HomeMy WebLinkAboutReg 2014-11-17 Item 4F - Grant Acceptance - US Department of Homeland Security Emergency Management Performance Grant for $58,652COUNCIL AGENDA SYNOPSIS
Initials
fleeting Date
Prepared by
Malor:f review
council review
11/17/14
MG
.6,(//iC
Motion/ Consent
Date 11/17/14
E Resolution
Mtg Date
111 Ordinance
Mtg Date
Bid Award
Mtg Date
E. Public Healiq
Mtg Date
E Other
Mtg Date
CATI:,(301tY • D111cussion
1
Mtg Date
MIA
SPONSOR E Council E Mayor t-IR _ DCD I Finance 0 Fire E IT E PVR Police E PW
SPONSOR'S The City has been awarded the U.S. Department of Homeland Security (DHS) Emergency
SUMMARY Management Performance Grant (EMPG). The grant is for local jurisdictions with
emergency management programs to support and enhance the agency's Emergency
management program. The grant requires a 50% percent match which is satisfied by staff
salaries and the Emergency Management budget. There are no additional costs to the City.
The Council is being formally asked to accept the grant in the amount of $58,652.00.
ITEM INFORMATION
ITEM No.
4.F.
63
STAFF SPONSOR: MARTY GRISHAM
ORIGINAL AGENDA DATE: 11/17/14
AGF;NDA I'llN Trio:
Washington
#E15-166
Acceptance
State Military Department and U.S. Dept. of Homeland Security Grant
of the Emergency Management grant
Motion/ Consent
Date 11/17/14
E Resolution
Mtg Date
111 Ordinance
Mtg Date
Bid Award
Mtg Date
E. Public Healiq
Mtg Date
E Other
Mtg Date
CATI:,(301tY • D111cussion
1
Mtg Date
MIA
SPONSOR E Council E Mayor t-IR _ DCD I Finance 0 Fire E IT E PVR Police E PW
SPONSOR'S The City has been awarded the U.S. Department of Homeland Security (DHS) Emergency
SUMMARY Management Performance Grant (EMPG). The grant is for local jurisdictions with
emergency management programs to support and enhance the agency's Emergency
management program. The grant requires a 50% percent match which is satisfied by staff
salaries and the Emergency Management budget. There are no additional costs to the City.
The Council is being formally asked to accept the grant in the amount of $58,652.00.
RI:vii:wiDBY COW Mtg. CA&P Cmte Z F&S Cmte [ Transportation Cmte
E Utilities Cmte ] Arts Comm. 0 Parks Comm. El Planning Comm.
DATE: 11/04/14 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
sPoNsoR/ADmiN.
CommITIEK
Emergency Management, Fire and Finance Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPINDITURF; RI;,QUIRIM AmouNT BUDGETED APPROPRIATION REQUIRED
$0 $ $
Fund Source:
Comments: No additional City funding required.
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
11/17/14
Informational Memorandum dated 10/29/14
Washington State Military, Homeland Security Grant Agreement FACE SHEET
Minutes from the Finance and Safety Committee meeting of 11/04/14
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton and
Finance & Safety Committee
FROM: Martin F. Grisham, Emergency Manager
DATE: October 29, 2014
SUBJECT: Emergency Management Performance Grant (EMPG) Acceptance
ISSUE
The City of Tukwila Emergency Management Division has again been awarded an "Emergency
Management Performance Grant" (EMPG) #E15-166, in the amount of $58,652.00.
BACKGROUND
This is the fourth year the city has been awarded this grant. The grant comes from the
Washington State Military Department and US Department of Homeland Security.
DISCUSSION
• The grant is a 50/50 matching grant. We have met and exceeded the match requirement.
• The grant period runs from June 1, 2014 to August 31, 2015
• This is an annual grant that we apply for every year.
• This grant award is approximately the same as last year, but is projected to decrease in
2015 and beyond.
FINANCIAL IMPACT
• The grant will have no negative impact on the city finances. The 50/50 match is met
through wages and the current Emergency Management General Ledger budget.
RECOMMENDATION
The Finance and Safety Committee is being asked to forward this item to the November 17,
2014 consent agenda.
