HomeMy WebLinkAboutCOW 2015-02-09 COMPLETE AGENDA PACKET"��'� Tukwila City Council Agenda
fin° • COMMITTEE •OF THE WHOLE •
Jim Haggerton, Mayor Counci /members: + Joe Duffie + Dennis Robertson
190 David Cline, CityAdministrator + Allan Ekberg + Verna Seal
Kate Kruller, Council President + Kathy Hougardy + De'Sean Quinn
Monday, February 9, 2015, 7:00 PM Tukwila City Hall Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. SPECIAL
PRESENTATION
2014 Business Recycler of the Year: Mighty -O Donuts.
Rebecca Fox, Senior Planner
3. CITIZEN COMMENT
At this time, you are invited to comment on items not included on this agenda
is
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue
presented for discussion.
4. PUBLIC HEARING
Notice of Final Action: An ordinance authorizing the acquisition of land,
including authorization of potential condemnation of property. The
properties considered are located in the City of Tukwila and identified as
parcel numbers 000580 -0033 at 16113 West Valley Highway.
Pg.1
5. SPECIAL ISSUES
a. Notice of Final Action: An ordinance authorizing the acquisition of
land, including authorization of potential condemnation of property.
The properties considered are located in the City of Tukwila and
identified as parcel numbers 000580 -0033 at 16113 West Valley Hwy.
b. Work Plans:
(1) City -wide Work Plan
(2) Committee Work Plans
c. A resolution committing to the acceptance of the Chinook Wind
Habitat site from King County.
d. An ordinance reflecting changes to Tukwila Municipal Code Chapter
2.64 regarding the sale of City property.
e. Discussion regarding transfer of funds for allocation of a third Code
Enforcement Officer.
f. A contract with Summit Strategies for federal government affairs
services.
Pg.1
Pg.21
Pg.37
Pg.47
Pg.57
Pg.65
6. REPORTS
a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
7. MISCELLANEOUS
8. EXECUTIVE SESSION
9. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
Imtials
Meeting Date
Prepared by
Mayr? review
Council review
02/09/15
BGe ' )
',..MC___
Resolution
Mtg Date
02/17/15
BG
IZ Public Hearing
Mtg Date 02/09/15
0 Other
Ails Date
Mg Date
At Date 02/17/15
SPONSOR II Council Mayor E HR fl DCD Finance 0 Fire E IT P&R n Police
a P1F
SPONSOR'S Final design of the TUC Pedestrian/Bicycle Bridge is underway and right-of-way is needed
SUMMARY along the project in order to construct the proposed bridge. This Ordinance will provide the
authority to acquire the property at 16113 West Valley Highway. Additional ROW is also
needed for parcels on the west side and will be forthcoming. Council is being asked to
approve this Ordinance for acquisition and possible condemnation if needed.
REVIEWED BY 1-- COW Mtg. E1 CA&P Cmte E F&S Cmte
I- Utilities Cmte r Arts Comm. E Parks Comm.
DATE: 01/20/15 COMMITTEE CHAIR:
a Transportation
Cmte
ITEM INFORMATION
ITEM No.
4 & 5.A.
1
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 02/09/15
AGENDA ITEM MLLE Tukwila Urban Center - Pedestrian/Bicycle Bridge Project
Ordinance for Acquisition of Right-of-Way
CATEGORY Discussion
02/09/15
ri Motion
Mtg Date
Resolution
Mtg Date
VI Ordinance
[1 Bid Award
Alt Date
IZ Public Hearing
Mtg Date 02/09/15
0 Other
Ails Date
Mg Date
At Date 02/17/15
SPONSOR II Council Mayor E HR fl DCD Finance 0 Fire E IT P&R n Police
a P1F
SPONSOR'S Final design of the TUC Pedestrian/Bicycle Bridge is underway and right-of-way is needed
SUMMARY along the project in order to construct the proposed bridge. This Ordinance will provide the
authority to acquire the property at 16113 West Valley Highway. Additional ROW is also
needed for parcels on the west side and will be forthcoming. Council is being asked to
approve this Ordinance for acquisition and possible condemnation if needed.
REVIEWED BY 1-- COW Mtg. E1 CA&P Cmte E F&S Cmte
I- Utilities Cmte r Arts Comm. E Parks Comm.
DATE: 01/20/15 COMMITTEE CHAIR:
a Transportation
Cmte
Planning Comm.
JOE DUFFIE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMNIFITEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 12, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/09/15
02/17/15
MTG. DATE
ATTACHMENTS
02/09/15
Informational Memorandum dated 01/16/15
Draft Ordinance with Exhibits of Legal Description and Map
TUC Ped Bridge Alignment Options
Minutes from the Transportation Committee meeting of 01/20/15
02/17/15
1
2
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Cyndy Knighton, Senior Program Manager
DATE: January 16, 2015
SUBJECT: TUC Pedestrian /Bicycle Bridge over the Green River Project
Project No. 90610403
Ordinance for Acquisition of Right -of -Way
ISSUE
Approve Ordinance to acquire one property for the Tukwila Urban Center (TUC) Pedestrian /Bicycle Bridge
over the Green River Project.
