HomeMy WebLinkAboutTrans 2014-11-10 Item 2A - Interlocal Agreement - Cascade View and Thorndyke Safe Routes to School Grants with Tukwila School DistrictCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director '-
BY: Dave Sorensen, P ject Manager
DATE: November 7, 2014
SUBJECT: Cascade View and Thormdyke Safe Routes to School
Project Nos. 91210301 amd 91210302
Inter local Agreement with the Tukwila School District for Grants
ISSUE
Approve the Inter local Agreement between the Tukwila School District and the City of Tukwila for the
Cascade View and Thorndyke Elementary Safe Routes to School grants.
BACKGROUND
An Inter local Agreement is needed between the Tukwila School District and the City of Tukwila in
order to reimburse the School District for expenses associated with the education and enforcement
components of the two Safe Routes to School grants for Cascade View and Thorndyke Elementary
Schools. Tukwila is the lead administrative agency in the partnership for improving the physical as
well as operational aspect of walking and biking to school on City streets. The City is currently
constructing a new trail to serve Cascade View Elementary School and improving S 1 501h St for
Thorndyke Elementary.
DISCUSSION
The Inter local Agreement is instrumental in laying out the mechanism for reimbursing the Tukwila
School District for the expenses associated with the grant tasks of walking school buaea, a bike safety
seminar, organizational efforts for the walking school bus, translation services to promote and inform
the school community of safe walking and biking procedures, and administrative overhead.
FISCAL IMPACT
These are pass-through grant funds earmarked for the School District's participation in these projects.
2015 Budget
Cascade View Elementary State Grant Funds $ 20.138.00
Thorndyke Elementary Federal Grant Funds 57.000.00
Total $ 86,138.00
RECOMMENDATION
Counci is being asked to approve the Inter local Agreement between the City of Tukwila and the
Tukwila School District in the amount of $86,138.00 and consider this item on the Consent Agenda at
the November 17, 2014 Regular Meeting.
Attachments: Pages 3 & 4, Propose 2015 CIP
Inter local Agreement
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2016 CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Cascade View Safe Routes to School Project No. 91210801
Construct an off-street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St.
DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone. S 140th St is one
of the high priority missing sidewaik areas prioritized as part of the Waik and Roll Plan.
Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices
JUSTIFICATION:
for Cascade View neighborhood residents.
STATUS: Phase I is construction of an off-street, paved shared use path between S 137th St and S 140th St.
Phase || includes a traffic circle at 33rd Ave SIS 140h St. Also includes sidewalks on the east side of 33rd Ave S
between S 140th St & S 144th St and the north side of S 140th St between Military Rd S and 34th Ave S.
MAINT. IMPACT: New trail, traffic circle, and sidewalks will need to be maintained.
COMMENT:
WSDOT Safe Routes to School State grant for $428K for Phase I. Funding for Phase II in beyond will be part of a
future grant application.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
, /
Project Location
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Phase II
•
Design
30
68
29
183
310
Land(FKVV )
7
63
70
Const M0mL
25
10
126
161
Construction
264
85
530
879
TOTAL EXPENSES
37
420
124
0
0
0
0
0
839
1.420
FUND SOURCES
Awarded Grant
30
398
428
School District Grant Portion
29
29
Proposed Grant
750
750
Mitigation Expected
0
City Oper. Revenue
7
22
95
0
0
0
0
0
89
213
TOTAL SOURCES
37
420
124
0
0
0
0
0
839
1,420
, /
Project Location
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zo/n'oo2o Capital Improvement Program
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Thorndyke Safe Routes to School Project No. 91210302
Construction of roadway improvements and new sidewalk on the north side of S 150th St between Tukwi|a
DESCRIPTION:
lnternational BIvd and 42nd Ave S. AIso a new crosswalk on S 1 5Oth St in front of Thorndyke Elementary.
Enhance safety for students walking and biking to Thorndyke Elementary and encourages alternate
JUSTIFICATION:
transportation choices.
STATUS: This route is one of the high priority missing sidewalk areas prioritized as part of Walk and Roll Plan.
MAINT. IMPACT: Negligible.
WSDOT Safe Routes to School Federal grant for $457K. Surface water on S 150th St is also programmed
COMMENT: for $270k (see SDP on page 82). Education, enforcement, and encouragement are included as part of the
Safe Routes to School grant requirements and $57k is programmed in 2015.
