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Home My WebLink AboutTrans 2015-01-20 Item 2A - Grant Acceptance - Annual Bridge Inspection and Repair Program from Local Agency Bridge Program Federal FundingTO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Grant Griffin, Senior Engineer DATE: January 16, 2015 SUBJECT: Annual Bridge Inspection and Repair Program Major Maintenance on 3 Bridges 2015 Project No 91510406, 91510407, and 91510408 Acceptance of Local Agency Bridge Program Federal Funding ISSUE Accept Federal funding for three Local Agency Bridge Program awards administered by the Washington State Department of Transportation (WSDOT) for the total amount of $5,261,899.00. BACKGROUND The Washington State Department of Transportation (WSDOT) made a Call for Projects for the Local Agency Bridge Program in late November 2013. Three City -owned bridges were identified for potential funding and were submitted as Preventative Maintenance Projects as approved by the Transportation Committee on November 25, 2013. All three bridges were approved for funding in December 2014. DISCUSSION The grant funds provided by WSDOT's Local Agency Bridge Program will allow major maintenance projects to be performed on the three bridges listed below, extend their service life, and preserve City -owned infrastructure. The bridge projects will entail seismic retrofit (S 180th /Zepp & Grady), bridge painting (S 180th /Zepp & Beacon), and deck and joint repairs (S 180th /Zepp & Beacon). FINANCIAL IMPACT The Preventative Maintenance Project funds require a 10% local match for design. Projects that obtain construction authorization by September 30, 2018 are eligible for 100% federal funding for the construction phase. Public Works is confident that the requirements for 100% funding for construction will be met. Matching funds for design will come from the 2015 Annual Bridge Inspection and Repairs Program. Funding Level Federal Portion City Design Match S 180th /Frank Zepp Bridge (TUKWILA 02) $ 3,000,000.00 $2,948,312.40 $51,687.60 Grady Way Bridge (TUKWILA 08) 236,359.00 233,041.90 3,317.10 Beacon Avenue S Bridge (TUKWILA 13) 2,025,540.00 1,993,915.60 31,624.40 Total $5,261,899.00 $5,175,269.90 $86,629.10 RECOMMENDATION Council is being asked to accept the WSDOT federal bridge funding in the amount of $5,261,899.00 for the Major Maintenance on 3 Bridges 2015 Project under the Annual Bridge Inspection and Repair Program and consider this item on the Consent Agenda at the February 2, 2015 Regular Meeting. Attachments: New Proposed page, Budget Amendment to follow Page 10, 2015 CIP — Annual Bridge Inspections & Repairs Award Letters from WSDOT Vicinity Maps W:IPW Eng\PROJECTSW- RW & RS Projects\Bridge Inspection Programs\Bridge Inspections 2015 (91510402)IMajor Maintenance on 3 Bridges 20151Funding Acceptance\Info Memo Bridge Funding Accept 12- 30- 14.docx 1 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 91510406 PROJECT: Major Maintenance on 3 Bridges 2015 Project No's 91510407 91510408 DESCRIPTION: Perform Seismic Retrofit, Deck and Joint Repair, and Bridge Painting work under the Local Agency Bridge Program on the Frank Zepp Bridge, Grady Way Bridge and the Beacon Avenue South Bridge. The three bridges were identified as good candidates for fede! aj funding under the Local Agency Bridge JUSTIFICATION: Program administered by WSDOT. The proposed work will serve the City owned infrastructure and extend the service lives of the bridges. STATUS: Federal grant funding was approved WA. e �.ve: cess in December 2014. MAINT. IMPACT: Maintenance need r; txiilticct orb here three major maintenance projects are completed. COMMENT: The three bridges Vl efe approved for grants under separate federal aid numbers but will be combined into one for the desig & construction contract. Grant funding requires a 10% match for the design phase; projects that obtain construction authorization by 9/30/18 are eligible for 100% Federal funding for construction. FINANCIAL Through Estimated (in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 866 866 Land (R/W) 0 Const . Mgmt. 593 593 Construction 3,803 3,803 TOTAL EXPENSES 0 0 866 4,396 0 0 0 0 0 5,262 FUND SOURCES Awarded Grant 780 4,396 5,176 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 86 0 0 0 0 0 0 86 TOTAL SOURCES 0 0 866 4,396 0 0 0 0 0 5,262 Project Location 2015 - 2020 Capital Improvement Program x 2 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Annual Bridge Inspections and Repairs Project No. Varies DESCRIPTION: Ongoing program of bi- annual inspections, repairs, painting and rehabilitation of the 22 City bridges. Federally required program identifies safety or repair needs in the early stages to minimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary between 3 and 8 bridges. Inspection frequencies vary from bridge to bridge and WSDOT provides some inspection services. STATUS: Construction projects will be determined from inspection reports and noted deficiencies /problems. MAINT. IMPACT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuals are shown in the first column. 42nd Ave S Truss Bridge had repairs completed in 2014 along with matching funds for the I -5 /Klickitat Dr - Unstable Slope /Elevated Walkway. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 65 40 40 40 40 45 45 45 45 405 Land(R/W) 0 Const. Mgmt. 30 30 30 30 40 40 40 40 280 Construction 27 200 200 200 200 250 250 250 250 1,827 TOTAL EXPENSES 92 270 270 270 270 335 335 335 335 2,512 FUND SOURCES Awarded Grant 236 236 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 92 34 270 270 270 335 335 335 335 2,276 TOTAL SOURCES 92 270 270 270 270 335 335 335 335 2,512 Project Location: Entire System 2015 - 2020 Capital Improvement Program 10 3 Washington State Department of Transportation Lynn Peter on Secretary of Transportation Mr. Bob Giberson Public Works Director City of Tukwila 630D Southcenter Blvd. Tukwila, WA 98188-2545 �� Dear Mr. Gibciro K � }8 Building ^ �°VuMaple Park Avenue ae P.O. Box 47300 Olympia, mmee50w-730o 360-705-7000 nvn'oon'onasoan wwvxwsuotwoevv December 12, 2014 Frank Zepp Bridge FFY 2014 Bridge Selections Federal Funding WSDOT is pleased to advise you that the above mentioned bridge project was rccmndv selected. The federal funding is limited to the amount shown below: Project Title: Frank Zepp Bridge $3,000,000 Scope: Deck Overlay, Paint, & Seismic Retrofit Note: Preventative Maintenance p 'cctsrequiroalOpercent|oua|matchfordcsign and right of way; p jects that obtain construction authorization by September 30, 2018, are eligible for 100 percent federal funding for the construction phase. In order to meet state and federal requirements, the following are required: m Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed p 'cct. Once your TIP amendment is approved, WSDOT svill amend the Statewide Transportation Iniprovement Program (STIP). Project expenditures iocunod before receiving notice from Local Programs of federal fund obligation are not eligible for reimbursement. m To maintain funding, a Quarterly Project Report form (including schedule, scopes, and budget) must be completed by the end of March, June, September, and December each year. The online database can be found at: http://www.wsdotwa.gov/localprograms/. To access the database you will need an account name and password, Your account name is Tukwila and your password is Tukwi785. This password is case sensitive. To obligate funding for the p ject, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. cerely, lir% •� Kathleen B. Davis Director Local Programs Division KBD:km:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82-121 4 Washington State Department of Transportation Lynn Peterson Secretary of Transportation Mr. Bob Giberson Public Works Director City of Tukwila 0300 Southcenter Blvd. Tukwila, WA 98188-2545 Dear Mr. Gib Transportation Building n/o Maple Park Avenue Gs. PO. Box 47300 Olympia, mmnouo4-7000 360'705-7000 TTY: 1-800-833-6388 www^wxdot=agov December 12, 2014 Grady Way FFY 2014 Bridge Selections Federal Funding WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: Project Title: Grady Way $236,359 Scope: Seismic Retrofit Note: Preventative Maintenance projects require a 10 percent local match for design and right of way; projects that obtain construction authorization by September 30, 2018, are eligible for 100 percent federal funding for the construction phase. In order to meet state and federal requirements, the following are required: • Projects utilizing federal funds must be included in your current Transporta ion Improvement Program (TIP) as a complete programmed p ject. Once your TIP amendment is approved, W8DOTwii| amend the Statewide Transportation Improvement Program (STIP). • Project expenditures incurred before receiving notice fromLoca|Prog,amoo[federu|fbnd obligation are not eligible for reimbursement. • To maintain funding, a Quarterly Project Report form (including schedule, scopes, and budget) must be completed by the end of March, June, September, and December each year. The online database can be found at: http://www.wsdawa.gov/localprograms/. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. This password is case sensitive. To obligate funding for the project, p|cuocn:fer to the information above and your Local Agency Guidelines (LAG) manual for additional information, As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. ) ky 6 Kathleem: Davis Director Local Programs Division KBD:km:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82-121 5 WV;Washington State Department of Transportation Lynn Peterson Secretary of Transportation Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Dear Mr. Gi1Je n: DEC r 2 1 t -�. r 360- 705 -7000 PUBLIC r i' a ; . rrY: 1-800-833-6388 www.wsdot.wa.gov December 12, 2014 Transportation Building 310 Maple Park Avenue S P.Q. Box 47300 Olympia, WA 98504 -7300 Beacon Avenue South FFY 2014 Bridge Selections Federal Funding WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: Project Title: Scope: Note: Beacon Avenue South $2,025,540 Deck Overlay & Paint Preventative Maintenance projects require a 10 percent local match for design and right of way; projects that obtain construction authorization by September 30, 2018, are eligible for 100 percent federal funding for the construction phase. In order to meet state and federal requirements, the following are required: ■ Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). • Project expenditures incurred before receiving notice from Local Programs of federal fund obligation are not eligible for reimbursement. • To maintain funding, a Quarterly Project Report form (including schedule, scopes, and budget) must be completed by the end of March, June, September, and December each year. The online database can be found at: http:// www .wsdot.wa.gov /localprograms /. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. This password is case sensitive. To obligate funding for the project, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734, incerely, al Kathleen . Davis Director Local Programs Division KBD:km:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121 6 Tukwila Starfire Soccer Complex Vicinity Map Project Site Frank Zepp Bridge Tukwila, WA h sr Westfield South ler Str4ndrr Mod pok ilvd ;am* Vicinity Map Project Site Grady Way Bridge Tukwila, WA 1 sleomst st t >a 0 8 070th St Westfield Sawtheentet® SirAwkr Seattle- Tacoma International airport S ifith St SeaTac S 189th �t s 19fiIh St 5200th St CO 60 -S1 The Museum of Flight • Boeing ent Center Boeing Military Flight Center S Fletcher St and ub 3 0, Vicinity Map Beacon Ave S Bridge Project Site Beacon Ave S Bridge Tukwila, WA