BACKGROUND
Final design for the TUC Pedestrian /Bicycle Bridge is underway. Right -of -way is needed along the project in
order to construct the proposed improvements. In December 2014, the Transportation Committee discussed
design revisions studied as part of the Supplemental Type, Size, and Location Report. The original design of
the western trail approach to the new bridge was not in an acceptable location to the affected property owner
of the Riverview Plaza office park. With the new design, the western trail approach will use a portion of the
existing Green River Trail and the bridge location will be north of the original design. In both cases, a full take
of the single family home at 16113 West Valley Highway, on the east side of the Green River must be
completed to accommodate the bridge landing and ADA accessible ramps.
DISCUSSION
Due to the need for further analysis, the project has been delayed approximately a year, including completion
of studies necessary to obtain the environmental permits. In order to complete the Cultural Resources
inventory, access to the single family home at 16113 West Valley Highway is critical. Currently the property
owner is denying access to the site. Additional right -of -way will be necessary from parcels on the west side of
the Green River, however the design is not progressed enough to have acquisition areas defined at this time.
The project design will reach the 90% level in May 2015 and the bid will be advertised later in the year with
construction occurring in 2016. The details are shown in the following table with approximate property square
footage:
Parcel No.
'Owners ROW Required (SF)
000580 -0033
;Nelsen Historical Trust 12,356 sf (full parcel)
The attached ordinance provides the authority to acquire the property at 16113 West Valley Highway. As with
previous projects that have involved acquiring additional property, the City will do everything within its power
to work cooperatively with the property owners. However, should the City not be successful in these efforts,
condemnation of the property would be required. Letters have been mailed to the owners notifying them of
this potential condemnation and the Council's schedule for ordinance approval.
FINANCIAL IMPACT
None. Once a purchase price has been negotiated and accepted, the right -of -way funds should be within the
budgeted CIP project.
RECOMMENDATION
Council is being asked to approve the Ordinance authorizing acquisition of 16113 West Valley Highway and
consider this item at the February 9, 2015 Committee of the Whole for the public hearing and subsequent
February 17, 2015 Regular Meeting.
Attachments: Ordinance with Exhibits of Legal Description and Map
W: \PW Eng \ PROJECTS \A- RW & RS Projects \TUC Ped Bicycle Bridge (90570403) \ROW\Info Memo - Ordinance ROW Nelsen Parcel Only sb.docx
3
4
AcT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING AND PROVIDING FOR
THE ACQUISITION OF INTERESTS IN LAND FOR THE
PURPOSE OF COMPLETING THE TUKWILA URBAN CENTER
PEDESTRIAN- BICYCLE BRIDGE PROJECT; PROVIDING FOR
CONDEMNATION, APPROPRIATION, TAKING OF LAND AND
PROPERTY RIGHTS NECESSARY THEREFORE; PROVIDING
FOR PAYMENT THEREOF AND DIRECTING THE INITIATION OF
APPROPRIATE PROCEEDINGS IN THE MANNER PROVIDED BY
LAW AND FOR SAID CONDEMNATION; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on January 20, 2009, the City Council adopted the "Walk and Roll
Plan," the City's non - motorized functional plan, by Ordinance No. 2222, which
established a plan and guiding principles and practices for transportation improvements
to encourage walking, bicycling and transit use; and
WHEREAS, on October 21, 2013, the City Council amended the Transportation
Element and the Southcenter/Tukwila Urban Center Element of the Comprehensive
Plan, by Ordinance No. 2413, calling for funding-to support a pedestrian- bicycle bridge
to connect the Southcenter Mall to the Sounder Commuter Rail Station; and
WHEREAS, on June 2, 2014, the City Council adopted the Southcenter Subarea
Plan, by Resolution No. 1832, which lists the Pedestrian - Bicycle Bridge Project as a
high priority project necessary to connect Tukwila's two transit hubs and complement
adjacent land uses (both existing and future); and
WHEREAS, on June 2, 2014, the City Council repealed and reenacted certain
sections of Tukwila Municipal Code Chapter 18.28, by Ordinance No. 2443, which
implemented the goals and policies of the Tukwila Comprehensive Plan and the
Southcenter Subarea Plan and specifically established the Transit Oriented
Development Neighborhood District and established a future pedestrian walkway
connecting the Tukwila Transit Center and the Sounder Commuter Rail /Amtrak Station
along the proposed bridge alignment; and
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5
WHEREAS, on November 17, 2014, the City Council adopted the 2015 -2020
Capital Improvement Program (CIP), by Resolution No. 1848; and
WHEREAS, the City Council has found that the public health, safety, necessity and
convenience demand that the Tukwila Urban Center Pedestrian - Bicycle Bridge Project
be undertaken at this time and that in order to carry out the project it is necessary at this
time for the City to acquire interests and rights to the property described herein; and
WHEREAS, the City Council finds and declares it necessary and in the best interest
of the public that interests in the land and property rights hereinafter described be
condemned, appropriated, and taken for public use, subject to the making or paying of
just compensation to the owners thereof in the manner provided by law; and
WHEREAS, the City is authorized by RCW 35A.64.200 and Chapter 8.12 RCW to
initiate eminent domain proceedings for the condemnation of the property;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. The land and property rights within the City of Tukwila, King County,
Washington, commonly known as 16113 West Valley Highway, Tukwila, Washington
98188, and further described in the attached Exhibit A and Exhibit B, are necessary for
construction of the Tukwila Urban Center Pedestrian - Bicycle Bridge Project ( "the
Project ") described above, subject to making or paying just compensation to the owners
thereof in the manner provided by law.
