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Home My WebLink AboutCOW 2014-11-10 COMPLETE AGENDA PACKET"��'� or '? Monday, November Tukwila City Council Agenda • COMMITTEE OF THE WHOLE ❖ Jim Haggerton, Mayor Counci /members: + Joe Duffie + Dennis Robertson David Cline, CityAdministrator + Allan Ekberg + Verna Seal De'Sean Quinn, Council President + Kathy Hougardy + Kate Kruller •. EXECUTIVE SESSION — 6:15 PM - 7:00 PM • Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) (45 minutes) 4 LOCATION: Hazelnut Conference Room (CR #3) 10, 2014, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. SPECIAL PRESENTATIONS Police employee recognition: a. Meritorious Service Awards to: • Sergeant Sanjay Prasad • Officer Isaiah Harris • Officer Daniel Luebke b. Certificates of Commendation to: • Officer Brent Frank • Officer Dan Lindstrom • Officer Matt Ludwig • Officer Michael Schlotterbeck • Officer Craig Gardner • Beth Adams 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda issue is (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the presented for discussion. 4. PUBLIC HEARINGS a. Tax levy legislation: An ordinance increasing the regular property tax levy 1 percent from the previous year beginning January 1, 2015, on all property, both real and personal, in compliance with RCW 84.55.120. b. Budget legislation: (1) An ordinance amending the adopted 2013 -2014 budget. (2) An ordinance adopting the 2015 -2016 Biennial Budget. (3) A resolution adopting the 2015 -2020 Capital Improvement Program (CIP). Pg.1 Pg.13 Pg.31 Pg.39 (continued..) COMMITTEE OF THE WHOLE MEETING Monday, November 10, 2014 Page 2 5. SPECIAL ISSUES a. Tax levy legislation: (1) An ordinance levying the general taxes for the fiscal year commencing January 1, 2015. (2) An ordinance increasing the regular property tax levy 1 percent from the previous year commencing January 1, 2015. b. Budget legislation: (1) An ordinance amending the adopted 2013 -2014 budget. (2) An ordinance adopting the 2015 -2016 Biennial Budget. (3) A resolution adopting the 2015 -2020 Capital Improvement Program (CIP). c. Residential Rental Licensing and Inspection Program: (1) An ordinance clarifying and updating the program. (2) A resolution updating the fee schedule. d. An Interlocal Agreement with the Tukwila Pool Metropolitan Park District (TPMPD) to outline roles and responsibilities after the City of Tukwila ceases providing support services. e. Council consensus for the Mayor to sign a non - binding indication of intent to extend the current animal control agreement. f. A resolution setting the 2015 Public Works Fee Schedule for Water, Sewer, and Surface Water Rates. Pg.1 Pg.5 Pg.7 Pg.13 Pg.31 Pg.39 Pg.43 Pg.49 Pg.61 Pg.65 Pg.77 Pg.87 6. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA /SYNOPSIS Initials MeainsDate Prepared by Mgor's review Council review 11/10/14 PMC E Resolution Mtg Dale 4 Ordinance 11/17/14 PMC [1] Other Allg Dale Mtg Date 11/17/14 Mt g Date 11/10/14 SP ONSOR E Council Mayor HR E IT R J Police 'IV E DCD Finance E Fire SPONSOR'S City Council is being asked to approve an ordinance levying property tax for 2015 and an SUMMARY ordinance increasing the regular property tax levy one percent from the previous year. RI N WWI M BY E COW Mtg. [1] CA&P Cmte E Utilities Cmte E Arts Comm. DATE: 11/04/14 4 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL ITEM INFORMATION ITEM No. 4.A. & 5.A. STAFF SpoNsoR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/10/14 AG1ND1\ ITEM TI'llF; An ordinance levying property taxes for 2015 and an ordinance increasing the regular property tax levy one percent from the previous year. Civri,(;()1(1' Discussion Mtg Date 11/10/14 E Motion Mtg Dale E Resolution Mtg Dale 4 Ordinance 11 Bid Award Mfg Dale 14 Public Hearing [1] Other Allg Dale Mtg Date 11/17/14 Mt g Date 11/10/14 SP ONSOR E Council Mayor HR E IT R J Police 'IV E DCD Finance E Fire SPONSOR'S City Council is being asked to approve an ordinance levying property tax for 2015 and an SUMMARY ordinance increasing the regular property tax levy one percent from the previous year. RI N WWI M BY E COW Mtg. [1] CA&P Cmte E Utilities Cmte E Arts Comm. DATE: 11/04/14 4 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL 111 Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. CommumE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft Ordinances (2) Preliminary Levy Limit Worksheet Minutes from the Finance and Safety Committee Meeting of 11/04/14 11/17/14 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 29, 2014 SUBJECT: 2015 Property Tax Levy ISSUE Approval of ordinances increasing the regular levy from the previous year and adopting the general property tax levy for 2015 by December 5, 2014. BACKGROUND A Public Hearing for adoption of the 2015 property tax levy is required by RCW 84.55.120. The Hearing is scheduled for November 10, 2014. The City was notified on October 7, 2014 that the assessed value for Tukwila for 2015 is projected to be $5,017,106,101. The allowable levy projected by King County and documented on the Preliminary Levy Limit Worksheet-2015 Tax Roll is $14,293,219 representing the maximum 1% increase allowed by law. DISCUSSION Levy Amount The assessed value and the allowable levy are subject to change until final levy rate determination. A levy amount of $14,600,000 will be used for the ordinance. If the final allowable levy is less than the ordinance amount, King County Department of Assessments will adjust the ordinance amount to the final allowable levy amount and no further action by the Council will be required. If the final allowable levy is more than the ordinance amount, a revised ordinance will be presented to Council at the Regular Meeting on December 1, 2014 for approval. Levy Limit RCW 27.12.390 allows for a maximum statutory levy rate for cities at $3.60 less the actual regular levy made by a library district. RCW 41.16.060 also allows for an increase in levy capacity of $0.225 if a city has a firemen's pension fund. Prior to 2014, even though the City has had a firemen's pension fund for many years, this additional levy limit has not been reflected in the City's Levy Limit Worksheet. The County is now aware that the City does have a firemen's pension fund and will adjust the City's maximum statutory levy rate to $3.37758 (City levy rate $3.60 less library district levy $0.44742 plus firemen's pension fund $0.225). The current levy rate gives the City additional capacity for future growth or levy lid lifts. The Levy Limit Worksheet received from King County estimates the City's preliminary levy rate for 2015 at $2.84890. 3 4 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the ordinance adopting the General Tax Levy and the ordinance adopting the Regular Tax Levy at the November 10, 2014 Committee of the Whole meeting and subsequent November 17, 2014 Regular Meeting. ATTACHMENTS Draft Ordinances Preliminary Levy Limit Worksheet-2015 Tax Roll CAUsers\melissa-h\4pDatalocal\Microsoft\Windows\Temporary Internet Files\Content.Outlook\117SNOS9\2015 Info Memo Property Taxes.docx RIFF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2015, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2015 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the final assessment valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $5,017,106,101, current taxes for the ensuing year commencing January 2015, in the amount (including $47,874 in refunds) and at the rates specified below: Amount Regular Tax Levy $14,600,000 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2015. W Word Processing \Ordinances \General Tax Levy 10 -23 -14 doc VC:bjs Page 1 of 2 5 Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non - chartered code cities. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2015. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney W- Word Processing \Ordinances \General Tax Levy 10- 23- 14.doc VC:bjs 6 Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 RAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2015, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of a public hearing held on November 10, 2014, pursuant to RCW 84.55.120; and WHEREAS, after hearing and duly considering all relevant evidence and testimony presented, the City Council has determined that in order to discharge its expected expenses and obligations the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and improvements to property and any increase in the value of State - assessed property; and WHEREAS, the City Council has determined it is in the City's best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2015, and the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State - assessed property, is hereby authorized for the 2015 levy in the amount of $101,311, which is a percentage increase of 1.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State - assessed property, any annexations that have occurred and refunds made. W- Word Processing \Ordinances \Regular Tax Levy Increase 10 -23 -14 VC:bjs Page 1 of 2 7 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2015. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W Word Processing \Ordinances \Regular Tax Levy Increase 10 -23 -14 VC:bjs 8 Page 2 of 2 PRELIMINARY LEVY LIMIT WORKSHEET 2015 Tax Roll TAXING DISTRICT: City of Tukwila The following determination qf your regular levy limit for 2015 property taxes is provided by the King County Assessor pursuant to RCW 84.55.100. Annexed to Library District Using Limit Factor For District 14,060,574 1.0100 14,201,180 14,830,323 0 14,830,323 2.97799 44,165 14,245,345 (Note 1) Estimated Library rate: 0.44742 Calculation of Limit Factor Levy Levy basis for calculation: (2014 Limit Factor) (Note 2) x Limit Factor = Levy Local new construction + Increase in utility value (Note 3) = Total new construction x Last year's regular levy rate = New construction levy Total Limit Factor Levy Using Implicit Price Deflator 14,060,574 1.0159 14,284,278 14,830,323 0 14,830,323 2 97799 44,165 14,328,443 n 14,245,345 5.017.106.101 2.83935 O O Annexation Levy Omitted assessment levy (Note 4) Total Limit Factor Levy + new lid lifts � Regular levy assessed value less annexations = Annexation rate (cannot exceed statutory maximum rate) x Annexation assessed value = Annexation Levy O 14,328,443 5.017.100.101 2 85592 U 0 14,245,345 14,245,345 47,874 14,293,219 Lid lifts, Refunds and Total + First year lid lifts + Limit Factor Levy = Total RCW 84.55 levy + Relevy for prior year refunds (Note 5) = Total RCW 84.55 levy + refunds Levy Correction: Year of Error ( o -) 0 14,328,443 14,328,443 47,874 14,376,317 14,293,219 2 84890 14,099,869 101,311 ALLOWABLE LEVY (Note 6) Increase Information (Note 7) Levy rate based on allowable levy Last year's ACTUAL regular levy Dollar increase over last year other than N/C — Annex Percent increase over last year other than N/C — Annex 14,376,317 2 86546 14,099,869 184,409 1 31% Calculation of statutory levy Regular levy assessed value (Note 8) x Maximum statutory rate = Maximum statutory levy +Omitted assessments levy =Maximum statutory levy Limit factor needed for statutory levy 5.017.106.101 3 15258 15,816,828 � 15,816,828 Not usable ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE. Please read carefUlly the notes on the reverse side. 10/29/14 12:07 PM Notes: l) Rates for fire districts and the library district are estimated at the time this worksheet is produced. Fire district and library district rates affect the maximum allowable rate for cities annexed to them. These rates will change, mainly in response to the actual levy requests from the fire and library districts. Hence, affected cities may have mhiehcr0rlop/cc allowable levy rate than is shown here when final levy rates are calculated. 2) This figure shows the maximum allowable levy, which may differ from any actual prior levy if a district has levied less than its maximum in prior years. The maximum allowable levy excludes any allowable refund levy if the maximum was based on a limit factor. The maximum allowable levy excludes omitted assessments if the maximum was determined by your district's statutory rate limit. If your district passed a limit factor ordinance in the year indicated, that limit factor would help determine the highest allowable levy. However, if the statutory rate limit was more restrictive than your stated limit factor, the statutory rate limit is controlling. 3) Any increase in value in state-assessed property is considered to be new construction value for purposes of calculating the respective limits. State-assessed property is property belonging to inter-county utility and transportation companies (telephone, railroad, airline companies and the like). 4) An omitted assessment is property value that should have been included on a prior year's roll but will be included on the tax roll for which this worksheet has been prepared. Omits are assessed and taxed at the rate in effect for the year omitted (RCW 8440.080-085). Omitted assessments tax is deducted from the levy maximum before calculating the levy rate for current assessments and added back in as a current year's receivable. 5) Administrative refunds under RCW 84.69.020 were removed from the levy lid by the 1981 legislature. 6) A district is entitled to the lesser of the maximum levies determined by application of the limit under RCW 84.55 and the statutory rate limit. Levies may be subject to further proration if aggregate rate limits set in Article VII of the state constitution and in RCW 84.52.043 are exceeded. 7) This section is provided for your information, and to assist in preparing any Increase Ordinance that may be required by RCW 84.55.120. The increase information compares the allowable levy for the next tax year with your ACTUAL levy being collected this year. The actual levy excludes any refund levy and expired temporary lid lifts, if applicable. New construction, annexation and refund levies, as well as temporary lid lifts in their initial year, are subtracted from this year's allowable levy before the comparison is made. 8) Assessed valuations shown are subject to change from error corrections and appeal board decisions recorded between the date of this worksheet and final levy rate determination. 10/29/14 12:07 PM LevyLimitWS.doc 10 Finance & Safety Committee Minutes November 4, 2014 - Page 2 C. Resolution: Streamlined Sales Tax Mitigation Staff is seeking Council approval of a resolution urging Governor Ins lee and the Washington State Legislature to preserve full streamlined sales tax mitigation in the 2015-2017 budget. Councilmember Hougardy mentioned that she would be speaking on this topic before legislators at a forthcoming joint legislative meeting of Soundside Alliance and High line Forum. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. D. Ordinances: Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2014, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $5,017,106,101.00. The allowable levy projected by King County is $14,293,219.00, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,600,000.00 is proposed in the draft ordinance and may be adjusted based on that determination. A public hearing is scheduled for November 10, 2014. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. E. Budget Legislation 1) Staff is seeking Council approval of an ordinance to amend the 2013-2014 Biennial Budget. Staff provided an overview of the proposed changes, including new proposals for software and technology, annual funding for the LEOFF1 Retiree Healthcare Plan, unreimbursed firefighter Oso deployment, previous Council approvals, retail sales tax revenue, revenue backed expenditures, and budget transfers across departments. A public hearing is scheduled for November 10, 2014. 2) Staff is seeking Council approval of a resolution to adopt the 2015-2020 Financial Planning Model and Capital Improvement Program (CIP). 3) Staff is seeking Council approval of a resolution to adopt the 2015-2016 Biennial Budget. Council review of the Capital Improvement Program and proposed Biennial Budget occurred during the October 13, 2014 Committee of the Whole and three subsequent work sessions. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Interlocal Agreement: Animal Services Staff is seeking Council approval for the Mayor to sign a non-binding Indication of Interest to extend the current Regional Animal Services interlocal agreement for two years, ending December 31, 2017. This agreement covers animal services for unincorporated King County and 25 contract cities, and the current term ends December 31, 2015. All contract cities must support the extension for it to take effect, or a new contract must be negotiated. If the extension is approved, a new contract will be negotiated following December 31, 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 11 12 ,41,11$00.40"" COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayo ' • review Connell review 11/10/14 PMC El Resolution Alts Date r4 Ordinance 11/17/14 PMC E] Other Mtg Date AI tg Date 11/17/14 Mg Date 11/10/14 SPONSOR Council E] Mayor E HR E DCD E Finance — e IT El P &R Police SPONSOR'S The City Council is being asked to approve an ordinance amending the 2013-2014 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2013. This item is scheduled for Council consideration at the 11/10/14 C.O.W. and 11/17/14 Regular Council meeting. RINI IMED BY LI COW Mtg. [1] CA&P Cmte Z F&S Cmte Transportation Cmte E] Utilities Cmte L Arts Comm. Li Parks Comm. LI Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPoNsoR/ADmIN. Commn-rEE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ITEM INFORMATION ITEM No. 4B.1 & 5B.1 13 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/10/14 AGENDA trim TITLE An Ordinance amending the 2013-2014 biennial budget. CAVOEGORY Discussion Mtg Date 11/10/14 El Motion /1///g Date El Resolution Alts Date r4 Ordinance El Bid Award Mfg Date 11 Public Hearing E] Other Mtg Date AI tg Date 11/17/14 Mg Date 11/10/14 SPONSOR Council E] Mayor E HR E DCD E Finance — e IT El P &R Police SPONSOR'S The City Council is being asked to approve an ordinance amending the 2013-2014 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2013. This item is scheduled for Council consideration at the 11/10/14 C.O.W. and 11/17/14 Regular Council meeting. RINI IMED BY LI COW Mtg. [1] CA&P Cmte Z F&S Cmte Transportation Cmte E] Utilities Cmte L Arts Comm. Li Parks Comm. LI Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPoNsoR/ADmIN. Commn-rEE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Expl:NDITURF: R1 ;(.),U IRI ,;1.3 AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft Ordinance City of Tukwila, 2013-2014 Budget Amendment Summary (narrative) City of Tukwila, 2013-2014 Budget Amendment Detail (spreadsheet) Minutes from the Finance & Safety Committee Meeting of 11/04/14 11/17/14 13 14 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director DATE: October 29, 2014 SUBJECT: 2014 Year-End Budget Amendments ISSUE Approve the 2014 Year-End budget amendments to the 2015'2014 biennial budget before December 31, 2014. BACKGROUND Budget amendments are proposed for the following situations and reasons: • Approve new proposals for software and technology equipment purchases. • Approve annual funding for the Leoff 1 Retiree Healthcare Plan. • Approve additional budget for unreimbursed firefighter Oso deployment costs. • Approve additional revenue and expenditure budget for revenue backed expenditures. • Approve additional budget for retail sales tax revenue. • Approve budget transfers among departments to align with the transfer of staff and for other situations. DISCUSSION The proposed amendments have been categorized by type as follows: 1. New Proposals 2. Unbudgeted Expenditures 3. Revenue Backed Expenditures 4. Revenue Increases 6. Transfers Among Departments The proposed amendments are documented in two attachments. The Budget Amendment Summary (narrative) describes the amendments in narrative format and organizes them by amendment type. The Budget Amendment Detail (spreadsheet) lists the amendments in line item fornnnt, by fund and department. The majority of the budget amendments represent matters that have been previously discussed with Council or that are administrative in nature. RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2014 Year-End budget amendments to the 2013-2014 biennial budget. This item is scheduled for the November 10. 2014 Committee of the Whole, and December 1, 2014 Regular Council Meeting. ATTACHMENTS Draft Ordinance Draft Ordinance Detail 2014 Year End Amendment to 2013-2014 Biennial Budget (narrative) 2014 Year End Amendment to 2013-2014 Biennial Budget (spreadsheet) Informational Memorandum — Information Technology equipment proposal Informational Memorandum — Court software proposal 16 RAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2389, WHICH ADOPTED THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE 2013 -2014 BIENNIUM, TO ADOPT AN AMENDED YEAR -END BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on December 3, 2012, the City Council of the City of Tukwila adopted Ordinance No. 2389, which adopted the 2013 -2014 biennial budget of the City of Tukwila; and WHEREAS, on November 10, 2014, following required public notification, the City Council conducted a public hearing on the proposed 2014 Year -End Amendment to the 2013 -2014 Biennial Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended. Tukwila Ordinance No. 2389 is hereby amended with the City Council's adoption of the document entitled "2014 Year -End Amendment to the 2013 -2014 Biennial Budget," attached hereto and incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.200. Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues and appropriations for each separate fund amended and the aggregate budget totals are as follows: FUND EXPENDITURES REVENUES 000 General $124,188,819 $124,188,819 503 LEOFF 1 Retiree Health Care 2,170,680 2,170,680 Aggregate budget totals $284,924,011 1 $284,924,0111 W. Word Processing \Ordinances \Budget amendment - 2013 -2014 year -end 10 -30 -14 PM:bjs Page 1 of 2 17 Section 3. Copies on File. A complete copy of the final budget for 2013 -2014, as adopted, together with a copy of this amending ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: 2014 Year -End Amendment to the 2013 -2014 Biennial Budget W- Word Processing \Ordinances \Budget amendment - 2013 -2014 year -end 10 -30 -14 PM:bjs 18 Page 2 of 2 City of Tukwila 2014 Year-End Amendment to 2013-2014 Biennial Budget Ordinance Detail A a o o s p o * A+C+D Fund 41 Fund Description 2013-2014 BUDGET as Adopted and Amendeu~ AMENDMENTS 2013-2014 AMENDED BUDGET Total Revenues Total Expenditures Revenue Beginning 2014 Balance Revenues Total 2014 Expenses Expenditures Ending Balance Total Total Revenues Total Expenditures 000 General m1ou.ouo.mo *1ue.000.u1e $1.258.000 $ 1.258.000 $ 1.038.600 $ 219,400 $ 1,258,000 $,o*.1uu.u/y $ 12*.188.819 101 Hotel/Motel 3,532,082 3,532,082 3'532.082 3,532,082 103 City Street 2,600,000 2,600,000 2.600.000 2,600,000 104 Arterial Street *1.577.820 41,577,820 260,000 (260,000) *1,577.820 41,577,820 105 Contingency 5,278,632 5,278,632 - 5.278.632 5,278.632 107 Fire Equipment 1.030.000 1.030.000 1,030,000 1.030.000 Cumulative Reserve 109 Drug Seizure Fund 472.000 472,000 ' 472.000 *72.000 206 LID 33 bonds 2013 680,000 680,000 - 680,000 680,000 mu Limited Tax oo. 3,379,788 3,379,788 3,379,788 3,379,788 Bonds 2003 210 Limited Tax GO. Ret 979,750 979,750 - 979,750 979,750 Bonds, 2003 211 LimitedTax GO. Ref 1.550.000 1.550.000 ' 1,550,000 1'550.000 Bonds, 2008 212 Limited Tax GO. 865,000 865,000 - 865,000 865,000 Bonds, 2009 - SCORE m4 Limited Tax uo. 1.172.11* 1.172.114 - 1.172.114 1.172.114 Bonds, 2010 216 Limited Tax GO. Ref 472,00 472,00 472,000 472,000 Bonds, 2010-Valley Comm 217 2011 Ref Bonds 717.000 717.000 - 717,000 717.000 233 2013 LID 1.707.400 1.707.400 1,707,400 1,707,400 301 Land Acquisition u 5.607.000 a.607.000 - 5,607,000 5,607,000 Pammevl. 