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Home My WebLink AboutReg 2014-12-01 Item 5D - Final Acceptance - Andover Park East / Andover Park West Sewer Repair with Omega Contractors for $123,322.97COUNCIL AGENDA SYNOPSIS ------ ---------- ---------- Initials -------- ---------- ---------- Meeting Dale 12/01/14 Prepared BG-nq Ala or's rem Mr Council review ITEM INFORMATION ITEM No. 5.D. CAS Nu up: STAFF Sp( )NS( I: BOB GIBERSON ORIGINAL AGF,NI),\ DATE: 12/01/14 AGENDA TEM Ti iii; APW/APE Sewer Repair March 2013 Project Completion and Acceptance C,Vil ;( )RY El Dircussion Aftt;Date i4 Motion Mt,gDate 12/01/14 [ Resolution Mtg Date Ordinance Altt I Bid l2pard Mg Public 1 leariq ALtg Date Other Al Date Si' ( )NS( R El Council Mayor I 1 IR E DCD Finance I TI' [ P&R [ Police PiV SP oNSoie S The contract with Omega Contractors, Inc of Duvall, WA is complete for the APW/APE SUMAli% RV Sewer Repair March 2013 Project. Omega Contractors installed and maintained temporary pumping equipment used to move sewage around the collapsed pipe between Andover Park West and Andover Park East. Three change orders were issued that extended the contract. Council is being asked to accept and finalize the contract with Omega Contractors in the amount of $123,322.97. REviiwED BY I COW Mtg. [ CA&P Cmte I I F&S Cmte n Transportation Cmte Cmte fl Arts Comm. 1- Parks Comm. r Planning Comm. COMMVITEE CHAIR: KATE KRULLER h1 Utilities DATE: 11/17/14 RECOMMENDATIONS: SPoNsoR/ADmiN. COMNIVIME Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDI"FURI RIQUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED $123,322.97 $0.00 $0.00 Fund Source: 402 SEWER FUND (PG 71, PROPOSED 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/01/14 MTG. DATE ATTACHMENTS 12/01/14 Informational Memorandum dated 11/14/14 State of WA Depart of Revenue Notice of Completion 13-084 Minutes from the Utilities Committee meeting of 11/17/14 27 28 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, P.E., Senior Program Manager DATE: November 14, 2014 SUBJECT: APW/APE Sewer Repair March 2013 City Project No. 91340202, Contract No. 13-084 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND On March 11, 2013, City staff received a call from a business owner on Andover Park East reporting that sewage was coming up in his parking lot. City staff discovered that the 12-inch pipe between Andover Park West and Andover Park East was full of sewage and not flowing. The next day, staff noted gravel in the downstream manhole and determined that the sewer pipe had failed and a sink hole had formed near the railroad tracks. Council declared an Emergency with Resolution No. 1793. Notice to Proceed for Contract No. 13-084 with Omega Contractors, Inc. of Duvall, Washington, was issued on March 14, 2013. Omega Contractors installed and maintained temporary pumping equipment used to move sewage around the collapsed pipe between Andover Park West and Andover Park East. In May of 2014, the City assumed the operation of the temporary pumping system until the contractor was selected for full repair of the sewer line. Contract Award Amount (without sales tax) Change Order No. 1-3 (Pump Rental) Cost Under-runs Sales Tax at 9.5% Total Contract Amount $ 36,529.68 79,419.21 (3,325.17) 10,699.25 $123.322.97 RECOMMENDATION Council is being asked to formally accept the project and authorize the release of retainage, subject to standard claim and lien release procedures for the 2013 APW/APE Sewer Repair March 2013 Contract No. 13-084 with Omega Contractors, Inc. in the final amount of $123,322.97 and consider this item on the Consent Agenda at the December 1, 2014 Regular Meeting. Attachment: Notice of Completion Contract No. 13-084 W:\PW Eng1PROJECTS1A- SW ProjectMAPW APE Sewer Repair March 2013 (91340202) \ INFO Memo Completion OMEGA Construction July 10 2014 - sb.doc 29 30 Date: Original LII Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: Name & Mailing Address of Public Agency City of TukilaTukwila 6200 Southcenter Blvd. Suite 100 Tukwila, WA 98188 UBI Number: 179 000 208 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name APE/APW Sewer Repair March 2013 ( Project 91340202) Contract Number 13-084 Job Order Contracting 0 Yes Lif No Description of Work Done/Include Jobsite Address(es) Installation of bypass pumping system around a collapsed sewer pipe and pump rental from March 2013 to May 2014 Federally funded transportation project? El Yes IV No (if yes, provide Contract Bond Statement below) Contractor's Name Omega Contractors, Inc. E-mail Address Affidavit ID* 517987 Contractor Address PO Box 430, Duvall, WA 98019 Te (425)991-1697 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. 