Section 2. The City of Tukwila specifically finds construction of the Project to be a
public use, specifically the construction of a new pedestrian - bicycle bridge across the
Green River, associated ramp approaches to the bridge, and new or improved trail
approaches to provide non - motorized connection from the City's roadway network to the
bridge connecting the Southcenter "core," with its planned land use mix of compact
development including residential, employment, shopping and entertainment, to the
Sounder Commuter Rail /Amtrak Station and surrounding Transit Oriented Development
Neighborhood District. The City Council specifically finds construction of the Project to
be necessary, and in the best interests of the citizens.
Section 3. The cost and expense of acquiring said property rights shall be paid
from the 2013 -2015 Regional Mobility Grant awarded to Tukwila by the Washington
State Department of Transportation, from general funds of the City of Tukwila, and from
other monies applicable thereto that the City may have available or may obtain. The
Director of the Public Works Department or his designee is hereby authorized to
negotiate with and make offers to the owners of said land or property for the purposes
of making or paying just compensation, and to approve the payment of just
compensation as negotiated with said owners or as ordered by the Court.
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Page 2 of 3
Section 4. In the absence of negotiated purchases with the affected property
owners, the City Attorney is hereby authorized and directed to undertake proceedings
provided by law to condemn, appropriate, and take the property necessary to carry out
the provisions of this ordinance. The City Attorney is further authorized to approve and
enter into any and all such agreements, stipulations, and orders necessary to carry out
the provisions of this ordinance, including for the payment of just compensation as
agreed to with the property owners, or as ordered by the Court.
Section 5. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 6. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 7. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel Turpin, City Attorney
Attachments: Exhibit A — Legal Description
Exhibit B — Map
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 3 of 3
7
EXHIBIT A
PARCEL NO 000580 -0033
LEGAL DESCRIPTION
(PER FIRST AMERICAN TITLE COMPANY, ORDER NO. 1892410, DATED MAY 24, 2012)
THAT PORTION OF THE HENRY MEADER D.L.C. #46 LOCATED IN THE NORTHWEST QUARTER OF
SECTION 25, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON,
DESCRIBED AS FOLLOWS:
BEGINNING AT THE INTERSECTION OF THE NORTHERLY MARGIN OF CITY OF SEATTLE BOW
LAKE PIPELINE RIGHT -OF -WAY AND THE WESTERLY MARGIN OF SR #181 (WEST VALLEY
HIGHWAY);
THENCE NORTH ALONG SAID WESTERLY MARGIN 380 FEET;
THENCE WESTERLY TO THE EAST BANK OF THE GREEN RIVER;
THENCE SOUTHERLY ALONG SAID EAST BANK TO THE NORTH MARGIN OF SAID PIPELINE
RIGHT-OF-WAY;
THENCE EAST TO THE POINT OF BEGINNING;
EXCEPT ANY PORTION WITHIN STATE HIGHWAY CONDEMNED UNDER KING COUNTY
SUPERIOR COURT CAUSE NO.592029.
TOGETHER WITH THAT PORTION OF THE HENRY MEADER D.L.C. #46 LOCATED IN THE
SOUTHWEST QUARTER OF SECTION 24, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING
COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING ON A LINE 32.17 FEET NORTH OF THE INTERSECTION OF THE CENTERLINE OF
S.R. 181 AND THE CENTERLINE OF SOUTH 158TH STREET;
THENCE SOUTH 86 °04'17" WEST 60.13 FEET;
THENCE SOUTHERLY ALONG THE WESTERLY MARGIN OF SAID HIGHWAY 495.69 FEET TO THE
TRUE POINT OF BEGINNING;
THENCE SOUTH 86 °04'17" WEST TO THE EASTERLY BANK OF THE GREEN RIVER;
THENCE SOUTHEASTERLY ALONG SAID EASTERLY BANK TO THE WESTERLY MARGIN OF SAID
HIGHWAY;
THENCE NORTHERLY ALONG SAID WESTERLY MARGIN TO THE TRUE POINT OF BEGINNING.
