with the CTR Law. If you have any questions, or comments, please contact me at (206) 433- 7142. Thank you for your cooperation and your commitment to help make our region a better place to live. Sincerely, Margaret Lubov Commute Trip Reduction Enclosures z 0 (0 o: w z' _J H U) u_ w 0 . gQ I- • DJ Z �. • O Z �— w uj '0 E l 2. O I-. • uu` H • U H . - .. z. W o O z INFORMATION REQUIRED OUR RECORDS PLEASE INITIAL IF INFORMATION IS CORRECT, OR MAKE CORRECTIONS BELOW Name of highest ranking official, and their title, responsible for this worksite: PHONE: FAX: ORGANIZATION NAME: BRANCH, if any: SITE ADDRESS (actual location): CITY *, STATE, ZIP: ( *Unincorporated King Country, if outside any city limits.) MAILING ADDRESS: CITY, STATE, ZIP: TOTAL NUMBER OF EMPLOYEE AT THIS SITE: NUMBER OF FULL -TIME EMPLOYEES WITH 6 A.M. - 9 A.M. START TIMES AT THIS SITE. PERSON WE CAN CONTACT TO DISCUSS YOUR SITE'S STATUS. THEIR TITLE AND PHONE NUMBER: CITY OF TUKWILA COMMUTE TRIP REDUCTION EMPLOYER RESPONSE FORM The information you provide on this side of the response form will be used as part of the legal record for you organization under the Commute Trip Reduction ordinance. You may have received this notice even if our records indicate you have fewer than 100 affected employees. Our information about worksites comes from a variety of sources; this is your opportunity as the responsible official for this worksite to confirm or correct our information. If your answers indicate that you are not an affected employer, you will not receive further notices regarding this ordinance unless information shows a change. If you do not return a response form and our information indicates this site meets the applicable definitions, this worksite will be assumed to be affected by the CTR Ordinance and you will be expected to comply with all legal requirements. INSTRUCTIONS: Please initial in the space provided if our information is correct. If the information is incorrect or incomplete, please fill in the correct information. If you are not sure whether this worksite meets the conditions of the ordinance due to the nature of the site or work force, please call the city CTR Information Line at (206) 433 -7142 and a staff member will help you determine your status. I certify that all employer record information above is true and correct to the best of my knowledge. I understand if this site meets the legal definition of affected employer, this organization must comply with all requirements. Signature of CEO or highest official Date: Please mail this form in the enclosed envelope, or mail to: City of Tukwila, 6300 Southcenter Boulevard, Suite #100, Tukwila, WA 98188 How To Get Started On Commute Trip Reduction To successfully comply with the Commute Trip Reduction (CTR) Law and your local CTR Ordinance, your organization will need to develop and implement a CTR Program in a timely manner. It's a good idea to get your program off to a prompt start with the right people and the right information. The Right People `~ w The experience of the nearly 500 other CTR Law - affected employers in King County has shown that selecting appropriate staff is critical to the success of your program. In fact, the i 0 0 right CTR staff person can save your organization time and money by: c ❑ co (Li J • developing a program that fits the needs and culture of your organization, co w • communicating clearly with employees and management about your CTR Program, w 0 • leveraging efforts by working with neighboring organizations, and • ensuring compliance with the law. u- Q #1. Select an Employee Transportation Coordinator H _ z � The CTR Law requires affected employers to appoint an "Employee Transportation Z O Coordinator" (ETC) to implement, promote and administer the CTR Program on an ongoing g j basis. Although free training is available (and recommended) for ETCs, experience has shown 0 ❑ us that the most successful ETCs share the following abilities and characteristics: o1— ww • An interest in environmental issues v • An interest in commute alternatives or someone who already commutes by bus, carpool, u= z vanpool, bike or foot w ❑ • The ability to work well with people and have access to other employees I • Excellent communication skills z • The flexibility in duties and schedule to implement and promote your program • Superior organization and coordination skills • The ability and access to work on computers Here are some specific tasks your ETC may need to do: • Meet with employees and discuss the benefits of carpooling, bicycling or bus commuting • Assist employees with ridematching • Promote the CTR Program to employees through the production and distribution of information pieces • Coordinate the distribution and collection of the biennial CTR measurement surveys to all employees • Track the participation in a specific program element and complete the annual Employer Program Report • Brief management on the progress of the CTR Program An ETC can be found at any level or in any department in your organization. What is most important is a person's interest and ability to work with other employees and to manage the elements that are included in your program. ;;�. £:Iv , `.K . riali'aik.