302 Facility Replacement 6.366.204 6.366.204 6,366,204 6.366.204 303 General Government 2,623,684 2,623,684 ' 2.623.684 2,623,684 Improvements 304 Fire Improvements 400,200 400,200 - 400,200 400,200 *01 Water 18,814,000 18,814,000 - 18,814,000 18,814,000 402 Sewer 15.*01.000 15,401,000 - 15,40 1,000 15.401,00 411 Foster Golf Course 4,033,594 4,033e94 - *,033,5e* *,033,5e* 412 Surface Water 13.288.800 13,288,800 - - 13,28 8,800 13,288,800 501 Equipment Renta 10,660,3e 10,660,360 10,660,36 10,660,36 502 Insurance Fun 13,81878 13,818J8 ' 800,000 (800,000) ' 13,818,784 13,818,784 503 Insurance - LEOFF 1 1�6,680 1,606,680 564,000 564,000 300,000 264,000 564,000 2,170,680 2,170,680 Fund 611 Firemen's Pension 1.e7.300 1,537,300 - - 1,537,300 1,537,300 Total All Funds ~mm*ienm"m budget amendments were adopted on December 2, 2013. 2014 Year-End Amendments to the 2013-2014 Biennial Budget GENERAL FUND 000 New proposals Information Technology (IT). An additional $70K in capital is budgeted for the purchase of two SAN servers; one as a replacement and another as a backup. Capacity and functionality of the existing Server has diminished creating this need; purchasing a backup server will support continuity of operations should functionality of the main server be compromised. A separate informational memorandum from the Information Technology Director has been included as an attachment. Court (CRT). AnaddiUona|$50Kin capital has been budgeted to fund an electronic oou�doounnent and case integration system. This system will provide electronic case scheduling, a calendaring vvizard, as well as an electronic forms dashboard. A separate informational memorandum from the presiding Munii a/CDVdJVdoehaobe*n/ndudedmo8n@Umohnnen1 Unbudqeted Expenditures Fire (FIRE). Additional $224K of budget has been added to fund the LEOFF 1 Retiree Healthcare ' should sufficient funds be available at the end of the year to do so. The plan has experienced high claims in 2013 and in 2014; this funding infusion would bolster the plan fund balance. Police (PD/J. Additional $340K of budget has been added to fund the LEOFF 1 Retiree Healthcare plan shouN'mu0Dcient funds be available at the end of the year to do so. The plan has experienced high claims in 2013 and in 2014; this funding infusion would bolster the plan fund balance. Fire (FIRE). Additional $89K of budget has been added to fire suppression overtime and benefits for the unreimbursed costs of the Oso landslide deployment. Revenue Backed Expenditures Fire (FIRE). Additional budget of $170K has been added to general fund revenue and to Fire department ` overtirne and benefits for funds received from Pierce County and the Washington State Task Force 1 in reimbursement for the department's assistance and deployment to the Oso landslide. Fe FRB. Addionm|b��o $33K as ben ade o 0enm|ud eemsad to Fe equipment to refect thn fund- received from Homeland Security for 54 Motorola radios and related equipment. Fire (FIRE). Additional budget of $20K has been added to general fund revenue and to Fire �en' supplies to reflect a change in the hazardous material supplies and insurance reimbursement arrangements with EF Recovery. Former|y, EF Recovery credited the Fire Department account with insurance proceeds collected; then reduced the account balance for eupp|»s ' urchaaed. Under the current arrangement, all insurance proceeds are remitted to the City and the City direct|ypeysforthepurchaaeofhozondouemate/ia|aupp|ies. Revenue Increases Grant Revenue. The budget for grant revenue is increased by $133K to reflect funding for the Auto Theft Task Force police sergeant position. Retail Sales Tax Revenue. The budget is increased by $600K to reflect estimated tax collections for 2014. The entinnoteis based mn the revenue trend through August 2O14 and on the seasonal nature of the reoeipts, with a higher percentage received in November and December for non-construction sales tax. The 2014 revenue collected through August is approximately $500K more than budget. A 20 year over year comparison indicates that construction sales tax is down 36% but non-construction sales tax is up 596. Should this trend continue through the end of the year, retail sales tax will exceed $15.600.000 or $600K more than the current budget. Retails sales tax for 2013 exceeded $15.889.000. Transfers Among Departments Mayor/Economic De ent Division (MAY) and Department ofCo/nmundvDe t (DCD). Early in 2014. one staff was transferred to the Economic Development division of the Mayor's Office from the Community Development department. Budget of approximately $98K representing the salaries and benefits of the transferred staff has been added to the Economic Development division and removed from the Community Development department. munications Division (MAY) and Information Technology department (IT). Early in 2014, two staff were transferred to the newly established Communications division of the Mayor's Office from the Information Technology department. Budget of approximately $150K for the salaries and benefits of the transferred staff has been added to the Communications division and removed from the Information Technology department. Additionally, $24K of budget has been transferred from the Information Technology department to the Communications division for the purchase of Channel 21 communications equipment. Public Works /PIM and Arterial Street Fund (104). Salary and benefits for certain Public Works department staff was budgeted in the Public Works department but has been charged to the Arterial Street fund through the project accounting system for work associated with capital projects. Budget of $260K is transferred to Fund 104 from the Public Works department to cover the salary and benefit costs. ARTERIAL STREET FUND 104 Transfers Among Departments Public Works 0oNN and Arterial Street Fund (104). Salary and benefits for certain Public Works department staff was budgeted in the Public Works department but has been charged to the Arterial Street fund through the project accounting system for work associated with capital projects. Budget of $260K is transferred to Fund 104 from the Public Works department to cover the salary and benefit costs. EMPLOYEE HEALTHCARE FUND 502 Unbudgted Expenditures Healthcare costs are 88% over budget through September 30, 2014. Additional expenditure budget of $800K is added to the fund to cover these costs. The offset is a reduction of Fund 502 fund balance. LEOFF 1 RETIREE HEALTHCARE FUND 503 UnbudgetedExpenddores Healthcare costs are 102% over budget through September 30, 2014. Additional $564K of revenue budget and $300K of expenditure budget is added to the fund to cover these costs and build up the ending fund balance. (See Unbudgeted Expenditures under General Fund, above). 22 2014 Year End Amendment to 2013-2014 Bienn ial Budget : 2014 1 ncrease ( Decrease , 013-2014 1 , Increase (Decrease) Dept : Explanation Acct Desc :Fund I r Revenue Expense I, Revenue Expense ; Ending Fund , I Balance ... "r„ , ' .'„,";47,,,,,:silNi .',''' 40,5,0,1„: vp.... ,0 r r. ,,A,Aft :44,s, .• '' .." 4'."? 4 ,e' : ' 'al "*4 /:',,* ,,,„$ 0, 7 7'4 ,',"!. ,',4.' : ,, 4010 '" 4.47' .,,,,A,ii,,' ,,,,, ' I r ,r, *'' ,,, 4, ' xe, 41 ,,r "1 ,:l " I New Proposals F 1 IT purchase two SANS servers - one for !Capital equipment 1,000 replacement and one for technology backup I I 2 CRT purchase Code Smart software to create Software 000 electronic, fillable forms; online calendar, and I, I other case management efficiencies I 1 - $ 70,000 1$ (70,000) $ 70,000 $ I i I 50,000 - 50,000 I (50,000) 74,4 Unbudgeted Expenditures „ I ' 3 POL 4 FIRE Fund the Leoff 1 Retiree healthcare plan for 2014 Fund the Leoff 1 Retiree healthcare plan for 2014 5 FIRE Oso deployment overtime costs in excess of reimbursement 6 FIRE Oso deployment overtime costs in excess of reimbursement 'Retiree healthcare ,000 premiums !Retiree healthcare 7,000 !premiums 1 Fire suppression overtime 000 'Fire suppression benefits 1000 224,000 340,000 80 100 9,500 Revenue Backed Expenditures 7 Reimbursement for Oso landslide assistance 'Revenue: ,000 from Pierce County and Washington State Task !Intergovernmental Force 1 1 1 8 FIRE Fire Department overtime for Oso landslide ,Fire suppression overtime boo I I -1- 9 FIRE Fire Department overtime for Oso landslide Fire suppression benefits 1000 1 I My _ 10 Radio grant Revenue: Grant Dept of ,000 !Homeland Security 1 11 FIRE Radio grant-reimbursement for purchase of 54 Capital equipmant 000 I 1 radios 12 Revenue from MVA hazardous material supplies 'Revenue: Hazard material 000 1 1 cost recovery 13 FIRE MVA hazardous material supplies Operating supplies '000 I I Revenue Increases 14 Auto Theft Task Force grant !Grant revenue 1000 -------------- 15 Increase budget based on 2014 experience Revenue: Local Retail 000 I I through August Sales & Use tax Transfers Among Departments and Funds 170,000 127,000 43,000 „ 335,000 335,000 20,000 20,000 133,000 600,000 224,000 (224,000). 340,000 , (340,000). - 80,100L (80,100) 9,500 ; (9,500) 1 170,000 - 170,000 127,000 I (127,000) 43,000 ' (43,000) 335,000 335,000 335,000 i (335,000) 20,000 - 20,000 20,000 (20,000) 133,000 600,000 133,000 600,000 16 MAY Transfer budget to the Economic Development Salaries Division of the Mayor's budget for 1 Community Development FTE 17 MAY Transfer budget to the Economic Development 'Benefits Division of the Mayor's budget for 1 Community Development FTE 18 DCD Transfer budget from the Community 'Salaries Development department to the Economic Development Division of the Mayor's budget for 1 FTE 19 DCD Transfer budget from the Community 'Benefits '000 1 1 Development department to the Economic Development Division of the Mayor's budget for ! 1 1 FTE • Imo '000 000 78,000 20,000 (78,000) (20,000) 78,000 1 (78,000) 20,000 ! (20,000) (78,000)1 78,000 (2.0,000)i 20,000 123 3' 2014 Year End Amendment to 2013-2014 Biennial Budge bilf417,Wrt'All7W,P1:; , 20 MAY Transfer budget to the Communications Division [Salaries 1000 of the Mayor's budget for 2 Information 1 1 Technology FTE's 1 1 110,000 21 MAY Transfer budget to the Communications Division ;Benefits 1000 of the Mayor's budget for 2 Information Technology FTE's 40,000 ... , 40,000 22 MAY Transfer Information Technology budget to Equipment I :000 I : Communications Division for purchase of I 1 Channel 21 hardware and other equipment. - 110,000 (110,000) 23 IT Transfer budget to the Communications Division 'Salaries of the Mayor's budget for 2 Information Technology FTE's 0 1° (40,000) 24,000 24,000 I (24,000) - ! I 1 1 (110,000) (110,000): 110,000 24 IT To transfer budget to the Communications 'Benefits 1000 Division of the Mayor's budget for 2 IT FTE 1 1 I transferred , ._1 _1_ .. , (40,000) _ (40,000). 40,000 25 IT Transfer Information Technology budget to ;Miscellaneous 1'000 Communications Division for purchase of i I i Channel 21 hardware and other equipment. , I 1 (24,000) _ . 26 PW Transfer budget to the- ArieTiaI Streetfurtd Trorni-Salaries8, benefits --- - —1000- Public Works to cover payroll costs charged to I 1 the projects in the fund 1 1 GENERAL FUND TOTALS (260,000) (24,000) 24,000 (260,000); 260,000 ,258,000 0 ,038,600 1,258,000 1,038,600 ! 219,400 Transfers Among Departments and Funds 27 104 Transfer budget from the Public Works Salaries '104 1 department to the Arterial Street department for salaries charged to the Arterial Street fund but budgeted in the Public Works department 1 I 1 1 28 104 Transfer budget from the Public Works Benefits ---1164- department to the Arterial Street department I 1 for benefits charged to the Arterial Street fund I I but budgeted in the Public Works department ' 199,000 61,000 ARTERIAL STREET FUND TOTALS 260,000 199,000 (199,000) 61,000 ; (61,000) 260,000 I (260,000) 1147637art4V4Kitill:°071r114 , Unbudgeted Expenditures AvC a, 29 502 Increase expenditure budget to cover high claim 'healthcare costs costs. EMPLOYEE HEALTHCARE PLAN TOTALS 1502 800,000 800,000 800,000 (800,000) (800,000) Mo:"1010L, Unbudgeted Expenditures 44.044-Ato vitiZre 30 503 Increase funding to cover high claim costs and ;healthcare costs 5(H bolster fund balance 31 503 Increase expenditure budget to cover high claim :healthcare costs 503 Cogs. LEOFF 1 RETIREE HEALTHCARE PLAN TOTALS YEAR-END BUDGET AMENDMENT TO 2013-2014 BIENNIAL BUDGET 24 564,000 564,000 SE'S ,000 564,000 300,000 300,000 564,000 00,000) 264,000 1,822,000 $ 2,398,600 $ (576,600) 2 of 2 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Mary Miotke, IT Director DATE: October 29, 2014 SUBJECT: Information Technology Equipment Proposal ISSUE Several items need to be purchased in order to complete the recovery from the recent IT equipment failure and have a reliable and redundant system in place. A budget amendment of $70K is proposed. BACKGROUND An additional $70K in capital is needed for the purchase of two SAN servers; one as a replacement server and another as a backup mirrored device. Diminished capacity and functionality of our current temporary configuration has created this need. Purchasing a backup server and related items will support continuity of operations should functionality of the main server be compromised. DISCUSSION Since the recent failure of a major network component, the City has been operating under a temporary configuration. We are currently running up against storage space issues due to this temporary state. Monitoring available free space is a daily task and some projects are on hold until additional space is available. One SAN device to replace the failed equipment has already been ordered. Another identical SAN will be needed in order to provide the mirrored off-site backup services the City desires. In addition, two rack-mounted UPS units are required to protect the new equipment. Because we experienced a serious lack of customer support from the vendor of the failed equipment, we believe it is prudent to replace the remaining item from this same vendor purchased at the same time as the failed SAN. FINANCIAL IMPACT The total costs for this equipment are $68,664.30, as follows: ITEM QTY Amount Extended Total 1st SAN (already purchased) 1 $ 25,832.15 $ 25,832.15 2nd SAN 1 $ 25,832.15 $ 25,832.15 Replace Falconstore CDP 1 $ 15,500.00 $ 15,500.00 Rackmount UPS 2 $ 750.00 $ 1,500.00 Total needed: $ 68,664,30 RECOMMENDATION The Council is being asked to approve the budget amendment required to purchase these items in order to further City's effort towards a more robust network, supporting of continuity of City operations. 25 T{]: of K�it��x Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U��U� nn�n ��n'�n�n��n n��n��~ n�nu~n�n��n��n��n�n Mayor Haggerton Finance & Safety Committee FROM: Kimberly Walden, Presiding Judge BY: La Tricia Kin low, Court Administrator DATE: October 22, 2014 SUBJECT: Court Technology Improvements ISSUE Tukwila Municipal Court has an opportunity to collaborate with Renton and SeaTac Municipal Courts to enhance court services and streamline processes by implementing technology improvements. BACKGROUND During the economic decline the court participated in the city-wide effort to reduce expenses by keeping a court position vacant. As you recall from Judge Walden's state of the court addreon, our case filings have remained pretty steady for the last few yeors, averaging about 4500 cases each year. With a clerical staff of 5 plus a half time filing clerk and two staff in probaUon, we are processing an enormous amount of paperwork each yeor, each nlonth, each week and each day. We have to manually set each hearing, giving each party to each hearing a summons or a paper notice. We have to write out each time pay agreennent, each appointment of the public dehander, each judgment and sentence, each guilty p|eo, each prohibition on possession of firearms order, each no contact order, each infraction disposition, the list goes on and on. With each piece of paper that we manually fill out, there is room for human error. While we are incredibly careful and efficient, we are dealing with people's freedoms and their rights, and liability if we make an error. Every staff receives a great deal of training and each paper that we process goes by more than one peroon, so if a mistake is made we are likely to catch it. But the more automated we can be, the more efficient we can be, the more safeguards we can employ, the less likely mistakes will be made. The other benefit of efficiency is fewer resources are used to complete each task. Code Smart is a software developer that has been able to interface case information through the state court system for municipal and district courts (JIS) with other vendors and systems to automate processes and reduce workload for staff. Code Smart is the only vendor who has been able to work with our state court administrative office (AOC) to obtain the authorization to access information through JIS. Through Code8mart, we have automated our collection payments. Each time a payment is made through the collection ogenoy, it is automatically uploaded into our system. This saves the delay associated with manually printing out payment inforrnahon, sending reports to the court, and the clerks manually entering each payment into each case in the state system. Code Smart has a track record of success with both the courts, and /\OC. Renton Municipal Court and SeaTac Municipal Court got together with Code Smart to explore the possibility of an electronic case scheduling and calendaring wizard, as well as an electronic forms dashboard. Because both courts have been looking to automate their processes to increase efficiency, reduce liability and operational costs, they began working together to pool their resources. 26 INFORMATIONAL MEMO Page 2 Each city is dedicating money for the provision of an automated system for their court. Each city has a separate contract agreement with Code Smart for the provision of the automated system. But the cities are working together to combine their efforts to make the system the same for both, so that their resources go further and they are not spending money to create separate systems. We joined them in their meetings because we are interested in this project and our goals are the same. Our goals are to automate, reduce |iobi|ity, reduce oosts, enable clerks to do more work with greater efficiency and accuracy. The initial discussion about automation began years ago in relation to becoming more efficient when working with SCORE video hearings. But the great thing about this project is that its application extends beyond just working with SCORE to each of our daily hearings and processes. Code Smart, is the only vendor approved by AOC to work with JIS in an effort to connect the information through JIS with our other vendors such as Alliance, and now to collect and distribute the information for calendar maOagerDeDt, schedule hearings, and auto-populate our forms. So, I am here today to provide some information on the system we are looking at and to see if the council will approve funding to move this project forward along with Renton and SeaTac. The project is a Court Document and Case Integration Svatenn, we call it CHAD for short. The objective of CHAD is to provide a case processing system to efficiently manage court hearing schedules, update JIS from a Hearings nnanmger, maintain a library of court fonns/tenlp|otae, manage daily court coses, auto populate case forms based on case types and JIS recorda, route forms electronically to all parties for signature, export signed case forms to a storage oyatenn, and export and update JIS case records. It is a lot to connp|ete, but it is achievable through the use of Code Smart's system. Renton and Sea Tac are a little ahead of us in implementation of the project. Renton has already been utilizing the case hearing wizard, and SeaTac anticipates implementation soon. We are also seeking additional funding through the state court commissions such as the Gender & Justice, Minority & Justice and others to provide funding for additional services with this project in the future. We will be updating you as we get closer to our presentation to those committees. Our goal is to pool together our resources to obtain one product that we can all use. Currently, each court has their own forms they use. For instance, the judgment and sentence form used in Sea Tac is different from the form used in Renton, which is also different from the one used in Tukwila. To pool our resources so that we are not each paying for development of different forms, we have drafted standardized forms for each court to use. The idea is to have one judgment and sentence form that will service each of the three courts, one order of commitment that we all use; one time pay form that we all use, etc. -- to COOSO|idate. simplify, and be efficient. We are also consolidating some of our forms to reduce the number of forms we use. So how does this work? Right now we use paper calendars (or dockets), we use paper forms in triplicate (at a minimum) in court, and each party (Court, pn}oacutor, defense attorney, defendant, probadon, and jail) has to receive a copy of the form. The goal is that once we have the project in p|ooe, the only forms we will need to generate in a paper format would be for the defendant. The rest of the parties will receive the form in electronic format. The court's version of the completed form would be sent to the electronic case fi|e, and that would be stored in a file folder in a secure server. Then the next time the defendant comes to court, all of the information previously associated with the case will be available to view in electronic format. I have handed out forms to show what it would look like. INFORMATIONAL MEMO Page 3 A number of the forms we use have been consolidated, and the idea is that when certain boxes are checked, the non-checked boxes would disappear, so that when the final form is generated for storage, signature, and sending, only the relevant checked boxes will appear on the final form. This is so much better for the defendants, because the judgment and sentence we currently use has a lot of additional, non-pertinent information, that drowns out the information they need to focus on to comply. We have kept Guy Bollinger, the court's IT designee, in the loop, and have also had the benefit of input from Sea Tac's IT director and Renton's IT director. The Statement of work, Master Services Agreement, and Service Level Agreement has been reviewed by not only Guy, but also the legal department, Renton's legal department, Renton's Risk Management Department, SeaTac's legal department and again by Renton's IT director and SeaTac's IT director, so this project has been reviewed by many! Renton's SOW is the same as SeaTac's. Again, Renton is ahead of us in the project, and they are actually working out all of the minor glitches. They are already using the case scheduling wizard, which is great. When you schedule a case for a future hearing, it will give you a pop up warning if you are scheduling the case outside of the defendant's speedy trial time period, or if you are scheduling the case on a docket that has reached its case limit, or on a holiday or a weekend. Those may seem like obvious things, but mistakes do happen occasionally when cases are scheduled manually. Again the idea is to minimize errors, work more efficiently and automate processes. FINANCIAL IMPACT Tukwila's initial cost for participating in these improvements in technology is $50,000, plus $2500 per year. The court has already included the annual fee in the 2015-2016 budget. RECOMMENDATION We are requesting a budget amendment of $50,000 for 2014. 28 Finance & Safety Committee Minutes November 4, 2014 — Page 2 C. Resolution: Streamlined Sales Tax Mitigation Staff is seeking Council approval of a resolution urging Governor Ins lee and the Washington State Legislature to preserve full streamlined sales tax mitigation in the 2015-2017 budget. Councilmember Hougardy mentioned that she would be speaking on this topic before legislators at a forthcoming joint legislative meeting of Soundside Alliance and High line Forum. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. D. Ordinances: Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2014, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $5,017,106,101.00. The allowable levy projected by King County is $14,293,219.00, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,600,000.00 is proposed in the draft ordinance and may be adjusted based on that determination. A public hearing is scheduled for November 10, 2014. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. E. Budget Legislation * 1) Staff is seeking Council approval of an ordinance to amend the 2013-2014 Biennial Budget. Staff provided an overview of the proposed changes, including new proposals for software and technology, annual funding for the LEOFFI Retiree Healthcare Plan, unreimbursed firefighter Oso deployment, previous Council approvals, retail sales tax revenue, revenue backed expenditures, and budget transfers across departments. A public hearing is scheduled for November 10, 2014. 2) Staff is seeking Council approval of a resolution to adopt the 2015-2020 Financial Planning Model and Capital Improvement Program (CIP). 3) Staff is seeking Council approval of a resolution to adopt the 2015-2016 Biennial Budget. Council review of the Capital Improvement Program and proposed Biennial Budget occurred during the October 13, 2014 Committee of the Whole and three subsequent work sessions. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Interlocal Agreement: Animal Services Staff is seeking Council approval for the Mayor to sign a non-binding Indication of Interest to extend the current Regional Animal Services interlocal agreement for two years, ending December 31, 2017. This agreement covers animal services for unincorporated King County and 25 contract cities, and the current term ends December 31, 2015. All contract cities must support the extension for it to take effect, or a new contract must be negotiated. If the extension is approved, a new contract will be negotiated following December 31, 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 29 30 COUNCIL AGENDA SYNOPSIS Meeting Dale Prepared by illayorc review Council review 11/10/14 PMC _- [Z] Resolution A Jig Date 11/17/14 11/17/14 PMC [E] Public Hearing Al4g Dale 11/10/14 E Other Mg Dale C,\TI,(;( )RY Discwssion Alt Dale Si'( SPONSOR Council Mayor HR DC]) V/ nance E 1-; ire —_. IT P&R _ Pc/ice [2] PW SPONSOR'S City Council is being asked to approve an ordinance adopting the 2015-2016 biennial SUMMARY budget and a resolution adopting the 2015-2020 Capital Improvement Plan. These items are scheduled for Council consideration at the 11/10/14 Committee of the Whole and 11/17/14 Regular Council meeting. REvilW1,;1) BY — COW Mtg. CA&P Cmtc [2] 1-'66 Cmte [1] Transportation Cmte Utilities Cmtc E Arts Comm. r Parks Comm. 0 Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: spoNsuit/ADmiN. CommITTITI Finance/Public Works Unanimous Approval: Forward to C.O.W. 11/10 and Regular 11/17 ITEM INFORMATION ITEM No. 4B.2-3 & 5B.2-3 31 STAFF SPONSOR: PEGGY MCCARTHY ORMINAl. AGENDA DATE: 11/10/14 AC; 11\11), \ MNI TITLF, An Ordinance adopting the 2015-2016 biennial budget, and a resolution adopting the 2015-2020 Capital Improvement Plan. 11/10/14 r Motion A llg Dale [Z] Resolution A Jig Date 11/17/14 IZ] Ordinance Mtg Dale 11/17/14 Bid Award A4g Dale [E] Public Hearing Al4g Dale 11/10/14 E Other Mg Dale C,\TI,(;( )RY Discwssion Alt Dale Si'( SPONSOR Council Mayor HR DC]) V/ nance E 1-; ire —_. IT P&R _ Pc/ice [2] PW SPONSOR'S City Council is being asked to approve an ordinance adopting the 2015-2016 biennial SUMMARY budget and a resolution adopting the 2015-2020 Capital Improvement Plan. These items are scheduled for Council consideration at the 11/10/14 Committee of the Whole and 11/17/14 Regular Council meeting. REvilW1,;1) BY — COW Mtg. CA&P Cmtc [2] 1-'66 Cmte [1] Transportation Cmte Utilities Cmtc E Arts Comm. r Parks Comm. 0 Planning Comm. DATE: 11/04/14 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: spoNsuit/ADmiN. CommITTITI Finance/Public Works Unanimous Approval: Forward to C.O.W. 11/10 and Regular 11/17 COST IMPACT / FUND SOURCE Exp,NDITuRF: RP;QUIREI) AMOUNT BUDGETED APPROPRIATION REQUIRED $299,455,437 $ $299,455,437 Fund Source: MISCELLANEOUS FINDING SOURCES, SEE DETAIL. Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft Ordinance Draft Resolution Reconciliation of 2015-2016 Budget Summary to Ordinance Minutes from the Finance and Safety Committee meeting 11/04/14 11/17/14 31 32 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: October 29, 2014 SUBJECT: 2015-2016 Biennial Budget Ordinance 2015-2020 Financial Planning Model and Capital Improvement Program ISSUE Adopt the 2015-2016 biennial budget and 2015-2020 Capital Improvement Plan (CIP) by the end of December. This typically happens at the first Regular meeting in December. BACKGROUND The proposed budget for 2015-2016 and draft 2015-2020 CIP were presented to Council on October 6, 2014. Council held budget workshops on October 13, 20, 27, and 30, 2014, to discuss both the budget and CIP. DISCUSSION The preliminary 2015-2016 biennial budget reflects the priorities adopted by Council in June of 2014. Six priorities were identified, that align with the Strategic Plan, and have been incorporated into the preliminary budget. At the conclusion of the budget workshops, no changes to the budget, as presented, were requested. At this time, the preliminary 2015-2016 biennial budget is being presented to Finance & Safety Committee for final review and discussion. RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2015-2016 biennial budget ordinance and the 2015-2020 Financial Planning Model and Capital Improvement Plan resolution and forward to the Committee of the Whole. This item is scheduled for the November 10, 2014 Committee of the Whole, and December 1, 2014 Regular Council Meeting. ATTACHMENTS Draft Budget Ordinance Reconciliation of 2015-2016 Budget Summary to Ordinance Draft CIP Resolution 33 34 RAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE BIENNIAL BUDGET OF THE CITY OF TUKWILA FOR THE 2015 -2016 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2015 -2016 biennium was submitted to the City Council in a timely manner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 10, 2014; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council hereby adopts the document entitled "City of Tukwila 2015 -2016 Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.120. Section 2. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: W Word Processing \Ordinances\Adopt 2015 -2016 Biennial Budget 10 -28 -14 VC:bjs Page 1 of 3 35 Total Total Fund Expenditures Revenues 000 General $125,817,778 $125,817,778 105 Contingency 5,703,632 5,703,632 101 Hotel /Motel 2,597,316 2,597,316 103 City Street 11,081,721 11,081,721 104 Arterial Street 35,906,080 35,906,080 109 Drug Seizure Fund 180,000 180,000 200 LTGO Bonds 1,415,333 1,415,333 211 Limited Tax G O. Refunding Bonds, 2008 1,623,400 1,623,400 212 Limited Tax G O. Bonds, 2009A 866,315 866,315 214 Limited Tax G O. Bonds, 2010A 1,172,100 1,172,100 216 Limited Tax G.O Refunding Bonds, ValleyComm 229,800 229,800 217 2011 Refunding Bonds 1,095,500 1,095,500 218 2014 Facility 226,260 226,260 206 LID Guaranty 669,000 669,000 233 2013 LID 2,400,813 2,400,813 301 Land Acquisition, Recreation & Park Devl 3,902,000 3,902,000 302 Facility Replacement 10,582,204 10,582,204 303 General Government Improvements 901,000 901,000 304 Fire Improvements 550,200 550,200 401 Water 18,422,000 18,422,000 402 Sewer 19,986,000 19,986,000 411 Foster Golf Course 4,181,494 4,181,494 412 Surface Water 20,429,000 20,429,000 501 Equipment Rental 11,567,136 11,567,136 502 Insurance Fund 14,280,958 14,280,958 503 Insurance — LEOFF 1 Fund 1,772,191 1,772,191 611 Firemen's Pension 1,617,300 1,617,300 Total All Funds Combined $299,176,531 $299,176,531 Section 3. A complete copy of the final budget for 2015 -2016, as adopted, together with a copy of this adopting ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. W. Word Processing \OrdinancesWdopt 2015 -2016 Biennial Budget 10 -28 -14 VC:bjs 36 Page 2 of 3 Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W- Word Processing \Ordinances\Adopt 2015 -2016 Biennial Budget 10 -28 -14 VC:bjs Page 3 of 3 37 Reconciliation of 2015 -2016 Budget Summary to Ordinance EXPENDITURES 2015 Expenditures 2016 Expenditures 2016 Ending Fund Balance Total Expenditures 000 General $ 56,528,833 $ 59,761,699 $ 9,527,247 $ 125,817,778 101 Hotel /Motel 1,577,642 427,500 592,174 2,597,316 103 City Street 1,868,000 8,823,000 390,721 11,081,721 104 Arterial Street 21,557,511 14,200,217 148,353 35,906,080 105 Contingency - - 5,703,632 5,703,632 109 Drug Seizure Fund 55,000 45,000 80,000 180,000 200 LTGO Bonds 537,000 878,333 - 1,415,333 211 Limited Tax G.O. Refunding Bonds, 2008 811,300 811,100 1,000 1,623,400 212 Limited Tax G.O. Bonds, 2009A 437,355 427,960 1,000 866,315 214 Limited Tax G.O. Bonds, 2010A 585,649 585,451 1,000 1,172,100 216 Limited Tax G.O. Refunding Bonds, ValleyComm 228,800 - 1,000 229,800 217 2011 Refunding Bonds 545,825 548,675 1,000 1,095,500 218 2014 Facility 113,130 113,130 - 226,260 206 LID Guaranty - - 669,000 669,000 233 2013 LID 794,284 736,005 870,524 2,400,813 301 Land Acquisition, Recreation & Park Devl. 3,273,000 292,000 337,000 3,902,000 302 Facility Replacement 4,380,000 4,415,000 1,787,204 10,582,204 303 General Government Improvements 320,550 330,641 249,809 901,000 304 Fire Improvements - - 550,200 550,200 401 Water 7,448,185 8,298,949 2,674,866 18,422,000 402 Sewer 8,636,400 9,796,006 1,553,594 19,986,000 411 Foster Golf Course 1,768,017 1,812,394 601,083 4,181,494 412 Surface Water 11,070,311 6,591,228 2,767,461 20,429,000 501 Equipment Rental 3,555,343 2,409,952 5,601,841 11,567,136 502 Insurance Fund 6,342,002 6,344,241 1,594,715 14,280,958 503 Insurance - LEOFF 1 Fund 948,819 617,391 205,981 1,772,191 611 Firemen's Pension 132,727 132,727 1,351,846 1,617,300 Total $ 133,515,682 $ 128,398,599 $ 37,262,250 $ 299,176,531 REVENUES 2015 Beginning Fund Balance 2015 Revenues 2016 Revenues Total Revenues 000 General $ 9,500,000 $ 56,731,999 $ 59,585,779 $ 125,817,778 101 Hotel /Motel 500,000 1,467,316 630,000 2,597,316 103 City Street 1,400,000 524,842 9,156,878 11,081,721 104 Arterial Street 600,000 21,302,000 14,004,080 35,906,080 105 Contingency 5,700,000 1,816 1,816 5,703,632 109 Drug Seizure Fund 60,000 60,000 60,000 180,000 200 LTGO Bonds - 537,000 878,333 1,415,333 211 Limited Tax G.O. Refunding Bonds, 2008 1,000 811,300 811,100 1,623,400 212 Limited Tax G.O. Bonds, 2009A 1,000 437,355 427,960 866,315 214 Limited Tax G.O. Bonds, 2010A 1,000 585,649 585,451 1,172,100 216 Limited Tax G.O. Refunding Bonds, ValleyComm 1,000 228,800 - 229,800 217 2011 Refunding Bonds 1,000 545,825 548,675 1,095,500 218 2014 Facility - 113,130 113,130 226,260 206 LID Guaranty 668,000 500 500 669,000 233 2013 LID 805,000 810,140 785,673 2,400,813 301 Land Acquisition, Recreation & Park Devl. 1,100,000 2,491,000 311,000 3,902,000 302 Facility Replacement 1,800,000 4,453,602 4,328,602 10,582,204 303 General Government Improvements 500,000 200,500 200,500 901,000 304 Fire Improvements 450,000 50,100 50,100 550,200 401 Water 6,500,000 5,829,000 6,093,000 18,422,000 402 Sewer 3,400,000 8,262,000 8,324,000 19,986,000 411 Foster Golf Course 600,000 1,769,747 1,811,747 4,181,494 412 Surface Water 2,200,000 11,261,000 6,968,000 20,429,000 501 Equipment Rental 4,500,000 3,613,043 3,454,093 11,567,136 502 Insurance Fund 3,500,000 5,186,929 5,594,029 14,280,958 503 Insurance - LEOFF 1 Fund 500,000 703,851 568,340 1,772,191 611 Firemen's Pension 1,500,000 58,650 58,650 1,617,300 Total $ 45,788,000 $ 128,037,095 $ 125,351,436 $ 299,176,531 38 RAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2015- 2020 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period of 2015- 2020 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2015 -2020 Financial Planning Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2015 -2020 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file in the City Clerk's Office. Section 3. The assumptions, revenues and expenditures will be reviewed and updated biennially, or as necessary, by the City Council. Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2015 -2020. W. \Word Processing \Resolutions \Financial Planning Model & CIP 10 -23 -14 VC:bjs Page 1 of 2 39 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: W \Word Processing \Resolutions \Financial Planning Model & CIP 10 -23 -14 VC:bjs Page 2 of 2 40 Finance & Safety Committee Minutes November 4, 2014 - Page 2 C. Resolution: Streamlined Sales Tax Mitigation Staff is seeking Council approval of a resolution urging Governor Ins lee and the Washington State Legislature to preserve full streamlined sales tax mitigation in the 2015-2017 budget. Councilmember Hougardy mentioned that she would be speaking on this topic before legislators at a forthcoming joint legislative meeting of Soundside Alliance and High line Forum. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. D. Ordinances: Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2014, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $5,017,106,101.00. The allowable levy projected by King County is $14,293,219.00, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,600,000.00 is proposed in the draft ordinance and may be adjusted based on that determination. A public hearing is scheduled for November 10, 2014. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. E. Budget Legislation * 1) Staff is seeking Council approval of an ordinance to amend the 2013-2014 Biennial Budget. Staff provided an overview of the proposed changes, including new proposals for software and technology, annual funding for the LEOFF1 Retiree Healthcare Plan, unreimbursed firefighter Oso deployment, previous Council approvals, retail sales tax revenue, revenue backed expenditures, and budget transfers across departments. A public hearing is scheduled for November 10, 2014. 2) Staff is seeking Council approval of a resolution to adopt the 2015-2020 Financial Planning Model and Capital Improvement Program (CIP). 3) Staff is seeking Council approval of a resolution to adopt the 2015-2016 Biennial Budget. Council review of the Capital Improvement Program and proposed Biennial Budget occurred during the October 13, 2014 Committee of the Whole and three subsequent work sessions. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Inter local Agreement: Animal Services Staff is seeking Council approval for the Mayor to sign a non-binding Indication of Interest to extend the current Regional Animal Services interlocal agreement for two years, ending December 31, 2017. This agreement covers animal services for unincorporated King County and 25 contract cities, and the current term ends December 31, 2015. All contract cities must support the extension for it to take effect, or a new contract must be negotiated. If the extension is approved, a new contract will be negotiated following December 31, 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 41 42 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Ma or's review Council review 11/10/14 KAS Z Resolution ilk Date 11/17/14 (.-\ 11/17/14 KAS El Other Mtg Date SP ONSOR El Council 0 Mayor LI HR rI DCD LI Finance LI Fire LI IT ID P&R LI Police ' SP oNsoR' s Revise Residential Rental Licensing Program ordinance to reflect corrections and changes SUMMARY to the inspection process. Draft ordinance review. Anticipate forwarding to Committee of the Whole on November 10, 2014 and City Council meeting for final adoption on November 17, 2014. REVIEWED BY E] COW Mtg. 11] Utilities Cmte DATE: 10/14/14 II CA&P Cmte LI F&S Cmte II Parks Comm. COMMITTEE CHAIR: 11] Transportation Cmte LI Arts Comm. ITEM INFORMATION ITEM No. 5.C. STA up SpoNsoR: KATHY STETSON ORI(ANAL AGENDA DATE: 11/10/14 AGENDA ITEM TITLE Residential Rental Licensing and Inspection Program ordinance revision CATEGORY El Discussion Mg Date 11/10/14 El Motion Mtg Date Z Resolution ilk Date 11/17/14 El Ordinance Ilk Date 11/17/14 Ej] Bid Award Mtg Date El Public Hearing Mtg Date El Other Mtg Date SP ONSOR El Council 0 Mayor LI HR rI DCD LI Finance LI Fire LI IT ID P&R LI Police ' SP oNsoR' s Revise Residential Rental Licensing Program ordinance to reflect corrections and changes SUMMARY to the inspection process. Draft ordinance review. Anticipate forwarding to Committee of the Whole on November 10, 2014 and City Council meeting for final adoption on November 17, 2014. REVIEWED BY E] COW Mtg. 11] Utilities Cmte DATE: 10/14/14 II CA&P Cmte LI F&S Cmte II Parks Comm. COMMITTEE CHAIR: 11] Transportation Cmte LI Arts Comm. U Planning Comm. DUFFIE RECOMMENDATIONS: sPoNsoR/ADmiN. COMMITTEE Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated October 16, 2014, with attachments Draft ordinance Draft fee resolution Minutes from the October 14, 2014 Community Affairs and Parks Committee Meeting 11/17/14 44 ;:11111.1,,I).1.11,k0014,.". City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Committee of the Whole FROM: Jack Pace, Department of Community Development Director Jerry Hight, Building Official BY: Kathy Stetson, Code Enforcement Officer DATE: October 16, 2014 SUBJECT: Residential Rental Licensing and Inspection Program Ordinance amendment and associated Fee Resolution amendment (Memo changed after CAP meeting/shown in underlined format, page 2) ISSUE Should the Residential Rental Licensing and Inspection Program be revised? Should the fees for licensing and for inspections be increased? BACKGROUND On October 14, 2014, Code Enforcement presented a draft of proposed amendments and changes to the Residential Rental Housing Licensing and Inspection ordinance and the associated Fee Resolution. The committee members requested additional language be added, which is reflected in the attached draft ordinance. The underline/strikeout version of the draft ordinance is attached as Exhibit 1. The Residential Rental Licensing and Inspection Program ordinance and associated fee resolution were adopted in 2010 and the program began full operation January 1, 2011. There are 637 residential rental properties currently licensed in the City, containing 3760 dwelling units. Since roughly 60% of the City's total housing units are rentals, this program affects a majority of our residents. The program will be completing Zone 4 inspections this year. With the end of the 4-year cycle, now is the time to evaluate the program for any needed adjustments or changes. A copy of the Zone map is attached as Exhibit 2. DISCUSSION The changes to the rental ordinance that we are proposing are in two distinct categories — simple administrative corrections or minor changes, and substantive program changes. Administrative/Minor Changes: 1. Renamed the "Inspection Certificate" to "Inspection Checklist" in several locations throughout the ordinance. The Inspection Checklist is the detailed list of all items that are inspected during the required inspections. In practice, we refer to this document as the "Checklist", so as not to confuse it with the "Certificate of Compliance" that is issued to the landlord upon satisfactory completion of the inspection. Renaming this document 45 46 INFORMATIONAL MEMO Page 2 will avoid any confusion between the two documents. A copy of the Inspection Checklist is attached as Exhibit 3. 2. Section 5.00.130 Contents of Certificate of Compliance. We deleted the phrase "the legal use and occupancy of the rental unit" as one of the required elements on the Compliance Certificate. In pnactice, this information is not included on the Certificate of Compliance. The revision in the ordinance codifies this practice. 3. Section 5.06.150 Notice. We deleted the phrase "and to the rental unit's ^aa one of the parties the City is to notify regarding the inspections. The State Residential Landlord-Tenant Act requires the Landlord to provide their tenant with at least 48 hours' written notice of their intent to enter the unit, except in the case of an emergency (such as a leaking hot water tank, etc.). The tenant can request a copy of the inspection results from the City through a Public Records Request and the tenant is permitted to accompany the inspector when the inspection is performed. This revision in the ordinance codifies this process. Substantive Changes to the Program We are proposing two major changes to the program: 1. Requiring properties with 5 or more units to use pre-approved Non-City Inspectors for their required inspections. Properties with fewer than 5 units will still be able to choose either a City or a non-City Inspector. Most of the larger properties have chosen to use private inspectors. Inspections performed by private inspectors use the same detailed Inspection Checklist as the City Inspector. Removing the option for larger properties to use a City Inspector will free up some of the Officer's time. 2. Extending the timeline for future required inspections from 4 years to 8 years if the property is a member in good standing of the Crime-Free Rental Housing program operated by Tukwila Police Department. The Crime Free program requires an annual CPTED (Crime Prevention through Environmental Design) inspection of exterior conditions and the interior of a selected number of units. The interior inspection looks for smoke and CO detectors, operable windows, adequate |ocko, and a few other items. The program also requires apartment owners/managers to attend an 8-hour training on tenant screening and crime prevention at complexes; requires the landlord to hold an annual tenant meeting; and other requirements. Since we will have completed inspections in all four zones by the end of 2014, we are comfortable that most major |ife- oafetyiasueehavebeenaddneosedthroughnut the City. We believe that offering this incentive to skip an inspection cycle (8 years between inspections instead of 4 years) will encourage properties to review and change their tenant-screening processes and provide them with a local resource to assist with crime-related problems in their properties. If properties fail to follow through with the Crime-Free program, they will be required to obtain the unit-by-unit inspections on the current 4-year inspection cycle. The Committee members asked for additional language such that if we receive three (3) or more complaints in any six (6) month period that are verified concerning code violations affecting the habitability of units at a complex, the property will be required to be on the 4-year inspection cycle. That language has been added to the draft ordinance under section 5.08.140. W:I201* Info memns-Cu ncil\Rental Lice singAmcndmonta.umz INFORMATIONAL MEMO Page 3 Fee Resolution Changes: The fee resolution reflects proposed fee increases. The fees were established in 2010 and have not been adjusted since then. Annual License Fee: We are proposing base license fee increases that reflect an inflation rate of 2% per year from 2010 through 2015, rounded up. For properties with 5 or more units, the fee also includes the RGRL fee of $55.00. Properties with fewer than five units are exempt from the RGRL fee. Number of Units Current Fee Proposed Fee 1-4 Units $50.00/year $60.00/year 5 or more units $100.00 + $55.00 for each employee (RGRL) $120.00 + $55.00 (RGRL) $175.00 total Inspection and Re-inspection Fee Per Unit: Inspection fees for inspections performed by City Inspectors are based on the "After-Hours" building inspector rates. Each inspection takes approximately 30 minutes. In 2010 the hourly rate for after-hours inspections was $70.00/hour, making our inspection fee $35.00/unit. The 2014 after-hours rate is $97.50, making our proposed inspection fee $50.00. The fee is the same amount for both initial inspections and re-inspections. Current Fee Proposed Fee $35.00 $50.00 The fee resolution draft is attached as Exhibit 4. FINANCIAL IMPACT None RECOMMENDATION Recommend approval and forward the draft ordinance