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HomeMy WebLinkAbout2014-10-13 Committee of the Whole MinutesSr Ater Tukwila City Council Com tee of the Whole Meeting City Hall Council Chambers October 13, 2014 — 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Quinn called the Tukwila City Council meeting to order at 7:05 p.m. and led the audience in the Pledge ofAllegiance. OFFICIALS Present were De'Sean Quinn, Council President, Councilmembers Joe Duffie, Dennis Robertson, Allan Ekberg, Verna Seal, Kathy Hougardy and Kate Kruller. CITY OFFICIALS Jim Haggerton, Mayor; David C|ine, City Administrator; Rachel Tuqin, City Attorney; Mike Villa, Police Chief; Eric Dnaver, Police Commander; Chris Flores, Interim Fire Chief; Bob Giberson, Public Works Director; Gail Labanare, Pubhc Works Analyst; Rick ShU, Parks and Recreation Director; Tracy Gallaway, Parks and Recreation Superintendent; Shannon Fisher, S ial Events Coordinator Peggy McCarthy, Finance Director; Derek 8peoh, Economic Development Administrator; Joyce Trantina, Project Analys ; Rachel Bianchi, Communications Manager; Evie Boykan, Human Services Manager; Laurel Humphnay, Council Analyst; Melissa Hart, Deputy City Clerk. PROCLAMATION A proclamation recognizing October as "Domestic Violence Awareness Month." Mayor Haggerton read a proclamation recognizing October as "Domestic Violence Awareness Month," encouraging everyone in the community to take an active role in supporting all victims so they can lead healthy lives safe from violent and abusive behavior. Liz Mills, Advocacy and Policy Director from the YWCA, accepted the proclamation from Mayor Haggerton. Ms. Mills commented that with the recent domestic violence incid nts reported in the media, the YWCA is urging people to wear purple ribbons to bririg awareness to domestic violence. She thanked the City for raising awareness of these issues and the commitment to ending domestic violence. CITIZEN COMMENTS Robert Comiskey, 15210 International Buu|evard, stated that in June 1991 he purchased the McDonalds at the address he provided. He commented that he has seen an increase in suspicious activity and it is becoming worse along International Boulevard, especially at the Link Light Rail Station. He stated individuals are using the Iight rail to enter the area and conduct their "business" in the City. He feels something needs to be done to address the increased crime and activity in that area of the City. The Councilmembers exchanged comment and thanked Mr. Comiskey for sharing his concerns about the issues at the Link Light Rail Station. Mayor Haggerton reported that the Council and City Administration have been working with Sound Transit staif for the past year about these issues without success. Recently, Police Chief Vilia, City Administrator Cline and he have begun meeting with individual members of the Sound Transit Board to discuss these issues, Since the City seized the motels along Tukwila International Bou|evand, the calls for service at the Link Light Rail Station have increased 40%. He thanked Mr, Comiskey for speaking on the issue, and stated that public testimony helps a great deal. Tukwila Cty Council Committee ofthe Whole Minutes October 13, 2014 Page 2of 14 Council President Quinn commented that at some point in the future there could be an opportunity for the community to provide public testimony at a Sound Transit Board Meeting. SPECIAL ISSUES a- A contract with Kirshenbaum and Goss for 2015-2016 public defender services, Councilmember Seal indicated this item was discussed at the Finance and Safety Committee meeting on October 7, 2014. The committee members were unanimous in recommending approval, David Cline, City Administrator, explained the City of Tukwila contracts for public defense services to provide legal representation for indigent criminal defendants who qualify for appointment of counsel from the time of screening for eligibility through trial, sentencing and appeals to the superior court, if necessary. In order to comply with State mandated public defense standards that are effective January 1, 2015. the costs have increased significantly. The Council is being asked to approve the proposed agreement at a flat rate of $32,600 per month and the additional $200.00 per day for Attorney of the Day services (no more than 5 days per month). Mr. Cline stated the City recently received notification of a grant award of $20,000.00 for public defender services. The Councilmembers exchanged comments and asked clarifying questions on the above topic. