HomeMy WebLinkAboutCOW 2014-11-10 Item 5E - Interlocal Agreement - Non-Binding Indication of Intent to Extend Animal Control Services with King CountyCOUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared Ig
11/10/14
VC
Mayor's review
Council review
ITEM INFORMATION
ITEM No.
5.E.
77
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATU: 11/10/14
AGF:NDA Frkm Tau, Council consensus to authorize Mayor to sign non-binding Indication of Intent to
extend the Regional Animal Services Interlocal Agreement
CA`11,:GORY Discussion
Mtg Date 11/10/14
E Motion
Mtg Date
[1] Resolution
Mtg Date
• Ordinance
Mtg Date
Bid Award
Mt s Date
L Public Hear?* n‘g
Alts Date
Z Other
AI tg Date
SPONSOR Council Mayor I-IR E DCD Z Finance IT E P&R Police PW
SPONSOR'S Council is being asked for consensus at the November 10 Committee of the Whole for the
SUMMARY Mayor to sign a non-binding Indication of Interest to extend the current Regional Animal
Services interlocal agreement for two years. The current ILA expires on December 31,
2015 and the extension would be through December 31, 2017.
RI NI I MED BY ill COW Mtg. 7 CA&P Cmte
E Utilities Cmte E] Arts Comm.
DATE: 11/04/14
F&S Cmte
E Transportation Cmte
Comm. E Planning Comm.
CHAIR: SEAL
[] Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
CommITTEE
Finance
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE RHQUIRID AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/10/14
MTG. DATE
ATTACHMENTS
11/10/14
Informational Memorandum dated 10/29/14
Draft agreement to extend Animal Control Services Interlocal Agreement
Draft estimated payments 2014 - 2017
Non-binding Indication of Intent to extend current Animal Control ILA
Minutes from the Finance and Safety Committee meeting 11/04/14
77
78
TO:
FROM:
BY:
DATE:
SUBJECT:
ISSUE
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance & Safety Committee
Peggy McCarthy, Finance Director
Vicky Carlsen, Deputy Finance Director
October 29, 2014
Agreement to Extend Animal Services Inter local Agreement through
December 31, 2017
Approve agreement to extend the current Animal Services Inter local Agreement for King County
to continue to provide animal services for unincorporated King County and 25 contract cities
through December 31, 2017.
BACKGROUND
King County has been providing regional animal control services for several years. In 2010, the
County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a
3 year term, ending December 31, 2015. In June, 2012, the City approved and signed this
Agreement that remains in effect through the end of next year. The agreement allows for an
extension for an additional two-year term, ending December 31, 2017.
The program and services are supported by pet licensing and fees/fines as well as the general
fund of King County and many of the contracting cities. In 2013, program generated revenues
supported 49% of program expenses. The remaining 51% of operating expenses were supported
by contributions from the County's general fund and payments from contract cities.
The cost allocation model assigns 80% of program expenses based on use (responses to calls,
shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of
the program and the use of the program. Tukwila data compared to all contract cities and
unincorporated King County is as follows:
Tukwila
2014 population
2013 calls
2013 shelter intakes
2013 license count
19,210
186
210
1,180
All Entities
1.92% of total population
3.48% of total calls
4.92% of total shelter intakes
1.26% of total licenses
DISCUSSION
At the July 2014 Joint City County Collaboration (JC4) meeting, discussion was held as to whether
to extend the current contract by two years or begin the process to negotiate a new contract. The
County Executive supports the extension under the same terms and conditions and the cities that
were in attendance at the meeting expressed the desire to extend the contract as well.
79
INFORMATIONAL MEMO
Page 2
At the October, 2014, meeting, cost estimates for all contracting cities were presented. Estimated
costs for the City of Tukwila are as follows:
2015 $74,114
2016 93,109
2017 99,415
Timeline for extending the agreement is as follows:
November 15, 2014
December 14, 2014
January 15, 2015
January 30, 2015
Non-binding indication of interest to extend agreement for 2 years,
signed by Mayor or City Administrator
Final estimate of 2015 payment calculation to RASKS City partners
JC4 meeting: ILA extension/negotiation discussion
Execution of 2 year extension of ILA
All 25 contract cities must agree to the extension or RASKC will initiate the negotiations process.
It is anticipated that it could take up to 18 months to negotiate a new agreement.
