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Home My WebLink AboutReg 2014-12-01 Item 5E - Final Acceptance - 2013 Annual Sewer Program / 6450 Southcenter Boulevard Sewer Repair with Green River Construction for $138,626.03COUNCIL AGF;NDA SYNOPSIS Initiate Meeting Date Prepared by j. Mayor's review Council review 12/01/14 BG -0 / L" Ordinance Alt,,g Date — Bid zlinard AIg Dale El Public I earing Mgg Date LI Other Mg Date AN SP ONSOR LII Council Mayor H HR n DC]) l'inance lire El IT P&R Police I 13117 SpoNsoR's The contract with Green River Construction, Inc of Tukwila, WA is complete for the Sewer Si imm,\Ry Repair at 6450 Southcenter Blvd. This project installed a new sewer manhole as well as replaced 100 feet of sewer pipe after an emergency sewer break. Two change orders were issued for $95,399.11. Comcast has been invoiced for the full repair as the blockage was caused by the installation of two Comcast cable ducts. Council is being asked to accept and finalize the contract with Green River Construction in the amount of $138,626.03. REVIEWED BY I COW Mtg. n CAM) Cmte [ F&S Cmtc r Transportation Cmtc Z Utilities Cmtc L Arts Comm. 1 Parks Comm. p Planning Comm. DATE: 11/17/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: sp()NsoR/ADmIN. CommriTHE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE TEM INFORMATION ITEM No. 5.E. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 12/01/14 AGENDA ITEM TITLE Sewer Repair at 6450 Southcenter Boulevard Project Completion and Acceptance c,\TF:GoRy [ Discussion AN Date II Motion Date 12/01/14 Resolution Ilg Date Ordinance Alt,,g Date — Bid zlinard AIg Dale El Public I earing Mgg Date LI Other Mg Date AN SP ONSOR LII Council Mayor H HR n DC]) l'inance lire El IT P&R Police I 13117 SpoNsoR's The contract with Green River Construction, Inc of Tukwila, WA is complete for the Sewer Si imm,\Ry Repair at 6450 Southcenter Blvd. This project installed a new sewer manhole as well as replaced 100 feet of sewer pipe after an emergency sewer break. Two change orders were issued for $95,399.11. Comcast has been invoiced for the full repair as the blockage was caused by the installation of two Comcast cable ducts. Council is being asked to accept and finalize the contract with Green River Construction in the amount of $138,626.03. REVIEWED BY I COW Mtg. n CAM) Cmte [ F&S Cmtc r Transportation Cmtc Z Utilities Cmtc L Arts Comm. 1 Parks Comm. p Planning Comm. DATE: 11/17/14 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: sp()NsoR/ADmIN. CommriTHE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $138,626.03 $0.00 $0.00 Fund Source: 402 SEWER FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/01/14 MTG. DATE ATTACHMENTS 12/01/14 Informational Memorandum dated /14/ 14 State of WA Depart of Revenue Notice of Completion -181 Minutes from the Utilities Committee meeting of 11/17/14 35 36 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee Bob Giberson, Public Works Director Mike Cusick, Senior Program Manager November 14, 2014 Sewer Repair at 6450 Southcenter Blvd Project No. 91340203, Contract No. 13-181 Project Completion and Acceptance ISSUE Accept the contract as complete and authorize release of the retainage. BACKGROUND A contract was approved by Council on November 4, 2013 with Green River Construction, Inc. in the amount of $34,164.00 (including sales tax) to install a new manhole and clear any blockage in the emergency sewer repair at 6450 Southcenter Blvd. During the excavation for the manhole, it was determined that the blockage was caused by the installation of two Comcast cable ducts. DISCUSSION, The scope of the project changed dramatically with the discovery of the two Comcast cable ducts, therefore the original contract awarded to Green River Construction did not accurately reflect the work that was required for the project. Work was then tracked on a time and material basis in order to calculate fair compensation for the contractor's effort on the full repair. FINANCIAL IMPACT The original construction contract was for $34,164.00 (including sales tax) for the sewer manhole installation. The additional scope of work included the installation of approximately 100 feet of sewer pipe, traffic control, landscaping, and pavement/sidewalk restoration for a total of $104,462.03. As this was an emergency repair, the project was not budgeted and construction costs came from the Sewer Fund's ending fund balance. The City filed a claim against Comcast and their contractor for the damages to the sewer line and costs incurred for the repair by the City. Retainage of $6,329.95 is being withheld. Original Contract Amount $ 31,200.00 Change Orders