ATTACHMENTS
"Face Sheet" of Washington State Military Department, Homeland Security Grant Agreement
# E15-166
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Washington State Military Department
HOMELAND SECURITY GRANT AGREEMENT FACE SHEET
1. Sub-grantee Name and Address:
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188-2544
2. Grant Agreement Amount:
$58.662
3. Grant Agreement Number:
E15-166
4. Sub-grantee Contact, phone/email:
Martin Grisham (206) '
KDarty.grishann@tukxvi|avva.gov
5. Grant Agreement Start Date:
June 1,2O14
6. Grant Agreement End Date:
August 31'201S
7. Department Program Manager, phone/email:
Kristin Ramos, (253)512'7DQ3
hrimtin.ramma@mni|.xva.gov
8. Data Universal Numbering System
(DUNS):
010207504
S. UBI # (state revenue):
179-000'208
10. Funding Authority:
Washington State Military Department (the "DEPARTMENT") and the U.S. Department of Homeland Security (DHS)
11. Funding Source Agreement#:
EMVV-2014-EP-00033-881
12. Program Index # & OBJ/SUB-OJ
743PT NZ
13. CFDA#&Title:
97.042 EMPG (14)
14. TIN:
91'6001519
15. Service Districts:
(BY LEGISLATIVE DISTRICT): 11, 33, 37
(BY CONGRESSIONAL DISTRICT): 7, 9
16. Service Area by County(ies):
King County
17. VVomen/Minorty'Owned, State
Certified?: X N/A [] NO
LJ YES, OMWBE #
18. Agreement Classification
NI Personal Services 0 Client Services X Public/Local Gov't
[] Collaborative Research [] A/E [] Other
19. Contract Type check all that apply):
O Contract X Grant X Agreement
[] Intergovernmental (RCW 39.34) Interagency
20 Sub-Grantee Selection Process:
X "To all who apply & qualify" 0 Competitive Bidding
[] Sole Source [] A/E RCW [] N/A
[] Filed w/OFM? [] Advertised? [] YES []ND
21. Sub-Grantee Type (check all that apply)
[] Private Organization/Individual []For-Profit
X Public Organization/Jurisdiction 0 Non-Profit
[] VENDOR X SUBRECIPIENT [] OTHER
22. PURPOSE:
Provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Emergency
Management Performance Grant (EMPG) funds to local jurisdictions and tribes with emergency management
programs to sustain and enhance those programs as described in the Work Plan.
IN WITNESS WHEREOF, the Department and Sub-Grantee acknowledge and accept the terms of this Grant Agreement, including all
referenced Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Grant Agreement
as of the date and year written below. This Grant Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and
Conditions (Exhibit B); Work Plan (Exhibit C); Milestone Timeline (Exhibit D); Budget (Exhibit E); and all other documents, exhibits and
attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern
the rights and obligations of the parties to this Grant Agreement. No other understandings, oral or otherwise, regarding the subject matter
of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto.
In the event of an inconnistenoy in this Grant Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations
2. Work Plan
3. Special Terms and Conditions
4. General Terms and Conditions, and,
5. Other provisions of the grant agreement incorporated by reference.
WHEREAS, the parties hereto have executed this Grant Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE APPLICANT:
Signature Date Signature Date
Richard A. VVoodruff, Contracts Administrator Jim Huggehon, Mayor
Washington State Military Department
APPROVED AS TO FORM (if applicable):
BOILERPLATE APPROVED AS TO FORM:
Brian E. Buchholz (signature on file) 8-27-2014 Applicant's Legal Review Date
Assistant Attorney General
Form 10/27/00 kdb
DHS-FEMA-EMPG-FFY 14
Page 1 of 32
City of Tukwila, E15-166
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City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
November 4, 2014 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Kathy Hougardy, Joe Duffie
Staff: Peggy McCarthy, Vicky Carlsen, Rachel Turpin, Trish Kin low, Marty Grisham, Gail
Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Grant Acceptance: 2014 Emergency Management Performance Grant (EMPG)
Staff is seeking Council approval to accept a $58,652.00 Emergency Management Performance
grant from the Washington State Military Department and US Department of Homeland
Security. This is the fourth year that the City has been awarded this grant, which is used to fund
50% of the CERT Coordinator/Public Educator position as well as equipment and supplies for
emergency management programs. The grant requires a 50% City match which is easily met
through wages and the current budget. UNANIMOUS APPROVAL. FORWARD TO
NOVEMBER 17, 2014 REGULAR CONSENT AGENDA.
B. Interlocal Agreement: Tukwila Pool Metropolitan Park District (TPMPD)
Staff is seeking Council approval of an interlocal agreement with the Tukwila Pool Metropolitan
Park District to outline continuing obligations after the City ceases providing support services
on December 31, 2014. Most of the work to complete the City's transition out of support is done,
but there are a few areas that require continued support:
1. Management of TPMPD email records
2. 2015 Financial work such as the 2014 End of Year Audit and closure of the 2014
books
3. Use of City policies, procedures, templates, and lesson plans
4. Transfer of property from the City to the TPMPD
The agreement also addresses the TPMPD's obligation to indemnify and hold the City harmless
for OPMA violations or action arising out of City policies, procedures or lessons. The Committee
approved the agreement along with the listed current market value of assets listed on the asset
inventory. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 10, 2014 COMMITTEE
OF THE WHOLE.
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