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. An Interlocal Agreement with the Tukwila School District for after-school programming. Councilmember Seal indicated this item was discussed at the Finance and Safety Committee meeting on October 7, 2014. The committee members were unanimous in recommending approval. Joyce Trantina, Project Analyst, explained that City staif requests the Council approval to enter into an Interlocal Agreement (ILA) with the Tukwila School District to provide after-school programming. The purpose of this partnership is to provide quality after-school programming in a safe and structured environment. The purpose of the agreement is to clarify and outline the intent, roles, responsibilities and communication in the delivery of afterschool programming at the three elementary schools for the school district years of September 2014 through June 2016. Martin Turney, Finance Director, Tukwila School District, stated they are very excited about bringing all the parties together on this project and he feels this will be a great benefit for the students of Tukwila. Wanda BiUings|y, Associate Superinhendent, Tukwila School Dist/iot, reviewed for the Council how the school district has identified the students most in need of the program, She explained they have student coaches at each of the three elementary schools and currently they are serving 30 students at each site. They are moving forward with the program and they are looking forward to this great partnership and increasing the participating numbers. Nathan PhiUips, YMCA Greater Seattle, stated he visited one of the sites today, and expressed his appreciation for the partnership opportunity with the City of Tukwila Parks and Recreation. This program brings academic and recreational enrichment together while providing the students a nutritious meal every day. They are excited to see the partnership move forward. Tracy Gallaway, Parks and Recreation Superintendent, stated staff felt this program is a great way to collaborate with the Tukwila School District and YMCA to serve the families of Tukwila. They have seen a great turn out, and they have integrated the kids who participated in the after-school program at the Tukwila Community Center into the new program. Councilmember Ekberg asked for clarification on the funding for this program. TukwUa City Council Committee of the Whole Minutes October 13, 2014 Page 3 of 14 Ms. Trantina explained the funding for the program is being redirected from Community School Collaboration (CSC) to the Tukwila School District. Council President Quinn asked if there is a recording process used by the school district. Mr. Turney stated a lot of the recording and data collection will be received from the YMCA and the Tukwila Parks and Recreation Department. Ma. Billings ly clarified the school district is required to report on the academic growth and success of the students to the State of Washington on a regular basis. The program coaches will monitor and ensure the academics are at the level the students need and make modifications as needed. Councilmember Kruller asked if the program is strictly for elementary students. Mr. Turney answered in the affirmative. He explained CSC is currently providing these services to Showalter and Foster. Councilmember Seal stated the current contract with CSC is effective through the end of the year, and they have applied for grant funding to continue the program. Councilmember Robertson asked what background skills the YMCA will bring to the program. Mr. Phillips explained the YMCA is building the program on the same platform used in four other school districts in the region. Prior to this program, the YMCA provided this type of program to approximately 2,000 students within King County. They have the background and skills experience to bring these types of academically rigorous programs for elementary school children, Each school will have seven team members: one coo,dina8zr, three academic instructors and three recreation enrichment instructors. Ms. Billings ly clarified that the school district coaches, who are certificated instrucbons, will be working with YMCA teams to help plan the intervention services provided to the students based on the student's needs, COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. c. A consultant agreement for the Tukwila 205 Levee Certification Project. Councilmember Kruller indicated this item was discussed at the Utilities Committee meeting on October O.2O14. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained the consultant contract is for the Tukwila 205 Levee Certification P ject. In July 2012, the U.S. Army Corps of Engineers notified the City and other agencies they would no Ionger provide Ievee certification. Three firms submitted in response to the Request for Qualifications that was advertised on June 5 and 12, 2014. Two firms were interviewed and Northwest Hydraulic Consultants ranked the highest. The contract is for Phase 1 — Engineering and Improvement Identification for the Tukwila 205 Levee. The Council is being asked to approve the consultant agreement with Northwest Hydraulic Consultants in the amount of $447,71 1.00. Mr. Giberson referred to page 42 of the agenda packet, the proposed Capital Improvement Program (CIP), which includes future funding for the other phases of the p ject. Additionally, any permits for the future project will be required to adhere to the City's Shoreline Management Program. Councilmember Robertson commented that since the project will benefit a narrow geographic area of the City, he suggested a future Utilities Committee meeting review options to assess the affected properties for possible repayment to the Utilities Fund. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. Tukwila City Council Committee of the Whole Minutes October 13, 2014 Page 4 of 14 d. An after-action report for the emergency declared due to IT infrastructure failure. An after-action report due to failure of critical Information Technology (IT) infrastructure on Friday, September 5, 2014 was provided. David Cline, City Administrator, and Eric Dreyer, Police Commander, utilized a Power Point presentation to update the Council on the above item. Highlights ofthe presentation included: IT Incident Summary: September 5 — Day of the Incident: • 3:00 am Qty's main Storage Area Network (SAN) failed • IT notified of problem at 4:00 a.m. • By 6:30 a.m. outage deemed to be a major failure Affected Systems: • MobileCom — Police and Fire in'coroompuhons • City Email • City Websites • Eden Online Services —utility bifling, staff time sheets, etc. • TRAKiT — permitting system • Access to Personal and Shared Directories — isolated to Police • Justice RMS — PD records management system • Fi|eONO — PO evidence tracking • Print Servers Incident Command Structure (ICS): • Initiated ot11:45o.m.on day ofincident • Commander Eric Drever was identified as the ICS Incident Commander • Other City resources were deployed to assist as needed • Affected systems were prioritized for action • Communications with all City departments to ensure full knowledge of affected services • Councilmembers were informed via telephone of the incident that afternoon Restored Systems: • MobileCom restored at 3:00 p.m. on September 5th • Email and websites on September 7th • Eden Online Services on September 8th • All remaining services online after data recovery on September Emergency Declaration: • Full cost of data recovery and legal review not complete until VVodnesday. September 10m • Emergency declaration in line with previous infrastructure incidents such as: o April, 2013 Sanitary Sewer Collapse, Andover Park West o December, 2012 Stormwater Foi|ure, East Marginal Way South o March, 2011 Sanitary Sewer Cu||apse, Andover Park West IT Incident Causes • A single piece of hardware, the SAN, with built-in redundonoiea, perddons, physical separation via multiple anays, and back-up power sources failed ° Certain partitions in the SAN were being used as temporary back-up repositories for some data during transition to a new, off-site back-up system Pre-Incident Back-ups • Police data was backed up on the SAN in a separate physical Iocation within the SAN • IT is required to run two back-up systems to keep Police data separate due to Federal CJIS policy • Police data growing at a rapid rate; temporary back-up needed while transitioning to off-site resource TukwUa City Council Committee of the Whole Minutes October 13, 2014 Page 5 of 14 Temporary Storage on SAN • Was the most reliable storage system • Separate partitions • Physically separate arrays • Built-in scheduled back-up system • Redundancy • Back-up power Lessons Learned: • Immediately evaluate and eliminate potential single points of failure o Physical (hardware, software, etc.) o Physical redundancies • Personnel o Cross training • Better Communications o Ensure City Ieadership receives timely and accurate information o Immediate outreach to users to fully understand effect of outage on customers * Deveop asset replacement schedule o Physical (hardwore, sofhwore, etc.) o Service agreements • Ensure process in place for regular review and updates • Ensure City-wide knowledge of and training in Incident Command structure o Awareness that ICS is available for all City incidents o Allows for prioritization, communication and additional resources when necessary o Expand ICS training for non-emergency related personnel o Ensure role for pohcy makers in ICS process Lessons Learned: • Finish necessary IT purchases Develop and Implement IT Strategic PIan • Build on the existing baseline assessment • Develop IT