HomeMy WebLinkAboutCOW 2014-11-24 Item 4H - Update - BNSF Intermodal Facility Access Consultant Selection and Draft Scope of Services with David Evans and AssociatesCOUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared ig
Mayor's review
11/24/14
BG
Council review
ITEM INFORMATION
ITEM No.
4.H.
173
STAN: SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 11/24/14
AGENDA Ill I\A TITLE
BNSF Intermodal Facility Access Project
Consultant Selection and Draft Scope of Services
11/24/14
1] Motion
Mg Date
E Resolution
Mtg Date
E Ordinance
Mtg Date
E Bid A2vard
Mfg Date
E Public Hearing
Mtg Date
E Other
Mtg Date
CATEGORY 2 Discussion
Mtcg Date
SP ON SOR J Council E mayor I-IR _ DCD E Finance L F ire X 17' E 1) R E Police PW
SPONSOR'S The City advertised a Request for Qualifications to solicit proposals for preliminary
SUMMARY engineering for the BNSF Intermodal Facility Access Project on September 18 and 25 and
three proposals were received on October 2, 2014. The clear consensus after review by
City staff and BNSF was David Evans and Associates. After the final scope of work is
developed, and the fee is negotiated, the final contract will return to Council for approval.
REvIEWL,D BY E COW Mtg. E CA&P Cmte E F&S Cmte E Transportation Cmte
E Utilities Cmte E Arts Comm. E Parks Comm. lI1 Planning Comm.
DATE: COMMITTEE CI-LAIR:
RECOMMENDATIONS:
SPoNsuR/ADmiN.
commiTivF:
Public Works Department
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 13, PROPOSED 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
11/24/14
MTG. DATE
ATTACHMENTS
11/24/14
Informational Memorandum dated 11/21/14
David Evans & Associates' Draft Scope of Work
173
174
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Committee of the Whole
FROM: Bob Giberson, Public Works Director
BY: Grant Griffin, Senior Engineer
DATE: November 21, 2014
SUBJECT: BNSF Intermodal Facility Access Project
Project No. 99510409
Consultant Selection & Draft Scope of Services
ISSUE
Discuss consultant selection and draft scope of work for preliminary engineering services for the BNSF Intermodal Facility
Access Project.
BACKGROUND
The City advertised a Request for Qualifications (RFQ) to solicit proposals from consultants to provide engineering services for
the BNSF Intermodal Facility Access Project. The RFQ was advertised in the Seattle Times and the Seattle Daily Journal of
Commerce on September 18 and 25, 2014 with submittals due on October 2, 2014. This is the first step in eventually reducing
truck traffic on residential S. 124th Street. The intended scope of work for this phase of the project is to develop alternatives,
perform an evaluation of each alternative against specified criteria, solicit input from stakeholders and the community, and
select a preferred alternative for implementation.
DISCUSSION
Three engineering firms submitted Statements of Qualifications (SOQ) for City review. A panel comprised of City staff and
BNSF staff reviewed and scored the submittals. Each person reviewing and scoring the SOQ's rated the same firm as the
highest among the submittals. Subsequent discussions between the panel members concluded that this clear consensus
negated the need for interviews as interview scores were unlikely to change the ranking order. David Evans and Associates,
Inc. (DEA) was the highest rated firm. DEA attended a scoping meeting with the City and has provided a draft scope of work
(attached). Below is the scoring matrix with the results of the SOQ review:
Total Score
David Evans and Associates, Inc. 285 points
H.W. Lochner 272 points
TranTech Engineering 266 points
FINANCIAL IMPACT
Once the scope of work is finalized, a fee will be negotiated and the contract will be presented to a future COW for approval.
OTHER
The City is also conducting an Allentown survey that is assessing a wide range of quality of life issues, including crime,
neighborhood infrastructure (sidewalks, street lights, etc.), traffic, animals and safety. City staff has completed its initial canvass
of the neighborhood and is preparing a second visit to outstanding homes. The survey will be completed in December and staff
will present the findings to the City Council early next year. The survey will be used to lay the groundwork for a future Allentown
Community Assessment Study.
RECOMMENDATION
Discuss the consultant selection of David Evans and Associates, Inc. to provide preliminary engineering services for the BNSF
Intermodal Facility Access Project.
Attachment: Draft Scope of Work
W:IPW EngIPROJECTS1A- RW & RS Projects1BNSF Intermodal Facility Access (99510409)\RFQ \Info Memo BNSF IAP Consult Select RT gl BM-BG mod.docx
175
176
EXHIBIT A
CITY OF TUKWILA
BNSF INTERMODAL FACILITY ACCESS
Scope of Services
Prepared by:',
David Evans and Associates, Inc.