and fee resolution to the November 17, 2014 Council meeting. ATTACHMENTS 1. Draft Ordinance (underline and strikeout) 2. Inspection Zone Map 3. Residential Rental Inspection Checklist 4. Draft Fee Resolution W:\2014 Info Memos-Council\Rental Licensing Amendments.docx 47 48 R AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON; AMENDING ORDINANCE 2281 §1, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 5.06, "RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM," IN VARIOUS SECTIONS RELATING TO INSPECTIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on April 19, 2010, the City of Tukwila adopted Ordinance No. 2281 establishing a residential rental business license and inspection program to protect occupants from substandard housing; and WHEREAS, the City has been utilizing the residential rental business license and inspection program over the past four years and desires to amend sections related to the inspection checklist and inspector requirements for added efficiency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 5.06.020 Amended. Ordinance No. 2281 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 5.06.020, "Definitions," in subparagraph 8, is hereby amended to read as follows: 8. "Inspection Certificate Checklist" means the document submitted to the City as the result of an inspection conducted by an inspector which shows the true condition of the unit. An Inspection Certificate Checklist must be signed and dated by the inspector. Section 2. TMC Section 5.06.050 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.050, "Inspection Required," is hereby amended to read as follows: W: Word Processing \Ordinances\Amend Residential Rental Licensing re inspections strike -thru 10 -16 -14 doc KS:bjs Page 1 of 4 49 5.06.050 Inspection Required The owner must obtain an inspection of each rental unit and submit the inspection results to the code official. Owners of complexes with 5 or more units are required to utilize a non -City inspector who meets the qualifications defined herein and who is preapproved by the City. The °Owners of rental properties with fewer than 5 units may utilize a City inspector or a non -City inspector, as defined herein and shall indicate their choice on the application form. The City shall provide the +Inspection criteria Checklist to the owner with the application form. The code official shall issue a Certificate of Compliance for rental units that comply with applicable laws based on a submitted +Inspection certificate Checklist. If using a non -City inspector, the owner shall be responsible for making the inspection arrangements with the non -City inspector. Section 3. TMC Section 5.06.080 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06 080, "Inspection Certificate," is hereby amended to read as follows: 5.06.080 Inspection Certificate- Checklist As a condition of the issuance of a residential rental business license, the owner shall provide a completed Inspection Certificate Checklist signed by the inspector showing the current condition of the rental unit. The code official shall issue a Certificate of Compliance upon receipt of the inspection results indicating compliance with the applicable laws pursuant to this chapter. Section 4. TMC Section 5.06.090 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.090, "Deficiencies," is hereby amended to read as follows: 5.06.090 Deficiencies Items to be inspected are weighted according to a point system established by the City. Accrual of 25 points or more for deficiencies constitutes a failure of the inspection and requires correction. The inspector shall provide the owner and the City written notice of each deficiency disclosed by inspection. A Certificate of Compliance shall not be issued until the Inspection Certificate Checklist indicates a score of less than 25 points. Repairs required to bring the unit into compliance are the responsibility of the owner. Rental units shall be subject to re- inspections pursuant to TMC Section 5.06.110. Section 5. TMC Section 5.06.100 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.100, "Violations," is hereby amended to read as follows: 5.06.100 Violations If an inspection of a rental unit conducted pursuant to this chapter reveals deficiencies of 25 points or more on the Inspection Certificate Checklist, the violation must be cured within 30 days. If upon re- inspection, the unit reveals deficiencies of 25 points or more, the City's code official may seek any remedies permitted by law W: Word Processing \Ordinances\Amend Residential Rental Licensing re inspections strike -thru 10- 16- 14.doc KS:bjs Page 2 of 4 50 including, but not limited to, denial or revocation of a residential rental business license for that unit pursuant to Title 5 of the Tukwila Municipal Code, and abatement proceedings pursuant to Chapter 8.45 of the Tukwila Municipal Code. The City may seek legal or equitable relief to enjoin any act or practice that constitutes or will constitute a violation of any regulation under this chapter. Section 6. TMC Section 5.06.110 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.110, "Re- inspections," is hereby amended to read as follows: 5.06.110 Re- inspections A rental unit that exhibits deficiencies of 25 points or more on the Inspection Certificate Checklist shall be subject to a re- inspection and re- inspection fee as set forth in the City's fee schedule adopted pursuant to this chapter. Section 7. TMC Section 5.06.130 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.130, "Contents of Certificate of Compliance," is hereby amended to read as follows: 5.06.130 Contents of Certificate of Compliance Certificate of Compliance shall specify the date of issuance, the legal use and occupancy of the rental unit, the rental unit address, the name of the owner to whom the certificate is issued, the expiration date of the Certificate, and an indication the rental unit complies with applicable laws as far as could be determined by inspection. Section 8. TMC Section 5.06.140 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.140, "Certificate of Compliance Validity and Renewal," is hereby amended to read as follows: 5.06.140 Certificate of Compliance Validity and Renewal Certificates of Compliance expire on December 31st1 four years from the date of issuance by the City. The owner shall submit a new Inspection Certificate Checklist prior to the expiration of the current Certificate of Compliance. Failure to renew the Certificate of Compliance every four years shall result in the non - issuance or revocation of the rental business license for that unit. Rental properties that are registered and continue to meet all the requirements of the City's Crime -Free Rental Housing Program, or other City- administered program to certify rental properties as working proactively at crime prevention, may extend their required rental inspection schedule to once every 8 years. If participation in such program is terminated due to failure to meet program requirements or for any other reason, the rental inspection shall be due at the end of the calendar year of the year of termination or 4 years from the last inspection, whichever is later. Furthermore, if a property registered in the Crime -Free Rental Housing Program, or any other City- administered program to certify rental properties as working proactively at crime prevention, is the subject of 3 or more code violation complaints W. Word Processing \OrdinancesWmend Residential Rental Licensing re inspections strike -thru 10 -16 -14 doc KS:bjs Page 3 of 4 51 verified by the City in any 6 -month period for violations affecting the habitability of a residential unit, the property will revert to a 4 -year inspection cycle. Section 9. TMC Section 5.06.150 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.150, "Notice," is hereby amended to read as follows: 5.06.150 Notice All notices issued pursuant to this chapter shall provide the address and phone number where additional information concerning the inspection may be obtained. Notice to the owner and occupants shall be mailed by first -class mail to the owner's last known address as it appears in the records of the county assessor or other address provided by the owner, and to the rental unit's occupants. Section 10. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 11. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 12. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W- Word Processing \Ordinances\Amend Residential Rental Licensing re inspections strike -thru 10 -16 -14 doc KS:bjs Page 4 of 4 52 City of Tukwila Rental Housing Inspection Deadlines EXHIBIT 2 53 54 City of Tukwila Department of Community Development 6300 Southcenter Boulevard, Tukwila, WA 98188 2013 RENTAL HOUSING LICENSING PROGRAM: INSPECTION CHECKLIST File # Jim Haggerton, Mayor Jack Pace, Director PROPERTY OWNER INFORMATION DWELLING TYPE: Ti Duplex El Single-family Triplex RENTAL PROPERTY INFORMATION Owner name: Rental Address: 111 Condominium Bil Fourplex ,'." Apartments w/ 5 or more units Mailing address: Property Name: El Accessory Dwelling Unit In this dwelling, number of: Bedrooms - Bathrooms - Unit Number: UNIT DOES NOT PASS IF INSPECTION RESULTS IN A TOTAL 0F25 OR MORE NON-COMPLIANCE POINTS COMPLIES WITH STANDARD? IPMC A EXTERIOR PROPERTY YES V N/A V NO V N-C PTS COMMENTS 302.1 Clean, safe & sanitary / no uncontained debris - C C.' 1 No peeling paint, lack of paint or lack of weather protection 302.2 No standing water or erosion C ( ' 1 302.3 Sidewalks/driveways free of hazards Cio" r C' 302.4 No weeds in excess of 24 inches (ii . .. ( „ 1 302.5 No evidence of rodent harborage / vermin infestation (- c C` 2 302.7 Accessory structures in good repair r (.— 2 302.8 No junk vehicles/under repair outside garage ("i` i C' 1 302.9 Free from graffiti - C ' 1 308 Approved garbage containers with tight fitting lids (.■.' C. C' Section A - EXTERIOR PROPERTY Total of Non-Compliance Points IPMC B SWIMMING POOLS, SPAS & HOT TUBS YES 6/ N/A 6/ NO 6/ N-C PTS COMMENTS 303.1 Clean, sanitary, in good repair - ( - C 1 No peeling paint, lack of paint or lack of weather protection 303.2 Enclosure 60" high, with self-closing latch on gate C ( ' 1 Date of last public health inspection (multi-family complexes only): Section B - SWIMMING POOLS, SPAS & HOT TUBS Total of Non-Compliance Points IPMC C EXTERIOR STRUCTURE YES V N/A v. NO V N-C PTS COMMENTS 304.2 Surfaces in good repair - ( - C 1 No peeling paint, lack of paint or lack of weather protection 304.3 Address numbers 4" tall & visible from street C ( ' 1 304.4 Structural members in good repair Cio" ,„ 304.5 Foundation walls in good repair (ii C C' 3 304.6 Exterior walls in good repair r• c r 3 304.7 Roof and drainage in good repair (..— I:- 2 304.8 Decorative features in good repair if■ C' C' 1 304.9 Overhang extensions in good repair - ' l' 2 304.10 Stairways, decks, porches, balconies in good repair (.■.' C. C' 304.11 Chimneys and towers in good repair (-+'' C' (- 2 304.12 Handrails and guardrails firmly fastened C.' c C 3 Section C - EXTERIOR STRUCTURE Total of Non-Compliance Points I EXHIBIT 3 55 COMPLIES WITH STANDARD? IPMC �� u� DWELLING UNIT ENTRY YES v N/A m/ NOk-C vPT5 N-C COMMENTS ��15Ex�hodno��good�pacdeod��ckupe�b� . by knob; deadbolt throw not less than 1 inch ��_[� [- �� 2 306.3 Windows and frames in good repair (4 - C 1 305.4 Floor surface in good repair (4 C C 1 Section D - DWELLING UNIT ENTRY Total of Non-Compliance Points! |�c � � LIVING ROOM YES v N/A v NO 4/P0 N-C COMMENTS 305.3 Wall surface in good repair (4 [- �� 1 305.3 Windows and frames in good repair (4 - C 1 305.4 Floor surface in good repair Cli' C �- 1 402.1 403.1 Minimum of I openable, approved-size window facing divect|ybnuuhdnom.(1) ,,,�(-- ( , c 1 SO41No visible mold, signs of moisture urleaks /4((- r 3 602.3 602.5 Adequate source of heat (2) (I; ' ` r`' 25 605.2 Two separate & remote electrical receptacle outlets (4 C (~ 2 404.4.1 Size, in square feet (min. 720 square feet): Section E- LIVING ROOM Total of Non-Compbnce Points IPMC �C 0N|NGROOM F YES w^ N/A w^ NO v N-C PTS COMMENTS 305.3 Wall surface in good repair (- (- 1 305.3 Windows and frames in good repair (4 ("- /~ 1 305.4 Floor surface in good repair Cli' C �- 1 402.1 403.1 Minimum of 1 openable, approved-size window facing directly to outdoors. /D 6i, ( , - 1 5O4.1Nn visible mold, signs of moisture orleaks /4((- 2 602.3 602.5 Adequate source ofheat (2) I:* ' ` (` 25 605.2 Two separate & remote electrical receptacle outlets (4 C (~ 2 Size, in square feet: Section F - DINING ROOM Total of Non-Compliance Points IPMC �� KITCHEN I UTILITY YES v N/A *, NO w^PTS N-C COMMENTS 305.3 Wall surface in good repair (- (- 1 305.3 Windows and frames in good repair i [~ (- 1 305.4 Floor surface in good repair ��I- - 309 Free of insect or rodent infestation - r 302.6 403.4 Stove vent properly connected and functional /4((- 2 Has clear path eaacoarp �� , 1 � 404.2 between counterfronts and appliances or walls (-� 404.7 Has kitchen sink, cooking stove, refrigerator, and ti (- (- 25 502.1 counter space 504.1 No visible mold, signs of moisture or leaks (4 I(~ 3 605.1 Hot and cold water to all plumbed fixtures (4 /- (` 25 605.2 Two separate & remote electrical receptacle outlets (4' (- C 403.5 Clothes dryer exhaust vented properly to exterior (4'(`(` 2 505.4 Water heater correctly installed - ( - 3 GOS.2 Laundry area one grounded type receptacle or GFCI (4 �` (~ 1 Total of Non-Compliance Points 56 COMPLIES WITH STANDARD? IPMC H BATHROOM YES v N/A V NO v N-C PTS COMMENTS 404.4.3 Separate bathroom with toilet, sink, & tub or shower C.' ( ' I 25 1/2 bath 305.3 Wall surface in good repair C. cis r 1 1 305.3 Windows and frames in good repair klo k k 1 1 305.4 Floor surface in good repair — • , C 1 403.2 Bathroom and toilet room properly ventilated (Openable window or functional mechanical fan) — /- ( 1 503.1 Door for privacy, in good repair, securely attached * I 1 504.1 No visible mold, signs of moisture or leaks (: r i 3 505.1 Hot and/or cold water to all fixtures , ( - C — 25 25 605.2 Has at least one electrical receptacle Two separate & remote electrical receptacle outlets (-' i 1 This is Bathroom # of total bathrooms in dwelling unit (3) Section H - BATHROOM Total of Non-Compliance Points IPMC I BEDROOM YES V N/A V NO V N-C PTS COMMENTS 305.3 Wall surface in good repair 61;' C I' 305.3 Windows and frames in good repair Windows and frames in good repair cis c 1 1 305.4 Floor surface in good repair C"' CS' (- 1 305.6 Door, in good repair, securely attached — • ( C 1 402.1 Minimum of 1 openable, approved-size window facing — /- ( 1 403.1 directly to outdoors. (1) directly to outdoors. (1) 504.1 No visible mold, signs of moisture or leaks No visible mold, signs of moisture or leaks 602.3 (i (i r ' 25 602.5 Adequate source of heat (2) Two separate & remote electrical receptacle outlets C. C 25 605.2 Two separate & remote electrical receptacle outlets This is Bedroom # of total bedrooms in S'ze, in square feet dwelling unit (3) (min. 70 sq ft per 404,4.0. Section I- Bedroom Total of Non-Compliance Points IPMC YES 6/ N/A 6/ NO v N-C PTS COMMENTS I BEDROOM NO ADM_ 305.3 Wall surface in good repair 305.3 Windows and frames in good repair cis c C - 1 305.4 Floor surface in good repair CS' C 1 305.6 Door, in good repair, securely attached 402.1 Minimum of 1 openable, approved-size window facing , c 403.1 directly to outdoors. (1) 504.1 No visible mold, signs of moisture or leaks 602.3 602.5 Adequate source of heat (2) (i r ' 25 605.2 Two separate & remote electrical receptacle outlets C. C ( This is Bedroom # of total bedrooms in S'ze, in square feet dwelling unit (3) (min. 70 sq ft per 404.4. 7): Section I - Bedroom Total of Non-Compliance Points NOTES: (1) Screens required on openings used for ventilation. Minimum total glazed area shall be at least 8% of floor area. Openable area shall be at least 4% of floor area. (2) Capable of maintaining 68°F temperature 3 feet above floor & 2 feet inward from center of exterior wall. Space heaters not permitted as only source of heat Space heaters are not permitted as only source of heat. (3) For additional rooms, attach supplementary inspection forms as necessary. 57 ADDITIONAL BATHROOM AND BEDROOM CHECKLISTS Check the "No Additional" box on each extra checklist if not needed. COMPLIES WITH STANDARD? IPMC H BATHROOM H NO ADD'L YES v N/A v NO v N-C PTS COMMENTS H BATHROOM i NO ADM_ 404.4.3 Separate bathroom with toilet, sink, & tub or shower * (— C _ 25 upper main 305.3 Wall surface in good repair C. C C 1 305.3 305.3 Windows and frames in good repair (.■ fl C 1 305.4 305.4 Floor surface in good repair (ii C C 1 403.2 403'2 Bathroom and toilet room properly ventilated (Openable window or functional mechanical fan) — C r 2 503.1 503.1 Door for privacy, in good repair, securely attached ri■ ( ( ' 1 504.1 504.1 No visible mold, signs of moisture or leaks ' C' C 3 505.1 505.1 Hot and/or cold water to all fixtures (-di' C . r 25 605.2 605.2 Has at least one electrical receptacle ( ' (--- 1 This is Bathroom # of total bathrooms in dwelling unit (3) Section H - THROOM Total of Non-Compliance Points IPMC H BATHROOM H NO ADD'L YES V N/A V NO V N-C PTS COMMENTS F----- H BATHROOM ' NO ADD'L 404.4.3 Separate bathroom with toilet, sink, & tub or shower * C C 25 master bath 305.3 Wall surface in good repair C 1 305.3 305.3 Windows and frames in good repair — 1 305.4 305.4 Floor surface in good repair (if C C 403.2 403'2 Bathroom and toilet room properly ventilated (Openable window or functional mechanical fan) C; C r 2 503.1 503.1 Door for privacy, in good repair, securely attached C r (-- 1 504.1 504.1 No visible mold, signs of moisture or leaks ' C' C 3 505.1 505.1 Hot and/or cold water to all fixtures r (--- C 25 605.2 605.2 Has at least one electrical receptacle ( ' (--- 1 This is Bathroom # of total bathrooms in dwelling unit (3) Section H - BATHROOM Total of Non-Compliance Points IPMC H BATHROOM H NO ADD'L YES v N/A 4/ NO 4/ N-C PTS COMMENTS 404.4.3 Separate bathroom with toilet, sink, & tub or shower (1 C C 25 305.3 Wall surface in good repair A • C 1 305.3 Windows and frames in good repair 305.4 Floor surface in good repair ,, 403.2 Bathroom and toilet room properly ventilated (Openable window or functional mechanical fan) 4* r (' 2 503.1 Door for privacy, in good repair, securely attached ' C C 1 504.1 No visible mold, signs of moisture or leaks 1":"' C C 505.1 Hot and/or cold water to all fixtures r C 25 605.2 Has at least one electrical receptacle 6, ( ' (--- 1 This is Bathroom # 58 of total bathrooms in dwelling unit (3) Section H - BATHROOM Total of Non-Compliance Points COMPLIES WITH STANDARD? ' YES N/A NON-C IPMC K �C n BEDROOM | NO ADD'L V V V PTS COMMENTS 305.3 Wall surface in good repair ' r[- 1 305.3 Windows and frames in good repair C 1 305.4 Floor surface in good repair r [' 1 305.6 Door, in good repair, securely attached (ii (- ' 1 402.1 Minimum of 1 openable, approved-size window facing -(-[- 1 403.1 directly to outdoors. (1) 504.1 No visible mold, signs of moisture or leaks 6:' [-(- J 602.3Adoquu�soummn/heat (2) �� (� (-` 25 G02�5 605.2 Two separate & remote electrical receptacle outlets " (- C 1 ___ This is Bedroom # bedrooms in S'ze, in square fee Section I- Bedroom Total of Non-Compliance Points D ' Y YES N NIA � w"pTS C � COMMENTS 305.3 W Wall surface in good repair ( (4■, ( (~/ C C 1 1 305.3 W Windows and frames in good repair 4 4' / /- ( (- 305.4 F Floor surface in good repair ( (ii`(~`(_ 1 1 305.6 D Door, in good repair, securely attached C C C C 1 1 402.1 M Minimum of 1 openable, approved-size window facing ( (i,(-`(- 1 1 504.1 N No visible mold, signs of moisture or leaks ( (*. ( (- A 602.5 Adequate source of heat (2) ( (40' ( (- � � 2 25 605.2 T Two separate & remote electrical receptacle outlets ( (1 C C / /- 1 1 This is Bedroom # bedrooms in S'ze, in square fee Section I- Bedroom Total of Non-Compliance Points � MC u D ' Y YES N NIA � w"pTS C � COMMENTS 305.3 W Wall surface in good repair ( (4■, ( (~/ C C 1 1 305.3 W Windows and frames in good repair 4 4' / /- ( (- 305.4 F Floor surface in good repair ( (ii`(~`(_ 1 1 305.6 D Door, in good repair, securely attached C C C C 1 1 402.1 M Minimum of 1 openable, approved-size window facing ( (i,(-`(- 1 1 504.1 N No visible mold, signs of moisture or leaks ( (*. ( (- A 602.5 Adequate source of heat (2) ( (40' ( (- � � 2 25 605.2 T Two separate & remote electrical receptacle outlets ( (1 C C / /- 1 1 This is Bedroom # bedrooms in Sze, in square feet �c�m/'Be�nom ��n�mp�n�� YES N/A NO N-C �� n BEDROOM ��NUAO0'L I, 6/ vpTS COMMENTS 305.3 Wall surface in good repair (Ii (~ (_ 1 305.3 Windows and frames in good repair (~ (~ 1 305.4 Floor surface in good repair �+'(~(~ 1 305.6 Door, in good repair, securely attached (4■ [- (. 402.1 Minimum of 1 openable, approved-size window facing (.- C 403.1 directly to outdoors. (1) 504.1 No visible mold, signs of moisture or leaks (- 3 GD23 Adequate source ofheat (2) ' (- (- 25 602.5 6052 Two separate & remote electrical receptacle outlets �� ^ �� 1 ,—__ This is Bedroom # bedrooms in S ze, in square feet INSPECTOR COMMENTS: Inspection date: Inspector's signature: Landlord/owmmzignauxe: Inspector's name (print): Je�bn/'Ren�mn ��«�x��n�P�� )1= INSPECTION SCORE: Total non-compliance points (25+ points = inspection failure) ay will issue "Certikate of Compliance" for units accruing less than 25 points. Units accruing 25 points or more constitute a failure, Landlord has 30 days to correct deficiencies and obtain reanspection A unit must pass inspection in order to receive Certificate of Compliance and Residential Rental Housing Business License and be considered fit for occupancy Certificates of Compliance are valid for four calendar years from date of inspection. Properties must be reinspected prior to expiration. This is Bedroom # bedrooms in S ze, in square feet INSPECTOR COMMENTS: Inspection date: Inspector's signature: Landlord/owmmzignauxe: Inspector's name (print): Je�bn/'Ren�mn ��«�x��n�P�� )1= INSPECTION SCORE: Total non-compliance points (25+ points = inspection failure) ay will issue "Certikate of Compliance" for units accruing less than 25 points. Units accruing 25 points or more constitute a failure, Landlord has 30 days to correct deficiencies and obtain reanspection A unit must pass inspection in order to receive Certificate of Compliance and Residential Rental Housing Business License and be considered fit for occupancy Certificates of Compliance are valid for four calendar years from date of inspection. Properties must be reinspected prior to expiration. COMPLIES YES w/ WITH N/A */ STANDARD? NO *^P0 N-C N-C PTS COMMENTS IPMC v EFFICIENCY UNIT/STUDIO APARTMENT ^ U COMMENTS 305.3 Wall surface in good repair (~ C 1 I40' 305.3 Windows and frames in good repair re' (� (- 1 305.4 Floor surface in good repair �■ (`C 402.3 1 _ 402.1 403.1 Minimum of 1 openable, approved size window facing directly to outdoors. (I) (4-• (- � 1 60' 404.6.2 Kitchen sink, cooking stove, refrigerator, counter space Ii" In '/'2S 402J Laundry room 404.6,3 Separate bathroom with toilet, sink, and tub or shower 6i' /-c � 404 1 25 �� 504.1 No visible mold, signs of moisture or leaks 25 /-'(~' 504.3 3 6�� 505.4 Water heater correctly installed �� -. (, 3 I4ii 602.3 � 602.5 Adequate source ofheat (2) C. ( ' 25 C»mbueU»»air supply ia adequate �r�e|-bumi»g equip 605.2 Two separate & remote electrical receptacle outlets C 801.1 Size, in square feet: (Mm. size: 220ryft for 2 occupants, 320 sq ft for 3 occupants; 3 occupants max., per 404.6) (ii Section 1- EFFICIENCY LINIT/STIJO/0 APT Total of Non-Compliance Points C |p� � xv OTHER YES *^ N/A V NO w, N-C PTS COMMENTS 402.2 LIGHTING FIXTURES REQUIRED: Public hall ' c~ 25 402.2 Interior stairway I40' C - 1 402.3 Toilet room 402.3 Kitchen _ _-` �` 1 402.3 Bathroom 60' 1,- [- 1 402J Laundry room [- (~' 1 � 404 1 Dwelling provides privaq�oepamtedhomo�»i»ing units �� [` �. 25 504.3 No plumbing system hazards found 6�� (-' (..- 25 _ ... 