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HomeMy WebLinkAboutReg 2015-02-02 Item 4D - Grant Acceptance - Major Maintenance on 3 Bridges from WA State Department of Transportation for $5,261,899COUNCIL AGENDA SYNOPSIS Initials Meeting Dale Prepared b . Mayor's review Coundl revieru 02/02/15 BG AWC, L#11 ❑ Resolution Arts Date ❑ Ordinance Altg Date ❑ Bid Award Mlg Date ❑ Public Hearing Altg Date ❑ Other Mtg Dale E I%fg SPONSOR ❑ Council ❑ illor • HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Polaee CII PFV SPONSOR'S The City has been awarded Federal funding of $5,261,899.00 from the Washington State SUi1I1\L \RY Department of Transportation's Local Agency Bridge Program. The federal funds will provide major maintenance on three City -owned bridges; S 180th St/Frank Zepp Bridge, Grady Way Bridge, and Beacon Ave 5 Bridge. The City match is 10% of design or $86,629.10 and construction should be at 100% federal funding. Council is being asked to accept WSDOT's Local Agency Bridge Program Federal Funding of $5,261,899.00. REVIEWED BY E Cold' Mtg. ❑ CA&P Crnte ❑ F&S Cmte E Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. 1 DATE: 01/20/15 C©NF't1IITTEE CE-IAIR: JOE 21, Transportation Crate ITEM INFORMATION ITEM No. 11 STAFF AFF SP()NsQR: BOB GIBERSON ORIGINAL AGEND_' DATE: 02/02/15 AGENDA ITEM TI-11.E Annual Accept Bridge Inspections & Repairs - Major Maintenance on 3 Bridges 2015 Federal Funding from WSDOT's Local Agency Bridge Program CA'I'IiGORY ❑ Discussion Alts Dale Motion Date 02/02/15 ❑ Resolution Arts Date ❑ Ordinance Altg Date ❑ Bid Award Mlg Date ❑ Public Hearing Altg Date ❑ Other Mtg Dale E I%fg SPONSOR ❑ Council ❑ illor • HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Polaee CII PFV SPONSOR'S The City has been awarded Federal funding of $5,261,899.00 from the Washington State SUi1I1\L \RY Department of Transportation's Local Agency Bridge Program. The federal funds will provide major maintenance on three City -owned bridges; S 180th St/Frank Zepp Bridge, Grady Way Bridge, and Beacon Ave 5 Bridge. The City match is 10% of design or $86,629.10 and construction should be at 100% federal funding. Council is being asked to accept WSDOT's Local Agency Bridge Program Federal Funding of $5,261,899.00. REVIEWED BY E Cold' Mtg. ❑ CA&P Crnte ❑ F&S Cmte E Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. 1 DATE: 01/20/15 C©NF't1IITTEE CE-IAIR: JOE 21, Transportation Crate ' Planning Comm. DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT I FUND SOURCE EXPENDITURE RRi :QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 10 & NEW PROPOSED PAGE, 2015 CIP) Comments. MTG. DATE RECORD OF COUNCIL ACTION 02/02/15 MTG. DATE ATTACHMENTS 02/02/15 Informational Memorandum dated 01/16/15 New Proposed CIP page, Budget Amendment to follow Page 10, 2015 CIP - Annual Bridge Inspections & Repairs Award Letters from WSDOT Vicinity Maps Minutes from the Transportation Committee meeting of 01/20/15 11 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO Mayor Haggerton Transportation Committee FROM Bob Giberson, Public Works Director TS J BY: Grant Griffin, Senior Engineer DATE: January 16, 2015 SUBJECT: Annual Bridge Inspection and Repair Program Major Maintenance on 3 Bridges 2015 Project No 91510406, 91510407, and 91510408 Acceptance of Local Agency Bridge Program Federal Funding ISSUE Accept Federal funding for three Local Agency Bridge Program awards administered by the Washington State Department of Transportation (WSDOT) for the total amount of $5,261,899,00. BACKGROUND The Washington State Department of Transportation (WSDOT) made a Call for Projects for the Local Agency Bridge Program in late November 2013. Three City -owned budges were identified for potential funding and were submitted as Preventative Maintenance Projects as approved by the Transportation Committee on November 25, 2013. All three bridges were approved for funding in December 2014, DISCUSSION The grant funds provided by WSDOT's Local Agency Bridge Program will allow major maintenance projects to be performed on the three bridges listed below, extend their service life, and preserve City -owned infrastructure. The bridge projects will