RECOMMENDATION
Council is being asked to authorize a two-year extension to the current Animal Control Inter local
Agreement and consider this item at the November 10, 2014 Committee of the Whole meeting
and subsequent November 17, 2014 Regular Meeting.
ATTACHMENTS
Draft Agreement to Extend Animal Control Services Inter local Agreement through December 31,
2017.
Draft Estimated Payments 2014 - 2017
80
AGREEMENT TO EXTEND
ANIMAL SERVICES INTERLOCAL AGREEMENT
THROUGH DECEMBER 31, 2017
This AGREEMENT is made and entered into by and between KING COUNTY, a Washington
municipal corporation and legal subdivision of the State of Washington (the "County") and the
undersigned Cities ("Contracting Cities").
WHEREAS, the County and each Contracting City entered into an Interlocal Agreement
regarding the provision of animal control, sheltering and licensing services for the period of 2013
through 2015 ("Interlocal Agreement"); and
WHEREAS, the Interlocal Agreement took effect on July 1, 2012 and remains in effect through
December 3 I, 2015, unless otherwise extended through December 31, 2017; and
WHEREAS, the County and Contracting Cities ("the Parties") wish to extend the Interlocal
Agreement through December 31, 2017, as contemplated within Section 4 of the Interlocal Agreement;
NOW THEREFORE, in consideration of the promises, covenants and agreements contained in
the Interlocal Agreement, as extended, the Parties agree as follows:
The Interlocal Agreement shall remain in effect through December 31, 2017 under the same
terms and conditions and may not be terminated for convenience.
2. The County may sign an agreement with additional cities for provision of animal services
prior to the expiration of the Interlocal Agreement, but only if the later agreement will not
cause an increase in the Contracting Cities' costs payable to the County under this
Agreement.
3. The Parties agree that, in light of their decision to now extend the Interlocal Agreement for
an additional two year term as provided herein, procedures set forth in Section 4 of the
Interlocal Agreement for meeting to discuss the prospect of an extension, for proposing
amendments to the Interlocal Agreement during the extended term and for providing notice
of intent to extend the Interlocal Agreement are superfluous. The Parties accordingly waive
their rights to such procedures.
4. This Agreement to extend the Interlocal Agreement may be executed in counterparts by
each Contracting City and each such counterpart shall be deemed to be an original
instrument, but all such counterparts together shall constitute one instrument.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective this day of , 2014.
81
King County
Dow Constantine
King County Executive
Date
Approved as to form:
King County
Deputy Prosecuting Attorney
City of
Name
Title (Mayor/City Manager)
Date
Approved as to form:
City Attorney
82
Regional Animal Services of King County
Estimated Payments 2014 - 2017
Jurisdiction
t
2014 Load
Factor {{
I
2014 Final
Estimated
Net Final
Cost
2015 Load
Factor
2015
Preliminary
Estimated Net
Final Cost
New 2015
Program
Load Factor
2013 -2015
Transition
Funding
{Annual)
2013 - 2015
; Shelter
Credits
(Annual)
Estimated
Revenue
from
Licensing
Support i
;
2016
Estimated
Net Final
a Cost
3
2017
Estimated
Net Final
Cost
Load Factor
Change 2015
to 2016
Carnation
0.1771%, - $3,242
0.1772%
- $3,262
0.2062%
$552' $0i $0'
- $5,118
- $5,476
0.0290%
Duvall 0.6431% - $10,271
0.6433%
- $8,839
0.5227%
$0 $0
- $3,427
