HomeMy WebLinkAboutReg 2014-12-01 Item 5H - Change Order #3 - Utility Relocation Agreement with Puget Sound Energy for $147,451 with City's Share of $119,435.31 (Tukwila Urban Center Transit Center)COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
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12/01/14
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Si' ( )NS( R Council Mayor n I IR U DCD U Finance 1 ire n IT P&R Police VI RV
SP ONS0W S The Facility Relocation Agreement with Puget Sound Energy (PSE) allowed PSE to relocate
SUNIMARY utilities that were in conflict with the TUC Transit Center Project's improvements. Of the
three parts of the contracts, all were over the estimate and required change orders. The
total of the final Change Order No. 3 is $147,451.00 and Tukwila's responsibility is
$119,435.31. Council is being asked to approve Change Order No. 3 for the Facility
Relocation Agreement with Puget Sound Energy in the amount of $119,435.31.
ITEM INFORMATION
ITEM No.
5.H.
71
STAFF SPONS0R: BOB GIBERSON
ORIGINAL AGIN1),\DATN: 12/01/14
AG EN DA IMM 1T11,E Tukwila Urban Center - Transit Center and Andover
Puget Sound Energy's Facility Relocation Agreement's
Park
Change
West Project
Order No.
3
CATia;()Ry I Discussion
Altg Date
WI,
Motion
Date 12/01/14
n Resolution
A itg Date
[ Ordinance
Altg Dale
MI Bid
zintard
—I Public Hearing
illi:g Date
r Other
Mtg Date
Mtg
A Itg Date
Si' ( )NS( R Council Mayor n I IR U DCD U Finance 1 ire n IT P&R Police VI RV
SP ONS0W S The Facility Relocation Agreement with Puget Sound Energy (PSE) allowed PSE to relocate
SUNIMARY utilities that were in conflict with the TUC Transit Center Project's improvements. Of the
three parts of the contracts, all were over the estimate and required change orders. The
total of the final Change Order No. 3 is $147,451.00 and Tukwila's responsibility is
$119,435.31. Council is being asked to approve Change Order No. 3 for the Facility
Relocation Agreement with Puget Sound Energy in the amount of $119,435.31.
Riwikwi;11) BY n COW Mtg.
El Utilities Cmte
DATE: 11/24/14
U
CA&P Cmte
I F&S Cmte Z Transportation Cmte
[ Parks Comm. [ Planning Comm.
COMMITITE CE-IAIR: ALLAN EKBERG
[1] Arts Comm.
RECOMMENDATIONS:
SPoNsoR/ADmiN.
C()NIMITTEI
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExpENDITuRE RF:QUIRF11) AMOUNT BUDGETED APPROPRIATION REQUIRED
$119,435.31 $905,626.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 16 & 17, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/01/14
MTG. DATE
ATTACHMENTS
12/01/14
Informational Memorandum dated 11/21/14
Change Order No. 3
Minutes from the Transportation Committee meeting of 11/24/14
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72
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Peter Lau, Senior Program Manager
DATE: November 21, 2014
SUBJECT: Tukwila Urban Center — Transit Center and Andover Park West Widening
Puget Sound Energy — Facility Relocation Agreement, Contract No. 13-121
Change Order No. 3
ISSUE
Approve Change Order No. 3 for the Utility Relocation Agreement between the City and Puget
Sound Energy (PSE).
BACKGROUND
On July 2, 2013, a Facility Relocation Agreement was executed between PSE and the City. This
agreement defined the roles and financial responsibilities for the relocation of two underground
vaults and two above-ground switches related to the Transit Center and Andover Park West
Widening construction project. The two underground vaults straddled the right-of-way (ROW)
line along the Southcenter Mall frontage; therefore, relocation costs to move the vaults out of
the ROW are shared by PSE and Tukwila. The two switches are on Westfield Southcenter Mall
property and are 100% the financial responsibility of the City.
A cost estimate of $738,400.00 was included as part of this Facility Relocation Agreement. One
underground vault (V10) and the two switches were then relocated by PSE in 2013. Change
Order Nos. 1 and 2 were generated as a result of the extra work to relocate V10 and the two
switches respectively. The two Change Orders were approved by City Council on February 18,
2014 for $75,914.80, bringing the total City responsibility to $814,314.80.
DISCUSSION
PSE has completed relocating the final remaining underground vault (V12) at the west Transit
Center bus pull-out lane. The relocation cost has exceeded the original cost estimate due to the
following:
• The dewatering cost for vault relocation was significantly higher than the cost included in
the original cost estimate.
