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Home My WebLink AboutCOW 2014-11-24 Item 4E - Resolution - 2015 Non-Represented Employees Wage and Benefit ScheduleCOUNCIL AGENDA SYNOPSIS Meetin,g Date Prepared by Mayorr review Council repiew 11/24/14 SB O''''_'- (s4; 12/01/14 SB 0 Public Hear* \Itg E Other Alt,gDate SP( )NS( )R Council Mayor 111 DcD E Finance !ire IT PR Police i) 7 FIR SPoNs( R'S The Council is being asked to consider adoption of a resolution establishing a cost of living SUNIMARY wage adjustment and benefits schedule for non-represented employees effective January 1, 2015. RrivilWEI) BY 11 COW Mtg. CA&P Cmte E Utilities Cmte Arts Comm. DATT: 11/18/14 F&S Crate 1 Transportation Cmte Comm. El Planning Comm. CI--IAIR: SEAL Parks COMMITTEE ITEM INFORMATION ITEM No. 4.E. 141 STAFF Si oNs()R: STEPHANIE BROWN ORK;INAL AGI,NDA IDATK: 11/24/14 AGFINDA Iii TITLF, A Resolution establishing the 2015 Non-Represented Wage and Benefit Schedule. CA11(;( )RY Discussion AN Date 11/24/14 Altg Motion Dale [X] Resolution Allg Date 12/1/14 E Ordinance AltgDate Bid Award 1 4tg Date 0 Public Hear* \Itg E Other Alt,gDate SP( )NS( )R Council Mayor 111 DcD E Finance !ire IT PR Police i) 7 FIR SPoNs( R'S The Council is being asked to consider adoption of a resolution establishing a cost of living SUNIMARY wage adjustment and benefits schedule for non-represented employees effective January 1, 2015. RrivilWEI) BY 11 COW Mtg. CA&P Cmte E Utilities Cmte Arts Comm. DATT: 11/18/14 F&S Crate 1 Transportation Cmte Comm. El Planning Comm. CI--IAIR: SEAL Parks COMMITTEE RECOMMENDATIONS: spoNsoR/ADNIIN. (;omml'ald', Human Resources Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE Expl,NDITuRE RF:Quii U) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/24/14 12/1/14 MTG. DATE ATTACHMENTS 11/24/14 Informational Memorandum dated November 12, 2014 Resolution in Draft Form Attachment A - Draft 2015 Non-Represented Wage Schedule Attachment B - Draft 2015 Non-Represented Schedule of Benefits Attachment C - Draft 2015 Non-Represented Longevity Pay Schedule 2014 Wages <added at the request of the FS Committee> Minutes from the Finance and Safety Committee meeting of 11/18/14 12/1/14 141 142 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Stephanie Brown, Human Resources Director DATE: November 12, 2014 SUBJECT: 2015 Non - Represented Wages and Benefits BACKGROUND In 2013 the City Council adopted Resolution No. 1796 which provides that in odd - numbered calendar years, a Cost -of- Living Adjustment (COLA) would be applied to the non - represented employees wage schedule based on 90% of the Seattle- Tacoma- Bremerton Consumer Price Index (CPI -W) Average (June to June). DISCUSSION The non - represented employees did not receive a market adjustment in 2014. The CPI -W June for the above stated period is 2.2 %, whereas 90% represents 1.98 %. Although there had been some wage adjustment in 2012 and 2013, the non - represented employee wages have lagged behind represented groups, creating salary compression at various position levels within the organization. Internal equity between non - represented and represented groups will continue to have an impact on compensation. In order to mitigate salary compression continuing and the future impacts to the budget, City Administration recommends an increase of 2.0% to base wages keeping in alignment with represented groups. RECOMMENDATION The Finance and Safety Committee is being asked to consider the 2% increase to the Non - Represented Wage Scale effective January 1, 2015, and to forward to the Committee of the Whole meeting on November 24, for discussion, and approval at their regular meeting on December 1, 2014. ATTACHMENTS Draft Resolution Attachment A- Draft 2015 Non - Represented Wage Schedule Attachment B- Draft 2015 Non - Represented Schedule of Benefits Attachment C- Draft 2015 Non - Represented Longevity Pay Schedule 143 144 R./FT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE NON - REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON - REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2015. WHEREAS, the Tukwila City Council adopted Resolution No. 1796 on June 3, 2013, which provided that a Cost Of Living Adjustment (COLA) be applied to the non - represented employee wage schedule in odd - numbered