415118th Avenue SE
Bellevue, WA 98005
November 18, 2014
177
TABLE OF CONTENTS
TASK 1.00 PROJECT DESCRIPTION, DESIGN CRITERIA, AND DELIVERABLES 1
1.01 Project Description 1
1.02 Design Criteria 1
1.03 Project Deliverables Furnished by the CONSULTANT 1
1.04 Responsibilities and Services Provided by the CLIENT 1
1.05 Project Assumptions 2
TASK 2.00 PROJECT MANAGEMENT AND QUALITY CONTROL 2
2.01 Project Management 2
2.02 SUBCONSULTANT Coordination 2
2.03 Develop Project Schedule 2
2.04 Monthly Invoices /Progress Reports 3
2.05 Project Kick -off Meeting and Progress Meetings 3
2.06 Quality Control /Quality Assurance Review 3
2.07 Change Management 3
TASK 3.00 SURVEY 4
3.01 Field Review 4
3.02 Data Collection 4
3.03 Utilities As -Built Research 4
3.04 Base Map Preparation 4
TASK 4.00 ALTERNATIVES ANALYSIS (CONCEPTUAL DESIGN) 4
4.01 Project Site Visits (8 Total) 4
4.02 Alternative Conceptual Design 4
4.03 Conceptual Cost Estimates 5
4.04 Preferred Alternative Selection 5
4.05 Alternative Analysis Report 5
TASK 5.00 ENVIRONMENTAL RESEARCH 6
5.01 Existing Conditions Memorandum 6
5.02 Cultural /Historical Review 6
5.03 Hazardous Materials Review 6
5.04 Geology and Soils Review 7
5.05 Existing Hydraulic Review 8
TASK 6.00 STAKEHOLDERS CONCURRENCE 8
6.01 Railroad Coordination 8
6.02 Community Involvement 8
TASK 7.00 PRELIMINARY DESIGN OF PREFERRED ALTERNTIVE (IF REQUESTED) 9
S: ITRANSIDEAX00301mIATukwilalBNSF AccesslTukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila i Scope of Services
BNSF Intermodal Facility Access November 18, 2014
178
TASK 1.00 PROJECT DESCRIPTION, DESIGN CRITERIA, AND DELIVERABLES
1.01 Project Description
The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc.
(CONSULTANT) for an alternative study, conceptual designs and cost estimates, and selection of a
preferred alternative for the access to BNSF Intermodal Facility (also known as South Seattle Yard) in the
Allentown community of Tukwila.
The major features of the project include:
• Aerial base mapping
• Conceptual Design
• Conceptual Cost Estimate for each Alternative
• Environmental Desk Research
• Public Outreach
• Railroad Coordination
• Council Presentation
• Preferred Alternative Selection
1.02 Design Criteria
The conceptual design will be based on the requirements of the City of Tukwila Infrastructure Design
and Construction Standards and AASHTO's "Green Book."
1.03 Project Deliverables Furnished by the CONSULTANT
The CONSULTANT shall maintain a project file for pertinent work items. The CLIENT review sets will be
returned with each subsequent revision, illustrating that each review comment has been addressed as
stated or how /why it was not addressed. The CONSULTANT shall deliver the following documents and
products to the CLIENT as part of this agreement:
•
•
•
1.04 Responsibilities and Services Provided by the CLIENT
The CLIENT will:
• Provide all available existing as -built plans, right -of -way plans, horizontal and vertical monument
information, G.I.S. maps, and other mapping information as available to the CONSULTANT.
• Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them
to the CONSULTANT with consolidated written comments regarding changes or revisions
needed.
• Provide an electronic copy of the aerial photograph to reference into CAD drawings.
• Provide a hydraulic model of the Duwamish River. gic 14 1443
S: ITRANSIDEAX0030Vn1ATukwilalBNSF AccesslTukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 1 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
179
1.05 Project Assumptions
• All drawings will be prepared in AutoCAD 2012 format, utilizing the CONSULTANT's CADD
standards, and drawn at one inch equals forty feet for 11" x 17" plans. Only 11 "x17" plans will
be developed for this Scope of Work.
• Up to five (5) alternatives will be evaluated.
• The project duration is assumed to be nine (9) months.