803.1 Mechanical equipment properly installed & maintained I4ii C {_ 25 . SUJb C»mbueU»»air supply ia adequate �r�e|-bumi»g equip 801.1 Unit has electrical service provided by utility (ii I` C 25 804.3 No electrical system hazards found (0; C /- 25 Total of Non-Compliance Points IPMC u_ MEANS OF EGRESS; FIRE PROTECTION YES v N/A vv,/ NO N-C PTS COMMENTS 7021 Safe, continuous, unobstructed path of travel ' c~ 25 702�3upeni`goa` 7024 � DoumbamghUoo.gm�smmrmme�encyescape '' are readily operable �nminside, without key or special knowledge (� /~ �- 25 702.4 Adequate emergency egress from all habitable spaces 703.2 Fire doors not blocked, obstructed or inoperable r.i(-/-26 7042.1 SMOKE DETECTORS REQUIRED: on each story 60' (- [- 25 704.2.2 Inside each bedroom ' (- �~ 25 704.2.3 On ceiling or wall outside of each sleeping area - [~ 25 RCVV 1S.27.53U CARBON MONOXIDE DETECTORS REQUIRED (un each oto�.in immediate vioini�of each sleeping ama) �i �~ ~ � 25 _ ... Section L - ;+��/�D/tC/K/� Total of Non-Compliance Pointsi 60 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION PROGRAM FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1710. WHEREAS, the City has adopted a Residential Rental Business License and Inspection Program, pursuant to Tukwila Municipal Code Chapter 5.06; and WHEREAS, the City is authorized to impose fees for services rendered; and WHEREAS, the fees for this program have not increased for five years; and WHEREAS, the cost of living for the past five years has increased approximately two percent per year and, based on the cost of living increases, the costs to administer the program have increased correspondingly; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Residential Rental Business License and Inspection Program fees will be charged according to the following schedule: RESIDENTIAL RENTAL BUSINESS LICENSE AND INSPECTION FEES DESCRIPTION FEE Annual Residential Rental Business License: Property with five or more units $100.00 $175.00 Property with one, two, three or four units $50.09- $60.00 Inspection fee per unit (City inspector) $-3.5 $50.00 -09- Re- inspection fee per unit (City inspector) $3-5-0.0- $50.00 Hearing Examiner appeal fee $300.00 W: \Word Processing \Resolutions \Residential Rental Licensing fee schedule 10 -6 -14 KS:bjs Page 1 of 2 EXHIBIT 4 61 Section 2. Repealer. Resolution No. 1710 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W. \Word Processing \Resolutions \Residential Rental Licensing fee schedule 10 -6 -14 KS:bjs 62 Page 2 of 2 _I ty of Tukwila a Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes October 14, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, Verna Seal Staff: Frank Iriarte, Kathy Stetson, Jack Pace, Chris Partman, Dave Johnson, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m. I. PRESENTATIONS U. BUSINESS AGENDA Misc: Recap Vf September 27.2014 "Clean and Green" Event Staff provided the Committee with an update on the results of the Tukwila Community Cleanup Event held on September 27, 2014. Simultaneous events were held at the Saars Super Saver Foods Store and at the Tukwila Community Center. Over 23 tons of electronic waste, scrap metal, app|iances, furniture and yard waste were legally and safely disposed as a result of the event. The City will continue to host this event in future years incorporating improvements based upon lessons learned. A companion curbside collection event is planned for the spring or summer. Committee Chair Duffie noted that property owners not in compliance with City code would benefit by participation in these City-sponsored events. Committee and staff discussed targeted outreach opportunitiem, such as a direct mailing to include a hypothetical case study of costs associated with abatement and liens. Councilmember Seal asked if there were options other then tax liens that could result from a judgement during the abatement process. Staff is currently undergoing a process review and will seek a legal opinion. The Committee briefly discussed the topic of mandatory garbage uoUeotion, and staff reminded members that a discount associated with implementing this program will expire in 2015. INFORMATION ONLY. B. Ordinance and Resolution: Residential Rental Licensing and Inspection Program Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code Chapter 5.06 to include the following: Rename "Inspection Certificate" to "Inspection Checklist" to avoid confusion with the Certificate of Compliance that is issued upon satisfactory completion of inspection. Delete "the legal use and occupancy of the rental unit" as a required elements on the Certificate of Compliance. • Delete the phrase "and to the rental unit's occupants" as a party to receive notifications. State law requires landlords to provide tenants with 48 hours' notice of intention to enter the unit and inspection reports are available as public records. • Add a requirement for properties with five or more units to use approved non-City inspectors. This will free up staff time and the inspection requirements are the same. Properties with fewer than 5 units will still have the option to use a City or non-City inspector. Community Affairs & Parks Committee Minutes October 14, 2014 — Page 2 • Extend the timeline for future required inspections from four to eight years if the property is a member in good standing of the Crime-Free Rental Housing program operated by the Police Department. Staff is also seeking Council approval of a resolution that would update the Residential Rental Business License and Inspection Fee schedule as follows: Description Fee Annual Residential Rental Business License Property with five or more units S1-00,,00 $175.00 Property with one, two, three or four units $50-00-$60.00 Inspection fee per unit (City inspector) $35,00 $50.00 Re-inspection fee per unit (City inspector) s35Te0 $50.00 Hearing Examiner appeal fee $300.00 Committee members were generally supportive of the proposed program amendments but requested that a provision be added that properties that are in compliance with the Crime-Free Rental Housing program yet still receive complaints be added back to a four year inspection cycle. Staff will propose an appropriate number of complaints to trigger this for the Committee of the Whole discussion. UNANIMOUS APPROVAL WITH REQUESTED AMENDMENT. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. C. Update on Duwamish Hill Preserve Phase II Staff presented the Committee with an update on the progress of the design of Phase II of the Duwamish Hill Preserve. The project is currently in the Design Development phase as shown on the project design schedule, and staff distributed an updated concept design from SvR Design Company. It is expected that construction bidding will open in February or March 2015, with project completion in June 2015. INFORMATION ONLY. III. MISCELLANEOUS Councilmember Robertson informed the Committee that the draft ordinance to update the animal control code is nearly ready for review. He reminded the Committee that an ordinance to update restrictions on commercial vehicle parking in residential areas is also being planned. Meeting adjourned at 6:22 p.m Next apting: Tuesday, October 28, 2014, 5:30 p.m. Committee Chair Approval Minutes by LH 64 COUNCIL AGENDA SYNOPSIS Int 'jail- MeetiqDale Prepared by Mayar!; reviel/ Council review 11/10/14 MH cxriC()ItY Discussion Alts Dale 11/10/14 t" 11/17/14 MH 0 Public Nearing Mtg Date E Other Mg Date MI Ordinance AN Dale SPONSOR — Council Mayor — HR n DCD Finance Fire U IT P&R • Police PIY/ SPONSOR'S The Council is being asked to review and approve the draft Interlocal Agreement with the SUMMARY TPMPD to outline the parties' continuing obligations after the City ceases providing support services to the TPMPD for the Tukwila Pool. RI A'l I M A ) BY COW Mtg. E CA&P Gina: n Utilities Cmte Arts Comm. DATE: 11/04/14 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL Parks COMMITTEE ITEM INFORMATION ITEM No. 5.D. 65 STAFF SPONSOR: ROBERT EATON/RACHEL TURPIN ORIGINAL AGENDA DATE: 11/10/14 AGENDA ITEM TITLE Inter local Agreement between Park District (TPMPD) the City of Tukwila and the Tukwila Pool Metropolitan cxriC()ItY Discussion Alts Dale 11/10/14 Z Motion Mt s Date 11/17/14 E Resolution Mt s Date E Bid Award Aug Date 0 Public Nearing Mtg Date E Other Mg Date MI Ordinance AN Dale SPONSOR — Council Mayor — HR n DCD Finance Fire U IT P&R • Police PIY/ SPONSOR'S The Council is being asked to review and approve the draft Interlocal Agreement with the SUMMARY TPMPD to outline the parties' continuing obligations after the City ceases providing support services to the TPMPD for the Tukwila Pool. RI A'l I M A ) BY COW Mtg. E CA&P Gina: n Utilities Cmte Arts Comm. DATE: 11/04/14 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. Comm1ITIT1 City Attorney/Parks and Recreation Unanimous Approval; Forward to Committee of the Whole Meeting COST IMPACT / FUND SOURCE Exim:NDyrulw REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/28/14 Draft Interlocal Ageement Minutes from the Finance and Safety Committee meeting 11/04/14 11/17/14 65 66 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Rachel Turpin, City Attorney DATE: October 28, 2014 SUBJECT: Inter local Agreement between the City of Tukwila and the Tukwila Pool Metropolitan Park District (TPMPD) ISSUE Staff requests Council input on and subsequent approval of an Inter local Agreement with the TPMPD to outline the parties' continuing obligations after the City ceases providing support services to the TPMPD. BACKGROUND Since its formation in 2011, the TPMPD has contracted with the City of Tukwila for support services. In September 2014, the City provided the TPMPD with notice of its intent to terminate the parties' Inter local Agreement for support services effective December 31, 2014. The purpose of this new Inter local Agreement is to address issues that may come up in 2015 and beyond. DISCUSSION While most of the work needed to complete the City's transition out of providing support services to the TPMPD can be accomplished prior to December 31, 2014, there are several areas in which the City may need to continue supporting the TPMPD. The purpose of this new Inter local Agreement between the City and the TPMPD is to set forth and clarify the roles and responsibilities of both parties for any work completed after termination of the parties' original Interlocal Agreement for support services. This Inter local Agreement addresses four primary areas: (1) management of TPMPD email records that will continue to be held by the City; (2) financial work that will need to be done by the City Finance Department in 2015, such as the 2014 End of Year Audit (EOY Audit) and closure of the TPMPD's financial books for 2014; (3) use of City policies, procedures, template, and lessons programs by the TPMPD; and (4) transfer of property from the City to the TPMPD. The Inter local Agreement also addresses legal obligations, such as the TPMPD's continuing obligation to indemnify and hold the City harmless for any subsequent violations of the Public Records Act or any action that arises out of the TPMPD's continuing use of City policies, procedures, or lessons programs. RECOMMENDATION The Council is being asked to consider the draft Inter local Agreement at the November 10, 2014 Committee of the Whole meeting and subsequent November 17, 2014 Regular Meeting. ATTACHMENTS Draft Inter local Agreement Draft Asset Inventory 67 68 INTERLOCAL AGREEMENT by and between CITY OF TUKWILA and TUKWILA POOL METROPOLITAN PARK DISTRICT This Agreement, dated as of , 2014, is entered into by and between the City of Tukwila, Washington (the "City "), a code city organized under the laws of the State of Washington, and the Tukwila Pool Metropolitan Park District ( "TPMPD "), a municipal corporation organized under the authority of Chapter 35.61 RCW (collectively, the "Parties "). This agreement is entered into under the authority of RCW 35.61.290, .300 and 67.20.010. NOW, THEREFORE, the Parties agree as follows: Section 1. Recitals — Purpose of Agreement. 1.1. The City of Tukwila is a code city operating under chapter 35A RCW and other applicable state law, and the Tukwila Pool Metropolitan Park District is a municipal corporation created pursuant to a vote of the people held on August 16, 2011 under chapter 35.61 RCW with responsibility for ownership and operation of the Tukwila Pool. 1.2. services. Since its creation in 2011, the TPMPD has contracted with the City for support 1.3 In September 2014, the City provided the TPMPD with notice of its intent to terminate the Parties' interlocal agreement for support services (the "Support Services ILA ") as of December 31, 2014. 1.4 The Parties acknowledge that there may be continuing obligations on the part of both the City and TPMPD after termination of the Support Services ILA. 1.5 The purpose of this Agreement is to set forth and clarify the roles and responsibilities of the Parties after termination of the Support Services ILA. Section 2. TPMPD Records. 2.1. The Parties acknowledge that TPMPD emails for the period August 16, 2011, through December 31, 2014 cannot be extracted from the City's email archive and will continue to exist in the City's email archive. The City agrees that in the event TPMPD receives a public records request for records that may be contained in the City's email archives, the City shall, upon written request of the TPMPD, search for and provide such records to the TPMPD. The City agrees to provide these records expeditiously; provided, the records may be provided in installments. The TPMPD shall be responsible for processing any public records request for such records, including all correspondence with the requesters. 2.2. The TPMPD agrees to pay the City for providing these records based on the hourly wages and benefits of City staff and their time spent searching for and producing these records. 69 2.3 The City shall transfer all non -email records belonging to the TPMPD to the TPMPD on or before December 31, 2014, at which time the TPMPD shall become the designated custodian of said records. As the designated custodian of TPMPD records, the TPMPD shall be responsible for compliance with all legal requirements relating to public records, including, but not limited to, records retention and destruction. The TPMPD agrees to retain and destroy all public records pursuant to this agreement consistent with the applicable provisions of Chapter 40.14 RCW, the applicable rules and regulations of the Secretary of State, Division of Archives and Records Management. Section 3. TPMPD Finances. 3.1. The Parties acknowledge that the City Finance Director has acted as Treasurer for the TPMPD since 2011. The City Finance Director shall transition out of this role on or before December 31, 2014; however, the City Finance Department's expertise and records will be needed to complete the 2014 End of Year Audit (EOY Audit) and to close the TPMPD's financial books for 2014, which will not occur until early 2015. 3.2. The TPMPD agrees to pay the City for providing the services set forth in Section 3.1 above based on the hourly wages and benefits of City staff and their time spent providing these services. 3.3. On or before December 31, 2014, the City will transfer excess TPMPD funds to the TPMPD. For purposes of this Section, "excess" shall mean any funds not needed for known expenses that have not been paid yet. However, the exact amount of TPMPD funds will not be known until all 2014 deposits have cleared and all invoices have been paid. The City will conduct a second transfer of all outstanding funds to the TPMPD as soon as all 2014 deposits have cleared and all 2014 invoices have been paid. 3.4. Any 2014 invoices received by the City after December 31, 2014, shall be transferred to the TPMPD for payment and payment of such invoices shall be the responsibility of the TPMPD. Section 4. City Policies, Procedures, Templates, and Lessons Programs. 4.1. The City agrees that the TPMPD may adapt and /or utilize any City policies, procedures, templates, or lessons programs created by the City. Section 5. Property. 5.1. In consideration of and pursuant to RCW 39.33.010, the Parties agree to transfer to the TPMPD the assets set forth in Exhibit A hereto. Section 6. Miscellaneous. 6.1 Term of Agreement. This Agreement shall take effect as of the date first written above and shall continue until terminated by mutual agreement of the Parties. 70 6.2 Binding Effect; Assignment; Third Party Beneficiaries. Neither Party may assign its interest or obligation under this Agreement without the prior written consent of the other Party. This Agreement shall inure to the benefit of and shall bind the respective assignees. There are no other third party beneficiaries of this Agreement, and its terms are not intended to establish nor to create any rights in any persons or entities other than the City, TPMPD, and the respective successors and assigns of each. 6.3 Amendments. No amendment of any provision of this Agreement is valid unless set forth in a written amendment signed by the Parties. 6.4 Waiver. No provision of this Agreement may be waived except if expressly given in writing, and no implied or oral waiver may be used to materially impair the force and effect of any substantive provision of this Agreement. Any waiver of a Party's right with respect to a default under this Agreement, or with respect to any other matter arising in connection therewith, shall not be deemed a waiver with respect to any subsequent default or matter. 6.5 Severability. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 6.6 Applicable Law and Venue. This Agreement shall be governed by the laws of the State of Washington. The venue for any legal action arising from a dispute under this Agreement is the Superior Court for King County. 6.7 Entire Agreement. This Agreement constitutes the entire and exclusive agreement between the Parties relating to the specific matters covered in this Agreement. All prior or contemporaneous oral or written agreements, understandings, representations or practices relative to the foregoing are superseded, revoked and rendered ineffective for any purpose. No oral agreement or implied covenant may be held to vary the terms of this Agreement, any statute, law or custom to the contrary notwithstanding. 6.8 Time of the Essence. Time and all terms and conditions shall be of the essence of this Agreement. 6.9 Notices. All notices required to be in writing shall be given using the notice addresses in this section. A Party may designate a different notice address by providing written notice to the other Party. If to TPMPD: Tukwila Pool Metropolitan Park District ADDRESS ADDRESS Attn: Telephone: E-mail: 71 If to the City: The City of Tukwila City Clerk 6200 Southcenter Blvd. Tukwila, WA 98188 Telephone: 206-433-1800 E -mail: christy.oflaherty @TukwilaWA.gov 6.10 Execution in Counterparts. This Agreement may be executed in one or more counterparts. The Parties agree to execute a release or other appropriate instruments as shall be necessary to certify compliance with the terms of this Agreement upon full and complete satisfaction of the terms of this Agreement. 6.11 Indemnification of the City. The TPMPD shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the TPMPD and the City, its officers, officials, employees, and volunteers, the TPMPD's liability hereunder shall be only to the extent of the TPMPD's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the TPMPD's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. The provisions of this section are expressly intended to apply to any claim brought under the Washington State Public Records Act that relate to provision of TPMPD records held by the City, as well as to any claims arising out of the TPMPD's use of City policies, procedures, templates, or lesson programs. 6.12 Interlocal Cooperation Act Provisions. It is not intended that a separate legal entity be established to conduct this cooperative undertaking. No special budget or funds are anticipated, nor shall any be created. The parties are each responsible for their own finances in connection with this Agreement, and nothing in this Agreement shall be deemed or construed otherwise. The parties do not intend to acquire, hold, or dispose of any real or personal property pursuant to this Agreement. 72 IN WITNESS WHEREOF, the Parties have executed this Agreement by their duly authorized officers and representatives as of the date indicated above. THE CITY OF TUKWILA TUKWILA METROPOLITAN PARK DISTRICT By: By: Jim Haggerton, Mayor De' Sean Quinn, Board President Approved as to Form: Approved as to Form: Rachel B. Turpin, Brian Snure, City Attorney TPMPD Attorney 73 Tukwila Pool AssetNN��N�� U� Inventory ° "Current" $ Value City of Tukwila Items Being Transferred to the MPD $ 680 Lifeguard Chair $ 40 Life Jackets $ 40 Mats � 10 Noodles � 70 Barbells � 100 Kickboards $ 25 Gloves � 5 Skimmer Net � 5 Hook � 25 Poles � 225 Backboards (x3) $ 5 Ring Bouy � 145 Fire Extinguishers � 340 Pool Vacuum $ 20 Pool Vacuum Head \ 25 Pool Vacuum Hose $ 5 Battery Charger (for pool vacuum) � 5 Snow Shovel � I75 Garbage Cans (Int. & Ext.) � 25 Recycle Bins � 40 Staff Mailbox $ 50 White Boards (x3) S 20 Bulletin Boards (x4) � 20 Office Desk (maintenance office) $ 15 Office Chair (maintenance office) $ 5 Folding Chairs (x5) $ 815 Electric Pressure Washer � 25 Pressure Washer Hoses (lOOft?) � $ 3,060 'Total 74 DRAFT K��-��_�� = == �-"� City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 4, 2014 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Kathy Hougardy, Joe Duffie Staff: Peggy McCarthy, Vicky Carlsen, Rachel Turpin, Trish Kin low, Marty Grisham, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Grant Acceptance: 2014 Emergency Management Performance Grant (EMPG) Staff is seeking Council approval to accept a $58,652.00 Emergency Management Performance grant from the Washington State Military Department and US Department of Homeland Security. This is the fourth year that the City has been awarded this grant, which is used to fund 50% of the CERT Coordinator/Public Educator position as well as equipment and supplies for emergency management programs. The grant requires a 50% City match which is easily met through wages and the current budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. B. Inter local Agreement: Tukwila Pool Metropolitan Park District (TPMPD) Staff is seeking Council approval of an interlocal agreement with the Tukwila Pool Metropolitan Park District to outline continuing obligations after the City ceases providing support services on December 31, 2014. Most of the work to complete the City's transition out of support is done, but there are a few areas that require continued support: 1. Management of TPMPD email records 2. 2015 Financial work such as the 2014 End of Year Audit and closure of the 2014 books 3. Use of City policies, procedures, templates, and lesson plans 4. Transfer of property from the City to the TPMPD The agreement also addresses the TPMPD's obligation to indemnify and hold the City harmless for OPMA violations or action arising out of City policies, procedures or lessons. The Committee approved the agreement along with the listed current market value of assets listed on the asset inventory. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 75 76 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared Ig 11/10/14 VC Mayor's review Council review ITEM INFORMATION ITEM No. 5.E. 77 STAFF SPONSOR: VICKY CARLSEN ORIGINAL AGENDA DATU: 11/10/14 AGF:NDA Frkm Tau, Council consensus to authorize Mayor to sign non-binding Indication of Intent to extend the Regional Animal Services Interlocal Agreement CA`11,:GORY Discussion Mtg Date 11/10/14 E Motion Mtg Date [1] Resolution Mtg Date • Ordinance Mtg Date Bid Award Mt s Date L Public Hear?