- $4,335
- 0.1206%
Kenmore 1.2871 %I - $5,832
1.2875%
- $5,786
1.1527%
$0 $0 $0
-$684
- $2,687
- 0.1348%
Kirkland 4.8320%1 $0
4.8337%
$0
4.4598%
$0 $0
$11,645
$3,897
- 0.3739%
Lake Forest Park 0.8323 %1 $4,791
Redmond 2.4832 %1 - $4,805
0.8326%
2.4843%
$1,080
- $11,144
0.6352%
2.9478%
$01 $0
$0' $0
$0
$0
$10,311
- $40,230
$9,208
- 0.1974%
0.4635%
- $45,351
Sammamish I 2.1805%
$8,744
2.1815%
$4,755
2.1763%
$O1 $01 $0
$1,392
- $2,389
- 0.0052%
Shoreline 3.1717 % - $13,214
3.1728%
- $22,081
2.9692%
$0' $01 $0; - $16,424
- $21,582
- 0.2036%
Woodinville
0.5096 %! $4,604
0.5098%
$2,859
0.51331
$0 $0. $0 $1,819
$928
0.0035%
Beaux Arts
0.0099% $412
0.0099%
$593
0.0095%
$0 $0 $0! $594
$578
-0.0003%
Bellevue (10) 1 7.7708 % - $66,574
7.7734%
- $72,707
6.9867%
$0 $0! - $66,307
- $78,445
- 0.7868%
Clyde Hill 1 0.1393 %' $662
0.1393%
$682
0.1208%
$0 $0 $01 $1,449
$1,239
- 0.0186%
Issaquah 1 2.2882 %' - $57,296
2.2888%
- $57,783
2.3364%
$0 $0' $0' - $64,163
- $68,222
0.0476%
Mercer Island 0.8954% $6,518
0.8958%
$6,232
1.1342% $O1 $0 $0 - $8,089
- $10,059
0.2384%
Newcastle 0.6669 % - $13,125
0.6671%
- $14,433
0.8298 %,_ $O $0
$0 - $24,304
- $25,745
0.1628%
North Bend 0.7270 %1 - $12,226
0.7272%
- $18,261
0.7892% $1,3761 $5861 $0 - $22,810
- $24,181
0.0620%
Snoqualmie 0.6053% - $2,646
0.6055%
- $1,690
0.7212% $0 $0! $0 - $8,926
- $10,179
0.1157%
Yarrow Point 1 0.0392 %1
$905
0.0392%
$1,070
0.0569% $0 $01 $0, $55
-$44
0.0177%
Black Diamond I 0.5058%
- $9,718
0.5059%
- $5,990
t
05143% $1,209 i $3,263 $01 - $7,289
- $8,182
0.0084%
Covington
2.8950 %1 - $53,993
2.8954%
- $56,198
3.8827% $5,0701 $36,409 $01- $114,151_
- $120,896
0.9873%
Enumclaw
2.0616 %1 - $33,472
2.0619%
- $41,157
1.8439%
$11,1881 $28,407 $01 - $32,873
- $36,077
- 0.2180%
Kent
22.4358 % - $271,193
22.4382%
- $303,803
20.7743%
$110,495
$495,870,
$0'
- $251743
- $92,062
- $287,834
- $97,476
- 1.6640%
Maple Valley
2.4860 %! $49,310
2.4865%
$54,018
3.1164%
$6,0271
0.6299%
SeaTac
5.4870 %1 - $107,508
5.4876%
- $114,943
5.4660%
$7,442 $116,611' $01 - $122,943
- $132,439
-0.0216%
Tukwila 3.3815 % - $69,849
3.3819%
- $74,114
3.6299%
$5,255; $61,9871 $0 - $93,109
- $99,415
0.2481%
KC Unincorporated 1 31.4888 %1 - $735,903
31.4736%
- $747,414
32.2047%
$148,6141 750,0001 $0i - $839,305
- $895,254
0.7311%
'The Program Load Factor is to be Reset based on 2014 usage and 2015 population for 2016 per the 2013 -15 ILA. For the draft 2016 estimate, 2013 usage and
2014 population was used.
General Note: 2013 Pet Licensing Revenue has been used for 2015, 2016 and 2017. Non - Licensing revenue ($334,000) has been assumed for purposes of this
estimate for 2015 -2017.
Draft
Regional Animal Services of King County
September 4, 2014
Budgeted Allocable Cost 2013 -2017 (Estimated)
1 The Budget Inflator Cap for 2014 is final. The Budget Inflator Cap for 2015 is a preliminary estimate. The Budget Inflator Cap for 2016 and 2017 are based on a 1% annual population growth
estimate and the estimated CPI -U for 2015 and 2016 (King County Office of Economic and Financial Analysis - August 2014 Forecast )
2 New Base Year - The 2013 -15 ILA established 2013 and 2016 as base years, whereby the allocated cost is updated for actual usage and population and a new Program Load Factor is set. In 2014
and 2015, as well as 2017, costs are allocated based on the Program Load Factor established in the base year unless adjustments to the Program Load Factor are made due to annexations and /or
the addition of a "Latecomer City" as defined in the ILA.
