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HomeMy WebLinkAbout1986-12-08 Committee of the Whole MinutesDecember 8, 1986 7:00 P.M. COMMITTEE OF THE WHOLE MEETING CALL TO ORDER AND PLEDGE OF ALLEGIANCE ROLL CALL OF MABEL J. HARRIS, JOE H. DUFFIE (COUNCIL PRESIDENT), WENDY A. COUNCIL MEMBERS MORGAN, CHARLES E. SIMPSON, MARILYN G. STOKNES, JAMES J. MCKENNA. OFFICIALS IN ATTENDANCE Mayor Gary Van Dusen, Maxine Anderson (City Clerk), Alan Doerschel (Finance Director), Hubert Crawley (Fire Chief), Rick Beeler (Planning Director), Jim Haney (City Attorney), Don Morrison (City Administrator), Don Pierce (Police Chief), Byron Sneva (Public Works Director). SPECIAL PRESENTATIONS Oath for Police Officers Sgt. Keith Haines The oath for police officers was issued to Sergeant Keith Officer Lori Cornea Haines and Officer Lori Cornea by Mayor Van Dusen. Wash. Cities Insurance Lew Leigh, Washington Cities Insurance Authority, gave a Authority discussion presentation and explained how the City can insure Workmans' re insuring Workmans' Compensation through the Insurance Pool. Compensation through Insurance Pool. REPORTS Mayor City Council Staff Intergovernmental BID AWARDS Mayor Van Dusen reported he has received a letter from the Washington STate Boundary Review Board congratulating the Cities of Tukwila and Renton on the boundary adjustments between Tukwila and Renton. MINUTES TUKWILA CITY COUNCIL City Hall Council President Duffie called the Committee of the Whole Meeting to order and led the audience and the City Council in the Pledge of Allegiance. Council President Duffie stated the Police Department should be complimented for their quick action in times of emergency. Byron Sneva, Public Works Director, presented the Green River Levee Improvement Plan with an overhead projector. Councilmember Harris made a brief report on her trip to San Antonio to attend the 63rd Annual Congress of Cities. The full report will be made at a later date. North Hill Transmission MOVED BY STOKNES, SECONDED BY SIMPSON, THAT THE AWARDING OF Pipeline BID BE THE AGENDA OF THE NEXT REGULAR MEETING OF THE COUNCIL. MOVED BY MORGAN, SECONDED BY STOKNES, TO AMEND THE MOTION AND AWARD THE BID TO ALLIED CONSTRUCTION PER THE DOCUMENTATION CONTAINED IN THE COUNCIL PACKET. Ross Earnst, City Engineer, stated Allid Construction is claiming an error in their bid. They were given an incorrect price from their supplier of pipe. MINUTES CORRECTED 12/15/86 *his bid bond. If Jim Haney, City Attorney, stated legally the City stands in the you he to reject position to accept or reject this bid. Were you to accept, you y y ou is, you need should begin steps to honor his bid; if not, then he should forfeit* to look at the next highest bidder and accept that one. You may reject all the bids and rebid the process. Pat Miller, Allied Construction, explained the mistake that had been made. They would like to withdraw their bid without forfeiting the bond. Jim Haney, City Attorney, stated he would suggest the City accept the bid or if the construction company rejects the bid they will forfeit the bid bond. *MOTION CARRIED. MOTION CARRIED, AS AMENDED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING MINUTES December 8, 1986 Page 2 OLD BUSINESS Approval of Minutes: 11- 24 -86. NEW BUSINESS Prop. Ord. annexing certain real property known as Croissant So. Central School Dist. Properties for City Park purposes. Prop. Res. setting a Pub. Hearing to consi- der annex. of prop. to the City from Ren- ton Prop. Res. increasing Petty Cash Fund Prop. Res. creating Agency Fund Budg. Transfer to bal- ance dept. budgets. Prop. Ord. to approp- riate unanticipated METRO ETS Revenues certain prof. service expenditures in the Current Fund Prop. Ord. adopting annual budget for fiscal 1987. Review prop. contract to merge F.D. #1 w/ Tukwila. Prop. Ord. to alter manner in which sick leave may be accrued. Classif. Comp. Plan for balance of non -union employees Prop. Res. expressing City's agreement to participate in Workers' Comp. Group Retrospective Rating Plan. RECESS 8:40 8:45 P.M. „5 MOVED BY MCKENNA, SECONDED BY SIMPSON, THAT THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD NOVEMBER 24, 1986 BE APPROVED AS PUBLSIHED. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY SIMPSON, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE NEXT REGULAR MEETING OF THE COUNCIL. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY MORGAN, THAT THE PROPOSED RESOLUTION BE ON THE AGENDA OF THE NEXT REGULAR MEETING OF THE COUNCIL. MOTION CARRIED. MOVED BY MORGAN, SECONDED BY HARRIS, THAT ITEMS C, D, E, AND F OF THE AGENDA BE MOVED TO THE NEXT REGULAR MEETING OF THE COUNCIL. MOTION CARRIED. MOVED BY SIMPSON, SECONDED BY HARRIS, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE NEXT REGULAR MEETING OF THE COUNCIL. MOTION CARRIED. MOVED BY MORGAN, SECONDED BY SIMPSON, THAT THE AGREEMENT BETWEEN THE CITY OF TUKWILA AND FIRE DISTRICT #1 BE ON THE AGENDA OF THE NEXT REGULAR MEETING OF THE COUNCIL. MOTION CARRIED. MOVED BY MORGAN, SECONDED BY SIMPSON, THAT ITEMS I, J, AND K BE REFERRED TO THE FINANCE COMMITTEE. MOTION CARRIED. Interurban Ave. repair MOVED BY MORGAN, SECONDED BY HARRIS, THAT A BUDGET TRANSFER at approx. S. 142 IN THE AMOUNT OF $15,930 PER DOCUMENTATION IN THE COUNCIL 144th. PACKET BE ON THE AGENDA OF THE NEXT REGULAR MEETING OF THE COUNCIL. MOTION CARRIED. Council PResident Duffie declared a recess for five minutes. The Committee of the Whole Meeting was called back to order with Council Members present as previously listed. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING MINUTES December 8, 1986 Page 3 NEW BUSINESS Contd. .53 Budget Review, 1987 Council President Duffie stated the Budget Review would begin with a presentation by the Chamber of Commerce. Presentation by the Chamber of Commerce.Gene Jaeger, representing the Tukwila /Sea -Tuk Chamber of Commerce, stated he would like to read a prepared text our president had planned on making tonight but she has been sick for about four days and her voice sort of comes and goes so I have been nominated. Several months ago our Chamber commented on the City of Tukwila's budget process and Capital Improvement Program. We urge the City to enlist the following procedures: (1) Rank order budgeting strategy, in other words determine what your wants and needs are in prioritized departmental request and determine the appropriate expenditures for the ensuing budget year, perhaps putting off requests for lower priority items until a later date, and so on. (2) To control unnecessary inflationary budgeting. Budget line items should reflect figures based on past history actuals and current projected expenses allowing for a small margin of error but not allowing for unanticipated interfront transfers as have been demonstrated in the past. (3) Developing an austere budget of both revenues and expenses that allows for continuation of existing service levels meeting needed capital infrastructure improvements and maintaining the contingency fund that helps us prepare for our future. Our Chamber has spent the last several months trying to understand the City's budget process by attending your committee meetings to gain information and insight and then going back to our small task force structure in reviewing the issues. We feel that our high level involvement has brought to our attention answers to many questions that arose from a lack of understanding the City processes; however, we are also confident that now that we better understand the process we are better equipped to maintain our involvement and to relatively improve government and business community cooperation. Most citizens both residential and commercial don't understand how our City must operate. But they do understand that they want their City to be fiscally responsible and to provide good services and to avoid raising taxes. It is obvious that the central business district provides an overwhelming percentage of funds to the City and in an effort to maintain the current healthy economic climate of our community we must be able to retain, expand and recruit quality businesses to our area. Business will continue to pay its fair share, but they want to know what their fair share is up front, not wait until they turn a corner and see a surprise. Over three years ago the City was aware that utility rates needed to be increased and bonds needed to be sold to pay for mandatory and necessary improvements to the water /sewer assets, yet no attempt was made to annually prepare slowly, fairly and gradually the affected customers in the City for these increases. When the City increased its sales tax rate we were told that those revenues would be used on capital improvements, yet now there is discussion of local improvement districts for streets and it is necessary to sell 3.6 million in bonds for public work improvements. In 1983 the current fund of the City totalled 4.5 million. In 1986 the current fund is projected at almost 7 million or 66% increase in four years. The total of all funds in 1983 was 13.5 million in 1987 the total is 32 million. 