strategic plan that encompasses: o Role of IT and user expectations o Physical equipment and service contracts o Personnel resources and cross training o Asset replacement schedule and process o Effective IT project management o Enhanced communications o Potential budget implications Council President Quinn asked if there is a reques of the Council to assist or help facilitate the things that could impact the City. Mr, Cline stated the goal is to work within the current resources provided. At this time they are expecting to stay within the 2014 budget; they do not have a specific request for additional resources. Council President Quinn stated the City has done a lot of emergency preparedness, and a scenario such as the system failure the City experienced is not something the City planned for. Mr. Cline stated the tabletop exercises conducted in the past have been responding to earthquakes and such. However, with this recent event, staff should include an exercise with an infrastructure scenario for a future emergency management training. Councilmember Hougardy asked how the City will enhance the IT Department without a budget request. Mr. Cline stated the incident took place on September 5th and the proposed budget has been completed. City Administration does not have a request for 2015-2016 at this time. They are still working through the Tukwila City Co ncil Committee of the Whole Minutes October 13, 2014 Page Gof/4 issues. That doesn't mean there couldn't be a budget reques in the near future and staff would return with a request to amend the budget with firm dollar amounts, At this time, the commitment is to efficiently work within the current resources to meet the needs. Councilmember Hougardy feels there are more resources needed for this department such as an equipment replacement schedule and off-site storage costs. Councilmember Kruller stated that employee cross-training is a good idea, and she would be interested in how that would be accomplished with the small department. She asked that the Council be provided an estimate for future IT needs. Additionally, she requested the results of the IT assessment be provided to the Council, as each Councilmember was interviewed for the assessment and she would like to know the results of the assessment. She commented that normally the Department Director would be present at a presentation such as this and that has not happened in this incident. She suggested the City review ways to have storage out of the area to help re-establish City services quickly. Councilmember Robertson stated it is difficult for an organization of this size to have extra staff available for these types of issues. He suggested the City contact other area cities to see about some type of Interlocal Agreement for IT assistance that could be used in response to this type of incident, Councilmemher Ekberg stated the After-Action Report was well written, and he asked what steps have been taken to ensure this type of incident doesn't happen again in the future. Commander Drever stated the bulk of the After-Action Report was written by the IT staff, specifically Mary Miotke IT Director, and Bao Trinh, Systems Administrator, He stated it is not the practice of IT to store a back-up on an individual piece of equipment. The typical infrastructure has an off-site back-up. However, that off-site storage was reaching critical mass as it relates to its storage capacity. A perfect storm of events occurred: while they were temporarily housing the back-up in the only place capable, the system crashed. Prior to the crash of the system, the City had purchased a back-up SAN and staif was working on creating the structure in place so this type of issue would not happen. The new SAN is in place and acting as the system back-up. However, we are still dealing with the same capacity issues. Staff is working on trying to put into place infrastructure using the current 2013-2014 budget. With the repairs, we are still operating on a temporary basis, and the design is one that does not create a single point of Council President Quinn acknowledged the Mayor and City Administrator for the candor in the After- Action Report. Mayor Haggerton commented that when a person works as a System Administrator or Director of an IT Department, it is human nature to want to do everything possible to return the system to a working system, and make things right. In any of these types of events, the first thing that needs to be done is admit the failure and then find a solution. 8:34 p.m. Council President Quinn called for a brief recess. 