HomeMy WebLinkAboutFS 2014-11-04 Item 2F - Interlocal Agreement - Animal Control Services with King County Extended Through 12/31/17TO:
FROM:
BY:
DATE:
City Tukwila
Jim Haggerton, Mayor
INFORMATIONAL ����������
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Mayor Haggerton
Finance & Safety Committee
Peggy McCarthy, Finance Director
Vicky Carlsen, Deputy Finance Director
October 29, 2014
SUBJECT: Agreement to Extend Animal Services Inter local Agreement through
December 31, 2017
ISSUE
Approve agreement to extend the current Animal Services Inter local Agreement for King County
to continue to provide animal services for unincorporated King County and 25 contract cities
through December 31.2017.
BACKGROUND
King County has been providing regional animal control services for several years. In 2010, the
County created a partnership with 26 cities. In 2012. 25 cities contracted with King County for a
3 year term, ending December 31, 2015. In June, 2012. the City approved and signed this
Agreement that remains in effect through the end of next year. The agreement allows for 8n
extension for an additional two-year term, ending December 31, 2017.
The program and services are supported by pet licensing and fees/fines as well as the general
fund of King County and many of the contracting cities. In 2013. program generated revenues
supported 49% of program expenses. The remaining 51 % of operating expenses were supported
by contributions from the County's general fund and payments from contract cities.
The cost allocation model assigns 8096 of program expenses based on use (responses to calls,
She|te[iDtgh8S,e\c.) 8nd2O96basedOnpOpu|adVOtOp[Ovide a correlation between the costs of
the program and the use of the program. Tukwila data compared to all contract cities and
unincorporated King County is as foliows:
Tukwila
2014 population
2013 calls
2013 shelter intakes
2013 license count
19,210
186
210
1,180
All Entities
1.92% oftotal population
3.4O96of total calls
4,92% of total shelter intakes
1.2O96of total licenses
DISCUSSION
At the July 2014 Joint City County Collaboration (JC4) meeting, discussion was held as to whether
to extend the current contract by two years or begin the process to negotiate a new contract. The
County Executive supports the extension under the same terms and conditions and the cities that
were in attendance at the meeting expressed the desire to extend the contract as well.
INFORMATIONAL MEMO
Page 2
At the October, 2014, meeting, cost estimates for all contracting cities were presented. Estimated
costs for the City of Tukwila are as follows:
2015 $74,114
2016 93,109
2017 99,415
Timeline for extending the agreement is as follows:
November 15, 2014
December 14, 2014
January 15, 2015
January 30, 2015
Non-binding indication of interest to extend agreement for 2 years,
signed by Mayor or City Administrator
Final estimate of 2015 payment calculation to RASKS City partners
JC4 meeting: ILA extension/negotiation discussion
Execution of 2 year extension of ILA
All 25 contract cities must agree to the extension or RASKC will initiate the negotiations process.
It is anticipated that it could take up to 18 months to negotiate a new agreement.
RECOMMENDATION
Council is being asked to authorize a two-year extension to the current Animal Control Inter local
Agreement and consider this item at the November 10, 2014 Committee of the Whole meeting
and subsequent November 17, 2014 Regular Meeting.
ATTACHMENTS
Draft Agreement to Extend Animal Control Services Inter local Agreement through December 31,
2017.
Draft Estimated Payments 2014 - 2017
50
Regional Animal Services of King County
Estimated Payments 2014 - 2017
Jurisdiction
2014 Load
Factor
2014 Final
Estimated
Net Final
Cost
2015 Load
Factor
2015
Preliminary
Estimated Net
Final Cost
2013 -2015
New 2016 ■
Transition
Program
1' Funding
Load Factor i
� (Annual)
2013 - 2015
Shelter
Credits
(Annual)
Estimated'
2016
Revenue
from Estimated
from
Net Final
Licensing 1
Support Cost
2017
Estimated
Net Final
Cost
Load Factor
Change 2015
to 2016
Carnation
, 0.1771%
1 0.6431%
1.2871%
- $3,242
0.1772 %i
$3,262
- $8,839
0.2062%
$552
$0
$0
$0 - $5,118
- $5,476
0.0290%
Duvall
- $10,271
0.6433%
0.5227%
$0 - $3,427
- $4,335
- 0.1206%
Kenmore
- 5,832
$0
$4,791
- $4,805
°
1.2875 °
- $5,786
1.1527%
$0
-
$0
- - -- -
$0,
$0
$0
$0 -$684
- --
- $2,687
- 0.1348%
Kirkland
Lake Forest Park
Redmond
4.8320%
0.8323 %�
2.4832%
2.1805%
4.8337 %1
-
$0
$1,080
- $11,144
--
4.4598%
_
$0 $11,645
$3,897
- 0.3739%
0.8326 %=
2.4843 %'
0.6352 %;
2.9478%1
$0
$0
$0, $10,311
$0 - $40,230
$9,208
- $45,351
- $2,389
-0.1974%
0.4635%
- 0.0052%
Sammamish
$8,744
2.1815%
$4,755
2.1763%
$0
$0
$0' $1,392
Shoreline
3.1717%
°
0.5096%
- $13,214
$4,604
$412
$66,574
$662
3.1728%
0.5098 %:
- $22,081
$2,859
2.9692%
$0
$0
$0_
$0 - $16,424
- $21,582
- 0.2036%
Woodinville
0.5133 %�.