• PSE's wire crew had to reroute unknown service cables in vault V12. These unknown
service cables were not documented in PSE's own record drawing; and the cable
rerouting cost was not anticipated in the original cost estimate.
• PSE's work crew had to extend their vault relocation work from two weeks (as estimated)
to four weeks due to limited access space as the City's contractor was simultaneously
constructing the walls at the west Transit Center.
• Extended traffic control and unanticipated pedestrian safety measure costs for the
additional two weeks.
• PSE was required to replace an existing utility vault lid with a new anti-skid lid and some
PSE manhole lids were also readjusted from existing locations to meet ADA requirements.
W:\PW Eng\ PROJECTS \A- RW & RS Projectaransit Center (90610402) lConstructiorPX.100 - Contract Documents \020 Special Project Agreements & Permits \ (005) - Franchise Utility Agreements\ Info Memo for
PSE's CO #3, 11-21-14 - sb.docx
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INFORMATIONAL MEMO
Page 2
• The PSE vault relocation work was adjacent to the southbound travel lanes, resulting in
the need for additional shoring and steel plates to prevent subgrade sloughing to the
adjacent travel lanes.
• The original cost estimate in the Facility Relocation Agreement was based on the vault
being located within a landscaped area. It was discovered during construction that the
vault was partially under the roadway, necessitating the installation of a traffic bearing lid
at additional cost. The bus pull-out was extended to avoid having the vault located directly
under the curb and gutter. This re-design altered the grades for the vault, causing it to be
installed deeper than originally proposed. The installation costs were increased due to
additional subgrade excavation and other physical conflicts.
• The original cost estimate in the Facility Relocation Agreement was based on 2012 PSE
labor rates. The labor costs were increased since the actual work took place in 2014.
FISCAL IMPACT
The total amount of the cost increase to relocate Vault V12 was $147,451.00, in which PSE is
responsible for 19% or $28,015.69 and the City is responsible for 81% or $119,435.31. The
Transit Center Project construction contingency of $905,626.00 will be used to pay for PSE
Change Order No. 3. As of today, nine change orders for $84,887.92 were executed for the
Transit Center Project and there is a remaining $820,738.08 in construction contingency that is
adequate to pay for PSE Change Order No. 3.
RECOMMENDATION
Council is being asked to approve PSE Change Order No. 3 in the amount of $119,435.31 to
Contract No. 13-121 for the Tukwila Urban Center Transit Center Utility Relocation, and
consider this item on the Consent Agenda at the December 1, 2014 Regular Meeting.
Attachment: Change Order No. 3
WAPW Eng \ PROJECTS \A• RW & RS Projectaransit Center (90610402)\Construction \#.100 Contract Documents1020 - Special Project Agreements & Permits \ (005) • Franchise Utility Agreements \ Into Memo for
PSE's CO #3, 11-21.14 - sb.docx
PUGET SOUND ENERGY
To: City of Tukwila
Attn: Cyndy Knighton
Project: TUKWIL.A - Andover Park W P.I
Description of work:
CHANGE ORDER V12
Date: 912/2014
Project Number: 101080841
Project Manager: GRENNER
This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the
relocation agreement between the City of Tukwila and Puget Sound Energy. These excess costs
associated with this portion of the work are detailed on the attached explaination of costs.
Item
Amount Comments
Estimate
Materials $ 63,346
Construction $ 131,578
Engineering & Management $ 14,620
Right of Way $ -
Overhead $ 37,718
Estimate Total $ 247,261
Actual
Materials $ 93,527
Construction $ 233,027
Engineering & Management $ 22,748
Right of Way $
Overhead $ 45,409
Actual Total $ 394,712
Change Order Total $ 147,451
Allocation of Change Order Total
Company 19%
Government Entity 81%
Chan •e Order Total
$ 28,016
$ 119,435
147451
Note: This change order will be effective only when signed by both parties:
Puget Sound tergy
Signed:
Title: MtJ+J � ci /f.4 1 .'e I 0 4.4 Ak-612..-
Date: t \ it/ 3 4
1591 7-04
(Please sign and return one copy)
City of Tukwila
Signed:
Title:
Date:
PUGET SOUND ENERGY
Puget Sound Energy PO box 90868 Bellevue, WA 98009 -0868 a subsidiary of PUGET ENERGY
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CHANGE ORDER V12
EXPLANATION OF COSTS
*ALL COSTS INCLUDE ENGINEERING /MANAGEMENT, EQUIPMENT, SALES TAX, AND OVERHEADS*
1) Dewatering of vaults.