TASK 2.00 PROJECT MANAGEMENT AND QUALITY CONTROL
2.01 Project Management
Direction of the CONSULTANT staff and review of their work over the course of the project shall be
provided. This work element includes preparing monthly progress reports that include the status of
individual work elements, number of meetings attended, outstanding information required, and work
items planned for the following month.
Monitoring of the CONSULTANT'S design budget will occur over the course of the project. This work
element is intended to help monitor costs and budgets, and to propose corrective actions. These actions
may include formal requests for increases, modifications, or reductions in scope and /or budget.
The CONSULTANT will use an earned value spreadsheet to monitor and track project expenditures by
task. The earned value spreadsheet shall be submitted with each invoice and progress report.
Drawings and documents received and generated over the course of the project require review,
coordination, and file management. The status of requested information will also be maintained.
2.02 SUBCONSULTANT Coordination
Direction of the SUBCONSULTANT and review of their work over the course of the project shall be
provided by the CONSULTANT. Monthly monitoring of the SUBCONSULTANT's design budget will occur
over the course of the project. Current status, as well as projections, will be developed. This work
element is intended to help monitor costs and budgets, and to propose corrective actions. These actions
could include formal requests for increases, modifications, or reductions in scope and /or budget.
The following subconsultants are anticipated to be used on this PROJECT:
• GeoEngineers — Hazardous Materials and Geology and Soils Review
• Historical Research Associates (HRA) — Cultural/Historical Review
• Envirolssuses — Community Involvement
• Abetya Associates — Right -of -Way Costs
2.03 Develop Project Schedule
The CONSULTANT and the CLIENT will jointly develop an overall project schedule showing all major and
supportive activities. The schedule shall be prepared to reflect a 9 -month Alternative Analysis
completion of the project. The schedule shall be arranged to meet key target dates. The CONSULTANT
shall update the schedule monthly to reflect the current status of the project.
Deliverables: Project Schedule and Monthly Updates.
S: ITRANSIDEAX00301mIATukwilalBNSF AccesslTukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 2 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
180
2.04 Monthly Invoices /Progress Reports
Monthly invoices will be prepared by the CONSULTANT per CLIENT requirements for work activities for
the prior month. These invoices shall also include SUBCONSULTANT work and will be accompanied by
monthly progress reports. Invoices will include back -up material for all expenses and will show approved
budget and amount expended to date.
Deliverables: Monthly Invoices and Progress Reports (10 total).
2.05 Project Kick -off Meeting and Progress Meetings
After receiving notice to proceed from the CLIENT, the CONSULTANT will conduct a project team kick -off
meeting with staff expected to be involved in the project and key CLIENT staff. The meeting will be used
to discuss key elements of the Scope of Work, the project schedule, document control, and QA /QC
procedures; and to clearly define the roles and responsibilities of the project team members.
This work element provides for the preparation, attendance, follow -up, and documentation of meetings
during the length of the project. These meetings will be the forums for agencies to provide input and
guidance for the direction of the project. They will also be used to discuss project issues, approve
submittals, and develop potential solutions.
The CONSULTANT shall prepare for, attend, and document up to six (6) meetings with CLIENT staff.
Meetings will be required for coordination with the CLIENT and other affected agencies. The
CONSULTANT will attend one meeting every month with the CLIENT's project manager for the duration
of the project. The meetings will be held in a location acceptable to the CLIENT and the CONSULTANT.
Deliverables: Meeting Minutes (11 total).
2.06 Quality Control /Quality Assurance Review
This work element is for the QA /QC review of CONSULTANT deliverables by a designated QA /QC staff
member of the CONSULTANT team. The review will cover documents, reports, PS &Es, and pertinent
information on an on -going basis. The program entails the periodic review of study criteria, design, and
assumptions, as well as concepts and presentation of product format, and assures that the overall
project objectives are being fulfilled.
2.07 Change Management
Project Managers from the CLIENT and the CONSULTANT are responsible for managing changes to the
scope and schedule. The CLIENT is responsible for the authorization of any changes to the scope,
budget, and /or schedule. Team members must ensure that work within their areas remains within the
defined project scope, schedule, and budget. When issues, actions, or circumstances occur that could
cause a change in scope, personnel, cost, or schedule, team members must communicate potential
changes to the Project Manager as early as possible. Project Managers will determine whether the
potential change issue will lead to a change in scope, cost, or schedule.
The CONSULTANT shall obtain written authorization from the CLIENT before implementing any change
to this Scope of Work, schedule, or budget. All changes shall be documented using the Project Change
Form.