entail seismic retrofit (S 180th /Zepp & Grady), bridge painting (S 180th /Zepp & Beacon), and deck and joint repairs (5 180th1Zepp & Beacon). FINANCIAL IMPACT The Preventative Maintenance Project funds require a 10% local match for design. Projects that obtain construction authorization by September 30, 2018 are eligible for 100% federal funding for the construction phase, Public Works is confident that the requirements for 100% funding for construction will be met. Matching funds for design will come from the 2015 Annual Bridge Inspection and Repairs Program. Funding Level Federal Portion City Design Match 5 180th/Frank Zepp Bridge ( TUKWILA 02) $ 3,000,000.00 $2,948,312.40 $51,687.60 Grady Way Bridge ( TUKWILA 08) 236,359.00 233,041.90 3,317,10 Beacon Avenue 5 Bridge (TUKWILA 13) 2,025,540.00 1,993,915.60 31,624.40 Total $5.261,899.00 $5,.175,269.90 $86 }629,10 RECOMMENDATION Council is being asked to accept the WSDOT federal bridge funding in the amount of $5,261,899,00 for the Major Maintenance on 3 Bridges 2015 Project under the Annual Bridge Inspection and Repair Program and consider this item on the Consent Agenda at the February 2, 2015 Regular Meeting. Attachments: New Proposed page, Budget Amendment to follow Page 10, 21115 CIP — Annual Bridge Inspections & Repairs Award Letters from WSDOT Vicinity Maps w:iPW Eng1PROJECTSW RW 8 RS ProjectsiBridge Inspector Progtams Bridge Inspections 2015 01510402}Ma}or Maintenance on 3 Bridges 2O154Funding Acceptu,ce lnIn Mono Bridge Funding Accept 12- 30- T4.docx 13 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 Major Maintenance on 3 Bridges 2015 91510406 Project No's 91510407 91510408 Perform Seismic Retrofit, Deck and Joint Repair, and Bridge Painting work under the Local Agency Bridge Program on the Frank Zepp Bridge, Grady Way Bridge and the Beacon Avenue South Bridge. The three bridges were identified as good candidates for fede funding under the Local Agency Bridge Program administered by V DOT. The proposed work will rve the City owned infrastructure and extend the service lives of the bridges. Federal grant funding was approved -� +"', j ss in December 2014. MAINT. IMPACT: Maintenance ne COMMENT: ese three major maintenance projects are completed. The three bridges ', • ap oved for grants under separate federal aid numbers but will be combined into one for the design & construction contract. Grant funding requires a 10% match for the design phase; projects that obtain construction authorization by 9130/18 are eligible for 100% Federal funding for construction. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 866 866 Land(RIW) 0 Const . Mgmt. 593 593 Construction 3,803 3,803 TOTAL EXPENSES 0 0 866 4,396 0 0 0 0 0 5,262 FUND SOURCES Awarded Grant 780 4,396 5,176 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper, Revenue 0 0 86 0 0 0 0 0 0 86 TOTAL SOURCES 0 0 866 4,396 0 0 0 0 0 5,262 2015 - 2020 Capital Improvement Program X 15 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Annual Bridge Inspections and Repairs Project No. Vanes DESCRIPTION: Ongoing program of bi- annual inspections, repairs, painting and rehabilitation of the 22 City bridges. Federally required program identifies safety or repair needs in the early stages to minimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary between 3 and 8 bridges, Inspection frequencies vary from bridge to bridge and WSDOT provides some inspection services, STATUS: Construction projects will be determined from inspection reports and noted deficiencies /problems. MAINT. IMPACT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuals are shown in the first column. 42nd Ave S Truss Bridge had repairs completed in 2014 along with matching funds for the I- 51Klickitat Dr - Unstable Slope /Elevated Walkway. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 65 40 40 40 40 45 45 45 45 405 Land(RIW) 0 Const. Mgmt. 30 30 30 30 40 40 40 40 280 Construction 27 200 200 200 200 250 250 250 250 1,827 TOTAL EXPENSES 92 270 270 270 270 335 335 335 335 2,512 FUND SOURCES Awarded Grant 236 236 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 92 34 270 270 270 335 335 335 335 2,276 TOTAL SOURCES 92 i 270 270 270 270 335 335 335 335 2,512 Project Location: Entire System 16 2015 - 2020 Capital improvement Program 10 j/)Washington State Department of Transportation Lynn Peterson Secretary of Transportation Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Dear Mr. Gib s n: fF - -` 1 1 . y .n . •gyp trzo �:., DECrr n��Tr""ansportation Building 1 K / ail0 Maple Park Avenue S.E, P.O. Box 47300 T(J; .Olympia, WA 98504 -7300 PUBLIC ,n060.47705-7000 T4i -1 800 -833 -6388 www.wsdot.wa.gov December 12, 2014 Frank Zepp Bridge FFY 2014 Bridge Selections Federal Funding WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: Project Title: Scope: Note: Frank Zepp Bridge $3,000,000 Deck Overlay, Paint, & Seismic Retrofit Preventative Maintenance projects require a 10 percent local match for design and right of way; projects that obtain construction authorization by September 30, 2018, are eligible for 100 percent federal funding for the construction phase. In order to meet state and federal requirements, the following are required: • Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). • Project expenditures incurred before receiving notice from Local Programs of federal fund obligation are not eligible for reimbursement. ■ To maintain funding, a Quarterly Project Report form (including schedule, scopes, and budget) must be completed by the end of March, June, September, and December each year. The online database can be found at: http:// www .wsdot.wa.gov /localprograms /. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. This password is case sensitive. To obligate funding for the project, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. incerely, Kathleen`B. Davis Director Local Programs Division KBD:km:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121 17 Washington State Department of Transportation Lynn Peterson Secretary of Transportation Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Dear Mr. Gibgtfi: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504 -7300 r -' -.-r, 360-705-7000 ta • 1. TTY: 1- 800 -833 -6388 www.wsdot.wa.gov DEC 1 5 2014 December 12, 2014 PUBLIC 140:-d\ Grady Way FFY 2014 Bridge Selections Federal Funding WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: Project Title: Grady Way $236,359 Scope: Seismic Retrofit Note: Preventative Maintenance projects require a 10 percent local match for design and right of way; projects that obtain construction authorization by September 30, 2018, are eligible for 100 percent federal funding for the construction phase. In order to meet state and federal requirements, the following are required: • Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). • Project expenditures incurred before receiving notice from Local Programs of federal fund obligation are not eligible for reimbursement. • To maintain funding, a Quarterly Project Report form (including schedule, scopes, and budget) must be completed by the end of March, June, September, and December each year. The online database can be found at: http: /Lwww.wsdot.wa.gov /localprograms /. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. This password is case sensitive. To obligate funding for the project, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. ncerely, Kathleen . Davis Director Local Programs Division KBD:km:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121 18 Washington State Department of Transportation Lynn Peterson Secretary of Transportation Mr. Bob Giberson Public Works Director City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 -2545 Dear Mr. Gibe n: DEC Transportation Building D 15 204 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504 -7300 t1^`,, PUBLIC WORK�rrTY: 1-800-833-6388 www.wsdot.wa.gov December 12, 2014 Beacon Avenue South FFY 2014 Bridge Selections Federal Funding WSDOT is pleased to advise you that the above mentioned bridge project was recently selected. The federal funding is limited to the amount shown below: Project Title: Beacon Avenue South $2,025,540 Scope: Deck Overlay & Paint Note: Preventative Maintenance projects require a 10 percent local match for design and right of way; projects that obtain construction authorization by September 30, 