calendar years; and WHEREAS, the COLA has been based on 90% of the Consumer Price Index, All Wage Earners (CPI -W) Seattle- Tacoma - Bremerton Area (June); and WHEREAS, the CPI -W (June) for the above - stated period of time is 2.2 %; and WHEREAS, 90% of CPI -W as stated above is 1.98 %; and WHEREAS, City Administration recommends an increase of 2.00% to base wages effective January 1, 2015 for non - represented employees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Non - Represented Wage Plan. A. The 2015 wage schedule for non - represented employees shall be increased by a rate of 2.00 %. B. Longevity pay will continue to be a part of the plan. C. Merit will continue to be eliminated from the plan, but may be considered as a plan element in subsequent years. W: \Word Processing \Resolutions \Non - Represented Employees Compensation -2015 11 -12 -14 SB:bjs Page 1 of 2 145 Section 2. Non - represented salary schedule, benefits summary and longevity pay plan. A. The "Non- Represented Salary Schedule — 2015," Attachment A hereto, shall be approved, effective January 1, 2015. B. The "Non- Represented Employee Benefits Summary — 2015," Attachment B hereto, shall be approved, effective January 1, 2015. C. The "Longevity Pay Plan for Non - Represented Employees — 2015," Attachment C hereto, shall be approved, effective January 1, 2015. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel Turpin, City Attorney Attachments: - Attachment A, Non - Represented Salary Schedule — 2015 - Attachment B, Non - Represented Employee Benefits Summary — 2015 - Attachment C, Longevity Pay Plan for Non - Represented Employees — 2015 W: \Word Processing \Resolutions \Non - Represented Employees Compensation -2015 11 -12 -14 SB:bjs 146 Page 2 of 2 Attachment A (Page 1 of 3) City of Tukwila Non - Represented Salary Schedule - 2015 Classification Title Job Title Range Office Technician Human Resources Technician B21 Office Specialist Assistant to the Chief B22 Administrative Assistant Deputy City Clerk Executive Assistant Assistant to the Director Council Administrative Assistant B23 Program Coordinator Systems Administrator Human Resources Assistant C41 Management Coordinator City Clerk Police Records Manager C42 Management Analyst Council Analyst Human Resources Analyst Parks & Recreation Analyst Public Works Analyst C42 Program Administrator Economic Development Liaison Emergency Manager C43 Project Manager Project Development Manager C51 Program Manager Senior Program Manager Building Official Communications /Government Relations Manager D61 Administrative Manager Maintenance Operations Manager D62 Assistant Director Deputy Community Development Director Deputy Finance Director Deputy Public Works Director Municipal Court Administrator D63 Department Manager Assistant Fire Chief City Engineer D72 Department Administrator Economic Development & Strategic Planning Manager E81 Deputy Police Chief Deputy Police Chief E82 147 Attachment A (Page 2 of 3) City of Tukwila Non - Represented Salary Schedule - 2015 Classification Title Job Title Range Department Head Human Resources Director DCD Director Finance Director IT Director Parks & Recreation Director E83 Department Director Fire Chief Police Chief Public Works Director E91 City Administrator City Administrator F102 148 Attachment A (Page 3 of 3) Non - Represented Salary Structure (Monthly) - 2015 2015 Non- Represented Salary Structure (Monthly) DBM (Minimum)... Rating _... Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 A11 3,937 4,061 4,185 4,308 4,430 Al2 4,249 4,385 4,520 4,653 4,785 A13 4,573 4,713 4,856 5,000 5,141 B21 4,776 4,955 5,136 5,314 5,497 B22 5,087 5,277 5,469 5,660 5,853 B23 5,393 5,596 5,799 6,001 6,208 B31 5,661 5,909 6,156 6,404 6,652 B32 6,112 6,380 6,649 6,917 7,186 C41 6,296 6,547 6,799 7,052 7,304 7,557 C42 6;650 6,918 7,184 7,450 7117 7,986 C43 6,946 7,225 7.504 7,782 8,059 8,341 C51 7,173 7,494 7,816 8;140 8,460 8,786 C52 7,667 8,011 8,356 8,702 9,048 9,320 D61 7,585 7,964 8,344 8,725 9,104 9,480 D62 7,721 8,105 8,491 8,876 9,264 9,648 D63 7,991 8,391 8.791 9.191 9,591 9,989 D71 8,175 8,622 9,071 9,519 9,966 1Q416 D72 8,579 9,047 9,517 9,985 10,456 10,925 E81 8,669 9,102 9,538 9,968 10,434 1 0,902 11,349 E82. 