S: ITRANSIDEAX0030lmItlTukwilaISNSF Access\Tukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 3 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
181
TASK 3.00 SURVEY
3.01 Field Review
The CONSULTANT and project team will conduct a field review at the outset of the project to identify
key field conditions that may impact the conceptual design including the location and /or presence of
driveways and roadways, trees, mail boxes, ADA compliance, utilities (underground and overhead),
potential intersection site distance and clear zone issues, and drainage issues.
3.02 Data Collection
The CONSULTANT shall research CLIENT records to recover the monumentation controlling the site.
The CONSULTANT will research and collect existing roadway and right -of -way from the CLIENT.
3.03 Utilities As -Built Research
The CONSULTANT shall research and collect existing utility information from the CLIENT and respective
utility agencies for inclusion in the mapping.
3.04 Base Map Preparation
The CONSULTANT shall prepare the existing base mapping. The CONSULTANT shall use Tukwila's GIS
data as the basis for the base mapping, including GIS parcels lines.
The CONSULTANT shall create an existing digital terrain model (DTM) using Tukwila's GIS 2 -foot
contours.
The CONSULTANT shall preform a topographic survey only in the areas adjacent to the Duwamish River
where the 48th Avenue S and Gateway Drive — North Leg crosses the river. This topographic data will be
incorporated into the existing base map and DTM.
The mapping shall be plotted at a scale of one inch equals forty feet (1 " =40').
Deliverables: Electronic copy of the existing base map, GIS parcel lines, and data points in AutoCAD.
TASK 4.00 ALTERNATIVES ANALYSIS (CONCEPTUAL DESIGN)
4.01 Project Site Visits (8 Total)
The CONSULTANT shall conduct eight (8) site visits during the Alternatives Analysis to become familiar
with the site. CLIENT staff shall be present at the site visits, if requested.
4.02 Alternative Conceptual Design
The CONSULTANT shall develop the conceptual design for up to five (5) alternatives. The conceptual
design will include horizontal and vertical alignments, typical roadway sections, and roadway
channelization. The CONSULTANT shall include the existing alignment or "Do- Nothing" option.
The five (5) alternatives will be based upon previous alternative studies performed by the City. These
alternatives are the following:
S: ITRANSIDEAX00301nitTUkwila\BNSF Access\Tukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 4 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
182
• S 124th Street
• Gateway Drive — North Leg
• 48th Avenue S
• S 112th Street
• Airport Way S
It is assumed that Gateway Drive — North Leg and 48th Avenue S will include a new bridge over the
Duwamish River.
Deliverables: Roll plot exhibits of alternatives (hard copy roll plot and electronic pdf file).
Preliminary Conceptual Plans (11 "x17" and electronic pdf file).
4.03 Conceptual Cost Estimates
The CONSULTANT shall develop a conceptual construction cost estimate for each alternative. These
estimates will include a conceptual level right -of -way cost estimate.
Deliverables: Draft Conceptual Cost Estimate (hard copy and electronic pdf file).
Final Conceptual Cost Estimate (hard copy and electronic pdf file).
4.04 Preferred Alternative Selection
The CONSULTANT shall prepare a screening matrix for the selection of the preferred alternative. The
screening matrix shall be developed by the CONSULTANT based on criteria developed by the CITY, BNSF,
and the CONSULTANT.
Deliverables: Draft Screening Matrix
Final Screening Matrix.
Preferred Alternative Selection.
4.05 Alternative Analysis Report
In supporting the SEPA process, an Alternatives Analysis Report shall be prepared for this project by the
CONSULTANT and shall include developing alternatives for roadway alignment and typical roadway
sections with support information from the Environmental Research task. The Alternative Analysis
Report shall include the following elements:
• Cover.
• Executive Summary.
• Introduction.
• Project Background.
• A summary of the design criteria to be used for the proposed improvements.
• An evaluation of up to five (5) alternatives and the Do- Nothing scenario for roadway alignment
and typical roadway sections to be screened.
• A summary of the desktop research performed for critical areas, cultural /historical, hazardous
materials, geology and soils, and hydraulic that could potentially impact each alternative.
• Conceptual Cost estimates for each proposed alternative including construction and right -of-
way acquisitions costs.
• Identifying project limits and types of right -of -way acquisitions needed for each alternative.
• Conceptual plan sheets and typical roadway sections for each alternative.
S: ITRANSIDEAX0030Vn/ATukwilalBNSF AccesslTukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 5 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
183
Deliverables: Draft Alternative Technical Memorandum.
Final Alternative Technical Memorandum.