* n‘g Alts Date Z Other AI tg Date SPONSOR Council Mayor I-IR E DCD Z Finance IT E P&R Police PW SPONSOR'S Council is being asked for consensus at the November 10 Committee of the Whole for the SUMMARY Mayor to sign a non-binding Indication of Interest to extend the current Regional Animal Services interlocal agreement for two years. The current ILA expires on December 31, 2015 and the extension would be through December 31, 2017. RI NI I MED BY ill COW Mtg. 7 CA&P Cmte E Utilities Cmte E] Arts Comm. DATE: 11/04/14 F&S Cmte E Transportation Cmte Comm. E Planning Comm. CHAIR: SEAL [] Parks COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. CommITTEE Finance Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE RHQUIRID AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/29/14 Draft agreement to extend Animal Control Services Interlocal Agreement Draft estimated payments 2014 - 2017 Non-binding Indication of Intent to extend current Animal Control ILA Minutes from the Finance and Safety Committee meeting 11/04/14 77 78 TO: FROM: BY: DATE: SUBJECT: ISSUE City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance & Safety Committee Peggy McCarthy, Finance Director Vicky Carlsen, Deputy Finance Director October 29, 2014 Agreement to Extend Animal Services Inter local Agreement through December 31, 2017 Approve agreement to extend the current Animal Services Inter local Agreement for King County to continue to provide animal services for unincorporated King County and 25 contract cities through December 31, 2017. BACKGROUND King County has been providing regional animal control services for several years. In 2010, the County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a 3 year term, ending December 31, 2015. In June, 2012, the City approved and signed this Agreement that remains in effect through the end of next year. The agreement allows for an extension for an additional two-year term, ending December 31, 2017. The program and services are supported by pet licensing and fees/fines as well as the general fund of King County and many of the contracting cities. In 2013, program generated revenues supported 49% of program expenses. The remaining 51% of operating expenses were supported by contributions from the County's general fund and payments from contract cities. The cost allocation model assigns 80% of program expenses based on use (responses to calls, shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of the program and the use of the program. Tukwila data compared to all contract cities and unincorporated King County is as follows: Tukwila 2014 population 2013 calls 2013 shelter intakes 2013 license count 19,210 186 210 1,180 All Entities 1.92% of total population 3.48% of total calls 4.92% of total shelter intakes 1.26% of total licenses DISCUSSION At the July 2014 Joint City County Collaboration (JC4) meeting, discussion was held as to whether to extend the current contract by two years or begin the process to negotiate a new contract. The County Executive supports the extension under the same terms and conditions and the cities that were in attendance at the meeting expressed the desire to extend the contract as well. 79 INFORMATIONAL MEMO Page 2 At the October, 2014, meeting, cost estimates for all contracting cities were presented. Estimated costs for the City of Tukwila are as follows: 2015 $74,114 2016 93,109 2017 99,415 Timeline for extending the agreement is as follows: November 15, 2014 December 14, 2014 January 15, 2015 January 30, 2015 Non-binding indication of interest to extend agreement for 2 years, signed by Mayor or City Administrator Final estimate of 2015 payment calculation to RASKS City partners JC4 meeting: ILA extension/negotiation discussion Execution of 2 year extension of ILA All 25 contract cities must agree to the extension or RASKC will initiate the negotiations process. It is anticipated that it could take up to 18 months to negotiate a new agreement. RECOMMENDATION Council is being asked to authorize a two-year extension to the current Animal Control Inter local Agreement and consider this item at the November 10, 2014 Committee of the Whole meeting and subsequent November 17, 2014 Regular Meeting. ATTACHMENTS Draft Agreement to Extend Animal Control Services Inter local Agreement through December 31, 2017. Draft Estimated Payments 2014 - 2017 80 AGREEMENT TO EXTEND ANIMAL SERVICES INTERLOCAL AGREEMENT THROUGH DECEMBER 31, 2017 This AGREEMENT is made and entered into by and between KING COUNTY, a Washington municipal corporation and legal subdivision of the State of Washington (the "County") and the undersigned Cities ("Contracting Cities"). WHEREAS, the County and each Contracting City entered into an Interlocal Agreement regarding the provision of animal control, sheltering and licensing services for the period of 2013 through 2015 ("Interlocal Agreement"); and WHEREAS, the Interlocal Agreement took effect on July 1, 2012 and remains in effect through December 3 I, 2015, unless otherwise extended through December 31, 2017; and WHEREAS, the County and Contracting Cities ("the Parties") wish to extend the Interlocal Agreement through December 31, 2017, as contemplated within Section 4 of the Interlocal Agreement; NOW THEREFORE, in consideration of the promises, covenants and agreements contained in the Interlocal Agreement, as extended, the Parties agree as follows: The Interlocal Agreement shall remain in effect through December 31, 2017 under the same terms and conditions and may not be terminated for convenience. 2. The County may sign an agreement with additional cities for provision of animal services prior to the expiration of the Interlocal Agreement, but only if the later agreement will not cause an increase in the Contracting Cities' costs payable to the County under this Agreement. 3. The Parties agree that, in light of their decision to now extend the Interlocal Agreement for an additional two year term as provided herein, procedures set forth in Section 4 of the Interlocal Agreement for meeting to discuss the prospect of an extension, for proposing amendments to the Interlocal Agreement during the extended term and for providing notice of intent to extend the Interlocal Agreement are superfluous. The Parties accordingly waive their rights to such procedures. 4. This Agreement to extend the Interlocal Agreement may be executed in counterparts by each Contracting City and each such counterpart shall be deemed to be an original instrument, but all such counterparts together shall constitute one instrument. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed effective this day of , 2014. 81 King County Dow Constantine King County Executive Date Approved as to form: King County Deputy Prosecuting Attorney City of Name Title (Mayor/City Manager) Date Approved as to form: City Attorney 82 Regional Animal Services of King County Estimated Payments 2014 - 2017 Jurisdiction t 2014 Load Factor {{ I 2014 Final Estimated Net Final Cost 2015 Load Factor 2015 Preliminary Estimated Net Final Cost New 2015 Program Load Factor 2013 -2015 Transition Funding {Annual) 2013 - 2015 ; Shelter Credits (Annual) Estimated Revenue from Licensing Support i ; 2016 Estimated Net Final a Cost 3 2017 Estimated Net Final Cost Load Factor Change 2015 to 2016 Carnation 0.1771%, - $3,242 0.1772% - $3,262 0.2062% $552' $0i $0' - $5,118 - $5,476 0.0290% Duvall 0.6431% - $10,271 0.6433% - $8,839 0.5227% $0 $0 - $3,427 - $4,335 - 0.1206% Kenmore 1.2871 %I - $5,832 1.2875% - $5,786 1.1527% $0 $0 $0 -$684 - $2,687 - 0.1348% Kirkland 4.8320%1 $0 4.8337% $0 4.4598% $0 $0 $11,645 $3,897 - 0.3739% Lake Forest Park 0.8323 %1 $4,791 Redmond 2.4832 %1 - $4,805 0.8326% 2.4843% $1,080 - $11,144 0.6352% 2.9478% $01 $0 $0' $0 $0 $0 $10,311 - $40,230 $9,208 - 0.1974% 0.4635% - $45,351 Sammamish I 2.1805% $8,744 2.1815% $4,755 2.1763% $O1 $01 $0 $1,392 - $2,389 - 0.0052% Shoreline 3.1717 % - $13,214 3.1728% - $22,081 2.9692% $0' $01 $0; - $16,424 - $21,582 - 0.2036% Woodinville 0.5096 %! $4,604 0.5098% $2,859 0.51331 $0 $0. $0 $1,819 $928 0.0035% Beaux Arts 0.0099% $412 0.0099% $593 0.0095% $0 $0 $0! $594 $578 -0.0003% Bellevue (10) 1 7.7708 % - $66,574 7.7734% - $72,707 6.9867% $0 $0! - $66,307 - $78,445 - 0.7868% Clyde Hill 1 0.1393 %' $662 0.1393% $682 0.1208% $0 $0 $01 $1,449 $1,239 - 0.0186% Issaquah 1 2.2882 %' - $57,296 2.2888% - $57,783 2.3364% $0 $0' $0' - $64,163 - $68,222 0.0476% Mercer Island 0.8954% $6,518 0.8958% $6,232 1.1342% $O1 $0 $0 - $8,089 - $10,059 0.2384% Newcastle 0.6669 % - $13,125 0.6671% - $14,433 0.8298 %,_ $O $0 $0 - $24,304 - $25,745 0.1628% North Bend 0.7270 %1 - $12,226 0.7272% - $18,261 0.7892% $1,3761 $5861 $0 - $22,810 - $24,181 0.0620% Snoqualmie 0.6053% - $2,646 0.6055% - $1,690 0.7212% $0 $0! $0 - $8,926 - $10,179 0.1157% Yarrow Point 1 0.0392 %1 $905 0.0392% $1,070 0.0569% $0 $01 $0, $55 -$44 0.0177% Black Diamond I 0.5058% - $9,718 0.5059% - $5,990 t 05143% $1,209 i $3,263 $01 - $7,289 - $8,182 0.0084% Covington 2.8950 %1 - $53,993 2.8954% - $56,198 3.8827% $5,0701 $36,409 $01- $114,151_ - $120,896 0.9873% Enumclaw 2.0616 %1 - $33,472 2.0619% - $41,157 1.8439% $11,1881 $28,407 $01 - $32,873 - $36,077 - 0.2180% Kent 22.4358 % - $271,193 22.4382% - $303,803 20.7743% $110,495 $495,870, $0' - $251743 - $92,062 - $287,834 - $97,476 - 1.6640% Maple Valley 2.4860 %! $49,310 2.4865% $54,018 3.1164% $6,0271 0.6299% SeaTac 5.4870 %1 - $107,508 5.4876% - $114,943 5.4660% $7,442 $116,611' $01 - $122,943 - $132,439 -0.0216% Tukwila 3.3815 % - $69,849 3.3819% - $74,114 3.6299% $5,255; $61,9871 $0 - $93,109 - $99,415 0.2481% KC Unincorporated 1 31.4888 %1 - $735,903 31.4736% - $747,414 32.2047% $148,6141 750,0001 $0i - $839,305 - $895,254 0.7311% 'The Program Load Factor is to be Reset based on 2014 usage and 2015 population for 2016 per the 2013 -15 ILA. For the draft 2016 estimate, 2013 usage and 2014 population was used. General Note: 2013 Pet Licensing Revenue has been used for 2015, 2016 and 2017. Non - Licensing revenue ($334,000) has been assumed for purposes of this estimate for 2015 -2017. Draft Regional Animal Services of King County September 4, 2014 Budgeted Allocable Cost 2013 -2017 (Estimated) 1 The Budget Inflator Cap for 2014 is final. The Budget Inflator Cap for 2015 is a preliminary estimate. The Budget Inflator Cap for 2016 and 2017 are based on a 1% annual population growth estimate and the estimated CPI -U for 2015 and 2016 (King County Office of Economic and Financial Analysis - August 2014 Forecast ) 2 New Base Year - The 2013 -15 ILA established 2013 and 2016 as base years, whereby the allocated cost is updated for actual usage and population and a new Program Load Factor is set. In 2014 and 2015, as well as 2017, costs are allocated based on the Program Load Factor established in the base year unless adjustments to the Program Load Factor are made due to annexations and /or the addition of a "Latecomer City" as defined in the ILA. DRAFT Regional Animal Services of King County September 3, 2014 Budget Inflator Cap applied to Budgeted Total Allocable Cost Budget Inflator Cap app ied to Service Categories (for purposes of creating a 2016 Cost Estimate Only) Actual/ Estimated Control Shelter Licensing Total Budget Control Shelter Licensing Total Inflator Cap1 2013 Budgeted Total Allocable Cost (Base) 1,770,487 2,819,960 673,640 1 5,264,087 1,770,487 2,819,960 673,640 5,264,087 Base 2013 Budgeted Non - Licensing Revenue 90,574 119,678 13,265 1 223,517 Year 2013 Budgeted New Regional Revenue (50 %) - 2013 Budgeted Net Allocable Costs 1,679,913 2,700,282 660,375 1 5,040,570 2014 Budgeted Total Allocable j 5,383,056 1,810,500 2,883,691 688,864 I 5,383,056 2014 Budgeted Non - Licensing Revenue 279,000 ° 279,000 2014 Budgeted New Regional Revenue (50 %) - 2.26 /° 2013 Budgeted Net Allocable Costs 5,104,056 I 5,104,056 I a I 2015 Budgeted Total Allocable (Preliminary) 5,547,778 1,865,901 ' 2,971,933 709,944 i 5,547,778 2015 Budgeted Non - Licensing Revenue 334,400 ° 334,400 2015 Budgeted New Regional Revenue (50 %) - 3.06/ 2015 Budgeted Net Allocable Costs 5,213,378 5,213,378 l , New 2016 Budgeted Total Allocable (Preliminary) 1,922,065 3,061,388 731,313 1 5,714,766 1,922,065 1 3,061,388 731,313 5,714,766 Base 2016 Budgeted Non - Licensing Revenue 131,000 123,400 80,000 334,400 3.01% 131,000 1 123,400 80,000 334,400 z 2016 Budgeted New Regional Revenue (50 %) - 1 - - - Year 2016 Budgeted Net Allocable Costs 1,791.065 2,937,988 651,313 5,380,366 1,791,065 , 2,937,988 651,313 5,380,366 I i L 2017 Budgeted Total Allocable (Preliminary) 5,888,495 I 5,888,495 2017 Budgeted Non - Licensing Revenue 334,400 3.04% 334,400 2017 Budgeted New Regional Revenue (50 %) - - 2017 Budgeted Net Allocable Costs 5,554,095 - 5,554,095 1 The Budget Inflator Cap for 2014 is final. The Budget Inflator Cap for 2015 is a preliminary estimate. The Budget Inflator Cap for 2016 and 2017 are based on a 1% annual population growth estimate and the estimated CPI -U for 2015 and 2016 (King County Office of Economic and Financial Analysis - August 2014 Forecast ) 2 New Base Year - The 2013 -15 ILA established 2013 and 2016 as base years, whereby the allocated cost is updated for actual usage and population and a new Program Load Factor is set. In 2014 and 2015, as well as 2017, costs are allocated based on the Program Load Factor established in the base year unless adjustments to the Program Load Factor are made due to annexations and /or the addition of a "Latecomer City" as defined in the ILA. DRAFT Regional Animal Services of King County September 3, 2014 TO: All cities currently contracting with King County for animal services FROM: Norm Alberg, Director, Records and Licensing Services Division Diane Carlson, Director of Regional Initiatives, King County Executive's Office RE: Your City's indication of interest in entering into a 2 year renewal of the Regional Animal Services Inter local Agreement (2016-2017) Response requested by 11/15/14 Hello— As you know, the County has been in discussion with cities for several months now regarding the Regional Animal Services lnterlocal Agreement, beyond 2015. The current Agreement expires at the end of 2015 and the Joint City County Collaboration (J4C) has discussed the possibility of either a two year extension (as provided for in the current agreement) or entering into negotiations for a successor agreement. The County Executive supports the two year extension under the same terms and conditions as the current Agreement. Such an extension would take the Agreement through the end of 2017. At the September (J4C) meeting, we asked cities if they would provide notice of interest in the 2 year extension in November. If all cities currently contracting with King County for animal services agree to the extension, the County and cities do not need to enter into formal negotiations for a successor. We are asking cities for a non-binding indication of interest in extending the Agreement for 2 years, under the same terms and conditions as the current hA, through return of the response below from the Mayor, City Manager or Administrator. If we receive the indication of interest to extend the Agreement from all of the 25 contract cities, we will ask cities for the Agreement to Extend to be approved and sent to RASKC by the end ofJanuary. If RASKC does not receive notice of interest in extending for 2 years from all 25 of the contract cities, RASKC will initiate the negotiations process. With this correspondence you will find several documents to assist with your city discussion: • Animal Services Interlocal Extension Agreement • RASKC Usage and Population Data for Draft 2016 Payment Calculation • RASKC 2016 Estimated Payment Calculation RASKC Budget Inflator Cap and Allocation Cost Summary 2014-2017 Please confirm your response by completing the information below and sending to Norm Alberg by November 15th 2014 at the email address listed below: City of IS interested in extending the Regional Animal Services Interlocal Agreement for 2 years, under the same terms and conditions as the current ILA, through 2017 and would proceed to seek formal approval of the Agreement to Extend Animal Services Interlocal Agreement, by the end of January 2015 if all 25 cities provide similar notice of interest. Name: Date: Title: If you have any questions about the attached materials please contact us at the phone numbers or email addresses below. Norm Alberg: (Z06'296-1SS9)Norm.A|berg@kingcnunty.gov Diane Carlson: (ZO6263'9631)DianeIar|son@kingcounty.gov Sean Bouffiou: (206'296'4148)Sean.8oufOou@kinRcountY.Aov Revised October 17, 2014 86 Finance & Safety Committee Minutes November 4, 2014 - Pape 2 C. Resolution: Streamlined Sales Tax Mitigation Staff is seeking Council approval of a resolution urging Governor Ins lee and the Washington State Legislature to preserve full streamlined sales tax mitigation in the 2015-2017 budget. Councilmember Hougardy mentioned that she would be speaking on this topic before legislators at a forthcoming joint legislative meeting of Soundside Alliance and High line Forum. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT AGENDA. D. Ordinances: Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2014, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $5,017,106,101.00. The allowable levy projected by King County is $14,293,219.00, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,600,000.00 is proposed in the draft ordinance and may be adjusted based on that determination. A public hearing is scheduled for November 10, 2014. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. E. Budget Legislation 1) Staff is seeking Council approval of an ordinance to amend the 2013-2014 Biennial Budget. Staff provided an overview of the proposed changes, including new proposals for software and technology, annual funding for the LEOFFI Retiree Healthcare Plan, unreimbursed firefighter Oso deployment, previous Council approvals, retail sales tax revenue, revenue backed expenditures, and budget transfers across departments. A public hearing is scheduled for November 10, 2014. 2) Staff is seeking Council approval of a resolution to adopt the 2015-2020 Financial Planning Model and Capital Improvement Program (CIP). 3) Staff is seeking Council approval of a resolution to adopt the 2015-2016 Biennial Budget. Council review of the Capital Improvement Program and proposed Biennial Budget occurred during the October 13, 2014 Committee of the Whole and three subsequent work sessions. UNANIMOUS APPROVAL, FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Interlocal Agreement: Animal Services Staff is seeking Council approval for the Mayor to sign a non-binding Indication of Interest to extend the current Regional Animal Services interlocal agreement for two years, ending December 31, 2017. This agreement covers animal services for unincorporated King County and 25 contract cities, and the current term ends December 31, 2015. All contract cities must support the extension for it to take effect, or a new contract must be negotiated. If the extension is approved, a new contract will be negotiated following December 31, 2017. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE. 87 88 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayo 's review council review 11/10/14 BG ,, In Resolution 11/17/14 BG ze,Wc_ in Mtg Date Mtg Date 11/17/14 SPONSOR • Council El Mayor I I R EI DCD LI Finance Fire E] IT []P&R Police PIF SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. All minimum water meter charges will increase and the single and multi-family base rate will increase from $15.00 to $16.00 and multi-family consumption charges will increase to $3.21/$4.49. Fire lines will also increase. The sewer fund's monthly residential flat rate will increase from $26.50 to $29.00. The surface water fees will increase from $118.00 to $142.00 for residential parcels. REVIEWED BY LI COW Mtg. II CA&P Cmte El F&S Cmte Transportation Cmte [Z1 Utilities Cmte E Arts Comm. E Parks Comm. El Planning Comm. DATE: 11/03/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole ITEM INFORMATION ITEM No. 5.F. 89 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/10/14 AGENDA ITEM " TLE Resolution updating the Public Works Fee Schedule for the 2015 Water, Sewer, and Surface Water Rates CATEGORY U. Discussion 11/10/14 Motion Mtg Date In Resolution E] Ordinance Mtg Date 11 Bid Award Mtg Date Public Healing Mtg Date [1] Other Mtg Date Mtg Date Mtg Date 11/17/14 SPONSOR • Council El Mayor I I R EI DCD LI Finance Fire E] IT []P&R Police PIF SPONSOR'S The City's water, sewer, and surface water rates need to be increased to meet operational SUMMARY and capital expenditures. All minimum water meter charges will increase and the single and multi-family base rate will increase from $15.00 to $16.00 and multi-family consumption charges will increase to $3.21/$4.49. Fire lines will also increase. The sewer fund's monthly residential flat rate will increase from $26.50 to $29.00. The surface water fees will increase from $118.00 to $142.00 for residential parcels. REVIEWED BY LI COW Mtg. II CA&P Cmte El F&S Cmte Transportation Cmte [Z1 Utilities Cmte E Arts Comm. E Parks Comm. El Planning Comm. DATE: 11/03/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 401 WATER, 402 SEWER, AND 412 SURFACE WATER Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/10/14 11/17/14 MTG. DATE ATTACHMENTS 11/10/14 Informational Memorandum dated 10/31/14 Exhibit A - Rate Matrix, Exhibit B - KC Ord. #17825, & Exhibits C - Comparisons Draft Resolution - Public Works Fee Schedule Attachments D, E & F, Proposed 2015 CIP Minutes from the Utilities Committee meeting of 11/03/14 11/17/14 89 90 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM To: Mayor Haggerton Utilities Committee From: Bob Giberson, Public Works Director By: Gail Labanara, Public Works Analyst Date: October 31, 2014 Subject: Water, Sewer, and Surface Water Rates for 2015 ISSUE Adopt 2015 water, sewer, and surface water rate increases. WATER Public Works has analyzed the needs of the water enterprise fund. Cascade Water Alliance's (CWA) wholesale water rates are projected to increase 2.75% each year in 2015 and 2016. A rate increase on the minimum water meter charge (see Table 1) is being proposed for residential and multi-family customers to maintain the current level of service and lessen the impact of future increases for purchased water. Increases are also proposed for consumption charges for multi-family and commercial/industrial rates and a nominal increase to the flat monthly fire line rate, which has not been increased since 2011. Exhibit A is a rate matrix of all of the proposed utility rate increases for residential customers. Exhibit C-1 shows a comparison of adjoining cities and their water rates. Exhibit D is the Resolution which updates the Public Works Fee Schedule. SEWER King County Ordinance No. 17825 has a 5.6% sewer rate increase for King County sewage disposal fees in 2015. The King County sewer rate will increase from $39.79 to $42.03 per residential customer equivalent per month. The King County sewage treatment capacity charge (for any new sewer connections) will increase from the current $55.35 to $57.00 per month for fifteen years for any sewer connection occurring between January 1, 2015 and December 31, 2015. Exhibit B is King County Ordinance No. 17825 for 2015 rates. Tukwila's sewer base rate is scheduled for an increase (see Table 2) in accordance with the rate model which analyzes the City's operational and capital needs. The City's sewer rate will increase from $26.50 to $29.00 per residential connection and from $46.50 to $51.00 for up to 750 cubic feet or fraction thereof for commercial/industrial customers. Exhibit C-2 shows a comparison of adjoining cities and their sewer rates. SURFACE WATER Tukwila's surface water base rate is scheduled for an increase in 2015. The City's surface water rate will increase from $118.00 to $142.00 per residential parcel, per year and will range from $170.68 to $1,426.32 per 4,356 square foot for all other parcels. Exhibit C-3 shows a comparison with other cities and their surface water rates. 