$0
$0!
$0
$0 $1,819
$928
0.0035%
Beaux Arts
0.0099%
i 7.7708%
0.0099%
7.7734%
$593
- $72,707
0.0095%
$0,
$0 $594
$578
- 0.0003%
Bellevue (10)
6.9867 %'
$0
$0
$0 - $66,307
- $78,445
- 0.7868%
Clyde Hill
; 0.1393%
0.1393%
$682
° :
0.12081°
$0! $1,449
$1,239
-0.0186%
Issaquah
2.2882%
- $57,296
$6,518
2.2888%
- $57,783
2.3364%
$0
$0
$0', - $64,163
- $68,222
0.0476%
Mercer Island
0.8954%
0.8958%1
$6,232
1.1342 %•
$0,
$0
$0'
$0
$586
$0! - $8,089
$0 - $24,304
- $10,059
0.2384%
Newcastle
1 0.6669%
1 0.7270%
- $13,125
- $12,226
0.6671 ° %
- $14,433
0.8298 %!;
- $25,745
0.1628%
North Bend
0.7272%
- $18,261
0.7892 %1
$1,376
$0 - $22,810
- $24,181
0.0620%
Snoqualmie
0.6053%
0.0392%
- $2,646
$905
0.6055 %,
0.0392 %'
- $1,690
$1,070
0.7212%
$0
$0
$0 - $8,926
- $10,179
0.1157%
Yarrow Point
0.0569%
$01
$0
$0 $55
-$44
0.0177%
Black Diamond
0.5058 %,
- $9,718
0.5059 %
- $5,990
0.5143 %;
$1,209
$3,263
$0 - $7,289
- $8,182
0.0084%
Covington
2.8950 ° %,
- $53,993
- $33,472
2.8954 %I
2.0619%
- $56,198
3.8827%
$5,070
$36,4091
$28,407
$0 - $114151
- $120,896
0.9873%
Enumclaw
T 2.0616%
- $41,157
1.8439 %1
$11,188
$0' - $32,873
- $36,077
- 0.2180%
Kent
Maple Valley
22.4358%
2.4860%
- $271,193
$49,310
22.4382 %
2.4865 %1
- $303,803
-$54,018
20.7743 %,
3.1164 °%
$110,495
$6,027
$495,870
$6,867
$116,611',
$61,9871
$750,000.
$0; - $251,743
$01 - $92,062
$0$122,943
$0 - $93,109
$0 - $839,305
- $287,834
- $97,476
- $132,439
- 1.6640%
0.6299%
- 0.0216%
SeaTac
5.4870 %!,
- $107,508
5.4876 %1
- $114,943
5.4660%
$7,442
Tukwila
± 3.3815 %1
- $69,849
3.3819%
- $74,114
3.6299%
$5,255
- $99,415
- $895,254
0.2481%
0.7311%
KC Unincorporated
1 31.4888%
- $735,903
31.4736 %'
- $747,414
32.2047 %1
$148,614
1The Program Load Factor is to be Reset based on 2014 usage and 2015 population for 2016 per the 2013 -15 ILA. For the draft 2016 estimate, 2013 usage and
2014 population was used.
General Note: 2013 Pet Licensing Revenue has been used for 2015, 2016 and 2017. Non - Licensing revenue ($334,000) has been assumed for purposes of this
estimate for 2015 -2017.
Draft
Regional Animal Services of King County
September 4, 2014
Budgeted Allocable Cost 2013 -2017 (Estimated)
1 The Budget Inflator Cap for 2014 is final The Budget Inflator Cap for 2015 is a preliminary estimate The Budget Inflator Cap for 2016 and 2017 are based on a 1% annual population growth
estimate and the estimated CPI -U for 2015 and 2016 (King County Office of Economic and Financial Analysis - August 2014 Forecast )
2 New Base Year - The 2013 -15 ILA established 2013 and 2016 as base years, whereby the allocated cost is updated for actual usage and population and a new Program Load Factor is set In 2014
and 2015, as well as 2017, costs are allocated based on the Program Load Factor established in the base year unless adjustments to the Program Load Factor are made due to annexations and/or
the addition of a "Latecomer City" as defined in the ILA.