TASK 5.00 ENVIRONMENTAL RESEARCH
5.01 Existing Conditions Memorandum
The CONSULTANT shall prepare an Existing Conditions Memorandum to identify key discriminators and
environmental constraints for the top design alternatives. A desktop review will be conducted to review
critical areas maps and GIS data from the City, County, and various state agencies. A site walkthrough
will be performed to identify potential missing information from the desktop review. The Existing
Conditions Memorandum shall identify potential environmental constraints within the project area,
possible mitigation strategies, and permitting implications associated with the top design alternatives.
One site visit will be performed to review all of the alternatives.
Deliverables: Draft Existing Conditions Memorandum (3 copies and electronic PDF).
5.02 Cultural /Historical Review
The CONSULTANT shall review existing cultural /historical information and maps, and identify impacts for
each alternative.
One site visit will be performed to review all of the alternatives. Shovel test probes will not be
performed during this phase of the project.
The CONSULTANT shall prepare a Cultural /Historical Memorandum that summarizes findings, and shall
preparing exhibits for each alternative.
Deliverables: Draft Cultural /Historical Memorandum.
Final Cultural /Historical Memorandum.
5.03 Hazardous Materials Review
The CONSULTANT shall prepare a Hazardous Materials Memorandum for the project. By identifying and
assessing the potential for encountering environmental contaminants in soil and water during the
alternative evaluation, the memorandum shall contribute to the overall evaluation of hazardous
materials on construction activities, human health, and the environment. The memorandum shall also
provide information needed to determine whether additional hazardous material investigations (such as
initial site assessments or preliminary site investigations) should be conducted.
Site Screening Review /Regulatory Database Study
The CONSULTANT shall conduct a regulatory data search consistent with the American Society for
Testing and Materials (ASTM), the Federal EPA CERCLA /RCRA sites list, the Department of Ecology ISIS
site, and FHWA standards and guidance pertaining to hazardous materials. Environmental Data
Research, Inc. (EDR) shall be contracted to provide a comprehensive search of existing environmental
regulatory agency databases for known or suspected environmental concerns within the study area.
Title searches shall not be conducted as part of this scope.
S: ITRANSIDEAX00301m/ATukwilalBNSF AccesslTukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 6 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
184
Field Reconnaissance /Windshield Survey
The CONSULTANT shall conduct a drive -by reconnaissance of the project area. The reconnaissance shall
focus on sites with known or suspected environmental concerns that could potentially affect acquisition
or construction decisions. The properties being considered by the City for right -of -way acquisition shall
be included in this effort. The reconnaissance shall be limited to features readily observed from public
access corridors, and shall not include entering or viewing conditions within buildings. Information
regarding the sites shall be recorded in field notes and photographs.
File Review /Aerial Photograph Review /Data Validation
The overall project study area shall include properties, as identified in field reconnaissance, both within
and outside of the proposed right -of -way that have a potential to affect acquisition decisions and
construction activities due to the possible presence of contaminants. Suspect properties shall be
identified during the field reconnaissance and this subtask. Pertinent files for these suspect sites shall be
reviewed to identify the nature and extent of any known contamination, completed remedial activities,
and the effect these sites may have on environmental conditions within the project corridor. This
subtask shall be accomplished by performing the following activities:
• Review publicly - available records at local environmental agencies.
• Interpret the history of the project site using available aerial photographs.
• Review available geologic literature and topographic maps to determine surface drainage paths
as well as groundwater depth and flow direction below the study area.
• Screen all suspect properties based on their locations relative to prospective right -of -way
construction areas as well as on additional site - specific environmental data available in
regulatory agency files. This screening process shall identify conditions that represent a
potential to significantly affect the right -of -way expansion project, including roadway or street
design, acquisition, or construction.
• Summarize environmental conditions at the primary known or suspected contaminated sites
within the expanded right -of -way area.
• Evaluate potential impacts that known or suspected contamination may have on project
development, including property acquisition and construction activities.
• Identify potential measures and options to minimize potential impacts of hazardous substances
to the proposed PROJECT.
Deliverables: Draft Hazardous Materials Memorandum.
Final Hazardous Materials Memorandum.
5.04 Geology and Soils Review
The CONSULTANT shall review existing geology and soils information and maps, and identify soft soils
and /or liquefaction potential for each alternative. The CONSULTANT shall collect and review readily -
available geologic, soils, and topographic data for the project's alignment to aid in characterizing the
affected environment. Data to be reviewed may include, but not be limited to, aerial photographs,
published geologic maps, GIS database layers, topographic maps, geologic hazard maps, as -built plans,
and previous geotechnical studies completed along the project's alignment.