8:40 p.m. Council President Quinn reconvened the meeting. e. Review of the 2015-2016 Proposed Budget. Overview and department presentations (60-90 minutes). Council President Quinn reminded the Council that the budget review is bypassing the normal Council Committee process so that all Councilmembers have the opportunity to hear the Department presentations and ask questions of staff. This is the first of three budget review sessions; the Council also have budget work sessions on October 20 and October 27, 2014 in the Council Chambers. He commented that the budget review is a core function of the City Council. He explained an email address has been created for citizens who have questions on the proposed budget. Questions can be emailed to: budgednputtukwi|avva.qmv. Tukwiia City Council Committee of the Whoie Minutes October 13. 2014 Page 7of/4 Peggy McCarthy. Finance Director, explained this presentation is the first of three scheduled review sessions of the proposed budget. The presentation wili begin with a budget review and then the Department presentations will begin. 2015-2016 BUDGET PRIORITIES: 1) Tukwila International Boulevard (TIB) Community Transformation • Continued crime reduction activities High police staffing levels and recruitment • Demolition of motels • Process for selecting developer • Continued litter removal, bus shelter cleaning, etc. 2) Community Livability • Residential Street Improvement — 42nd Avenue South and 53rd Avenue South sidewalks, ourbs, guUars, undergrounding of utilities � lrnproving quaiity of Iife with enhanced code enforcement efforts • Phase || of Duwamish Hill Preserve 3) Create Community Partners to Implement City-wide Plans and Visions • After-school programming for all Tukwila elementary schools; partnership with Tukwila public schoois and YMCA • Ongoing partnerships with Westfieid Southcenter Mali • SCORE Jail, Valley Communications, National League of Cities, Association of Washington Cities, Sound Cities Association • City funding of full-time CERT/Public Educator 4) Develop/Implement Comprehensive Economic Development PIan • Pian to ensure long-term financial stability of the City • Coordinates activities currentiy undamvay, including: o Grocery store survey o T|Befforts o Southcenter District • Development of plan in 2015 • Implementation in 2016 5) Continue to Create a More Effective Organization • Building on HPC}training, instituting Lean in key City processes, cultural competency tnoining, succession planning, City values • Pre-filing diversion program • Public defender contracts %, Public Records initiative Fire equipment 60 Improved Communications and Community Identity Development and implementation of a City-wide communications pian � Better leverage City communications channels: o Channel 21 o Website o Internal communications o Social media � City identity POLICY CONSIDERATIONS AND REVENUE OPTIONS Policy Considerations • Current & Potential Impacts: o Health Cens, Law Enforcement Officers' and Fire Fighters' (LEOFF) 1 Plan Tukwila City Council Committee of the Whole Minutes October 13, 2014 Page Dof/4 o Debt Servic o Capital project funding o |nterfund Utility Tax Reauthorization • Unknown Future Impacts: o Facilities Plan o Regional Fire Authority Real and Potential State/Federal Impacts • The City will be advocating for a repeal of the 1 % property cap • Aware of the required funding for education based on the McCleary decision • Streamlined sales tax mitigation • State shared revenues • Public Works Assistance Account • Less State & Federal support for cities Revenue Options: Councilmatic • Transportation Benefit District $20 Iicerise fee • Fees, fines and penalties • Additional utility taxes • Business and Occupation Tax • Local Improvernent Districts Revenue Options: Voter Approved • Transportation Benetit District • Levy id itt increase sales tax • Metropolitan Park District expansion • Regional Fire Authority and Fire Benefit Charge FINANCIAL OVERVIEW Economic Assumptions used to create the budqet: • Robust construction activity • New residential units on T|B, and elsewhere • Interfund utility tax reauthorized • King County economic rebound continues General Fund Revenue: • Ongoing Revenue Increase: m 2.496 biennial average u 2.896 planning period 2O17-2O2Oaverage � One-time Biennial Revenue: o $4.2 million Tukwila Village and sales o $1.8 million other property sales General Fund Expenditures: • Departmental Expenditure Increase: o 3.7% biennial average o 2.596 planning period 2O17'2O2Oaverage Other Financial Highlights: • General Fund: o No drawdown of fund balance reserves • Attachment A of the Financial Planning Model — Meets Reserve Policy Through 2018 • Capital Investment Over 6 year Planning Period: o $4.4 M City contribution to residential street and sidewalks; $13.8 M total investment o $ 14.9 M City contribution to arterial streets and bridges; $48.7 