No. 1& 2 95,399.11 Sales Tax (9.5%) 12,026.92 Total $138,626.03 RECOMMENDATION Council is being asked to formally accept the project and authorize the release of the retainage, subject to standard claim and lien release procedures for the 2013 Annual Sewer Program for the Sewer Repair at 6450 Southcenter Blvd by Green River Construction, Inc. in the final amount of $138,626.03 and consider this item on the Consent Agenda at the December 1, 2014 Regular Meeting. Attachment: Notice of Completion, Contract No. 13-181 W:\PW Eng\ PROJECTS \A- SW Projects\2013 Annual Sewer Repair (91340201)\Sewer Repair at 6450 SC Blvd (91340203)\ Into Memo 65th Closeout sb.doc 37 38 Date: El Original ORevimed# NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT 7Jun-14 Contractor's UBI Number: City of Tukwila 6200 Southcenter Blvd Tukwila Wa 98188 UBI Number: 9I-6001519 60058249 Department Use n y Assigned to: Date Assigned: Notice is herebgiven relative to the completion of contract or project described below Project Name Sewer Repair at 6450 Southcenter Blvd `N`e(4 q134bat3) Contract Number 13'181 Job Order Contracting L Yes NU No Description of Work Done/Include Jvb*i/cAdaro,(es) Repair of the sewer line damaged by the installation of 2 fiber optic Federally funded transportation project? LJ Yes ducts by private contractor. No (if yes, provide Contract Bond Statement below) U0 Contractor's Name Green River Construction, Inc E-mail Address a|ison@0reenrivercunstruction.com Affidavit ID* 514041 Contractor Address 6402 S 144th St Suite 1, Tukwila WA 98188 Te (206) ephone # 246-9456 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. [] Retainage Bond [] Contract/Payment bond (valid for federally funded transportation projects) Name: 'Bond Number: Date Contract Awarded November 4, 2013 Date Work Commenced November 14, 2013 Date Work Completed April, 9,20l4 Date Work Accepted Were Subouutruc*e= used on t his project? Ifmo, please complete A6uvnd,om.�' ��' U�Yes [] No Affidavit ID* re Contract Amount Additions (+) Reductions (-) Sub-Total Amount of Sales Tax 9.500% (If various rates apply, please send a breakdown) TOTAL $ 31,200.00 $ 95,399.11 � 0.00 $ 126"599.81 $ 12,026.92 $ 138,626.03 Liquidated Damages $ 0.00 Amount Disbursed $ 132,296.08 Amount Retained $ 6,329.95 NOTE: These two totals must be equa TOTAL $ 130,626.83 .~Oa. / Tic uuvuru/1g m/uu nmu`uwm,m^cmo,iLt u WAIL ummLumtunmmuccq"nue mmuwm^umemmx mmumm�z NO PAYMENT SIIALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: riac Department of Revenue Public Works Section (360) 704-5650 0 Washington State Department of Labor & Industries Contract Release 545-8163, w4 Title: Phone Number: Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 °lhlinmnrk="~eri=nnv REV 31 0020e (4/28/14) F215-038-000 04-2014 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No 1_,841 release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* FINISHING EDGE WASHINGTON 602677001 507799 ACTION ASPHALT 602206312 513155 PERFECT PAINT STRIPPING 601803400 515385 BRAVO ENV RNMENTAL 602946216 503618 602126314 NO LONGER IN BUSINESS* For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washingto:-. Relay Service by calling 711. 14031 0020e Addendum (04/28/14) F215-038-000 04-2014 Utilities Committee Minutes November 17, 20Y4- Page 2 D. Project Completion: 6450 Southcenter Boulevard Sewer Repair Staff is requesting Council approval of p ject completion and release of retainage to Green River Construction, Inc. in the amount of $138,626.03 for the Sewer Repair at 6450 Southcenter Boulevard. The original contract of $34,164 was intended to install a new manhole and clear b\ookoge, but the scope of work changed significantly when excavation work revealed that the blockage was caused by the installation of two Comcast cable ducts. Additional work included installation of approximately 100 feet of sewer pipo, traffic control, landscaping, and sidewalk restoration. The City filed a claim against Comcast and their contractor for damages to the sewer line and costs for repair. Staff distributed several pictures of the project. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 1, 2014 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Committee Member Ekberg noted recent public comment requesting pedestrian safety improvements at the intersection of South 14O" Street and Tukwila International Boulevard. Staff responded that the City Engineer is conducting an investigation and will report back to determine if improvements are warranted. Meeting adjourned at 5:58 p.m. Next m Monday, December 1'2014-5:15p.no.— Foster Conference Room '1/' Committee Chair Approval Minutes by LH. Reviewed by GL.