0 Retainage Bond 0 Contract/Payment bond (valid for federally funded transportation projects) Name: 'Bond Number: Date Contract Awarded 04/11/2013 Date Work Commenced 03/13/2013 Date Work Completed 05/14/2014 Date Work Accepted 0514/2014 Were Subcontracters used on this project? If so, please complete Addendum A. Dfes lYiNo Affidavit ID* - No L&I release will he granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions ( - ) Sub-Total Amount of Sales Tax 9.5 (If various rates apply, please send a breakdown) Comments: $ 36,529.68 $ 79,419.21 $ 3,325.17 $ 112,623.72 10699.25 TOTAL $ 123,322.97 Liquidated Damages $ 0.00 Amount Disbursed $ 117,691.79 Amount Retained $ 5,631.18 NOTE: These two totals must be equal Washtacron TOTAL $ 123,322.97 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: (fa. Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov REV 31 0020e (4/28/14) F215-038-000 04-2014 S,.'te Dzirartmens Labor & industries Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Title: Phone Number: Aff Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publlcworks@esd wa.gov 31 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No 1,8:1 release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014 32 UTILITIES COMMITTEE Meeting Minutes Monday, November 17, 2014 — 5:15 p.m. — Foster Conference Room City of Tukwila Utilities Committee PRESENT Councilmembers: Kate Kruller, Chair (by phone); Allan Ekberg, Kathy Hougardy Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, Pat Brodin, Mike Cusick and Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:18 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: McLeodUSA Franchise Agreement Staff is seeking Council approval of an ordinance to grant a franchise to McLeodUSA Telecommunications Services, LLC for the operation and maintenance of a fiber optic system in the City right-of-way. Currently a subsidiary of Windstream Communications, McLeodUSA purchased a lateral fiber system at approximately 300 feet north of the intersection of Interurban Avenue South and East Marginal Way South to South 133rd Street and Interurban Avenue South. Under the terms of the franchise agreement, McLeodUSA will pay a $5,000 administrative fee within 30 days of approval. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 1, 2014 REGULAR CONSENT AGENDA. B. King County Regional Sewer Treatment Agreement Negotiations Staff provided an update on negotiations for a new sewage disposal contract between King County and 35 member agencies. A sub-group of the Metropolitan Water Pollution Abatement Advisory Committee has been meeting to discuss regional issues for the next contract update including: Governance, Our Waters, Reclaimed Water, Innovation, Rate Setting, and Capital Planning & Projects. This negotiating team intends to develop a new long-term agreement that all member agencies can use toward the development of agency-specific contracts, with completion expected in 2015. INFORMATION ONLY. C. Project Completion: Andover Park West/Andover Park East Sewer Repair Staff is requesting Council approval of project completion and release of retainage to Omega Contractors, Inc. in the amount of $123,322.97 for emergency repairs to the sewer line between Andover Park West and Andover Park East. In March 2013, failure of this sewer line led to the Council declaring an emergency, and Omega Contractors was contracted to install and maintain temporary pumping equipment. In March 2014 the City assumed operation of the temporary pumping system until the contractor was selected for full repair. Staff displayed photos of the project. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 1, 2014 REGULAR CONSENT AGENDA. 33