FINANCIAL Through Estimated
in 000's
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
. .
EXPENSES
(
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Project Location
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Design
27
73
57
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157
Land (R/W)
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0
Conat. M8nK.
91
85
176
Construction
625
625
1.250
TOTAL EXPENSES
27
789
707
0
0
0
0
0
0
1.583
FUND SOURCES
Awarded Grant
22
384
51
457
Proposed Grant
0
Surface Water
270
270
Mitigation Expected
0
City Oper. Revenue
5
135
716
0
0
0
0
0
0
856
TOTAL SOURCES
27
789
767
0
0
0
0
0
0
1.583
2015 - 2020 Capital Improvemen Program
4
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2015 - 2020 Capital Improvemen Program
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3
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
An Interlocal Agreement between the
Tukwila School District and
the City of Tukwila for Sharing of Safe Route to School Grant Funds to
Improve the Health and Safety of Cascade View and Thorndyke Elementary
School Children
THIS IS AN INTERLOCAL AGREEMENT between the Tukwila School District hereinafter
referred to as the "School District," and the City of Tukwila, a municipal corporation of the State
of Washington, hereinafter referred to as the "City."
WHEREAS, the City and the School District are partners in promoting the health of its
community; and
WHEREAS, the City's role is to ensure that the community has a safe walking environment and
the School District's role is to educate and promote safe walking habits and skills to the school
children of the community; and
WHEREAS, the State of Washington granted the City of Tukwila an award of funds to
administer a grant with shared responsibilities between the School District and the City;
NOW THEREFORE, in consideration of the terms and conditions contained herein, it is
mutually agreed by the School District and the City as follows:
I. AUTHORITY
This Agreement is entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW.
2. PURPOSE
The purpose of this ILA is establish the terms and process for reimbursing the District on
completion of its obligation in the grant funding awarded for two Safe Routes to Schools
projects /programs. The grant is specifically to reimburse the District for completion of
programming and education efforts at Thorndyke and Cascade View Elementary schools.
3. DISTRICT RESPONSIBILITIES
Programming at Cascade View Elementary and Thorndyke Elementary include one year of
responsibilities for tasks below:
A. A Walking School Bus Program that is conducted twice at Cascade View and four times
at Thorndyke during the grant funding cycle and that can be reproduced on an annual
basis thereafter. It shall include:
• A school -wide mailing
• A recorded message in 10 languages
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• A flyer translated into 10 languages
• Translation services in 10 languages
• Recruitment and training of volunteers in multiple languages
• Purchase of 8 vests
B. A Walk to School Day event that is conducted once at Cascade View and twice at
Thorndyke that can be reproduced on an annual basis. It shall include:
• A school wide mailing in 10 languages
• A recorded school message in 10 languages
• Purchase of event incentives such as T -shirts and pedometers
• Staff time for the event
C. A Bike /Safety Assembly at Cascade View
D. Enforcement of safe routes and procedures for children arriving and departing
Thorndyke. It shall include production of a safety procedures flyer in 10 languages and
effective delivery of message and materials.
E. Requests for reimbursements within 60 days of District expenditure in conjunction with a
submittal of programming summary.
F Conducting and submitting a post project count of biking at walking at each school at the
conclusion.
4. CITY RESPONSIBILITIES
A. City payment to District upon City receipt of District documents for purchases,
subcontract payments for services with Feet First, and accounting for staff time.
B. Submittal of required quarterly project reports to Washington State Department of
Transportation.
C. Submittal of a SRTS Final report.
5. COMPENSATION
5.1 The City shall pay the District for completed work rendered according to this
Agreement. The total amount to be paid shall not exceed $86,138.
Maximum payable for Cascade View Education Task: $29,138
Maximum payable for Thorndyke Education Task: $46,000
Maximum payable for Thorndyke Enforcement Task: 11,000
5.2 The District shall invoice the City monthly. Payments are due within 60 days of
the receipt of an invoice from the District.
Rev. 2012
Page 2
5
5.3 Payment as provided in this section shall be for work performed and for materials,
supplies, equipment and incidentals necessary to complete the work as
summarized above under District Responsibilities.
