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HomeMy WebLinkAboutCivilService 2014-11-03 AgendaCity of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor Hazelnut Room (aka Conference Room #3) 6200 Southcenter Boulevard Tukwila, WA 98188 Monday November 3, 2014 5:00 p.m. AGENDA CALL TO ORDER APPROVAL OF MINUTES (10/6/14) GENERAL BUSINESS FIRE DEPARTMENT BUSINESS a. Staffing Update b. Assistant Chief Discussion POLICE DEPARTMENT BUSINESS a. Staffing Update b. Lateral Eligibility List c. Police Records Specialist: Testing Process ADJOURNMENT Phone: 206-433-1800 • City Hall Fax: 206-433-1833 • We e: www.Tukwila .gov pity of Tukwila 6200 Southcenter Boulevard . Tukwila, Washington 98188 October 6, 2014 i`m f f a gg e rt o n, Mayor The following commissioners attended the regularly scheduled meeting of the Tukwila Civil Service Commission: Dennis Sivak and Stephen Wheeler. Others in attendance were. Police Chief Michael Villa, Interim Fire Chief Chris Flores, Dawn Judkins TAFF #2088 President and Kim Gilman, Civil Service Examiner. CALL TO ORDER 5:00 p.m. APPROVAL OF MINUTES Chair Dennis Sivak called the meeting to order. The Chair asked if there were any corrections needed for the August i4 th Commission Meeting minutes. No corrections were noted. Minutes were approved as written. GENERAL BUSINESS Ethics Board Volunteer Appreciation Event The Chief Examiner reported that Ordinance 2447 was adopted by the City Council on August 4th creating Chapter 2.97 of the Tukwila Municipal Code. This ordinance creates a Board of Ethics comprised of one member from each of the City's Commissions. The City Attorney's Office plans to provide training in early 2015, unless it is needed prior to that time. Invitations were sent to all 3 Commissioners regarding the Volunteer Appreciation Dessert Social scheduled for October 9th. Unfortunately, none of the Commissioners are able to attend due to scheduling conflicts. 1 2 pity of Tukwila 6200 Southcenter Boulevard . Tukwi FIRE DEPARTMENT BUSINESS Staffing Update Washington 98188 , i`m Haggerton, Mayor Interim Chief Flores reported that there exists one vacancy in the Department due the recent death of Firefighter Jason Karwhite. The two pipeline hires are currently m the Fire Academy with an expected graduation late November. Interim Chief Flores discussed some of the technical tasks taught in the Academy. He noted that 1 member is currently on light duty. Interim Chief Flores reported that the City Council took action to form a committee to contract for Administrative Services with the Kent Regional Fire Authority. This is in addition to the Exploratory Committee already in existence. POLICE DEPARTMENT BUSINESS Staffing Update Lateral Police Officer Chief Villa reported that the Department currently has 1 vacancy for a police officer. There are 2 candidates in background and he will present a list with 2 names for the Commission to certify this evening. He explained that he would like to have at least 3 names on the eligibility list prior to extending a hiring offer. He noted that there are 2 vacancies in the Records Division due to the fact that the last 2 hires resigned and the current eligibility list is almost depleted. The Chief reported that Officers Kraig Boyd and Mike Murphy were recently promoted to the position of Sergeant and have been placed in the Patrol Division. He then invited all of the Commissioners to visit the new Police Shop located in the Westfield at Southcenter Mall. The Chief Examiner presented the Lateral -Entry Police Officer Eligibility List for Commissioners to certify. The list contains the names of 2 candidates that tested in April. Both candidates passed the 1st phase of the background process and were therefore added to the list. Commissioners in attendance certified the list. Chief Villa ity of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor ADJOURNMENT 5:20pm confirmed that the Department will continue to focus on recruiting lateral candidates in the future. He noted that based on current projections, entry-level candidates if hired today would not be able to join the Academy till May, 2015 due to their capacity and the numbers of new recruits being sent to them. MOVED BY WHEELER, SECONDED BY SIVAK THAT THE REGULAR MEETING BE ADJOURNED. MOTION CARRIED, Chairperson Dennis Sivak Vice-Chairperson Ron Johnston Commissioner Stephen Wheeler 3 4 City of Tukwila Police Department An Accredited Agency MEMORANDUM TO: Civil Service Commissioners FROM: Mike Villa, Chief of Police DATE: October 17, 2014 SUBJECT: Eligibility List - Police Records Specialist Jim Hag. erton Mavor wwww Michael Villa, Chief of Police The purpose of this memo is to request the current eligibility list for the Police Records Specialist to expire early due to the fact that there is only one name on the list. Additionally, as a Chief of Police, I have the discretion to call for a new test, as the current list does not provide me my choice from three. The current list was originally set to commence on May 5, 2014 and ending on May 4, 2015. The urgency to expire the current list stems from the following factors: • We currently have two openings to fill (one opening has someone in the hiring process, but is not hired yet) • There is a history of high turnover for this position. • In the last year, we have had four Records Specialists that did not complete the training process ❖ One was terminated for performance issues ❖ Two left for other jobs ❖ One failed the training process • The Civil Service process combined with the background process takes months to complete. • The training process is lengthy and takes three months before they can work on their own. • The Department runs a 24 hours, 7 days a week operation that requires seven Record Specialists to support the schedule (currently at five) • The Department is preparing for one seasoned Records Specialist to go on long term FMLA in December and will be out for about four months. Thank you for your consideration in this matter! 6200 Southcenter Blvd. • Tukwila, WA 98188 • Phone: - (206) 433 -1808 • Admin. Fax: - (206) 244 -6181; Invest. Fax: - (206) 431 -3688 5