The CLIENT shall provide copies of documents they may have on file, such as soils and foundation
reports, and as -built drawings of the current alignment.
Field investigation is not included for this phase of the project.
S: ITR4NSIDEAX00301mIi1TukwilalBNSF Access\Tukwila - Draft BNSF lntermodal Access Scope Outline 14- 1118.docx
City of Tukwila 7 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
185
The CONSULTANT shall prepare a Geology and Soils Memorandum that summarizes findings, and shall
preparing exhibits for each alternative.
Deliverables: Draft Geology and Soils Memorandum.
Final Geology and Soils Memorandum.
5.05 Existing Hydraulic Review
The CONSULTANT shall review the existing Duwamish River hydraulic model data and maps in order to
determine the 100 -year water surface elevation.
Field investigation or hydraulic modeling is not included for this phase of the project.
TASK 6.00 STAKEHOLDERS CONCURRENCE
6.01 Railroad Coordination
Since BNSF railroad is a financial partner, the CONSULTANT shall meet monthly with BNSF railroad to
discuss BNSF concerns, provide project updates, and address BNSF comments.
It is assumed up to 9 meetings will be held.
Deliverables: Meeting Minutes (9 total).
6.02 Community Involvement
The CONSULTANT will develop and implement a community outreach process to ensure that adjacent or
affected neighborhoods are aware of the project, understand the alternatives being considered, are
given opportunities to provide feedback about the project, and are informed of project milestones and
outcomes.
The community engagement process will include:
• Presentations to neighborhood councils or other community groups (up to four): The Allentown
and Foster Point neighborhoods would be a primary focus of this effort, given their proximity to
the intermodal facility.
• Community open house: Community members will be invited to hear from project leaders about
the alternatives under consideration and the factors that will contribute to the eventual choice.
• Email updates to the community at appropriate project milestones (up to four): The
CONSULTANT will provide project information to the community via email so that the
community members are provided with current, accurate information as the project progresses.
These email updates will also be provided to city council members, community leaders, and
business owners interested in or affected by the project.
Deliverables: PowerPoint or similar presentation tools for community meetings and open house.
Project fact sheet.
Email distribution list.
Up to four email updates for community members.
Arrange meeting logistics and staff for up to four community presentations.
Arrange meeting logistics and staff for community open house.
S: ITR4NSIDEAX00301mIATukwilalBNSF Access\Tukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 8 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
186
The CONSULTANT shall engage elected, local government agency and identified community leaders in
the project, keeping them apprised of progress, and solicit feedback on the priorities for their particular
agencies or for the community.
The engagement process will include:
• Individual or small group meetings (up to ten): Project leaders will meet with city council
members or identified community leaders either individually or in a small group setting to hear
in greater detail the needs, concerns, and priorities for their particular communities, and
determine which components will be crucial in gaining their approval of the eventual selected
alternative.
• Presentations to City Council (up to three): The CONSULTANT will provide up to three briefings to
the Tukwila City Council at appropriate project milestones, keeping them apprised of community
feedback received.
Deliverables: PowerPoint or similar presentation tools for up to three City Council briefings.
Arrange meeting logistics and staff for up to 10 individual briefings.
The CONSULTANT shall engage business owners from the Gateway Business Park and other adjacent
businesses in the project, keeping them apprised of progress and soliciting feedback on how the
proposed alternatives would affect business operations.
The engagement process will include:
• Individual or small group meetings and /or stakeholder interviews conducted via phone (number
to be determined): Project leaders will meet with business owners or operators either in person
or via phone to hear in greater detail the needs, concerns, and priorities for their particular
communities, and determining which components will be crucial in gaining their approval of the
eventual selected alternative.
• Provide ongoing updates via email: As noted under the first item, email updates will be provided
at appropriate project milestones.
Deliverables: Develop list of questions for business owners.
Arrange logistics for and staff meetings and /or phone interviews (number to be
determined).
Provide summary report of meetings and /or stakeholder interviews.
TASK 7.00 PRELIMINARY DESIGN OF PREFERRED ALTERNTIVE (IF
REQUESTED)
S:I TRANSIDEAX00301mIf1TukwilalBNSF AccesslTukwila - Draft BNSF Intermodal Access Scope Outline 14- 1118.docx
City of Tukwila 9 Scope of Services
BNSF Intermodal Facility Access November 18, 2014
187