HomeMy WebLinkAboutUtilities 2014-12-01 Item 2A - Contract Supplement #1 - 2014 Annual Sewer Repair / Sewer Lift Station #4 Design with Systems InterfaceTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee Q�
FROM: Bob Giberson, Public Works Director �'�
BY: Mike Cusick, PE, Senior Program Manager
DATE: November 26, 2014
SUBJECT: 2014 Annual Sewer Repair Program /Sewer Lift Station #4
Project No. 91440201 Contract No. 14 -090
Supplement Agreement No.1
ISSUE
Approve Supplement No.1 with Systems Interface, Inc. for extra work incurred related to design
changes from Puget Sound Energy (PSE).
BACKGROUND
The design of electrical upgrades to Sewer Lift Station No. 4 began in January 2014. During an
inspection of the sewer lift station, it was determined that the existing motor control panel was also
in need of replacement. Additional coordination and work was required by Systems Interface Inc.
to address the PSE changes.
FISCAL IMPACT
The original design contract expired on May 31, 2014 and Contract No. 14 -090 was then
processed to proceed with the design. This supplement No. 1 to Contract No. 14 -090 for the
unforeseen PSE design requirements will be funded by the 2015 Annual Sewer Repair Program.
Contracts Budget
Original Contract ( #14 -002) $ 7,450.00 2014 Annual Sewer $ 75,000.00
Supplement No. 1 18,500.00 2015 Annual Sewer 75,000.00
Second Contract ( #14 -090) 7,043.00
Supplement No. 1 9,310.00
Total $ 42,303.00 Total $150,000.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 with Systems Interface Inc. for
$9,310.00 for additional design services for Sewer Lift Station No. 4 and consider this item on the
Consent Agenda at the January 20, 2015 Regular Meeting.
Attachments: Supplemental Agreement No. 1
Page 70, 2015 CIP
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W:IPW Eng1PR0JECTS A. SW Projects12014 Annual Sewer Repair (91440201)1Sewer Lift Station No. 4 (91440201)1SUPP 1 Into Memo Consultant Agreement SYSTEMS INTERFACE 11714.doc
SUPPLEMENTAL AGREEMENT NUMBER 1
to
CONSULTANT AGREEMENT NUMBER 14-090
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein-after referred to as "the City", and Systems Interface, Inc hereinafter referred
to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on.
July 2, 2014 and identified as Agreement No. 14-090. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, provide extra engineering services to address changes required by
PSE during the upgrade approval process for the installation a new motor control center
for Lift Station No.4 located 6790 Todd Blvd. See Exhibit A from Systems Interface Inc.
dated February 26, 2014.
2. Payment, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$35,260.00 without express written modification of the Agreement signed by the City.
Time for Performance, is amended to change the number of calendar days for a completion
date of July 31, 2015 with a total of 389 days
DATED this
day of ,2014.
CITY OF TUKWILA CONSULTANT
Jim Haggerton, Mayor
(W:Projects/04sw08/Supplmental Agreement 1 APS)
By:
Printed Name:
Title: \) I p (D&N)
2
Systems Interface Inc.
1916 220'h Street SE • Suite M102 • Bothell, Washington 98021 -7406 • USA • Tel: 425.481.1225 • Fax: 425.481.2115 • www.systems- interface.com
Mike Cusick
City of Tukwila
6300 Southcenter Blvd
Suite 100
Seattle, Washington 98188
October 28th, 2014
QS13K011 -Scope Changes 2 Rev1
Re: Scope Changes #2 to existing Lifts Station No.4 Professional Engineering Services, On -Call Electrical
Engineering Contract
Hi Mike,
Thank you for the opportunity to provide additional Engineering services for the City of Tukwila Lift Station
No.4 Scope of Work Change Request.
Systems Interface proposes to provide the City with on -call electrical engineering services for the scope
of work changes now required. These additions to scope include the extra work incurred by design
suggestions and changes from PSE during the upgrade approval process. Work was also added in order
to coordinate the service application with PSE as well as participating in on -site visits with PSE.
Additional Deliverables will include:
Coordination with PSE throughout the service upgrade application process, including multiple
requests for additions to the application
Design change requests from PSE
Time spent participating in and conducting on -site meetings with the PSE engineer to go over
plans and their implementation
Below is a suggested budget for Professional Engineering services:
Task: Electrical Engineering Services
Description
Rate /hr
Est.Hrs
Total
Project Engineer (design, switchover planning, site visits, etc)
$98
95
$9,310
New Task TOTAL:
$9,310
Original Contract
TOTAL:
$25,950
New Contract
TOTAL:
$35,260
We propose that we bill on a Time and Material basis with a Not -To- Exceed Professional Services
contract.
Systems Interface will invoice only for actual time spent on the project and not exceed the maximum
contract value, while guaranteeing to provide all agreed upon scope of work items. We would invoice on
a monthly basis with timecard and expense information attached. Delivery of design documents will be
coordinated with the City of Tukwila.
Please call with any questions or concerns.
Sincerely,
Systems Interface Inc.
Marcus J. Lee -Chin, PM
Project Manager
email:mjIchin@systems-interface.com
Page 1 of 1
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Sewer Repair Program Project No. Varies
Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a
DESCRIPTION: result of damaged deteriorating systems or unopposed connections. Include small repairs and capital
maintenance.
JUSTIFICATION: Decrease treatment, discharge, and pumping costs.
STATUS: Annual program is determined after pipeline TV inspection reports are completed.
MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system.
COMMENT: Ongoing project, only one year actuals shown in first column.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
15
15
Land (R/W)
0
Const. Mgmt.
16
I
16
Construction
303
200
75
200
200
200
200
200
200
1,778
TOTAL EXPENSES
334
200
75
200
200
200
200
200
200
1,809
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
334
200
75
200
200
200
200
200
200
1,809
TOTAL SOURCES
334
200
75
200
200
200
200
200
200
1,809
Project Location:
Entire System
2015 - 2020 Capital Improvement Program
70
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