HomeMy WebLinkAboutSpecial 2015-01-26 Item 2B - Contract Supplement #1 - Sewer Lift Station #4 with Systems Interface for $9,310COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Ma or's review
Council review
1/26/15
BG
ITEM INFORMATION
ITEM NO.
SpecialMtg
2.B.
55
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 1/26/15
AGENDA ITEM TITLE 2014 Annual Sewer Repair Program -Sewer Lift Station No. 4
Supplemental Agreement No. 1 with Systems Interface
CATEGORY 0 Discussion
Mtg Date
E Motion
Mtg Date 1/26/1kg
E1Resolution
Date
Ordinance
Mtg Date
El Bid Award
Mtg Date
D Public Hearing
Mtg Date
Lil Other
Mtg Date
SPONSOR • Council • Mayor LI HR 111 DCD 1111 Finance LI Fire LI IT LJ P&R LI Police I PIP-
SPONSOR'S Systems Interface is the consultant for the design of the electrical updates to Sewer Lift
SUMMARY Station No. 4 as part of the 2014 Annual Sewer Repair Program. As a result of unforeseen
Puget Sound Energy design requirements, Supplemental Agreement No. 1 is needed.
Budget from the 2015 Annual Sewer Repair Program will be used. Council is being asked to
approve System Interface's Supplement No 1 to Contract No. 14-090 for $9,310.00.
REVIEWED BY
III COW Mtg.
0 CA&P Cmte fl F&S Cmte 111 Transportation Cmte
Cmte Eil Arts Comm. Parks Comm. ID Planning Comm.
COMMITTEE CHAIR: KATE KRULLER
I Utilities
DATE: 12/01/14
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMI
Public Works Department
Approval; Forward to Regular Consent Agenda
'TEE Unanimous
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$9,310.00 $0.00 ./._ $0.00
Fund Source: 402 SEWER FUND (PAGE 70, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
1/26/15
MTG. DATE
ATTACHMENTS
1/26/15
Informational Memorandum dated 11/26/14
Supplemental Agreement No. 1 to Contract No. 14-090
2015 CIP, page 70
Minutes from the Utilities Committee meeting of 12/01/14
55
56
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Mike Cusick, PE, Senior Program Manager
DATE: November 26, 2014
SUBJECT: 2014 Annual Sewer Repair Program /Sewer Lift Station #4
Project No. 91440201 Contract No. 14-090
Supplement Agreement No.1
ISSUE
Approve Supplement No.1 with Systems Interface, Inc. for extra work incurred related to design
changes from Puget Sound Energy (PSE).
BACKGROUND
The design of electrical upgrades to Sewer Lift Station No. 4 began in January 2014. During an
inspection of the sewer lift station, it was determined that the existing motor control panel was also
in need of replacement. Additional coordination and work was required by Systems Interface Inc.
to address the PSE changes.
FISCAL IMPACT
The original design contract expired on May 31, 2014 and Contract No. 14-090 was then
processed to proceed with the design. This supplement No. 1 to Contract No. 14-090 for the
unforeseen PSE design requirements will be funded by the 2015 Annual Sewer Repair Program.
Contracts Budget
Original Contract (#14-002) $ 18,907.00 2014 Annual Sewer $ 75,000.00
Supplement No. 1 18,500.00 2015 Annual Sewer 75,000.00
Second Contract (#14-090) 7,043.00
Supplement No. 1 9,310.00
Total $ 42,303.00 Total $150.000.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 with Systems Interface Inc. for
$9,310.00 for additional design services for Sewer Lift Station No. 4 and consider this item on the
Consent Agenda at the January 20, 2015 Regular Meeting.
Attachments: Supplemental Agreement No. 1
Page 70, 2015 CIP
W:\PW Eng PROJECTSA- SW ProjectsI2014 Annual Sewer Repair (91440201)1Sewer Lift Station No. 4 (91440201)\SUPP 1 Info Memo Consultant Agreement SYSTEMS INTERFACE 11714.doc
57
58
SUPPLEMENTAL AGREEMENT NUMBER 1
to
CONSULTANT AGREEMENT NUMBER 14-090
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein-after referred to as "the City", and Systems Interface, Inc hereinafter referred
to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
July 2, 2014 and identified as Agreement No. 14-090. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Scope of Services, provide extra engineering services to address changes required by
PSE during the upgrade approval process for the installation a new motor control center
for Lift Station No.4 located 6790 Todd Blvd. See Exhibit A from Systems Interface Inc.
dated November 28th, 2014.
Payment, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$16,353.00 without express written modification of the Agreement signed by the City.
Time for Performance, is amended to change the number of calendar days for a completion
date of July 31, 2015 with a total of 389 days
DATED this
day of , 2014.