+4J.I.e ii LR.2 .4 #2. Decide who will be responsible for managing your CTR Program Although you are not required by law to appoint a separate CTR "Program Manager," the broader, more complex tasks of developing a program and policies that fit with your organization's culture and ensuring ongoing compliance with the law may best be done by someone other than your ETC. z Many organizations, particularly large organizations or organizations with more than one CTR- 6 affected worksite, find that appointed a Program Manager as well as ETC assures compliance, 0 O coordination and a good "fit." W J F- wO u a co = a u- Z = 0 Z u i • 0 O - 0 A Human Resource or Personnel Manager is often an appropriate representative for the CTR Program = v L .Z Once again, these staffing decision are key to the success of your CTR Program. If you have questions v F-= O ~ z Manager. Program Managers generally share the following characteristics: • Skill and background necessary to develop and manage an employee program • The ability to understand how employee programs benefit the organization • Policy and budget authority • Ready access to (or a member of) your management team • Access to facilities and internal communications staff • An interest in environmental issues • An interest in commute alternatives or someone who already commutes by bus, carpool, vanpool, bike or foot on these positions, please call CTR Services at 684 -4444. Please let us know your staffing decisions by completing and returning the enclosed response form entitled, Getting Started on Commute Trip Reduction, as soon as possible. Thank you for your prompt response. w The Right Information The CTR Law requires measuring employee commute behavior within two, four, six and twelve years of becoming a CTR- affected worksite. An initial or base -line employee survey is optional; however, your organization can receive significant benefits by conducting a CTR survey now: #1. Surveying now establishes a clear starting point for your organization z a Your organization can establish a baseline measure of your employees' commute behavior by i z surveying with the state - provided survey, the CTR Employee Questionnaire, or equivalent data cc 2 tu • o w. —J C..) UO Having this initial data on file can make it easier for you to measure the progress of your CTR cn w Program. In two, four, six and twelve years after becoming a CTR- affected worksite, when conducting a goal measurement survey is required, you'll be able to compare those U) Lu p measurements against your worksite's base -line measurement. #2. Surveying now helps you design a CTR Program that meets the real needs of your c employees = a 1- w z I ._ To design a successful CTR program, your organization not only needs to understand it H 0 employees' current commute patterns, but also must be aware of their attitudes about w w commuting. Conducting a CTR survey now will provide valuable information, including: D o U O • commute modes currently used by employees 0 H • the distance of their commute trips z w I-- � • your employee's reasons for their commute choices u_ O • where employees live (by zip code) w z • employee preferences for CTR program components 0 i n O I #3. Surveying now is the way to get credit for transportation benefits you've been providing z employees If your organization has offered transportation benefits to employees prior to becoming affected by the CTR Law, your organization may be eligible for Program Credit. And, in order to be eligible for Program Credit, you organization must survey employees now. If the results of your survey (or equivalent data) show that your worksite has attained the first CTR Reduction goal, your organization will need only to commit to continuing its current transportation program and the mandatory program elements for your jurisdiction, and submit an initial Employer Program Report. You will not have to submit another Employer Program Report for approximately two years. The state provides the surveys and survey processing at the University of Washington. The only cost to your organization is the time spent internally to distribute, complete and collect the surveys. We look forward to working with your organization. Please let us know your decision about conducting a baseline survey by completing and returning the enclosed response form entitled, Getting Started on Commute Trip Reduction, as soon as possible. Thank you for your prompt response. Ei;:u.: JJsiS :'.sYtitit ie T f Department of Community Development 6300 Southcenter 81, #100 Tukwila, WA 98188 Phone: 206 -431 -3670 Fax 206- 431 -3665 To: Fax: Phone: Re: ❑ Urgent cio T LJ L-(t. L 2,b (a - 1-1 4 f 3 - Y8 5 - 1 From: Pages: ❑ For Review ❑ Please Comment ❑ Please Reply Date: 3 k y ❑ Please Recycle M T W Th F Se Su pg 0w 0 eageeezeve Ii Drove alone C 0 0 Carpool (2 or more people) • rg 0 0 Vanpool le 0 0 Motorcycle /Moped 0 0 Bus/Transit /a: 0 @;1 0 Bicycled • tip: 0 0 Walked OID 0 0 Telecommuted re 00 0 Other: ® 0 0 Did not work (day off, sick, etc.) 4t01fi1►i[!$@ Trip Reduction 041401 1.71' s7c- Commute Trip Reduction Program Employee Questionnaire MARKING DIRECTIONS, • Use a No. 2 pencil • Fill in the circle completely. • Erase cleanly any marks you wish to change. • Do not niake any stray marks on this form. CORRECT MARK 0o ®0 INCORRECT MARKS 0 ®0(ilf Please use a No. 2 pencil to complete this questionnaire. Fill in circles completely to indicate your answers. ALL QUESTIONS REFER TO WORK FOR THIS EMPLOYER ONLY. 1. Do you usually work 35 or more hours per week for this employer in a position intended to last 12 months or more? (/) Yes 0No 2. Are you scheduled to begin work at your work location between 6 and 9 a.m.? ® Yes O No 3. Last week, which days were you scheduled to begin work between 6 and 9 a.m.? (Fill in all that apply.). 