M total investment O $1 .9 M City contribution to parks and open spaces; $4.8 M total investment Tukwila City Council Committee ofthe Whole Minutes October 13.2O14 Page Bof14 BUDGET PRIORITIES AND DEPARTMENTAL HIGHLIGHTS David Cline, City Administrator, presented the Mayor's Office budget overview and 2015-2016 priorities. Highlights of the presentation included: Mayor's Office • Implementing Strategic PIan Goals and Annual Priorites • Crime Reduction — Transform Tukwila International Boulevard (TIB) o Remains #1 Goal and Priority — maintains staffing and funding • Streamlined Organization within existing resources • Creating Higher Performing Organization (HPO) 2015-2016 Priorities Mayor's Office: • Economic Development o Create and lmplement a Strategic PIan for Economic Development o Continue Urhan Renewal and Tukwila Village development o Maintain funding for the City's Human Service programs w Communications/Government Relations o Create and Implement Communications PIan • Public Defense and Prosecutor Contract Changes o Streamline pre-filing process to rnaintain safety and reduce costs • City Attorney/City Clerk o Public Records lnitiative • Regional and National Representation o Enhanced participation in associations to increase Tukwila's efforts in grants, government affairs and other areas Mr. Cline commented that with the exception of the increase in Police officers, the City's staffing level is the same as it was 10 years ago. Mayor Haggerton commented that budget priority number one includes the Link Light Rail Station. Laurel Humphrey, Council Analyst, presented the City Council budget overview and 2015-2016 priorities. Highlights of the presentation included: City Council • Policy-setting in alignment with strategic plan goals and biennial budget priorities • Ongoing Community Engagement and Outreach • Enhance Regional and National Representation p Enhanced participation in associations to increase Tukwila's efforts in grants, government affairs and other areas Rick Still, Parks and Recreation Director, presented the Parks and Recreation Department budget overview and 2015-2016 priorities. Highlights of the presentation included: Parks and Recreation Department • Transition to a higher performing agency o Reorganized the department to three main areas: Maintanonce. Rental and Business and Recreation. This change allowed the reduction of managers from six to three. • Parks, Recreation and Open Space (PROS) Plan imp|ementedon, tied to Strategic Plan, through our programs and services • Organization change — restructured work groups to improve operations and services Parks and Recreation 2015-2016 Priorities: • PROS Plan - Aligned the PROS Plan with the City's Strategic Plan o 1 Convenient and connected systems • Duwamish Hill Preserve Tukwila City Council Committee of the Whole Minutes October 13, 2014 Page 1Dof/4 • Planning of the Lake to Sound • Programs in the community o 2. A sense of community • Partnerships • After-school program and summer recreation time • Volunteer stewardship o 3. Opportunities for all • Expanded senior programming o 4. Safe, inviting and affordable • Neighborhood Programs • Park Maintenance Management Plans • Park Watch" Program • Scholarship program • Facility rental program o 5. Healthy people and places • Partnerships • Awareness and lntegration of 1 CANN" principles • Park stewardship • Park maintenance management plans Councilmember Kruller asked staff to identify the managers in Parks and Recreation. Mr. Still stated the following are the organizational changes: Dave Johnson: Rental and Business to include: Pro Shop, Parks and Recreation Renba|s, Operations Support and Parks and Recreation Capital Robert Eaton: Maintenance to include: Golf, Parks, Trails and City grounds Tracy Gallaway: Recreation to inciude: Seniors, Special Interest, Youth and Teens, Community Events and Volunteer Programs Councilmember Hougardy commented on the Park Watch Prognam, and she asked if it is similar to the Biock Watch program. Mr. Still answered in the affirmative, and explained the program is currently being developed. Councilmember Seal commended staff on the presentation and the changes made in the Parks and Recreation Department. The changes address the PROS PIan and the Strategic PIan. Councilmember Kruller asked about the replacement of the point of sale system currently used at the Tukwila Community Center. Mr. Still state the direction from the Community Affairs and Parks Committee was that if a new system could be purchased from within the current budget, staff could move forward with a new system in 2017 when the current support service agreement expires. Council President Quinn stated the information presented was very detailed