HomeMy WebLinkAboutReg 2015-02-02 Item 4C - Contract Supplement #1 - Tukwila Urban Center Transit Center Construction Management with AECOM Technical Services for $160,090.29COUNCIL AGENDA SYNOPSIS
Initials
MeetingDate
Prepared
02/02/15
BG
Ma r 's review
Council review
ITEM INFORMATION
ITEM No.
4.C.
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 02/02/15
AGENDA ITEM TITLE Tukwila Urban Center - Transit Center and Andover Park West Projects
Construction Management Supplemental Agreement with AECOM
CATEGORY Discussion
Mtg Date
0
Motion
Date 02/02/15
Resolution
Mtg Date
Ordinance
Mtg Date
El Bid Award
Al tg Date
Public Hearing
Mtg Date
1] Other
Mtg Date
Mfg
SPONSOR E Council II Mayor 0 HR [ DCD Finance Fire IT n P&R fl Police NV
SPONSOR'S Contract No. 13-199 with AECOM Technical Services provided construction management
SUMMARY for the TUC Transit Center and Andover Park W Street and Water Improvements. Due to
various issues, the project has been delayed and AECOM will need to continue to provide
CM services through February 2015. Contingency of $905,626.00 will cover AECOM's
Supplemental Agreement No. 1. Council is being asked to approve AECOM's Supplement
No. 1 to Contract No. 13-199 in the amount of $160,090.29.
REVIEWED BY n COW Mtg. r CA&P Cmte F&S Cmte
Utilities Cmte Arts Comm. E Parks Comm.
DATE: 01/20/15 COMMITTEE CHAIR:
I Transportation
Cmte
0 Planning Comm.
JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN.
Comma-FEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXP1NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$160,090.29 $905,626.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 16 & 17, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/02/15
MTG. DATE
ATTACHMENTS
02/02/15
Informational Memorandum dated 01/16/15
AECOM Supplement Agreement No. 1 to Contract No. 13-199
Minutes from the Transportation Committee meeting of 01/20/15
2
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Peter Lau, Senior Program Manager
DATE: January 16, 2015
SUBJECT: TUC Transit Center Project; Andover Park West Street and Water Projects
Project Numbers 90610402, 98810404 and 99840105, Contract No. 13 -199
Supplemental Agreement No. 1 with AECOM Technical Services
ISSUE
Approve Supplemental Agreement No. 1 for construction management (CM) contract with AECOM Technical
Services (AECOM), in the amount of $160,090.29 for the Tukwila Urban Center (TUC) Transit Center; Andover
Park West Street and Water Improvement Projects (Transit Center Project).
BACKGROUND
A CM contract with AECOM for managing the Transit Center Project was executed on December 5, 2013. While
in -house City staff has been leading the CM effort on the construction project, AECOM has provided a
significant amount of CM assistance for full -time field engineering, inspections, documentation compliance
support, as well as on -call specialty support.
DISCUSSION
Due to a substantial number of unexpected underground utility conflicts, design deficiencies, and delays from
material suppliers and sub - contractors, the Transit Center Project is scheduled to be physically complete by the
end of January or early February 2015. Contract Supplement No. 1 will allow AECOM to continue providing CM
services through the end of February 2015, including inspections, punch list items, and project close -out
documentation compliance.
FINANCIAL IMPACT
The Transit Center Project construction contingency of $905,626.00 will be used to pay for this Supplement.
Transit Center Project Construction Contingency
AECOM Supplemental Agreement No. 1
Transit Center Construction Change Orders 1 - 9
PSE Facility Relocation Change Order No. 3
Total Contract and Budget
Contingency Expenses
$160,090.29
84,887.92
119,435.31
$364,413.52
Budget
$905,626.00
$905,626.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 13 -199 with AECOM
Technical Services in the amount of $160,090.29 and consider this item on the Consent Agenda at the February
2, 2015 Regular Council Meeting.
Attachment: AECOM Supplemental Agreement No. 1 to Contract No. 13 -199
W:1PW Eng1PROJECTS\A- RW & RS Projects\Transit Center (90610402)1Construc6on - City use only\CM Consultant Selec6on11nfo Memo for AECOM CM Supplement #1, 1 -16 -15 sb.doc
3
4
,•"7"•42114.,m, Vikethington State
r// Department of Transportation
Supplemental Agreement
Number No. 1
Organization and Address
AECOM Technical Services
710 Fifth Avenue, Suite 1000
Seattle, WA 98004
Phone: 206.624.9349
Original Agreement Number
13 -199
Project Number
90610402
Execution Date
12/5/2013
Completion Date
6/30/2015
Project Title
Tukwila Urban Transit Center
New Maximum Amount Payable
$ 899,440.35
Description of Work
Construction Management Services
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with AECOM Technical Services
and executed on 12/5/2013 and identified as Agreement No.