91 92 INFORMATIONAL MEMO Page 2 TABLE 1 - WATER RATES PROPOSED FOR 2015 CATEGORY Current 2014 Charges Proposed for 2015 Single Family $15.00 $16.00 Multi-Family (each condo, apt, or dwelling unit) $15.00 $16.00 Multi-Family Consumption Charges per 1 CCF $3.06 & $4.28 $3.21 & $4.49 Commercial/Industrial Consumption per 1 CCF $4.18 & $5.72 $4.38 & $6.00 Commercial/Industrial Meter & Fire Line Charges $9.00 to $575.00 $9.50 to $600.00 TABLE 2 - SEWER RATES PROPOSED FOR 2015 CATEGORY Current 2014 Rates Proposed for 2015 Residential Sewer Service (single dwelling unit) Flat rate of $26.50 per month Flat rate of $29.00 per month Residential Sewer Service (multiple dwelling unit, permanent type) Flat rate of $26.50 per month for each dwelling unit Flat rate of $29.00 per month for each dwelling unit Commercial/Industrial Sewer Service Flat rate of $46.50 per month and, any usage over 750 cubic feet of water per month shall be at the rate of $46.50 per 750 cf Flat rate of $51.00 per month and, any usage over 750 cubic feet of water per month shall be at the rate of $51.00 per 750 cf The attached Public Works Fee Schedule Resolution only includes utility and transportation fees. In 2014, Public Works Permit fees for development were combined with the Department of Community Development fees under one Resolution for ease of use for permit users (Resolution No. 1803 in 2014). RECOMMENDATION The Council is being asked to adopt the City's 2015 water, sewer, and surface water proposed rate increases in accordance with the Public Works Fee Schedule Resolution and consider this item at the November 10, 2014 Committee of the Whole Meeting and subsequent November 17, 2014 Regular Meeting. Attachments: Exhibit A Rate Matrix Exhibit B King County Ordinance No. 17825 for 2015 Exhibit C-1 through C-3 Comparison of Rates with Adjoining Cities Exhibit D Public Works Fee Schedule Draft Resolution Attachment D — Water Attachment E — Sewer Attachment F — Surface Water W.\PW EngtOTHERtGail Labanara\Water & Sewer Documents\ Info Memo Water Sewer & SWM 2015 Rates 10-31-14.docx City of Tukwila Proposed Utility Rate Increases Monthly Fees for Residential Customers With 10 % Utility Tax EXHIBIT A Utility 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Total WATER +9% 0% +3% +10% +15% +15% +10% +10% +10% +5% +5% +5% +5% +5% +5% +5% King County Sewer Treatment 23.40 to 25.60 $20.60 25.60 to 27.95 $27.95 +11.7% $31.90 31.90 to 36.10 $36.10 36.10 to 39.79 $39.79 39.79 to 42.03 +2.5% +2.5% +2.5% +2.5% +2.5% CWA Purchased Water Pass - through $2,20 $2.98 to $3.07 $3.07 to $3.38 $3.38 to $3.77 $3.95 $5.92 to $7.08 $4.20 $7.75 to $8.50 $3.69 $8.92 to $9.83 $3.90 to $3.99 $4.08 to $4.18 $4.28 to $4.38 $4.48 to $4.59 $4.70 to $4.82 $0.89 (Average monthly rate with 10 ccf) Monthly Increase for chart $0.90 $3.10 $3.90 +15% +15% +20% +20% +20% +15% $0.90 $1.00 $1.00 $1.10 $1.20 $13.10 $15.42 City of Tukwila Sewer $7 $7 to $8 $8 to $8.80 +3.3% 10.12 to 11.64 11.64 to 13.39 1139 to 16.06 16.06 to 19.26 19.26 to 23.10 23.10 to 26.50 +2.5% +2.5% +2.5% +2.5% +2.5% $35 to $36.50 City of Tukwila Water (Monthly Flat Rate) 0.00 $1.00 $0.80 $3.77 to $3.90 $1.52 $1.75 $2.67 $3.20 $3.84 $3.40 $3.99 to $4.08 $4.18 to $4.28 $4.3810 $4.48 $4.59 to $4.70 $4.82 to $4.94 $1.50 (Average monthly rate with 10 ccf) Monthly Sewer Bill (Residential) $32.60 $33.60 $36.75 $1.20 $43.54 $45.29 $52.16 $55.36 $62.89 $66.29 $0.90 $1.00 $1.00 $1.10 $1.20 $6.40 +20% Range 3%-20% Range 3 % -20% Range 3 % -20% Range 3 % -20% Range 3 % -7% Range 3 % -7% Range 3 % -7% Range 3 % -7% Range 3 % -7% Range 3 % -7% City of Tukwila Minimum Monthly $45 to $54 56.00 to $8.00 $8.00 to $10.00 10.00 to 12.00 12.00 to 14.00 14.00 t0 15.00 15.00 to 16.00 16.00 to 17.00 17.0010 18.00 18.00 to 19.00 19.00 to 20.00 charge per meter /each dwelling unit $9.00 $2.00 $2.00 $2.00 $2.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $14.00 Fire lines only Fire Lines, misc. wtr Fire Lines SEWER $34.05 $34.05 $42.00 $5,195.65 $46.25 $5,721.40 $47.64 $5,893.35 $49.07 56,070.25 $50.45 $6,240.96 $51.95 $6,426.52 $53.50 $6,642.25 $55.35 $6,847.12 557.00 558.58 $60.00 $62.00 $64.00 $65.00 $102.38 City of Tukwila Surface Water +9% 0% +9.17% 0% +14.13% 0% +13.17% 0% +10.22% 0% +5.6% 0% +6.5% +1.8% +2.0% +1.9% King County Sewer Treatment 23.40 to 25.60 $20.60 25.60 to 27.95 $27.95 27.95 to 31.90 $31.90 31.90 to 36.10 $36.10 36.10 to 39.79 $39.79 39.79 to 42.03 $42.03 42.03 to 44.75 44.75 to 45.57 45.57 to 46.47 46.47 to 47.36 (Monthly Flat Rate) $2,20 $4.33 to $5.17 $2.35 $0.00 $3.95 $5.92 to $7.08 $4.20 $7.75 to $8.50 $3.69 $8.92 to $9.83 $2.24 11.83 to 13.58 $2.72 $0.82 $0.90 $0.89 $23.96 Monthly Increase for chart +15% +10% +15% +15% +15% +20% +20% +20% +15% +10% +5% +5% +5% +5% +4.3% $15.42 City of Tukwila Sewer $7 $7 to $8 $8 to $8.80 $8.80 to $10.12 10.12 to 11.64 11.64 to 13.39 1139 to 16.06 16.06 to 19.26 19.26 to 23.10 23.10 to 26.50 $26.50 to $29 $29 to $30.50 $30.50 to $32 $32 to $33.50 $33.50 to $35 $35 to $36.50 (Monthly Flat Rate) 0.00 $1.00 $0.80 $1.32 $1.52 $1.75 $2.67 $3.20 $3.84 $3.40 $2.50 $1.50 $1.50 $1.50 $1.50 $1.50 $29.50 Monthly Sewer Bill (Residential) $32.60 $33.60 $36.75 $38.07 $43.54 $45.29 $52.16 $55.36 $62.89 $66.29 $71.03 $72.53 $76.75 $79.07 $81.47 $83.86 King County Metro Capacity Charge (information only) $34.05 $34.05 $42.00 $5,195.65 $46.25 $5,721.40 $47.64 $5,893.35 $49.07 56,070.25 $50.45 $6,240.96 $51.95 $6,426.52 $53.50 $6,642.25 $55.35 $6,847.12 557.00 558.58 $60.00 $62.00 $64.00 $65.00 $102.38 SURFACE WATER $2.20 $1.84 $4.05 $5.17 $10.57 $4.91 $9.54 $5.95 $9.95 $5.31 $7.74 $6.05 $8.56 $6.81 $7.19 $6.54 $102.38 City of Tukwila Surface Water +20% +15% +20% +10% +10% +5% +10% +20% +15% +10% +10% +10% +10% Annual Charge (billed Jan & July) $52 to $62 $62.00 $62 to $71 $71.00 $71 to $85 $85 to $93 $93 to $102 $102 to $107 $107 to $118 $118 to 5142 $142 to 5163 $163 to $179 $179 to $197 $197 to $216 $216 to $237 Annual Charge divided monthly $4.33 to $5.17 $5.17 to $5.92 $5.92 to $7.08 $7.08 to $7.75 $7.75 to $8.50 $8.50 to $8.92 $8.92 to $9.83 $9.83 to $11.83 11.83 to 13.58 13.58 to 14.92 14.92 to 16.41 $16.41 to $18 $18 to $19.75 Monthly Increase for chart $0.84 $0.75 $1.16 $0.67 $0.75 $0.42 $0.91 $2.00 $1.75 $1.34 $1.49 $1.59 $1.75 $15.42 Total per Month $2.20 $1.84 $4.05 $5.17 $10.57 $4.91 $9.54 $5.95 $9.95 $5.31 $7.74 $6.05 $8.56 $6.81 $7.19 $6.54 $102.38 CO (a) g gaillcip \rate matrix 10/28/2014 94 Ul King County Metropolitan King County Council Anne Noris, Clerk of the Council King County Courthouse 516 Third Avenue, Room E -1204 Seattle, WA 98104 -3272 Tel: 206.477.1020 Fax: 206.205.8165 Email: anne.noris @kingcounty.gov TTY 296 -1024 Web: www.kingcounty.gov /council /clerk June 16, 2014 Mr. Pat Brodin, Operatio s Ma er City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Dear Mr. Brodin, Monetary Requirements for 2015 EXHIBIT B JUN 1 7 2014 ctrY OF TUI II A !AMER SWOP The Metropolitan King County Council approved the sewer rate for 2015 and the sewage treatment capacity charge for 2015 with the adoption of Ordinance 17825 on June 2, 2014. A copy of Ordinance 17825 is enclosed for your information. If you have any questions, please call the Clerk of the Council's Office at our new number 206 477 -1020. • Sincerely, Anne Noris Clerk of the Council Enclosure 95 King County KING COUNTY Signature Report June 2, 2014 Ordinance 17825 1200 King County Courthouse 516 Third Avenue Seattle, WA 98104 Proposed No. 2014- 0168.1 Sponsors McDermott 1 AN ORDINANCE determining the monetary requirements 2 for the disposal of sewage for the fiscal year beginning 3 January 1, 2015, and ending December 31, 2015; setting 4 the sewer rate for the fiscal year beginning January 1, 2015, 5 and ending December 31, 2015, and approving the amount 6 of the sewage treatment capacity charge for 2015, in 7 accordance with RCW 35.58.570; and amending Ordinance 8 12353, Section 2, as amended, and K.C.C. 4A.670.100 and 9 Ordinance 11398, Section 1, as amended, and K.C.C. 10 28.84.055. 11 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY: 12 SECTION 1. Ordinance 12353, Section 2, as amended, and K.C.C. 4A.670.100 13 are each hereby amended to read as follows: 14 A. Having determined the monetary requirements for the disposal of sewage, the 15 council hereby adopts a ((21-4)) 2015 sewer rate of ((thirty nine dollars and seventy 16 nine)) forty -two dollars and three cents per residential customer equivalent per month. 17 Once a sewer rate ordinance becomes effective, the clerk of the council is directed to 18 deliver a copy of that ordinance to each agency having an agreement for sewage disposal 19 with King County. 1 96 Ordinance 17825 20 B. The King County council approves the application of Statement of Financial 21 Accounting Standards No. 71 (FAS 71) to treat pollution remediation obligations and 22 RainWise Program expenditures as regulatory assets, and establish a rate stabilization 23 reserve for the purpose of leveling rates between years. 24 C. As required for FAS 71 application, amounts are to be placed in the rate 25 stabilization reserve from operating revenues and removed from the calculation of debt 26 service coverage. The reserve balance shall be an amount at least sufficient to maintain a 27 level sewer rate between ((2- 0 -13)) 2015 and ((20 -1-4)) 2016, and shall be used solely for 28 the purposes of: maintaining the level sewer rate in ((2044)) 2016; and if additional 29 reserve balance is available, moderating future rate increases beyond ((20 -14)) 2016. The 30 - estimated amount of the reserve, as shown in the financial forecast, Attachment A to 31 ((Ordinance 17606)) this ordinance, shall be revised in accordance with the ((2044)) 2015 32 adopted budget and financial plan. If the reserve needs to be reduced to meet debt 33 service coverage requirements for ((2014)) 2014, the county executive shall notify the 34 council of the change by providing an updated financial forecast. 35 ((D. The executive shall provide menthly cost reports to the council on 36 Brightwater as outlined in K.C.C. 28.86.165.)) 37 SECTION 2. Monetary requirements for the disposal of sewage as defined by 38 contract with the component sewer agencies for the fiscal year beginning January 1, 39 2015, and ending December 31, 2015. The council hereby determines the monetary 40 requirements for the disposal of sewage as follows: 41 Administration, operating, maintenance repair and replace (net of other income): 42 $69,126,693. 2 97 Ordinance 17825 43 Establishment and maintenance of necessary working capital reserves: 44 ($12,615,608). 45 Requirements of revenue bond resolutions (not included in above items and net of 46 interest income): $307,400,794. 47 TOTAL: $363,911,880. 48 SECTION 3. Ordinance 11398, Section 1, as amended, and K.C.C. 28.84.055 are 49 each hereby amended as follows: 50 A. The amount of the metropolitan sewage facility capacity charge adopted by 51 K.C.C. 28.84.050.0. that is charged monthly for fifteen years per residential customer or 52 residential customer equivalent shall be: 53 1. Seven dollars for sewer connections occurring between and including January 54 1, 1994, and December 31, 1997; 55 2. Ten dollars and fifty cents for sewer connections occurring between and 56 including January 1, 1998, and December 31, 2001; 57 3. Seventeen dollars and twenty cents for sewer connections occurring between 58 and including January 1, 2002, and December 31, 2002; 59 4. Seventeen dollars and sixty cents for sewer connections occurring between 60 and including January 1, 2003, and December 31, 2003; 61 5. Eighteen dollars for sewer connections occurring between and including 62 January 1, 2004, and December 31, 2004; 63 6. Thirty -four dollars and five cents for sewer connections occurring between 64 and including January 1, 2005, and December 31, 2006; 3 98 Ordinance 17825 65 7. Forty -two dollars for sewer connections occurring between and including 66 January 1, 2007, and December 31, 2007; 67 8. Forty -six dollars and twenty -five cents for sewer connections occurring 68 between and including January 1, 2008, and December 31, 2008; 69 9. Forty -seven dollars and sixty -four cents for sewer connections occurring 70 between and including January 1, 2009, and December 31, 2009; 71 10. Forty -nine dollars and seven cents for sewer connections occurring between 72 and including January 1, 2010, and December 31, 2010; 73 11. Fifty dollars and forty -five cents for sewer connections occurring between 74 and including January 1, 2011, and December 31, 2011; 75 12. Fifty -one dollars and ninety -five cents for sewer connections occurring 76 between and including January 1, 2012, . and December 31, 2012; 77 13. Fifty -three dollars and fifty cents for sewer connections occurring between 78 and including January 1, 2013, and December 31, 2013; ((and)) 79 14. Fifty -five dollars and thirty -five cents for sewer connections occurring 80 between and including January 1, 2014, and December 31, 2014; and 81 15. Fifty -seven dollars for sewer connections occurring between and including 82 January 1, 2015, and December 31, 2015. 83 B.1. In accordance with adopted policy FP- 15.3.d. in the Regional Wastewater 84 Services Plan, K.C.C. 28.86.160.C., it is the council's intent to base the capacity charge 85 upon the costs, customer growth and related financial assumptions used in the Regional 86 Wastewater Services Plan. 4 99 Ordinance 17825 87 B.2. In accordance with adopted policy FP- 6 in the Regional Wastewater 88 Services Plan, K.C.C. 28.86.160.C, the council hereby approves the cash balance and 89 reserves as contained in the attached financial plan for ((2014)) 2015. 90 B.3. In accordance with adopted policy FP- 15.3.c., King County shall pursue 91 changes in state legislation to enable the county to require payment of the capacity charge 5 100 Ordinance 17825 92 in a single payment, while preserving the option for new ratepayers to finance the 93 capacity charge. 94 10 days prior, official paper 95 Publish: Wednesday, May 21st 96 Public Hearing: Renton City Hall, 6/2/14 97 Ordinance 17825 was introduced on 5/5/2014 and passed by the Metropolitan King County Council on 6/2/2014, by the following vote: Yes: 8 - Mr. Phillips, Mr. von Reichbauer, Mr. Gossett, Ms. Hague, Ms. Lambert, Mr. McDermott, Mr. Dembowski and Mr. Upthegrove No: 0 Excused: 1 - Mr. Dunn ATTEST: Anne Noris, Clerk of the Council APPROVED this day of KING COUNTY COUNCIL KING COUN, WASHINGT arry Phillips, C Dow Constantine, County Executive Attachments: A. Wastewater Treatment Division Financial Plan for the 2015 Proposed Sewer Rate 6 101 0 N ATTACHMENT A: Wastewater Treatment Division Financial Plan forl#tpg 2015 Proposed Sewer Rate 17825 " This revenue is accounted for as a regulatory asset to be deferred to future years in accordance with the Statement of Financial Accounting Standards No. 71 (FAS -71). ** This includes a Regulatory Asset for a $57 9M estimate of Environmental Remediation Liability in accordance with FAS -71 (amortized over a 30 -year average bond term). 2013 Unaudited 2014 Forecast 2015 2016 Forecast Forecast 2017 Forecast 2018 Forecast 2019 Forecast 2020 Forecast CUSTOMER EQUIVALENTS (RCEs) 718.16 721.25 724.35 727 46 730.61 733.75 736.90 741 47 MONTHLY RATE $39.79 $39.79 • $42.03 $4 ' $44.75 $45.57 • $47 36 0.0% 41111111111211110 2.0% t; 1.9% % Increase 10.2% 0.0% 4111112W 1.8% BEGINNING OPERATING FUND 74,094 63,951 44,183 33,100 14,139 14,705 15,293 16,016 OPERATING REVENUE: Customer Charges 342,850 344,382 365,333 366,904 392,316 401,200 410,947 421,377 Investment Income 2,333 1,424 1,734 2,027 5,222 8,010 10,997 13,639 Capacity Charge 58,649 49,239 54,484 60,252 66,270 72,590 79,506 85,982 Rate Stabilization' 10,350 20,750 11,900 19,600 0 0 0 0 Other Income 9,608 11,048 11,387 11,711 11,945 12,304 12,673 13,053 TOTAL OPERATING REVENUES 423,790 426,842 444,837 460,493 475,753 494,103 514,123 534,051 OPERATING EXPENSE (117,011) (126,834) (134,997) (141,394) (147,050) (152,931) (160,164) (167,291) DEBT SERVICE REQUIREMENT PARITY DEBT (216,023) (219,294) (223,152) (228,048) (238,154) (247,833) (258,671) (270,395) SUBORDINATE DEBT SERVICE (14,601) (19,726) (22,176) (26,564) (29,061) (32,138) (35,136) (36,399) DEBT SERVICE COVERAGE RATIO PARITY DEBT** 1 42 1.37 1 39 1 40 1.38 1.38 1 37 1 36 DEBT SERVICE COVERAGE RATIO TOTAL PAYMENTS 1 33 1 15 1 15 1 15 1 15 1 15 1 15 1 15 INTER -FUND LOAN REPAYMENTS (20,336) 0 0 0 0 0 0 0 LIQUIDITY RESERVE CONTRIBUTION (207) (982) (816) (640) (566) (588) (723) (713) TRANSFERS TO CAPITAL (55,612) (60,006) (63,696) (63,847) (60,922) (60,612) (59,429) (59,254) RATE STABILIZATION RESERVE' 52,250 31,500 19,600 0 0 0 0 0 OPERATING LIQUIDITY RESERVE BALANCE 11,701 12,683 13,500 14,139 14,705 15,293 16,016 16,729 OPERATING FUND ENDING BALANCE 63,951 44,183 33,100 14,139 14,705 15,293 16,016 16,729 CONSTRUCTION FUND BEGINNING FUND BALANCE 107,282 98,145 31,408 9,601 5,000 5,000 5,001 5,001 REVENUES. Parity Bonds 50,000 0 50,000 58,887 139,727 133,958 150,148 161,971 Variable Debt Bonds 0 0 15,000 0 0 20,198 10,842 11,727 Grants R. Loans 19,857 22,918 20,000 47,500 0 0 0 0 Other 10,197 500 6,500 500 500 500 500 500 Transfers From Operating Fund 55,612 60,006 63,696 63,847 60,922 60,612 59,429 59,254 TOTAL REVENUES 135,666 83,423 155,196 170,735 201,149 215,268 220,919 233,452 CAPITAL EXPENDITURES (163,482) (148,309) (170,183) (177,447) (187,100) (201,576) (206,074) (218,250) DEBT ISSUANCE COSTS (322) 0 (1,075) (1,178) (2,795) (2,780) (3,057) (3,298) BOND RESERVE TRANSACTIONS (2,991) (0) (3,632) 6,022 (10,151) (9,732) (10,908) (11,767) ADJUSTMENTS 21,992 (1,851) (2,113) (2,733) (1,104) (1,179) (879) (137) ENDING FUND BALANCE 98,145 31,408 9,601 5,000 5,000 5,001 5,001 5,001 CONSTRUCTION FUND RESERVES Bond & Loan Reserves 183,822 185,673 191,417 188,129 199,384 210,295 222,082 233,986 Policy Reserves 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 TOTAL FUND RESERVES 198,822 200,673 206,417 203,129 214,384 225,295 237,082 248,986 CONSTRUCTION FUND BALANCE 296,967 232,081 216,019 208,129 219,384 230,295 242,083 253,987 " This revenue is accounted for as a regulatory asset to be deferred to future years in accordance with the Statement of Financial Accounting Standards No. 71 (FAS -71). ** This includes a Regulatory Asset for a $57 9M estimate of Environmental Remediation Liability in accordance with FAS -71 (amortized over a 30 -year average bond term). Exhibit C-1 Residential Water Rate Comparison as of September 2014 2014 Ranking 2013 Ranking CITY Summer 2013 City Base Rates Consumption RATE Rate Per CCF Assume 10 CCF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2 SEATTLE 1 WATER DISTRICT 119 (Duvall) 4 WOODINVILLE 3 DUVALL 6 'KENT TUKWILA 2015 9 SKYWAY (CWA) 10 COVINGTON 7 TUKWILA 2014 13 COAL CREEK 11 BELLEVUE 8 HIGHLINE WATER DISTRICT 5 KIRKLAND 12 CEDAR RIVER WATER DIST 15 EDMONDS 16 RENTON 14 KING COUNTY WD #125 21 AUBURN 17 NORTHSHORE 18 ISSAQUAH 19 SAMMAMISH PLATEAU 23 NE SAMMAMISH 20 KING COUNTY WD #20 24 SOOS CREEK 25 REDMOND (CWA) 27 MERCER ISLAND 30 LYNNWOOD 28 TACOMA 26 BOTHELL 29 LAKEHAVEN (FEDERAL WAY) 22 ALDERWOOD (removed summer rates) 65.70 $ 13.75 5.13/6.34 $ 57.35 66.50 39.00 3.02 30.20 62.78 19.50 5.81 46.48 64.76 24.30 3.62/6.72 41.36 55.92 13.10 4.11/5.24 44.49 16,00 I 3.90 39.00 52.03 16.45 3.65/4.62 38.44 52.03 24.35 2.80/3.95 30.30 53,00 1 15.00 3.90 39,00 49.01 49.81 52.10 58.92 49.31 45.15 45.06 45.50 41.04 43.50 42.96 41.08 38.80 41.05 38.75 38.70 36.53 25.39 33.36 36.57 29.54 40.93 20.69 3.30 33.00 17.87 3.57 35.70 14.40 3.55/4.20 38.75 18.16 4.36 34.88 18.70 2.47/4.30 31.38 24.14 2.51 25.10 17.60 2.54/3.41 29.75 12.50 3.30 33.00 14.54 2.88/3.53 30.75 13.50 3.00 30.00 12.78 1.65/3.93 30.18 24.42 1.68/2.05 18.28 17.60 2.45 20.50 2.14 13.80 1.75/3.55 13.40 1.65/3.30 11.70 2.78 17.86 2.05 18.85 1.53/1.92 11.20 2.21 16.64 1.47 14.95 2.40 24.50 21.40 26.50 26.40 27.80 20.50 17.30 22.10 14.70 14.40 Difference 5.40 2.70 3.20 0.90 1.67 1.00 2.86 2.62 1.00 4.68 3.76 1.05 (5.88) 0.77 4.09 2.29 4.25 1.62 3.30 0.85 1.55 1.10 2.97 12.97 2.79 (3.27) 1.80 (11.58) AVERAGE $ 46.53 Is 48.171 W.\PW Eng OTHER \ Gait Labanara \Water & Sewer Documents Utility Rate Surveys Water, Sewer & SSWM2.xlsx 103 Exhibit C-2 Residential Sewer Rate Comparison as of September 2014 2014 Ranking 2013 Ranking CITY County Sewer Treatment? 2013 2014 City King County 2014 Charge Sewer Total 2015 1 1 SEATTLE 2 2 MERCER ISLAND 3 3 BELLEVUE 4 5 SAMMAMISH PLATEAU 5 4 VASHON SEWER 6 21 KIRKLAND SKYWAY TUKWILA 2015 8 7 RENTON 9 9 WOODINVILLE 10 10 BOTHELL 11 13 14 15 16 DUVALL TUKWILA 20 ISSAQUAH 12 NE SAMMAMISH 14 AUBURN 15 CEDAR RIVER W & S 17 17 COAL CREEK 18 16 BLACK DIAMOND 19 TACOMA 20 19 KENT KC 21 20 SOOS CREEK KC 22 22 LAKE FOREST PARK 23 18 LAKEHAVEN 24 23 ALDERWOOD KC 25 24 REDMOND KC 26 25 VALLEY VIEW SEWER KC 27 26 NORTHSHORE KC 28 27 ALGONA KC 29 28 SOUTHWEST Suburban Sewer 30 29 MIDWAY SEWER DISTRICT KC KC KC KC KC KC KC KC KC KC KC KC KC KC KC KC KC KC * & KC $ 116.50 88.39 70.09 68.99 69.97 56.87 67.39 67.28 65.77 64.84 66.09 62.89 63.22 61.68 60.81 59.86 58.79 58.95 57.06 56.99 55.44 52.47 55.15 52.89 51.30 51.10 48.91 27.50 24.00 77.70 $ 39.79 $ 36.81 39.79 33.70 39.79 30.95 39.79 30.14 39.79 29.89 39.79 29.39 39.79 2 27.65 9 40.95 27.25 39.79 27.25 67.02 0 23.43 22.55 23.12 20.57 19.66 19.52 38.20 17.96 17.35 16.59 15.29 14.21 13.60 12.01 11.31 9.12 29.50 24.00 39.79 0.00 79� 39.79 39.79 39.79 39.79 39.79 39.79 117.49 76.60 73.49 70.74 69.93 69.68 69.18 68.60 67.04 67.04 67.02 66.29 63.22 62.34 62.91 60.36 59.45 59.31 20.28 58.48 39.79 57.75 39.79 57.14 39.79 39.79 39.79 39.79 39.79 39.79 39.79 0.00 0.00 56.38 55.08 54.00 53.39 51.80 51.10 48.91 29.50 24.00 79 AVERAGE $ 60.73 61.61 104 W \PW Eng \OTHER \Gail Labenara \Water & Sewer Documents \Uti ty Rate Surveys Water, Sewer & SSW M2 xlsx CITY SINGLE FAMILY SURFACE WATER RATES as of September 2014 Monthly Rate (2014) 2013 Yearly Rate 2014 Yearly Rate Exhibit C-3 2015 Yearly Rate Seattle (High 10,000 SF) 33.64 365.97 $ 403.70 Auburn 18.78 $ 208.92 225.36 Lynnwood 18.71 94.32 $ 224.52 Sammamish 17.00 177.00 204.00 Redmond (range, minimum shown) 16.56 198.72 $ 198.72 Duvall 16.36 215.16 $ 196.32 Mercer Island 15.32 181.68 $ 183.84 Seattle (Low 3,000 SF) 15.08 164.05 $ 180.96 King County 14.29 151.00 $ 171.50 Issaquah 14.08 $ 168.96 $ 168.96 Newcastle 13.28 159.36 $ 159.36 Renton 12.69 145.08 $ 152.28 Shoreline liiijiliV La t '' ',1', Ii, leharkr.444441:„ Kent 12.51 AP /OA I la 7' 11.64 137.00 ovi,/ i 4.#1, v fk ,i , , //,:,,4i,lekftWo $ 133.08 150.09 ,i,' kW Mityv ,didm,, di/d0AwrIPI. $ 139.68 , 1 r 1/44 ' a gr0/4 al , TP,' P ';, 'gk4dgP4 Burien 11.42 $ 135.16 $ 137.01 e oo,w4:1,;(," ;,747//ort,,trgo,miteom?. ...,„„,f; ...4'' 4 ',/;,,ge, ,;"301/647,440*..444:04/( Pqi,://,'4,0,04/xfpoloorwliw/tirr$1.0pk/K07,4'74/,11,1 ',..,A 0 °,////40.00t ABA Nt rivfr ., ,,thw,',,AMA.J. 2 , Seatac 8.30 $ 82.80 $ 99.63 Federal Way 7.10 $ 85.15 $ 85.15 $450.00 $400.00 $350.00 $300.00 $250.00 $200.00 $150.00 $100.00 $50.00 $- W.