and thanked staff for the presentation. Councilmember Duffie would like to see the City offer special discounts to military service members. Mr. Still stated staff has been researching this idea. Councilmember Robertson asked why benefits have jumped significantly. Ms. McCarthy stated the medical premiums have increased and there has been an increase in PERS. Tukwila City Council Commttee of the Whole Minutes October 13, 2014 Page 11 of 14 Chris Flores, Interim Fire Chief, presented the Fire Department budget and 3015'2016 priorities. Highlights of the presentation included: Fire Department • Regional Fire Authority Study 2015-2016 • .5 FTE in Emergency Management for CERT/Public Educator now City-funded with expiration of grant • Capital initiatives related to safety equipment that include: o SeIf-contained breathing apparatus o Thermal imaging cameras o Defibrillators Councilmember Robertson asked if there are any proposals to address the overtime costs incurred by the Fire Department. Interim Chief Flores stated no, due to the inclusion of the pipeline employees the Council had previously authorized. The Fire Department has been reducing costs by eliminating meetings and utilizing the training consortium. Mike Villa, Police Chief, presented the Police Department budget and 2015-2016 priorities. Highlights of the presentation included: Police Department • Crime Reduction Initiative adopted in 2012 • Recruitment and Staffing • Auto Theft Task Force Sergeant • Police Department Strategic PIan Goals o Improve Public Safety o Effectively Manage Resources o Build High Performing Organization Councilmember Kruller asked for clarification on the number of Police Sergeants listed on page 175 of the budget book. Chief Villa stated he would need to review the numbers and return to Council with the correct information. The total numbers are correct, and he will review the other numbers. Councilmember Robertson asked if the City has thought about the increased legal costs associated with dealing with the Sound Transit issues. Mr. Cline explained the City has made a reques kz the Sound Transit Board for just under $4OO.00Oto cover the cost for additional Police Officers to increase a presence at the Light Rail Station due to the security issues. Regarding legal services, the City utilizes all available resources to focus on the issues. Relating to the Light Rail issues, the City has been working on these issues for the past 18 months, and the request is for additional resources that are Sound Transit responsibility and for the parties to come to the table to discuss. Chief Vilia had a comment relating to Sound Transit. He explained there were a variety of strategies considered to address the issues at the Tukwila Station, and the proposal by City Administration was one of them. Current|y, there is a task force between the City, King County Metro and Sound Transit and as a grnup, they have deployed additional strategies to address the issues such as special emphasis and increased signage. Council President Quinn commented that any additional resources used to respond to that facility be documented. The Tukwila Link Light Rail Station is the Iargest in the area. It has been identified as an issue and a detailed accounting of the costs associated with the additional resources being used would be beneficial. Tukwila City Council Committee of the Whole Minutes October 13, 2014 Page 12 of 14 Councilmember Seal asked for guidance when witnessing an issue/disturbance on a Sound Transit train. She asked whether passengers should call the security number posted or police. Chief Villa stated if anyone is witness to a crime or suspicious activity they should call 9-1-1. |f you arein Tukwila or at the Tukwila Station, ValleyCom will notify Sound Transit Security that Tukwila Police is responding. Bob Giberson, Public Works Director, presented the Public Works Department budget and 2015-2016 priorities. Highlights of the presentation included: Public Works Department • Update Residential Street Priority List — sync the hst up with the Walk-n-Roll Plan and the PROS Plan • lmprove Pedestrian safety • Facilities Plan; priority on public safet and service delivery • Leveraging Waste Management partnership to continue high frequency trash and bus shelter clean up on TIB NEXT STEPS Budget Review - October 20 - Workshop, 5:30 — 6:45 PM, Council Chambers, Tukwila City Hall AGENDA ' `` Departmental 15 minutes Enterprise Funds including Capital Improvement Progra • Utilities — Water, Sewe,Surface vvq • Golf Course ^ ` : • Community Development; Judicial, Municipal Court • Support Services -- Human Resources, Finance, Information Technology 30 minutes POi ' ^` steps, Other , ' ^ c Capital • and Streets • Land and Park Acquisition, other / ' ��.