8,988 9,439 9,890 10,340 10,792 11,243 11,692 E83 9,252 9,717 10,177 10,642 11,104 1 1,567 12,031 E91 9.574 10,054 10.533 11,014 11,492 11,972 12.452 E92 9,969 10,470 10,971 11,469 1t969 1.2.469 12.969 F101 10,371 1 0,889 11,407 11,928 12,449 12,965 13,485 F102 10,252 10.763 11,277 11,792 12,305 12,818 13.331 149 Attachment B (Page 1 of 2) Non - Represented Employee Benefits - 2015 Social Security (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). State -Wide Employee Retirement System (PERS): Retirement shall be provided as contained in Section 2.52.020 of the TMC. Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. Regular part -time employees shall be entitled to benefits on a pro -rata basis. An additional floating holiday shall be granted to each non - represented employee, for a total of 2 floating holidays. Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular part -time employees shall be entitled to benefits on a pro -rata basis. Medical Insurance: The City shall pay 100% of the 2015 premium for regular full -time employees and their dependents under the City of Tukwila self - insured medical/ dental plan. Premium increases above 8% per year shall result in a modified plan document to cover the additional cost above 8 %, or a premium shall be implemented for the difference, at the City's discretion. The City reserves the right to select all medical plans and providers. Regular part - time employees shall be entitled to benefits on a pro -rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full- family rate and the rate charged to them by Group Health. Dental Insurance: The City shall provide 100% of the 2015 premium for the regular full -time employees and all dependents under the City of Tukwila self - insured medical/ dental plan for dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro - rata basis. Life Insurance: For regular full -time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). Vision/Optical: Benefits provided to all non - represented regular full-time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit each year. Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata basis. Disability Insurance: The City shall provide 100% of the premium for regular full -time employees for a comprehensive long -term disability policy. Regular part -time employees that work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance program requirements). Health Reimbursement Arrangement /Voluntary Employee Benefit Association (HRA/VEBA): VEBA benefits shall be provided as contained in Resolution No. 1445 and as amended. 150 Attachment B (Page 2 of 2) Non - Represented Employee Benefits - 2015 Vacation: Following the sixth month of continuous employment, annual vacation leave of six full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the third, fourth and fifth years. After six years, the employee shall be granted one day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384 or 48 days. Years of Service Vacation Accrual Years of Service Vacation Accrual 0 -1 years 12 days* 10 years 19 days 1 -2 years 12 days 11 years 20 days 3 -6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days 9 years 18 days 15 years 24 days (maximum) *Six full days will be granted following the sixth month of continuous employment. (Days accrue at eight hours, regardless of schedule worked.) Regular part -time employees shall be entitled to benefits on a pro -rata basis. Uniform Allowance: An annual uniform allowance of $650 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Deputy Police Chief, and Records Manager. 151 Attachment C Longevity Pay Plan for Non - Represented Employees -- 2015 The monthly longevity flat rates shall be as follows for regular full -time employees after the completion of the number of years of full time employment with the City set forth below. Regular part -time employees shall receive longevity on a pro -rata basis. Completion of 5 years $75 Completion of 10 years 100 Completion of 15 years 125 Completion of 20 years 150 Completion of 25 years 175 Completion of 30 years 200 152 INCLUDED AT THE REQUEST OF FS COM. 2014 - Non - Represented Salary Structure Non - Represented Salary Structure (Monthly) DBM Rating (Minimum) Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 All 3,860 3,981 4,103 4,223 4,343 Al2 4,166 4,299 4,432 4,562 4,691 A13 4,483 4,621 4,761 4,902 5,040 B21 