13 -199
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
continuation of resident engineering and document control services through February 77 2015; anch Continuation of
- • I I- •Sl - - - I I I .I .r I
2015
I I
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: 6/30/7015
III
Section V, PAYMENT, shall be amended as follows:
Total Value is 5160 090 79 which includes an increase to fixed fee value of X16 666 04
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
DOT Form 140 -063 EF
Revised 9/2005
By:
Consultant Signature Approving Authority Signature
Date
5
6
Exhibit A
City of Tukwila - Tukwila Transit Center
Budget Summary - Supplement No. 1
Additional Budget for 12 -1 -2014 through 2 -28 -2015
.XOM
AECOM Labor - Home Office
Employee Classification Hours Rate* Cost
Mike Horton PM / QC 49.50 $ 73.88 $3,657.00
49.50 $3,657.00
$3,657.00
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 156.22% x $3,657.00 $5,712.97
Fee
Fee Rate x DSC of 29.85% x $3,657.00 $1,091.61
Labor Subtotal - Home Office $10,461.58
AECOM Labor - Field Office
Employee Classification Hours Rate* Cost
Jim Fillis RE 210.00 $ 83.66 $17,568.30
Janet Lee ARE 396.00 $ 44.98 $17,812.87
Robert Moody Field Lead 310.50 $ 41.06 $12,749.13
Jamie Shinsato Documentation 88.00 $ 26.45 $2,327.60
Jesse Rogers Arch. Finishes 54.00 $ 31.81 $1,717.74
1,058.50 $52,175.64
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 122.43%
Fee Rate x DSC of 29.85%
Labor Subtotal - Field Office
Fee:
Total DSC $52,175.64
x $52,175.64 $63,878.64
x $52,175.64 $15,574.43
$131,628.71
Labor Subtotal * 2015 escalated base labor rates (2 %)
Reimbursable
Vehicles - Mileage
Expenses
Subconsultant
Materials Testing Allowance
Surveying
$142,090.29
Cost
$ 4,000.00
$ 2,000.00
$6,000.00
Cost
$12,000.00
$0.00
$12,000.00
(Total $160,090.29
Original Budget Hours vs. Corresponding Actual Hours
Supplemental Hours
2014
2015
March
April
January
Feburary
March
April
May
June
July
August
September
October
November
December
January
February
budget
actual
delta
4 -26 thru 5-30
12- 20thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9.26
9.27 thru 10 -31
11 -1 thru 11 -28
11 -29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11 -1 1hru 11 -28
11-29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
201 ?._
80 5
16
64
_
--._
0, 13.5
0 66
Mike Marto n - PM /QA
B4
16
188
208,5
-20.5
Mike Horton - PM /QA
16
14
16
15
16
21
16
20
20
24
16
20
16
19
20
?8.5
16
15
Jim Fillis - RE
96
48
64
99
64
102
64
73
80
59
64
-'S
64
3:1
80 96.5
80
62
64
160
_-4
154
800
7-7
23
Janet Lee - ARE
160
19.5
160
364.5
160,
970.5
160
150
200
166
160
16
160
e5
2001 195
160
164.5
200' 196
0
7S
0 144
0
0
32
0
1720
1839
-119
Inspection
200
125
160
'94
160
153
160
165
360
200
150
397
160
182
360
312.5
150
181.5
40I 179.5
0
121
0
118.5
118.5
1105
192
.
1920
2069
149
Jaime Shinsato - Documentation
0
0
32
0
32
0
32
0
40
0
32
0
32
112
40
205
32
140
281
401
<7
0
0
0
0
0
8
22
0
88
0
300
200
501
x08
-201
92
Jesse Rogers - Arch. Insp.
0
0
0
5
0
0
0
0
0
5
0
-0
0
4
0
_
160
19
Other
0
0
0
2
0
1
0
1
0
9
0
30.2
0
0
D
12
0
0
0
5532.2
0
_„
0
O.
20.7
-29.7
5128
5532.2
-404,2
Supplemental Hours
Total Hours
January
Feburary
March
April
May
June
July
August
September
October
November
December
January
Feb uary
budget
actual
delta
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5-30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11-1 thru 11 -28
11 -29 ti ru 12 -26
12 -27 thru 1 -30
2 -1 th u 2 -28
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11 -1 1hru 11 -28
11-29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
Mike Harlon - PM /QA
Mike Marto n - PM /QA
B4
16
15
16
?1
16
29
20
<.
16
,_7
16
19
20
28.5
16
FS
201 :
80
2001 196
401 „ • 9
281
13.5
13.6
20
13.4
ev
144
929.5
16
49.5
13.5
36
Jim Fillis • RE
25
249
245
129.5
-113
Jim Fillis -RE
96
a°
60.5
64
160
a
€6.15
64
160
?02
1'0.5
64
160
7_
960
80
200
59
..a_
64
160
r5
160
64
160
_-4
154
80
200
66
46
80
160
64.