- � � /^ Debt Service 10 minutes Budget Review - October 27 - Workshop, 5:30 — 6:45 PM, Council Chambers, Tukwila City Hall AGENDA Internal Service Funds: • Equipment Rental and Repair (ER&R) • Self-insured Employee Healthcare Fund • Retiree LEOFF 1 Healthcare 15 minutes Enterprise Funds including Capital Improvement Progra • Utilities — Water, Sewe,Surface vvq • Golf Course ^ ` : 30 minutes POi ' ^` steps, Other , ' ^ c 30 ^ , Interim Chief Flores asked to provide clarification on an earlier statement. He explained that currently the Fire Department has three employees utilizing the Family and Medical Leave Act (FMLA) and one position vacancy. The pipeline employees will be used to fill the one vacancy. Additionally, with the recent (auto accident) tragedy, the Fire Department will have another position to fill. Council President Quinn commented that if additional budget work sessions are needed they will be scheduled. Tukwila City Council Committee of the Whole Minutes October 13, 2014 Page 13cf 14 REPORTS a. Mayor Mayor Haggerton attended the Volunteer Appreciation Event on October 9, 2014 and the Community Connector Program Workshop on October 11, 2014. Both events were held atthe Tukwila Community Center. b. City Council Councilmember Duffie reported on the recent City clean-up event on September 27, 2014. Councilmember Robertson updated the Council on the Green River System-Wide Improvement Framework (SWIF) planning process. He explained that the cities of Tukwila, Renton, Kent and Auburn are participating in the program, In the past, the main driver of SWIF had been flood control and that has shifted to salmon restoration, In the next 6 months there could be policy questions and discussions for the participating cities relating to protection against federal involvement brought forward by the local tribes. Council President Quinn attended the Volunteer Appreciation Event on October 9, 2014 and the Community Connector Program Workshop on October 11, 2014. Councilmember Ekberg participated in the Clean and Green Event on September 27, 2017. He announced the dedication for "Gully Gardens" will take place on October 25, 2014 beginning at 10:00 a.m. Additionally, Betty Gully will be inducted into the Foster High School Hall of Fame on Wednesday, October 29.2U14. Councilmember Seal recently met with the Teens for Tukwila group and she explained they will be attending a future Council meeting with an idea for the Council that she is very excited about. She reported that on October 15, 2014, the King County Newborn Safety Task Force will have their last meeting and she will update the Council in the near future on the outcomes. Councilmember Hougardy attended the Highline Forum meeting on September 24, 2014, and she reviewed the topics of discussion with the Council from that meeting. On September 25, 2014, she attended the Washington Place groundbreaking event, and the Equity and Diversity Commission meeting on October 2, 2014. On October 9, 2014 she participated in the Volunteer Appreciation event and the Southwest King County ChamberofCommerce Luncheon on October 10, 2014. She hosted the Council Coffee Chat on Satuvdey, October 11, 2014 and she reviewed some of the topics discussed at the coffee chat. Ms. Hougardy updated the Council on upcoming meedngn, and she reminded the Council and audience of the Pizza with a Purpose event at California Pizza Kitchen, Tuesday, October 14, 2014, where 20Y6 of the purchase will be donated to the Tukwila Parks and Recreation Youth Basketball League. Councilmember Kruller distributed a draft letter of support for re-establishing the competitive grant funding for the Youth Athletic Facilities program that will be considered by the Sound Cities Association Public Issues Committee at the next meeting. She asked that the Council review the information and proposed letter and she will ask for Council direction at the next Regular Meeting. She attended the most recent Puget Sound Regional Council Transportation Policy Board meeting, and she reminded the Council and audience of the upcoming fundraising event that benefits the Tukwila Pantry. A Night of Gratitude" will be held on Fridoy. November 14, 2014 and more information can be found at www.Tukwilapantry.orq/News Events.html. c. Staff There was no report. Tukwila City Council Committee of the Whole Minutes October 13, 2014 Page 14 of 14 d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental There was no report. ADJOURNMENT 10:16 p.m. COUNCIL PRESIDENT QUINN DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Quinn, Council President Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 10/27/2014 AVAILABLE ON THE CITY'S WEBSITE 10/28/2014