6. INDEMNIFICATION
Each of the Parties shall defend, indemnify and hold the other Party, their officers,
officials, employees and agents harmless from any and all costs, claims, judgment, and/or
awards of damages, arising out of, or in any way resulting from that other party's
negligent acts or omissions in performing under this Agreement. No Party will be
required to defend, indemnify or hold the other Party harmless if the claim, suit or action
for injuries, death or damages is caused by the sole negligence of that Party. Where such
claims, suits or actions result from the concurrent negligence of the Parties, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of each
party's own negligence. Each Party agrees that its obligations under this subparagraph
include, but are not limited to, any claim, demand, and/or cause of action brought by, or
on behalf of, any of its employees or agents. For this reason, each of the Parties, by
mutual negotiation, hereby waives, with respect to the other Party only, any immunity
that would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW.
7. AUDITS AND INSPECTIONS
The records and documents with respect to all matters covered by this contract shall be
subjected to inspection, review or audit by the City or the District at the requesting
party's sole expense during the term of this Agreement and three (3) years after
expiration or termination. Such records shall be made available for inspection during
regular business hours within a reasonable time of the request.
8. JOINT BOARD/SEPARATE LEGAL ENTITY
It is not intended that a separate legal entity be established to conduct this cooperative
undertaking. The City shall act as administrator of this Agreement.
9. FINANCE AND BUDGET
This agreement is undertaken to administer two joint Safe Routes to School grants
awarded to the City for a joint City and District proposal that includes engineering,
infrastructure on the City's part and education and encouragement on the District's part.
The State of Washington Department of Transportation reimburses an agreed upon
amount of City and District costs with federal and state funds for completion of proposed
tasks as indicated in section 3 herein "District Responsibilities". No special budget is
anticipated. Payment to the District by the City shall be made pursuant to Section 5
above.
Rev. 2012
Page 3
6
10. PROPERTY ACQUISITION, HOLDING, AND DISPOSAL
The District will acquire the materials identified under Section 3, District Responsibilities
and use their discretion to dispose of them as they deem appropriate to implement the
success of the events identified under District Responsibilities, Section 3.
11. DURATION; TERMINATION
This Agreement is in effect through September 30, 2015. The District must have
submitted all receipts and expense accounting for both Thorndyke and Cascade View
Elementary Schools by May 30, 2015. And final walking and biking audits by the
termination date of this agreement.
Either Party may terminate this Agreement upon seven days advance written notice to the
other Party in the event that:
1. The other party materially breaches any duty, obligation, or service required
pursuant to this Agreement, or
2. The duties, obligations, or services required herein become impossible, illegal, or
not feasible.
12. APPLICABLE LAW; VENUE; ATTORNEYS FEES
This Agreement shall be subject to, and the Parties shall at all times comply with, all
applicable federal, state and local laws, regulations, and rules, including the provisions of
the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event
any suit, arbitration, or other proceeding is instituted to enforce any term of this
Agreement, the parties specifically understand and agree that venue shall be properly laid
in King County, Washington. The prevailing party in any such action shall be entitled to
its attorney's fees and costs of suit. Venue for any action arising from or related to this
Agreement shall be exclusively in King County Superior Court.
13. SEVERABILITY AND SURVIVAL
If any term, condition or provision of this Agreement is declared void or unenforceable or
limited in its application or effect, such event shall not affect any other provisions hereof
and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
15. ENTIRE AGREEMENT; MODIFICATION
This Agreement, together with attachments or addenda, represents the entire and
integrated Agreement between the City and District and supersedes all prior negotiations,
representations, or agreements written or oral. No amendment or modification of this
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
Rev. 2012
Page 4
7
16. NOTICES
Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to shall be sent to the following address:
IN WITNESS WHEREOF, the parties have executed this Agreement on the date last written
below.
TUKWILA SCHOOL DISTRICT CITY OF TUKWILA
By: Jim Haggerton, Mayor
DATE DATE
Approved as to Form:
DATE
Approved as to Form:
City Attorney
DATE
Attest/Authenticated: Attest/Authenticated:
City/County Clerk City Clerk, Christy O'Flaherty
DATE DATE
Z:\DCD & PW\Walk and Roll \I A SRTS grant 2014.doc
Rev. 2012
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