DRAFT
Regional Animal Services of King County
September 3, 2014
Budget Inflator Cap applied to Budgeted Total
Allocable Cost
Budget Inflator Cap app ied to Service Categories
(for purposes of creating a 2016 Cost Estimate Only)
Actual/
Estimated
Control
Shelter
Licensing
Total
Budget
Control
Shelter
Licensing
Total
Inflator Cap1
2013 Budgeted Total Allocable Cost (Base)
1,770,487
2,819,960
673,640
1 5,264,087
1,770,487
2,819,960
673,640 5,264,087
Base
2013 Budgeted Non - Licensing Revenue
90,574
119,678
13,265
1 223,517
Year
2013 Budgeted New Regional Revenue (50 %)
-
2013 Budgeted Net Allocable Costs
1,679,913
2,700,282
660,375
1 5,040,570
2014 Budgeted Total Allocable
j 5,383,056
1,810,500 2,883,691
688,864 I 5,383,056
2014 Budgeted Non - Licensing Revenue
279,000
°
279,000
2014 Budgeted New Regional Revenue (50 %)
-
2.26 /°
2013 Budgeted Net Allocable Costs
5,104,056
I 5,104,056
I
a
I
2015 Budgeted Total Allocable (Preliminary)
5,547,778
1,865,901
' 2,971,933
709,944 i 5,547,778
2015 Budgeted Non - Licensing Revenue
334,400
°
334,400
2015 Budgeted New Regional Revenue (50 %)
-
3.06/
2015 Budgeted Net Allocable Costs
5,213,378
5,213,378
l
,
New
2016 Budgeted Total Allocable (Preliminary)
1,922,065
3,061,388
731,313
1 5,714,766
1,922,065 1 3,061,388
731,313 5,714,766
Base
2016 Budgeted Non - Licensing Revenue
131,000
123,400
80,000
334,400
3.01%
131,000 1 123,400
80,000 334,400
z
2016 Budgeted New Regional Revenue (50 %)
- 1 -
- -
Year
2016 Budgeted Net Allocable Costs
1,791.065
2,937,988
651,313
5,380,366
1,791,065 , 2,937,988
651,313 5,380,366
I
i
L
2017 Budgeted Total Allocable (Preliminary)
5,888,495
I 5,888,495
2017 Budgeted Non - Licensing Revenue
334,400
3.04%
334,400
2017 Budgeted New Regional Revenue (50 %)
-
-
2017 Budgeted Net Allocable Costs
5,554,095
-
5,554,095
1 The Budget Inflator Cap for 2014 is final. The Budget Inflator Cap for 2015 is a preliminary estimate. The Budget Inflator Cap for 2016 and 2017 are based on a 1% annual population growth
estimate and the estimated CPI -U for 2015 and 2016 (King County Office of Economic and Financial Analysis - August 2014 Forecast )
2 New Base Year - The 2013 -15 ILA established 2013 and 2016 as base years, whereby the allocated cost is updated for actual usage and population and a new Program Load Factor is set. In 2014
and 2015, as well as 2017, costs are allocated based on the Program Load Factor established in the base year unless adjustments to the Program Load Factor are made due to annexations and /or
the addition of a "Latecomer City" as defined in the ILA.
DRAFT
Regional Animal Services of King County
September 3, 2014
TO: All cities currently contracting with King County for animal services
FROM: Norm Alberg, Director, Records and Licensing Services Division
Diane Carlson, Director of Regional Initiatives, King County Executive's Office
RE: Your City's indication of interest in entering into a 2 year renewal of the Regional Animal Services
Inter local Agreement (2016-2017) Response requested by 11/15/14
Hello—
As you know, the County has been in discussion with cities for several months now regarding the Regional Animal
Services lnterlocal Agreement, beyond 2015. The current Agreement expires at the end of 2015 and the Joint City
County Collaboration (J4C) has discussed the possibility of either a two year extension (as provided for in the
current agreement) or entering into negotiations for a successor agreement.
The County Executive supports the two year extension under the same terms and conditions as the current
Agreement. Such an extension would take the Agreement through the end of 2017. At the September (J4C)
meeting, we asked cities if they would provide notice of interest in the 2 year extension in November. If all cities
currently contracting with King County for animal services agree to the extension, the County and cities do not need
to enter into formal negotiations for a successor. We are asking cities for a non-binding indication of interest in
extending the Agreement for 2 years, under the same terms and conditions as the current hA, through return of
the response below from the Mayor, City Manager or Administrator.