2018, are eligible for 100 percent federal funding for the construction phase. In order to meet state and federal requirements, the following are required: • Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). • Project expenditures incurred before receiving notice from Local Programs of federal fund obligation are not eligible for reimbursement. • To maintain funding, a Quarterly Project Report form (including schedule, scopes, and budget) must be completed by the end of March, June, September, and December each year. The online database can be found at: http: / /www.wsdot.wa.gov /localprograms /. To access the database you will need an account name and password. Your account name is Tukwila and your password is Tukwi785. This password is case sensitive. To obligate funding for the project, please refer to the information above and your Local Agency Guidelines (LAG) manual for additional information. As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible federal expenditures. For assistance please contact Ed Conyers, your Region Local Programs Engineer, at 206.440.4734. incerely, Kathleen . Davis Director Local Programs Division KBD:km:sas cc: Ed Conyers, Northwest Region Local Programs Engineer, MS NB82 -121 19 20 Tukw ila • Starfire S ct `ompwlex Vicinity Map Project Site Frank Zepp Bridge Tukwila, WA Westfield Southcenter, Strandrr WWvd AloP d Jam). 11 jill nYsi I1 *11 5 180th St most ir, Rimier Ceir c4ue47 55,s XIr+iD PAM Vicinity Map Project Site Grady Way Bridge Tukwila, WA 1+4•a1Feld 5 't: Seeds reCRTO Sealac g1 a�51 5151 SMIC The Museum of Flight • Boeing ent Center Boeing Military Flight Center S Fletcher St 5 B001g, Access Ft 115th Vicinity Map Beacon Ave S Bridge 24 City of Tukwila Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes January 20, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Peter Lau, Grant Griffin, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m. and inquired with Committee members their preference for the meeting start time. The Committee decided to change the start time of the 2015 Transportation Committee to 5:15 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: Annual Bridge Inspection and Repair Program Staff is seeking Council approval to accept federal grant funding for three Local Agency Bridge Program awards administered by the Washington State Department of Transportation in the total amount of $5,261,899.00. The following three City -owned bridges were submitted as Preventative Maintenance Projects, and all were approved for the funding amounts shown: • South 180th /Frank Zepp Bridge: $3,000,000.00 • Grady Way Bridge: $236,359.00 • Beacon Avenue South Bridge: $2,025,540.00 The Preventative Maintenance Project funds require a 10% local match for design, which is available from the 2015 Annual Bridge Inspection and Repairs Program. Projects that obtain construction authorization by September 30, 2018 are eligible for 100% federal funding for construction. A new Capital Improvement Program page has been created to capture this work. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA. B. Right -of -Way Acquisition for Tukwila Urban Center Pedestrian /Bicycle Bridge over Green River Staff is seeking Council approval of an ordinance that would authorize the acquisition of 16113 West Valley Highway for the Tukwila Urban Center (TUC) Pedestrian /Bicycle Bridge over the Green River Project. The currently proposed design for this project includes a western trail approach which will use a portion of the existing Green River Trail, and a single family home on this property must be removed to accommodate the bridge landing and ADA accessible ramps. In addition, access to the home is needed in order to complete a required Cultural Resources Inventory. The City intends to negotiate a purchase price with the property owner and the right - of -way funding is reflected on the CIP page. Committee members asked clarifying questions and requested that the Committee of the Whole packet include the 12/8 committee material with the bridge alignment and a photograph of the house. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9, 2015 COMMITTEE OF THE WHOLE WITH A PUBLIC HEARING. 25