\PW Eng \ OTHER \Gail Labanara \Water & Sewer Documents \ Utility Rate Surveys Water, Sewer & SSWM2 xlsx N Series1 105 106 Fa A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1802. WHEREAS, each year the City analyzes the rate model for the three utility enterprise funds, which are water, sewer and surface water, to ensure revenues keep pace with expenses, to update the traffic model, and to analyze the transportation network to ensure continued compliance with the Growth Management Act and the City's adopted Comprehensive Plan; and WHEREAS, the City is authorized to impose fees to recoup the costs of services rendered; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Public Works fees will be charged according to the following schedule, which shall supersede any previously adopted Public Works Fee Schedule and take effect as of January 1, 2015: PUBLIC WORKS FEE SCHEDULE WATER RATES FEE Water Meter Installation .75 inch $ 600 00 1 inch $ 1,100 00 1.5 inch $ 2,400 00 2 inch $ 2,800 00 3 inch $ 4,400 00 4 inch $ 7,800 00 6 inch $12,500.00 Water Meter Deduct $25 00 W\Word Processing \Resolutions \PW fee sched - utility and transportation fees 11 -4 -14 GL:bjs Page 1 of 5 107 WATER RATES FEE Water Base Charge (Monthly) Single Family (one dwelling unit) Multi - Family (more than one dwelling unit) Commercial /Industrial Customers: 3/4 inch Service 1 inch Service 1 -1/2 inch Service 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service In addition to the monthly water base charge, each 100 cubic feet of water used will be charged as shown in "Water Rates (Monthly)." Current 2014 Proposed 2015 $ 15.00 $16.00 $ 15.00* $16.00* *each dwelling unit $ 40 00 $ 45.00 $ 50 00 $ 55.00 $ 75.00 $ 80.00 $100.00 $105.00 $145 00 $150.00 $195.00 $200.00 $290 00 $300.00 $385 00 $400.00 $480.00 $500.00 $575 00 $600.00 Water Rates (Monthly) Single Family Residence (Oct -May) Single Family Residence (Jun -Sept) Multi- Family (Oct -May) Multi- Family (Jun -Sept) Commercial /Industrial (Oct -May) Commercial /Industrial (Jun -Sept) In addition to the monthly water base charge listed above, each 100 cubic feet of water will be charged at the following rates. Current 2014 Proposed 2015 $2.80 no change $3.90 no change $3 06 $3.21 $4.28 $4.49 $4 18 $4.38 $5 72 $6.00 Fire Protection Service Charges (Monthly)- Multi- Family Commercial Per month based on size of service. Current 2014 Proposed 2015 2 inch Service 3 inch Service 4 inch Service 6 inch Service 8 inch Service 10 inch Service 12 inch Service $ 9 00 $ 9.50 $ 20.00 $ 21.00 $ 35 00 $ 37.00 $ 80 00 $ 84.00 $120 00 $126.00 $200 00 $210.00 $260 00 $273.00 WATER SERVICES FEE Water Turn On $ 50.00 After -Hour Water Turn On - additional fee for customer requested after -hours water turn on $100.00 Unauthorized Water Usage - after shut -off for non - payment $100 00 Special Meter Read - customer requested meter read outside normal read schedule $ 30 00 Shut -off notice $ 30.00 Change in owner, tenant, and /or third party paying agent $ 20.00 Emergency Conservation Sanction $100 00 W \Word Processing \Resolutions \PW fee sched - utility and transportation fees 11 -4 -14 GL:bjs 108 Page 2 of 5 WATER SERVICES FEE Temporary Water Meter Deposit .75" and 1" water meter 2.5" water meter Temporary Water Meter Rental per minimum 60 days expiration 75" and 1" water meter 2.5" water meter $ 300 00 $1,500 00 $ 75 00 $ 150.00 WATER INTEREST CHARGE RATE On all water accounts 30 days in arrears from the date of delinquency until paid o 8 /o per annum computed on a monthly basis SEWER RATES FEES Residential Sewer Service (single dwelling unit) Flat rate of $2&-50 $29.00 per month [TMC 14.16 030 (1)] Residential Sewer Service (multiple dwelling unit, permanent type) Flat rate of $26-50 $29.00 per month for each dwelling unit [TMC 14.16 030 (2)] Commercial and Industrial Sewage Service Flat rate of $46,50 $51.00 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $46.0 $51.00 per 750 cubic feet [TMC 14 16 030 (4)] SEWER INTEREST CHARGE RATE On all sewer accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SURFACE WATER RATES FEE PER YEAR Surface Water Utility Rates Per Year Category: Service Charge Per Acre Current 2014 Proposed 2015 1. Natural 2. 0 - 20% Developed Surface 3 21 - 50% Developed Surface 4. 51 - 70% Developed Surface 5. 71 - 85% Developed Surface 6. 86 - 100% Developed Surface 7 Single - Family Residential Parcels $ 142.24 $ 170.68 $ 309.26 $ 371.10 $ 566 82 $ 680.18 $ 845 78 $1,014.94 $1,018 94 $1,222.72 $1,188 60 $1,426.32 $ 118 00 per parcel $ 142.00 per parcel SURFACE WATER INTEREST CHARGE RATE On all surface water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis W \Word Processing \Resolutions \PW fee sched - utility and transportation fees 11 -4 -14 GL:bjs Page 3 of 5 109 TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE Fees for Residential Use UNIT ALL TYPES OF RESIDENTIAL.' Between 1 and 3 $ 300.00 Between 4 and 5 $ 600.00 Between 6 and 10 $ 1,200.00 Between 11 and 15 $ 2,000.00 Between 16 and 20 $ 3,500.00 Between 21 and 25 $ 5,000 00 Between 26 and 30 $ 6,500 00 Between 31 and 40 $ 8,000 00 Between 41 and 60 $10,000 00 Greater than 60 $12,000.00 1 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200 -299, including single family, multi - family, mobile home parks, and shared housing Fees for Non - Residential Use GROSS FLOOR AREA INDUSTRIAL2 OFFICES RETAIL4 EATERY5 INSTITU- TIONAL & PORTS ALL OTHER USES Less than 5,000 $1,000 $1,800 $2,700 $5,400 $500 $1,500 Between 5,001 and 10,000 $1,500 $2,700 $4,050 $8,100 $1,000 $2,000 Between 10,001 and 20,000 $2,000 $3,600 $5,400 $10,800 $1,500 $2,500 Between 20,001 and 30,000 $3,000 $5,400 $8,100 $10,800 $2,000 $2,500 Between 30,001 and 40,000 $4,000 $7,200 $10,800 $10,800 $2,500 $2,500 Between 40,001 and 50,000 $5,000 $9,000 $13,500 $10,800 $3,000 $2,500 Between 50,001 and 70,000 $6,000 $10,800 $16,200 $10,800 $4,000 $2,500 Between 70,001 and 90,000 $7,000 $12,600 $18,900 $10,800 $5,000 $2,500 Between 90,001 and 150,000 $8,000 $14,400 $21,600 $10,800 $6,000 $2,500 Between 150,001 and 200,000 $9,000 $16,200 $24,300 $10,800 $7,000 $2,500 Greater than 200,000 $10,000 $18,000 $24,300 $10,800 $8,000 $2,500 2 All industrial /agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100 -199, including light and heavy industrial, manufacturing, and warehousing 3 All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use Codes 600 -699, 700 -799, and 900 -999, including general office, medical facilities, and banks 4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400 -499, 800 -830 and 837 -899, including retail sales, rental sales, athletic clubs, and theaters 5 All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831 -836, excluding accessory (stand - alone) drive - through espresso stands (or similar) under 250 sq ft., which are assessed $300 6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000 -099 and 500 -599, including schools, places of worship, day care, terminals, and transit W. \Word Processing \Resolutions \PW fee sched - utility and transportation fees 11 -4 -14 GL:bjs 110 Page 4 of 5 Section 2. Repealer. Resolution No. 1802 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W \Word Processing \Resolutions \PW fee sched - utility and transportation fees 11 -4 -14 GL:bjs Page 5 of 5 111 ATTACHMENT D City of Tukwila WATER ENTERPRISE FUND 2015 - 2020 Analysis in 000s REVENUES 2012 Actual 2013 Actual 2014 Budget 2014 Estimate 2015 2016 2017 2018 2019 2020 Totals Monthly Water Charges (1) 1,070 1,078 1,165 1,115 1,166 1,219 1,252 1,308 1,365 1,365 Cascade Water Alliance (CWA) 2,198 2,331 2,310 2,310 2,375 2,400 2,472 2,546 2,622 2,700 15,115 Regular City Water 2,955 3,257 3,207 3,207 3,394 3,633 3,712 3,898 4,093 4,100 22,830 Subtotal Water 5,153 5,588 5,517 5,517 5,769 6,033 6,184 6,444 6,715 6,800 37,945 Other Miscellaneous Revenue 193 151 130 40 35 35 50 70 100 120 410 Inter local Ags \ PWTF \ Grants 4 127 0 0 0 0 0 0 0 0 0 Water Connection Fees (2) 4 84 50 18 25 25 25 25 10 10 120 Total Revenues 5,354 5,950 5,697 5,575 5,829 6,093 6,259 6,539 6,825 6,930 1 38,475 EXPENDITURES CWA Purchased Water (s) 2,198 2,331 2,310 2,310 2,375 2,400 2,472 2,546 2,622 2,700 15,115 Water Operations & Maintenance 1,689 1,846 1,827 1,827 2,112 2,101 2,121 2,143 2,183 2,200 12,860 Debt Service ") 555 536 555 555 550 162 162 161 162 161 1,358 Interfund Utility Tax (') 10% 518 562 565 556 579 605 623 651 682 692 3,832 Engineering Labor '7' 62 64 76 75 78 80 83 85 87 89 502 Subtotal 5,022 5,339 5,333 5,323 5,694 5,348 5,461 5,586 5,736 5,842 33,667 Water Capital - CIP Program 191 125 1,455 1,159 1,738 2,918 1,083 915 497 1,768 8,919 Total Expenditures 5,213 5,464 6,788 6,482 7,432 8,266 6,544 6,501 6,233 7,610 42,586 FUND BALANCE I Change in Fund Balance (') 141 486 (1,091) (907) (1,603) (2,173) (285) 38 593 (680) (4,111) Beginning Balance 6,043 6,078 6,786 6,542 5,635 4,032 1,859 1,574 1,612 2,204 5,635 Ending Balance 6,184 6,564 5,695 5,635 4,032 1,859 1,574 1,612 2,204 1,524 1,524 Fund Balance: Reserved (b) 20% of revenue 1,070 1,078 1,165 1,115 1,166 1,219 1,252 1,308 1,365 1,365 Unreserved 5,494 4,617 4,471 2,917 694 355 360 896 159 159 Ending Balance 6,184 6,564 5,695 5,635 4,032 1,859 1,574 1,612 2,204 1,524 1,524 Revenues in excess of (less than) expenditures (b) Annual reserve balance requirement equals 20% of the prior year operating revenues. 1 1 2 2015 - 2020 Financial Planning Model XXXI I I ATTACHMENT E City of Tukwila SEWER ENTERPRISE FUND 2015 - 2020 Analysis in 000s 2012 REVENUES Actual 2013 Actual 2014 Budget 2014 Estimate 2015 2016 2017 2018 2019 2020 Totals +20% Monthly Sewer Charges +20% +15% +(5% +10% +5% +5% +5% +5% *43% 1,740 King County Metro Sewer (I) 3,611 3,447 3,749 4,000 4,022 4,191 4,254 4,322 4,381 4,513 25,683 Regular City Sewer (2) 2,693 3,759 2,896 3,452 3,500 3,553 3,695 3,843 3,997 4,137 1 22,724 Subtotal Sewer Revenue 6,304 7,206 6,645 7,452 7,522 7,744 7,949 8,165 8,378 8,650 48,407 Other Misc. Revenue 200 143 150 130 165 165 200 210 220 230 1,190 Grant/Bonds/PWTF 2 45 705 250 455 290 0 0 0 2,133 2,878 Sewer Connection Fees (3) 104 249 120 150 120 125 125 100 100 100 670 Total Revenues 6,610 7,643 7,620 7,982 8,262 8,324 8,274 8,475 8,698 11,113 53,145 EXPENDITURES Sewer Operations & Maintenance King County Metro Sewer (4) 3,611 3,447 3,749 4,000 4,022 4,191 4,254 4,322 4,381 4,513 25,683 Regular City Sewer (5) 1,106 1,081 1,012 1,112 1,188 1,035 1,250 1,275 1,301 1,327 7,376 Debt Service " 356 353 394 394 396 395 389 390 387 388 2,345 Interfund Utility Tax (7) 10% 647 737 680 758 769 791 815 837 860 888 4,960 Engineering Labor (9 85 118 77 77 77 78 80 83 85 87 490 Subtotal 5,805 5,736 5,912 6,341 6,452 6,490 6,788 6,907 7,014 7,203 1 40,854 Sewer Capital - CIP Program 484 473 1,700 764 2,180 3,307 1,340 1,240 1,823 3,603 1 13,493 Total Expenditures 6,289 6,209 7,612 7,105 8,632 9,797 8,128 8,147 8,837 10,806 54,347 FUND BALANCE Change in Fund Balance (`( 321 1,434 9 877 (370) (1,473) 146 327 (139) 307 (1,202) Beginning Balance 1,890 2,199 2,259 3,595 4,472 4,102 2,629 2,775 3,103 2,964 4,472 Ending Balance 2,211 3,633 2,268 4,472 4,102 2,629 2,775 3,103 2,964 3,270 3,270 Fund Balance: Reserved -20% of prior year's revenue 1,322 1,104 1,520 1,520 1,561 1,607 1,655 1,695 1,740 1,740 Unreserved 2,311 1,163 2,952 2,583 1,068 1,169 1,448 1,269 1,531 1,531 Ending Balance 2,211 3,633 2,268 4,472 4,102 2,629 2,775 3,103 2,964 3,270 3,270 Revenues m excess ot (less than) expenditures 2014 - 2019 Financial Planning Model XXXV 113 ATTACHMENT F City of Tukwila SURFACE WATER ENTERPRISE FUND 2015 - 2020 Analysis in 000's REVENUES 2012 Actual 2013 Actual 2014 budget 2014 Estimate 2015 2016 2017 2018 2019 2020 Total Reserved (b) 20% of revenue +10% ,s, +It1% +12% +20% +131, +102', +10% +10% +DI% 1,566 Annual Billings (Current) " 3,669 3,845 4,217 4,222 5,066 5,825 6,408 7,049 7,754 8,529 40,631 Other Revenues 55 47 20 50 30 38 50 60 75 80 333 Grants/ Bond Proceeds (2) 131 27 335 355 6,183 1,123 7,161 3,513 63 113 18,156 Total Revenues 3,855 3,919 4,572 4,627 11,279 6,986 13,619 10,622 7,892 8,722 ' 59,120 EXPENDITURES Operations & Maintenance 1,445 1,556 1,752 1,752 2,009 1,940 2,061 2,143 2,332 2,426 12,911 Debt Service " 308 315 314 315 313 312 311 310 308 307 1,861 Intel-fund Utility Tax" 10% 369 388 424 427 510 586 646 711 783 861 4,096 Engineering Labor " 301 393 285 300 514 531 600 624 700 728 3,697 Subtotal 2,423 2,652 2,775 2,794 3,346 3,369 3,618 3,788 4,123 4,322 22,565 SSWM Capital - CIP Program 1,170 1,046 3,565 3,243 7,945 4,156 8,925 5,505 2,015 1,020 29,566 Total Expenditures 3,593 3,698 6,340 6,037 11,291 7,525 12,543 9,293 6,138 5,342 52,131 FUND BALANCE Change in Fund Balance" 262 221 (1,768) (1,410) (12) (539) 1,076 1,329 1,754 3,380 6,989 Beginning Balance 2,151 2,329 2,085 2,193 783 771 232 1,308 2,637 4,391 783 Ending Balance 2,413 2,550 317 783 771 232 1,308 2,637 4,391 7,771 7,771 Fund Balance: Reserved (b) 20% of revenue 745 770 778 847 1,019 1,173 1,292 1,422 1,566 1,566 Unreserved 1,805 (453) 4 (76) (787) 136 1,346 2,970 6,206 6,206 Ending Balance 2,413 2,550 317 783 771 232 1,308 2,637 4,391 7,771 7,771 " Revenues m excess of (less than) expenditures Animal reserve balance requirement equals 20% of the pnor year operating revenues 114 2015 - 2020 Financial Planning Model XXXVI I EXHIBIT_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW PUBLIC WORKS FEE SCHEDULE; AND REPEALING RESOLUTION NO. 1802. WHEREAS, each year the City analyzes the rate model for the three utility enterprise funds, which are water, sewer and surface water, to ensure revenues keep pace with expenses, to update the traffic model, and to analyze the transportation network to ensure continued compliance with the Growth Management Act and the City's adopted Comprehensive Plan; and WHEREAS, the City is authorized to impose fees to recoup the costs of services rendered; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Public Works fees will be charged according to the following schedule, which shall supersede any previously adopted Public Works Fee Schedule and take effect as of January 1, 2015: PUBLIC WORKS FEE SCHEDULE WATER RATES FEE Water Meter Installation .75 inch $ 600.00 1 inch $ 1,100.00 1.5 inch $ 2,400.00 2 inch $ 2,800.00 3 inch $ 4,400.00 4 inch $ 7,800.00 6 inch $12,500.00 Water Meter Deduct $25.00 W:1Word Processing1Resolutions\PW fee sched - utility and transportation fees 10 -23 -14 GL:bjs Page 1 of 5 115 WATER RATES FEE Water Base Charge (Monthly) Single Family (one dwelling unit) Multi - Family (more than one dwelling unit) Commercial /Industrial Customers: In addition to the monthly water base charge, each 100 cubic feet of water used will be charged as shown in "Water Rates (Monthly)." Current 2014 Proposed 2015 $ 15.00 $16.00 $ 15.00* $16.00* *each dwelling unit 3/4 inch Service $ 40.00 $ 45.00 1 inch Service $ 50.00 $ 55.00 1 -1/2 inch Service $ 75.00 $ 80.00 2 inch Service $100.00 $105.00 3 inch Service $145.00 $150.00 4 inch Service $195.00 $200.00 6 inch Service $290.00 $300.00 8 inch Service $385.00 $400.00 10 inch Service $480.00 $500.00 12 inch Service $575.00 $600.00 Water Rates (Monthly) In addition to the monthly water base charge listed above, each 100 cubic feet of water will be charged at the following rates: Current 2014 Proposed 2015 Single Family Residence (Oct -May) $2.80 $2.80 Single Family Residence (Jun -Sept) $3.90 $3.90 Multi- Family (Oct -May) $3.06 $3.21 Multi - Family (Jun -Sept) $4.28 $4.49 Commercial /Industrial (Oct -May) $4.18 $4.38 Commercial /Industrial (Jun -Sept) $5.72 $6.00 Fire Protection Service Charges (Monthly) Per month based on size of service. Current 2014 Proposed 2015 2 inch Service $ 9.00 $ 9.50 3 inch Service $ 20.00 $ 21.00 4 inch Service $ 35.00 $ 37.00 6 inch Service $ 80.00 $ 84.00 8 inch Service $120.00 $126.00 10 inch Service $200.00 $210.00 12 inch Service $260.00 $273.00 WATER SERVICES FEE Water Turn On $ 50.00 After -Hour Water Turn On - additional fee for customer requested after -hours water turn on $100.00 Unauthorized Water Usage - after shut -off for non - payment $100.00 Special Meter Read - customer requested meter read outside normal read schedule $ 30.00 Shut -off notice $ 30.00 Change in owner, tenant, and /or third party paying agent $ 20.00 Emergency Conservation Sanction $100.00 W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -23 -14 GL:bjs 116 Page 2 of 5 WATER SERVICES FEE Temporary Water Meter Deposit .75" and 1" water meter 2.5" water meter Temporary Water Meter Rental per minimum 60 days expiration .75" and 1" water meter 2.5" water meter $ 300.00 $1,500.00 $ 75.00 $ 150.00 WATER INTEREST CHARGE RATE On all water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SEWER RATES FEES Residential Sewer Service (single dwelling unit) Flat rate of $26.50 $29.00 per month (TMC 14.16.030 (1)] Residential Sewer Service (multiple dwelling unit, permanent type) Flat rate of $25,50 $29.00 per month for each dwelling unit [TMC 14.16.030 (2)] Commercial and Industrial Sewage Service Flat rate of $46.58 $51.00 per month and, in addition, any usage over 750 cubic feet of water per month shall be at the rate of $46.50 $51.00 per 750 cubic feet (TMC 14.16.030 (4)] SEWER INTEREST CHARGE RATE On all sewer accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis SURFACE WATER RATES FEE PER YEAR Surface Water Utility Rates Per Year Category: Service Charge Per Acre Current 2014 Proposed 2015 1. Natural 2. 0 - 20% Developed Surface 3. 21 - 50% Developed Surface 4. 51 - 70% Developed Surface 5. 71 - 85% Developed Surface 6. 86 - 100% Developed Surface 7. Single - Family Residential Parcels $ 142.24 $ 170.68 $ 309.26 $ 371.10 $ 566.82 $ 680.18 $ 845.78 $1,014.94 $1,018.94 $1,222.72 $1,188.60 $1,426.32 $ 118.00 per parcel $ 142.00 per parcel SURFACE WATER INTEREST CHARGE RATE On all surface water accounts 30 days in arrears from the date of delinquency until paid 8% per annum computed on a monthly basis W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -23 -14 GL:bjs Page 3 of 5 117 TRANSPORTATION CONCURRENCY TEST FEE SCHEDULE Fees for Residential Use UNIT ALL TYPES OF RESIDENTIAL Between 1 and 3 $ 300.00 Between 4 and 5 $ 600.00 Between 6 and 10 $ 1,200.00 Between 11 and 15 $ 2,000.00 Between 16 and 20 $ 3,500.00 Between 21 and 25 $ 5,000.00 Between 26 and 30 $ 6,500.00 Between 31 and 40 $ 8,000.00 Between 41 and 60 $10,000.00 Greater than 60 $12,000.00 1 All residential uses defined by the ITE Trip Generation Manual Land Use Codes 200 -299, including single family, multi - family, mobile home parks, and shared housing Fees for Non - Residential Use GROSS FLOOR AREA INDUSTRIAL2 OFFICES RETAIL4 EATERY5 1NSTITU- TIONAL & PORT6 ALL OTHER USES Less than 5,000 $1,000 $1,800 $2,700 $5,400 $500 $1,500 Between 5,001 and 10,000 $1,500 $2,700 $4,050 $8,100 $1,000 $2,000 Between 10,001 and 20,000 $2,000 $3,600 $5,400 $10,800 $1,500 $2,500 Between 20,001 and 30,000 $3,000 $5,400 $8,100 $10,800 $2,000 $2,500 Between 30,001 and 40,000 $4,000 $7,200 $10,800 $10,800 $2,500 $2,500 Between 40,001 and 50,000 $5,000 $9,000 $13,500 $10,800 $3,000 $2,500 Between 50,001 and 70,000 $6,000 $10,800 $16,200 $10,800 $4,000 $2,500 Between 70,001 and 90,000 $7,000 $12,600 $18,900 $10,800 $5,000 $2,500 Between 90,001 and 150,000 $8,000 $14,400 $21,600 $10,800 $6,000 $2,500 Between 150,001 and 200,000 $9,000 $16,200 $24,300 $10,800 $7,000 $2,500 Greater than 200,000 $10,000 $18,000 $24,300 $10,800 $8,000 $2,500 2 All industrial /agricultural uses defined by the ITE Trip Generation Manual Land Use Codes 100 -199, including light and heavy industrial, manufacturing, and warehousing 3 All office, medical, and service related uses defined by the ITE Trip Generation Manual Land Use Codes 600 -699, 700 -799, and 900 -999, including general office, medical facilities, and banks 4 All retail and recreation uses defined by the ITE Trip Generation Manual Land Use Codes 400 -499, 800 -830 and 837 -899, including retail sales, rental sales, athletic clubs, and theaters 5 All food service uses defined by the ITE Trip Generation Manual Land Use Codes 831 -836, excluding accessory (stand - alone) drive - through espresso stands (or similar) under 250 sq. ft., which are assessed $300 6 All institutional and transportation uses defined by the ITE Trip Generation Manual Land Use Codes 000 -099 and 500 -599, including schools, places of worship, day care, terminals, and transit W: \Word Processing\Resolutions\PW fee sched - utility and transportation fees 10 -23 -14 GL:bjs 118 Page4of5 Section 2. Repealer. Resolution No. 1802 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney W: \Word Processing \Resolutions \PW fee sched - utility and transportation fees 10 -23 -14 GL:bjs Page 5 of 5 119 120 Upcoming Meetings & Events November 2014 10th (Monday) 11th (Tuesday) 12th (Wednesday) 13th (Thursday) 14th (Friday) 15th (Saturday) ➢ Transportation Cmte, 5:15 PM (Foster Conference Room) 1- City Council Executive Session, 6:15 PM (Hazelnut Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) Veterans Day i City offices closed * *�� *,, - - * * * ** * * ** ** uwr * ** * * ** , * **i ' •/ ➢ Community Affairs & Parks Cmte, 5:30 PM (Hazelnut Conference Room) 1- Tukwila International International Boulevard Action Cmte, 7:00 PM (Community Center) 1- Tukwila Metropolitan Park District Board of Commissioners, 5:30 PM SPECIAL DATE (Council Chambers) ), COPCAB, 6:30 PM (Duwamish Conference Room) 1- PlEtfeerifre G01±}1±1:154014, CANCELLED Restore the Duwamish Shoreline Challenge 12:00 — 3:00 PM Meet at the Green River Trail a � BECU Campus (12770 Gateway Drive) For information visit: www.forterra.org/ events Duwamish Hill Preserve Volunteer Restoration Project J 10:00 AM — 1:00 PM S. t ( 3800 S 115` S ) For information visit www.forterra.org/ events 17th (Monday) 18th (Tuesday) 19th (Wednesday) 20th (Thursday) 21st (Friday) 22nd (Saturday) ➢ Utilities Cmte, 5:15 PM (Foster Conference Room) 1- City Council Regular Mtg., 7:00 PM (Council Chambers) ➢ Finance & Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ Park Commission, 5:30 PM (Community Center) Community Report Meetin g on the City's Comprehensive Plan 5:30 to 7:30 PM Abubakr Islamic Center A report back to the community on what has been incorporated into the Comprehensive Plan, plus next steps. (Interpretation provided in Somali.) For more information or to RSVP call 206- 905 -6905 or e -mail bmeredith@ forterra.org ➢ Tukwila Historical Society, 7:00 PM (Tukivila Heritage & Cultural Center, 14475 59 Ave S) Storm Debris Pickup Waste Management will collect storm debris with no extra charge with your regular pickup. Visit www.tukwilawa. gov for more g information (look under "Headlines ") Community Open House Come learn and celebrate Iraqi culture and cuisine. 5:30 to 7:30 pm Tukwila Community Center RSVP to hello @projectfeast. org Community Report Meeting on the City's Comprehensive Plan 10:00 AM to 12:00 PM Showalter Middle School A report back to the community on what has been incorporated into the Comprehensive Plan, plus next steps. (Interpretation provided in Burmese, Arabic and Amharic.) For more information or to RSVP call 206 - 905 -6905 or e-mail bmeredith@ forterra.org Spirit of Giving collection event 10:00 AM to 4:00 PM Westfield Southcenter (south parking lot) Toys and cash will be accepted to support Tukwila's holiday giving program, plus food for the Tukwila Pantry. ➢ City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. ➢ City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall. ➢ Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206 - 431 -2197. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. ➢ Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf. Room. ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan Hernandez at 206 - 248 -0260. 1-Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815. ➢ Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room. 121 Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. November 3 10 17 24 Special Presentations: Special Issues: 6:15 PM • Swearing in of new BNSF Intermodal EXECUTIVE SESSION Police Officer and Facility Access introduction of new project consultant See agenda packet employees selection and scope cover sheet for this week's agenda 'Award for citizen of work (November 10, 2014 involvement Committee of the Whole • Update on the Meeting). Metropolitan Park District support services transition Consent Agenda: • Contract for 2015 Annual Small Drainage Program • Local Agency Participating Agreement with WSDOT for State Route 181 Project • Resolution relating to streamlined sales tax mitigation Unfinished Business: Tax Levy Legislation: • Ordinance levying the general taxes for 2015 • Ordinance increasing regular property tax levy 1 percent from the previous year Budget Legislation: • Ordinance amending the 2013 -2014 Budget. • Ordinance adopting the 2015 -2016 Biennial Budget. • Resolution adopting the 2015 -2020 CIP. Residential Rental License and Inspection Program: • Ordinance clarifying and updating the program. • Resolution updating the fee schedule. Interlocal Agreement with Metropolitan Park District to outline roles and responsibilities Resolution setting 2015 fee schedule for water, sewer and surface water rates New Business: Update regarding Tukwila Int'l. Blvd. redevelopment financing 122