CITY OF TUKWILA CONSULTANT
Jim Haggerton, Mayor
(W:Projects/04sw08/Supplmental Agreement 1 APS)
By:
Printed Name: (4)12,09r 9 00W-telt_
Title: \I Le- eiZt-S t
59
Systems Interface
1916 220th Street SE*Suite M102* Bothell, Washington g8$21-74V6 • USA * Tel: 425.4B 1225
Fax 425.4812115 °
Mike Cusic
City of Tukwita
O9OO8outhcenNerBlvd
Suite 100
Seattle, Washington 98188
November 28th, 2014
Re: Scope Changes #2 to existing Lifts Station No.4 Professional Engineering Services, On-Call Electrical
Engineering Contract
Hi Mike,
Thank you for the opportunity to provide additional Engineering services for the City of Tukwila Lift Station
No.4 Scope of Work Change Request.
Systems Interface proposes to provide provide the City with on-caII electrical engineering services for the scope
of work changes now required. These additions to scope include the extra work incurred by design
suggestions and changes from PSE during the upgrade approval process. Work was also added in order
to coordinate the service application with PSE as well as participating in on-site visits with PSE.
Additional Deliverables will include:
Coordination with PSE throughout the service upgrade application process, including mutipIe
requests for additions to the application
Design change requests from PSE
Time spent participating in and conducting on-site meetings with the PSE engineer to go over
plans and their implementation
Below is a suggested budget for Professional Eng services:
Task: Electrical Engineering Services
De cr"" ion R
Rate/hr E
Est.Hrs T
Total
Pno'eot En"inaer(deoign. switchover planning, site visits, etc) 9
98 9
95 $
$9.310
Original Contract 7
7,04�
New Contract $
$ 6,353
We propose that we bill on a Time and Material basis with a Not-To-Exceed Professional Services
contract.
Systems Interface will invoice only for actual time spent on the project and not exceed the maximum
ontract value, while guaranteeing to provide all agreed upon scope of work items. We would invoice on
a monthly basis with timecard and expense information attached, Dehvery of design documents will be
coordinated with the City of Tukwila.
Please caII with any questions or concerns.
Sincerely,
Systems Interface Inc.
Marcus J. Lee-Chin, PM
Project Manager
60
Page 1 of 1
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Sewer Repair Program Project No. Varies
Reduce sewer line infiltration and inflow (I & I) through groundwater intrusion or storm events as a
DESCRIPTION: result of damaged deteriorating systems or unopposed connections. Include small repairs and capital
maintenance.
JUSTIFICATION: Decrease treatment, discharge, and pumping costs.
STATUS: Annual program is determined after pipeline TV inspection reports are completed.
MAINT. IMPACT: Less maintenance costs through rehabilitation of aging system.
COMMENT: Ongoing project, only one year actuals shown in first column.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
15
15
Land (R/W)
0
Const. Mgmt.
16
16
Construction
303
200
75
200
200
200
200
200
200
1,778
TOTAL EXPENSES
334
200
75
200
200
200
200
200
200
1,809
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
334
200
75
200
200
200
200
200
200
1,809
TOTAL SOURCES
334
200
75
200
200
200
200
200
200
1,809
2015 - 2020 Capital Improvement Program
70
61
62
UTILITIES COMMITTEE
Meeting Minutes
Monday, December 1, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Kate Kruller, Chair; Allan Ekberg, Kathy Hougardy
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, Pat Brodin,
Mike Cusick and Laurel Humphrey
CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:20 p.m.
• PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Supplemental Agreement: 2014 Annual Sewer Repair Program/Sewer Lift Station #4
Staff is seeking Council approval of Supplement No. 1 with Systems Interface Inc. in the amount of
*$9,310.00 for additional design services for Sewer Lift Station No. 4. The design of electrical
upgrades to Sewer Lift Station No 4 began in January 2014 and an inspection revealed the need
to replace the motor control panel. Funding for this project comes from the 2014 and 2015 Annual
Sewer Repair Program. UNANIMOUS APPROVAL. FORWARD TO JANUARY 20, 2015
REGULAR CONSENT AGENDA.
B. Contract: Revisions to Comprehensive Water Plan
Staff is seeking Council approval of a contract with Carollo Engineers in the amount of $15,132.00
for final revisions to the Comprehensive Water Plan. Initial comments from the Department of
Health (DOH) were incorporated into the Water Comprehensive Plan adopted by the Council on
July 21, 2014 via Resolution 1834. It was then sent back to DOH for final approval, but a different
reviewer was assigned who then requested additional changes to the body of the text. The new
contract with Carollo Engineers provides funding for work to address the reviewer's comments as
well as printing costs. Funds are available from the Water Fund's Ending Fund Balance. The
Committee noted the inefficiency of responding to additional DOH changes following Council
approval and printing, and staff confirmed that Municipal Water Law requires legislative body
approval prior to DOH approval. Council discussion led to the conclusion that it would be good to
learn if other jurisdictions encounter difficulties with this sequence of events and if so, it may be
worth bringing forward for legislative change. UNANIMOUS APPROVAL. FORWARD TO
JANUARY 12, 2015 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
Committee Chair Kruller complimented staff on the Cascade Safe Routes to School trail that was
recently paved. She then inquired if weather would impact the new vault installation and the final
paving and staff informed Committee that the vault is expected next week and the final phase is
weather dependent.
Meeting adjourned at 5:48 p.m.
Next meeting: TBD
Committee Chair Approval
Minutes by LH. Reviewed by GL.
63