Additional costs: $7,000
Original estimate did not include dewatering of vaults due to...
1. Unknown amount of water
2. Unknown schedule for work months (weather)
2) Traffic control and pedestrian safety.
Additional costs: $8,532 (11 crew days)
A) Original estimate addressed 2 weeks of work. Work was over a 4 week period.
B) City and PSE granted extra flaggers for pedestrian safety and increased foot traffic during
heavy periods.
3) Wire crew performing rerouting of unknown service cables out of existing vault V12 that were
undocumented and unreferenced on the original estimate.
Additional costs: $9,203 (one crew day)
Original estimate did not include the wire work to remove and relocate street light wire and
secondary service cables.
4) Additional time for civil crew caused by lack of access to our vault due to the City's contractor
performing their work in the immediate area (limiting our access to one side and doubling
time on site).
Additional costs: $33,186 (11 crew days)
A) Original estimate was an estimated 2 weeks of work. Actual work took 4 weeks.
B) Original estimate was based on the City and contractor removing the Firestone canopy to
allow for work to be done on the vault with complete access.
C) City's contractor removed canopy and immediately began work on the transit center site.
Limiting our access to the vault.
5) Additional work per the request of the City to aid in the construction of the transit center.
Additional costs: $15,613 (2 crew days)
A) Replace lid at J01 with new anti -skid lid
B) Adjust location of manhole covers to address the alignment with the City's curb and gutter
6) Shoring and steel plates
Additional costs: $12,160
A) Original estimate was an estimated 2 weeks of work. Actual work took 4.
76
B) Due to the location of the vault additional shoring was required to avoid undermining the
road during wet weather.
7) Materials
Additional costs: $30181
Original estimate was based off of the best information at the time. Actual materials used
differed.
8) Planned to actual differential
Additional costs: $31,576
Original estimate was based off of the best information at the time (Footages). Actuals
differed.
9) Labor rate increase
Original estimate was based off of 2012 labor rates. Actual work was based off of 2014
rates.
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Transportation Committee Minutes November 24, 2074 - Page 2
South 160th Street and 42nd Avenue South, which is entirely within SeaTac city limits. The Southern
corners of the intersection will remain as is because SeaTac does not currently have plans or budget
to make similar improvements in that section. Staff confirms that previous conversations have been
held with SeaTac but agreed to approach the Public Works Director again to see if an agreement
can be made. Additional research into options will be presented to Committee at a later date.
INFORMATION ONLY.
D. Tukwila Urban Center - Transit Center and Andover Park West Widening - PSE Facility
Relocation Agreement Change Order No. 3
Staff is requesting Council approval of Change Order No. 3 in the amount of $119,435.31 to Contract
No. 13 -121 for the Facility Relocation Agreement between the City and Puget Sound Energy. This
agreement, executed on July 2, 2013, defined the roles and financial responsibilities for the
relocation of two underground vaults and two - above - ground switches relating to the Transit Center
and Andover Park West Widening project. Relocation costs for the vaults are shared by PSE and
Tukwila and costs for the switches are the responsibility of the City. The original agreement included
a cost estimate of $738,400.00, but two change orders approved in 2014 raised the City's cost to
$814,314.80. PSE has completed relocation of the remaining vault and the cost has exceeded the
original estimate due to several factors outlined in the informational memo. The total cost increase
to relocate the final fault was $147,451.00, in which PSE is responsible for 19% and the City
responsible for 81% equaling $119,435.31. Funds are available from the Transit Center Project
construction contingency. MAJORITY APPROVAL. FORWARD TO DECEMBER 1, 2014
REGULAR CONSENT AGENDA.
III. SCATBd
Staff shared highlights from the October and November meetings.
IV. MISCELLANEOUS
Staff reported that the Transportation Improvement Board grant application for the 53rd Avenue South
was unsuccessful. Per previous Council direction, a revised CIP sheet will be brought to Committee
on December 8 that shows City funding for the design phase. Self- funding and completing the design
will likely make the project more competitive to further construction grants.
Councilmember Kruller mentioned a letter that was submitted by the Vietnamese Martyrs Parish
expressing concern to the Mayor and Council about the possibility of property impacts as a result of
the Green River System -Wide Improvement Framework efforts. Staff reported that the advisory group
plans to issue a majority opinion in favor of not realigning the river, which would not impact the Parish
property, and that this information has already been shared with Parish leadership.
Meeting adjourned at 6:45 p.m.
Next meeting: Monday, December 8, 2014 - 5:15 p.m. - Foster Conference Room
Committee Chair Approval
Minutes by LM, Reviewed by GL
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