DRAFT
Regional Animal Services of King County
September 3, 2014
Budget Inflator Cap applied to Budgeted Total
Allocable Cost
Budget Inflator Cap applied to Service Categories
(for purposes of creating a 2016 Cost Estimate Only)
Actual/
Estimated
Control
Shelter
Licensing
Total
Budget
Control
Shelter
Licensing
Total
Inflator Cap'
2013 Budgeted Total Allocable Cost (Base)
1,770,487 1 2,819,960 673,640 5,264,087
1,770,487 2,819,960 673,640 5,264,087
Base
2013 Budgeted Non- Licensing Revenue
90,574 119,678 j 13,265 223,517
Year
2013 Budgeted New Regional Revenue (50 %)
1 i -
2013 Budgeted Net Allocable Costs
1,679,913 2,700,282 1 660,375 1 5,040,570
2014 Budgeted Total Allocable
5,383,056
1,810,500 1 2,883,691
688,864. 5,383,056
2014 Budgeted Non - Licensing Revenue
279,000
2 26%
279,000
2014 Budgeted New Regional Revenue (50 %)
-
2013 Budgeted Net Allocable Costs
5,104,056
1 5,104,056
1 i
i
2015 Budgeted Total Allocable (Preliminary)
5,547,778
1,865,901 2,971,933 i 709,944: 5,547,778
2015 Budgeted Non - Licensing Revenue
334,400
o
334,400
2015 Budgeted New Regional Revenue (50 %)
3.06/
2015 Budgeted Net Allocable Costs
5,213,378
5,213,378
New
2016 Budgeted Total Allocable (Preliminary)
1,922,065 1 3,061,388 731,313 1 5,714,766
1,922,065 1 3,061,388 1 731,313 5,714,766
Base
2016 Budgeted Non - Licensing Revenue
131,000 ; 123,400 80,000 334,400
3.01%
131,000 123,400 80,000 334,400
2
2016 Budgeted New Regional Revenue (50 %)
- - 1 - -
- - I
Year
2016 Budgeted Net Allocable Costs
1,791,065 1 2,937,988 1 651,313 1 5,380,366
1,791,065 2,937,988 1 651,313 5,380,366
2017 Budgeted Total Allocable (Preliminary)
5,888,495
5,888,495
2017 Budgeted Non - Licensing Revenue
334,400
3.04%
334,400
2017 Budgeted New Regional Revenue (50 %)
-
2017 Budgeted Net Allocable Costs
5,554,095
_
_ 5,554,095
1 The Budget Inflator Cap for 2014 is final The Budget Inflator Cap for 2015 is a preliminary estimate The Budget Inflator Cap for 2016 and 2017 are based on a 1% annual population growth
estimate and the estimated CPI -U for 2015 and 2016 (King County Office of Economic and Financial Analysis - August 2014 Forecast )
2 New Base Year - The 2013 -15 ILA established 2013 and 2016 as base years, whereby the allocated cost is updated for actual usage and population and a new Program Load Factor is set In 2014
and 2015, as well as 2017, costs are allocated based on the Program Load Factor established in the base year unless adjustments to the Program Load Factor are made due to annexations and/or
the addition of a "Latecomer City" as defined in the ILA.
DRAFT
Regional Animal Services of King County
September 3, 2014
AGREEMENT TO EXTEND
ANIMAL SERVICES INTERLOCAL AGREEMENT
THROUGH DECEMBER 31, 2017
This AGREEMENT is made and entered into by and between KING COUNTY, a Washington
municipal corporation and legal subdivision of the State of Washington (the "County") and the
undersigned Cities ("Contracting Cities").
WHEREAS, the County and each Contracting City entered into an Inter local Agreement
regarding the provision of animal control, sheltering and licensing services for the period of 2013
through 2015 ("Inter local Agreement"); and
WI IEREAS, the Inter local Agreement took effect on July 1, 2012 and remains in effect through
December 31, 2015, unless otherwise extended through December 31, 2017; and
WHEREAS, the County and Contracting Cities ("the Parties") wish to extend the Inter local
Agreement through December 31, 2017, as contemplated within Section 4 of the Inter local Agreement;
NOW THEREFORE, in consideration of the promises, covenants and agreements contained in
the Interlocal Agreement, as extended, the Parties agree as follows:
1 The Interlocal Agreement shall remain in effect through December 31, 2017 under the same
terms and conditions and may not be terminated for convenience.
2. The County may sign an agreement with additional cities for provision of animal services
prior to the expiration of the Interlocal Agreement, but only if the later agreement will not
cause an increase in the Contracting Cities' costs payable to the County under this
Agreement.
3. The Parties agree that, in light of their decision to now extend the Interlocal Agreement for
an additional two year term as provided herein, procedures set forth in Section 4 of the
Interlocal Agreement for meeting to discuss the prospect of an extension, for proposing
amendments to the Interlocal Agreement during the extended term and for providing notice
of intent to extend the Interlocal Agreement are superfluous. The Parties accordingly waive
their rights to such procedures.
4. This Agreement to extend the Interlocal Agreement may be executed in counterparts by
each Contracting City and each such counterpart shall be deemed to be an original
instrument, but all such counterparts together shall constitute one instrument.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective this day of , 2014.
53
King County
Dow Constantine
King County Executive
City of
Name
Title (Mayor /City Manager)
Date Date
Approved as to form:
King County City Al
Deputy Prosecuting Attorney
orney
Date
54