0 Monday to Thursday 0 Sunday Tuesday • Friday 0 None 0 Wednesday 0 Saturday 4a. Last week, what type of transportation did you use each day to commute TO your usual work location? • Fill in ONLY ONE type of transportation per day. • If you used more than one type, fill in the type used for the LONGEST DISTANCE. • Fill in "Carpool" only if at least one other person age 16 or older is in the vehicle. For example, driving children to daycare does not count as a carpool. • Fill in "Telecommuted" only if a commute trip was eliminated by working at home, or by working at a Telework Center or at a Satellite Office less than one -half the distance to your usual work location. • If you used a ferry for the longest distance, fill in the type of transportation you took onto the ferry. • If you reported to a different location for this employer, fill in the type of transportation used to get to that location. 4c. Was last week a typical week for commuting? ® Yes 0 No 4d. Comments: 5. Do you work five days a week, or do you have an alternative schedule? (Fill in schedule closest to your own.) • 5 days a week Or Alternative Schedules: 03 days inaweek 0 9 days in 2 weeks 0 4 days in a week 0 7 days in 2 weeks • t► ed o Reverse . xiiuis �� %a h. K.��txrV- . r "r.��,' �.ii^�Yh+. " „s IPL .. tu7vw..� - - "'tiff' 4b. If you are in a carpool or vanpool, or if you ride a motorcycle, how many people (age 16 or older) are usually in the vehicle, including yourself? 0 One person 0 Two people 0 Three people 0 Four people 0 Other: 0 Five people 0 Six people 0 Seven or more people I r p Y." 6a. Do you eliminate a commute trip ay working at home for this employer at least one day every other week? Or, do you work at a telework center or satellite office that is less than one -half the distance to your usual work location? (Do you telecommute ?) • No (go to question 7a) O Yes —4- 6b. On how many days did you telecommute in the last two weeks? O 1 day O 2 days O 3 days 0 4 days O 5 days O 6 days O 7 days O 8 days 6c. Where do you telecommute? O At home 0 At a satellite office or telework center O Other 7a. ONE WAY, how many miles do you commute from home TO your usual work location? • DO NOT use roundtrip or weekly distance. • Include miles for errands or stops made daily on the way to work. • Round off the distance to the nearest mile. • Fill in as shown in the example. • Example: If employee A lives 8 , 0 ® miles from work, she would fill i®CD in the circles as indicated. =00 10® 0 100 or more miles one way I ® ;J 0 8 L7 7b. What is this distance based on? O a measurement (an odometer reading, etc.) O an estimate that you are sure of O an estimate that you are not sure of O 9 days O 10 days r. 0 0 0 8. What type of job do you do for this employer? (Fill in the response that fits best.) O Administrative support (clerical, fiscal, receptionist) • Craft/Production (baker, machinist, plumber, construction, skilled repair) O Farming, forestry, or fishing O Labor (machine operator, maintenance,,warehouse worker, truck driver) - O Management (supervisor, administrator) O Sales /Marketing (retail, wholesale, public relations) O Information/Counter Services (librarian, operator, bank teller, cashier, customer service) O Personal Services (waiter, concierge, hairdresser) O Professional Services (doctor /nurse, attorney /paralegal, accountant, insurance examiner) O Social/Public Services (teacher /trainer, police officer, community outreach, legislator, letter carrier) O Technical Services (analyst, engineer, scientist, • technician) O Other Job Type: 9. What is your ....me zip code? (Write numbers in the boxes and fill in corresponding circles.) 9 0 0 t0 0 0 1 0 0 O 0 O 0 . 0 0 L 0 . 10. (optional) If you currently drive alone for ANY of your commute trips to work, please indicate the most important reasons you drive alone. (Fill in up to three answers.) ® Need vehicle for personal errands during the day or before /after work O Need vehicle to drive children to childcare /school/ activities O Need vehicle for work - related tasks O Have free or discounted parking at or near work ® Saves time • Like the flexibility of driving alone • 0 Work hours vary from day -to- day /week -to -week O Bus /transit service not available due to location and /or work hours O No one to share ride O Other 11. (optional) if the following options were available, how likely would you be to switch to or increase your use of alternative commute modes? If you never drive alone, indicate the options in which you are likely to participate. (Fill in one answer for each option.) d. f. 9. as,sggMs PI,P. Thank,you. Not at all Likely Somewhat Likely Very Likely a. An employer - provided car for work purposes during work hours boo • b. Transportation during lunch or breaks for ' personal errands 0 0 c. An immediate ride home in case of an emergency (guaranteed ride home) 0 0 A more flexible work schedule to meet carpools, vanpools, the bus, etc. 0 0 0 e. A financial incentive (allowance /subsidy) for using non -drive alone modes 0O® Parking fee for drive alone commuters 0 0 Reserved or discounted parking for carpools and vanpools 0 0 h. Personalized help arranging a carpool, vanpool or finding bus times and routes 0 0 i. Secured, covered parking for your bicycle 0 0 j. Lockers and showers for walking dr bicycling 0 0 k. On -site childcare, banking, dry cleaning or other services 0 0 I. Compressed work week 0 0 6 m. Opportunity to telecommute 00 n. Improved access to transit 0 0 .ri 2