200
210
56
144
Janet Lee -ARE
153
160
165
360
-2
1601 19'+
160
10'
360
312.5
160
181,5
1
0
0
32
0
44
144
192
0
160
_
396
134
252
Inspection
201
32
140
Jesse Rogers- Arch. Insp.
0
0
0
3
0
0
0
0
1
u
0 ?6
0
118.5
1105
192
.
0
0
310.5
118.5
192
Jaime Shinsato - Documentation
16
254
108
146
Other
0
0
0
s
0
_
0
_
0
0
8
3
40
0
40
0
88
0
80
Jesse Rogers - Arch. Insp.
0
0
0
0
29.7
-29.7
_22i
o
_5
16
ib
54
22
32
0
0
0
0
0
0
Other
6184
5532.2
651.8
1108
372
736
Total Hours
January
Feburary
March
April
May
June
July
August
September
October
November
December
January
Feb uary
budget
actual
delta
12 -20 thru 1 -31
2 -1 thru 2 -28
3 -1 thru 3 -28
3 -29 thru 4 -25
4 -26 thru 5 -30
5 -31 thru 6 -27
6 -28 thru 7 -25
7 -25 thru 8 -29
8 -30 thru 9 -26
9 -27 thru 10 -31
11 -1 1hru 11 -28
11-29 thru 12 -26
12 -27 thru 1 -30
2 -1 thru 2 -28
Mike Harlon - PM /QA
16
B4
16
15
16
?1
16
29
20
<.
16
,_7
16
19
20
28.5
16
FS
201 :
80
2001 196
401 „ • 9
281
16
64
0
0
0
_00
,_
.�0
_26
13.5
66
44
118.5
81
13.4
ev
144
929.5
16
80
160
160.
40
16
80
160
0
40
233.5
1026
2084
2198.5
388
208.5
777
1839
2069
501
25
249
245
129.5
-113
Jim Fillis -RE
96
a°
60.5
64
160
a
€6.15
64
160
?02
1'0.5
64
160
7_
960
80
200
59
..a_
64
160
r5
160
64
160
_-4
154
80
200
S
195
80
160
52
169,5
Janet Lee ARE
160
Inspection
200
125
160
134
160
153
160
165
360
-2
1601 19'+
160
10'
360
312.5
160
181,5
Silvia Manescu - Documentation
0
0
32
0
32
0
32
0
40
_
32 x
32
__e
40
201
32
140
Jesse Rogers- Arch. Insp.
0
0
0
3
0
0
0
0
0
u
0 ?6
0
0
-?
160
.
401 <_
0
+
22
.,2
16
16
254
108
146
Other
0
0
0
s
0
_
0
_
0
0
0 10.2
0
0
12
0
-
0' 2
0
1.5
0
0
0
0
29.7
-29.7
6184
5532.2
651.8
8
Transportation Committee Minutes January 20, 2015 - Page 2
Supplemental Agreement: Tukwila Urban Center Transit Center Project
Staff is seeking Council approval of Supplemental Agreement No. 1 with AECOM Technical
Services in the amount of $160,090.29 for the Tukwila Urban Center (TUC) Transit Center,
Andover Park West Street and Water Improvement Projects (Transit Center Project). This
supplement will allow AECOM to continue providing construction management services through
the end of February 2015 when construction is expected to be complete. Funds for this
supplement are available from the project's contingency fund. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
D. Project Completion: Tukwila Manufacturing /Industrial Center Smart Street Non - Motorized
Staff is requesting Council approval of project completion and release of retainage to Macnak
Construction, LLC in the amount of $179,694.88 for the MIC Smart Street Non - Motorized Project.
The project constructed bicycle /street improvements such as pavement and striping removal,
shoulder reconstruction, paving, signage, re- channelization and striping, and was physically
complete on October 15, 2014. One change order was executed for additional pavement
marking removals. The total budget was $249,326.90 UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
III. SCATBd
Councilmember Hougardy noted that she plans to continue as the Council representative on SCATBd
for 2015 and will represent the City's position on key topics such as a future Boeing Access Road light
rail station.
IV. MISCELLANEOUS
Committee member Duffie requested that staff assist a resident seeking information regarding an
accident that occurred in SeaTac at the intersection of South 154th and Tukwila International
Boulevard.
Staff distributed a draft copy of the 2015 Transportation Committee Work Plan and indicated that
further discussion would be held at the February 9 Committee of the Whole meeting.
Meeting adjourned at 6:03 p.m.
Next meeting: Tuesday, February 17, 2015
) Committee Chair Approval
Menu," s by LH, Reviewed by GL
9