4,682 4,858 5,035 5,210 5,389 B22 4,987 5,174 5,361 5,549 5,738 B23 5,287 5,487 5,686 5,884 6,086 B31 5,550 5,793 6,036 6,279 6,522 B32 5,992 6,255 6,519 6,781 7,045 C41 6,173 6,418 6,666 6,914 7,161 7,408 C42 6,520 6,783 7,043 7,304 7,565 7,829 C43 6,810 7,083 7,357 7,629 7,901 8,177 C51 7,032 7,347 7,663 7,980 8,294 8,614 C52 7,516 7,854 8,192 8,531 8,871 9,137 D61 7,436 7,808 8,180 8,554 8,925 9,294 D62 7,570 7,946 8,325 8,702 9,082 9,459 D63 7,834 8,226 8,618 9,011 9,403 9,793 D71 8,015 8,453 8,893 9,332 9,771 10,212 D72 8,411 8,870 9,330 9,789 10,251 10,710 E81 8,499 8,924 9,351 9,773 10,229 10,688 11,126 E82 8,812 9,254 9,696 10,137 10,580 11,022 11,463 E83 9,071 9,526 9,978 10,433 10,886 11,340 11,795 E91 9,387 9,857 10,327 10,798 11,267 11,738 12,208 E92 9,774 10,265 10,756 11,244 11,734 12,225 12,714 F101 10,168 10,676 11,183 11,694 12,204 12,710 13,220 F102 10,051 10,552 11,056 11,561 12,064 12,567 13,069 The rates for 2014 are frozen at 2013 rates. 153 154 Finance & Safety Committee Minutes November 18, 2014 - Page 2 D. Ordinance: Sunset Provision Extension on Interfund Utility Tax Staff is seeking Council approval of an ordinance that would extend the sunset provision for the collection of City utility taxes to December 31, 2021. Currently a 10% tax is assessed on the revenues of City- operated utilities which is set to end on December 31, 2015. In 2013 the City recognized nearly $1.7 million of interfund utility tax receipt, and as of September 302, 2014 the general fund has received $1.5 million. If the sunset provision is not extended the City will have to consider budget reductions or alternate revenue sources beginning in 2016. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24, 2014 COMMITTEE OF THE WHOLE. E. Ordinance: Tow Truck Licensing Staff is seeking Council approval of an ordinance to repeal Tukwila Municipal Code Chapter 5.44, "Tow Truck Businesses" in its entirety. Because tow truck businesses are regulated by the Department of Licensing and trucks are inspected by the Washington State Patrol, staff is recommending that an additional City inspection and licensing process is not needed. In 2014 to date the City has licensed 40 trucks totaling $1,000 in revenue, and in 2013, 39 trucks totaling $975. This revenue does not cover the staff time associated with the inspections so there is no significant financial impact from this proposal. Other City business licensing requirements will continue to apply. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24, 2014 COMMITTEE OF THE WHOLE. F. Police Department Quarterly Report Chief Villa updated the Committee on items of significance that occurred in the Police Department during the third quarter of 2014. The information included highlights, staffing information, crime statistics and crime reduction strategies. A map of residential burglary locations was distributed to the Committee. G. Resolution: Wages and Benefits for Non - Represented Employees Staff is seeking Council approval of a resolution that would provide a 2% cost of living adjustment (COLA) to all non - represented employees effective January 1, 2015. Resolution No. 1796 provides that in odd - numbered years a COLA based upon 90% of the Seattle- Tacoma- Bremerton Consumer Price Index (CPI -W) Average (June to June) be applied to the non- represented employee pay schedule. The CPI -W June is 2.2 %, 90% of which is 1.98%. Because non - represented employee wages have lagged behind those of represented employees, staff recommends a 2.0% increase to mitigate effects such as salary compression. The proposed resolution will also approve a Summary of Benefits and a Longevity Pay Plan in addition to the Salary Schedule. No changes are being proposed to either of those from previous years. Staff distributed an updated Attachment A that included two positions inadvertently omitted, and an updated Attachment B that corrects the title of the Deputy Police Chief. The Committee requested the previous Salary Schedule be included in the packet for Committee of the Whole discussion. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 24, 2014 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Meeting adjourned at 6:37 p.m. Next meeting: Tuesday, December 2, 2014 - 5:30 p.m. - Hazelnut Conference Room Committee Chair Approval 155