If we receive the indication of interest to extend the Agreement from all of the 25 contract cities, we will ask cities
for the Agreement to Extend to be approved and sent to RASKC by the end ofJanuary. If RASKC does not receive
notice of interest in extending for 2 years from all 25 of the contract cities, RASKC will initiate the negotiations
process.
With this correspondence you will find several documents to assist with your city discussion:
• Animal Services Interlocal Extension Agreement
• RASKC Usage and Population Data for Draft 2016 Payment Calculation
• RASKC 2016 Estimated Payment Calculation
RASKC Budget Inflator Cap and Allocation Cost Summary 2014-2017
Please confirm your response by completing the information below and sending to Norm Alberg by
November 15th 2014 at the email address listed below:
City of IS interested in extending the Regional Animal Services Interlocal Agreement for 2
years, under the same terms and conditions as the current ILA, through 2017 and would proceed to seek formal
approval of the Agreement to Extend Animal Services Interlocal Agreement, by the end of January 2015 if all 25 cities
provide similar notice of interest.
Name: Date:
Title:
If you have any questions about the attached materials please contact us at the phone numbers or email addresses
below.
Norm Alberg: (Z06'296-1SS9)Norm.A|berg@kingcnunty.gov
Diane Carlson: (ZO6263'9631)DianeIar|son@kingcounty.gov
Sean Bouffiou: (206'296'4148)Sean.8oufOou@kinRcountY.Aov
Revised October 17, 2014
86
Finance & Safety Committee Minutes November 4, 2014 - Pape 2
C. Resolution: Streamlined Sales Tax Mitigation
Staff is seeking Council approval of a resolution urging Governor Ins lee and the Washington
State Legislature to preserve full streamlined sales tax mitigation in the 2015-2017 budget.
Councilmember Hougardy mentioned that she would be speaking on this topic before legislators
at a forthcoming joint legislative meeting of Soundside Alliance and High line Forum.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 17, 2014 REGULAR CONSENT
AGENDA.
D. Ordinances: Property Tax Levy
Staff is seeking Council approval of two ordinances: one that would increase the City's Regular
Property Tax Levy from 2014, and one that would levy General Taxes. These ordinances are
presented to the Council on an annual basis. According to the King County Assessor, the
projected assessed value for Tukwila is $5,017,106,101.00. The allowable levy projected by
King County is $14,293,219.00, representing the maximum 1% increase allowed by law. This is
subject to change until the final rate is determined by the County. A levy amount of
$14,600,000.00 is proposed in the draft ordinance and may be adjusted based on that
determination. A public hearing is scheduled for November 10, 2014. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE FOR
PUBLIC HEARING AND DISCUSSION.
E. Budget Legislation
1) Staff is seeking Council approval of an ordinance to amend the 2013-2014 Biennial Budget.
Staff provided an overview of the proposed changes, including new proposals for software and
technology, annual funding for the LEOFFI Retiree Healthcare Plan, unreimbursed firefighter
Oso deployment, previous Council approvals, retail sales tax revenue, revenue backed
expenditures, and budget transfers across departments. A public hearing is scheduled for
November 10, 2014.
2) Staff is seeking Council approval of a resolution to adopt the 2015-2020 Financial Planning
Model and Capital Improvement Program (CIP).
3) Staff is seeking Council approval of a resolution to adopt the 2015-2016 Biennial Budget.
Council review of the Capital Improvement Program and proposed Biennial Budget occurred
during the October 13, 2014 Committee of the Whole and three subsequent work sessions.
UNANIMOUS APPROVAL, FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE
WHOLE FOR PUBLIC HEARING AND DISCUSSION.
F. Interlocal Agreement: Animal Services
Staff is seeking Council approval for the Mayor to sign a non-binding Indication of Interest to
extend the current Regional Animal Services interlocal agreement for two years, ending
December 31, 2017. This agreement covers animal services for unincorporated King County
and 25 contract cities, and the current term ends December 31, 2015. All contract cities must
support the extension for it to take effect, or a new contract must be negotiated. If the extension
is approved, a new contract will be negotiated following December 31, 2017. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE OF THE WHOLE.
87