241% increase in four years. We realize that much more of the responsibility on capital improvements has fallen on the City shoulders since federal and state funds are diminishing. Yet to prepare the con- tingency fund in 1983 was one -half of one percent or 68,500 and it is still one -half of one percent or 181,800. It does not appear that we are thinking seriously of the consequence that could be facing the City as a result of discussions at state level and are not building contingencies to prepare for these consequences or other unanticipated events. It is time for the City Council and administration to prioritize the real needs of the City. Although we do not fully understand the potential long -term consequences of the City maintaining the current property tax levy rather than automatically approving the ceiling allowed by law of 106% we applaud the underlying reasoning that we should TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING MINTUES December 8, 1986 Page 4 NEW BUSINESS CONT. Budget Review 1987 contd. Pages 15, 17, 18 City Council Mayor's Budget Pages 21- 33 Attorney's Budget Page 51 -52 EXECUTIVE SESSION 10:40 11:00 RECESS 11:00 P.M. first determine if the increase will produce revenues that are immediately needed by reviewing the budgeted expenditures rather than assuming we need them. We urge the City to consider two additional recommendations: (1) Establish a central purchasing system allowing for bulk purchases, quantity discounts, and better internal control. This could alleviate concern that departments are spending separately. Current example that Mr. Bauch brought up last week was that the $166,000 spent over the last three years on personal computers and their software. Perhaps review of the needs would have determined that a larger more efficient and economical system should have been considered, or should be considered. (2) Establish a policy, or if there is already a policy, publicize that the City buys at home or contributes to a healthy economic climate and into its own State sales tax base. Several local companies were not even notified of the need to bid on certain City purchases or contract, therefore, the money left our community. The small allowance given to Tukwila in the awarding of contracts to these firms could do more for the City's perceived image than they can possibly imagine. The Chamber, myself specifically, will offer you a recommended legislation for adoption by the City in this area. Our Chamber stands by to help the City whenever and however we can to assure that the healthy economic climate we now enjoy can continue in the future. Thank you. (Gene Jaeger) MOVED BY HARRIS, SECONDED BY SIMPSON, THAT COUNCIL APPROVE THE CITY COUNCIL PORTION OF THE BUDGET, EXCEPT EXTRA LABOR. MOTION CARRIED. MOVED BY SIMPSON, SECONDED BY HARRIS, THAT ITEM 64.02 (PAGE 32) BE INCREASED BY $4,000. MOTION CARRIED. MOVED BY DUFFIE, SECONDED BY HARRIS, TO DEDUCT $4,000 FROM THE ART COMMISSION BUDGET. MOTION FAILED, WITH DUFFIE VOTING YES. MOVED BY MORGAN, SECONDED BY STOKNES, THAT THE CITY CONTRACT WITH THE TUKWILA /SEA -TUK CHAMBER OF COMMERCE IN THE AMOUNT OF $20,000 TO PROVIDE PRODUCTION OF MATERIALS FOR TRADE SHOWS OF WHICH COST IS $17,500 WITH ADDITIONAL $2,500 GOING TO MISCELLANEOUS ADMINISTRATION COSTS. MOVED BY MCKENNA, SECONDED BY SIMPSON, TO AMEND THE MOTION AND INCREASE THE AMOUNT TO $30,000, WITH $17,500 TO TRADE SHOWS, $2,500 ADMINISTRATIVE EXPENSE, $2,500 WELCOME, $1,500 ECONOMICAL PROGRESS, $2,000 STREET MAPS, AND $4,000 MISCELLAN- EOUS. MOVED BY MORGAN, SECONDED BY HARRIS, THAT THE ABOVE- MENTIONED MATTER BE CONSIDERED ON DECEMBER 9. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY MCKENNA, THAT COUNDIL ACCEPT THE CITY ATTORNEY'S BUDGET AS PRESENTED. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY STOKNES, THAT COUNCIL GO INTO EXECUTIVE SESSION. MOTION CARRIED. The Committee of the Whole Meeting was called back to order, with Council Members present as previously listed. MOVED BY HARRIS, SECONDED BY MORGAN, THAT THE COMMITTEE OF THE WHOLE MEETING RECESS UNTIL 4:30 P.M. ON DECEMBER 9, 1986. MOTION CARRIED. Joe H. Duffie, Council President Norh+_Booher, Recording Secretary