000580 -0033. DOC
8
Page 1 of 1
TACOMA. SEATTLE
PROPERTY
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FENCE
DRAINAGE EA
TAX LOT NUMBER
000580 -0033
BIRDS'' HOUSE
10' TALL
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DATE: 12/30/2014
KPG
753 9th Ave N 2502 Jefferson Ave
Seethe, WA 95109 Tacoma, WA 98402
(206) 256 -1640 (253) 627 -0720
www.kpg.com
PROPERTY LINE
FILE: EXH- 000580- 0033.DWG
EXHIBIT B
PARCEL 000580-0033
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CURRENT ALIGNMENT (TS &L ALIGNMENT 2)
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This trail connection begins near the
intersection of Baker Blvd and Christensen
ERd and heads north. The trail turns east
through the Riverview Plaza property and
intersects the Green River Trail. Here the
225 -foot main bridge span crosses the Green
River and lands at the Nelsen Parcel. A
164 -foot ramp structure and landing brings
ail users to the existing sidewalk along Wes
Valley Highway.
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This trail connection begins near the
intersection of Baker Blvd and Christensen Rd
and heads north to where the Green River
I Trail intersects Christensen Road near the
northwest corner of the Riverview Plaza
property. The alignment follows the existing
Green River Trail east towards the proposed
bridge location. The bridge crosses the Green
River with a 45 -foot approach span and a
220 -foot main bridge span. A 105 -foot ramp
structure and landing brings trail users to the
:existing sidewalk along West Valley Highway.
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TUKWILA URBAN CENTER
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40
35
30
25
20
15
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Span
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105 ft Ramp Structure
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50
45
40
35
30
25
20
15
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8 +80 9 +00 9 +20 9 +40 9 +60 9+80 10 +00 10+20 10 +40 10+60 10 +80 11 +00 11 +20 11 +40 11 +60 11 +80 12 +00 12 +20 12+40 12 +60 12 +80 13+00 13+20 13 +40 13 +60 13 +80 14 +00
TUKWILA URBAN CENTER
PEDESTRIAN / BICYCLE BRIDGE
DATE: 10/21/2014 JOB #: 107387
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18
City of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
January 20, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Peter Lau, Grant Griffin, Gail
Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m. and inquired with
Committee members their preference for the meeting start time. The Committee decided to change
the start time of the 2015 Transportation Committee to 5:15 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Grant Acceptance: Annual Bridge Inspection and Repair Program
Staff is seeking Council approval to accept federal grant funding for three Local Agency Bridge
Program awards administered by the Washington State Department of Transportation in the total
amount of $5,261,899.00. The following three City -owned bridges were submitted as Preventative
Maintenance Projects, and all were approved for the funding amounts shown:
• South 180th /Frank Zepp Bridge: $3,000,000.00
• Grady Way Bridge: $236,359.00
• Beacon Avenue South Bridge: $2,025,540.00
The Preventative Maintenance Project funds require a 10% local match for design, which is
available from the 2015 Annual Bridge Inspection and Repairs Program. Projects that obtain
construction authorization by September 30, 2018 are eligible for 100% federal funding for
construction. A new Capital Improvement Program page has been created to capture this work.
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 2, 2015 REGULAR CONSENT
AGENDA.
B. Right -of -Way Acquisition for Tukwila Urban Center Pedestrian /Bicycle Bridge over Green River
Staff is seeking Council approval of an ordinance that would authorize the acquisition of 16113
West Valley Highway for the Tukwila Urban Center (TUC) Pedestrian /Bicycle Bridge over the
Green River Project. The currently proposed design for this project includes a western trail
approach which will use a portion of the existing Green River Trail, and a single family home on
this property must be removed to accommodate the bridge landing and ADA accessible ramps.
In addition, access to the home is needed in order to complete a required Cultural Resources
Inventory. The City intends to negotiate a purchase price with the property owner and the right -
of -way funding is reflected on the CIP page. Committee members asked clarifying questions and
requested that the Committee of the Whole packet include the 12/8 committee material with the
bridge alignment and a photograph of the house. UNANIMOUS APPROVAL. FORWARD TO
FEBRUARY 9, 2015 COMMITTEE OF THE WHOLE WITH A PUBLIC HEARING.
19
20
COUNCIL AGENDA SYNOPSIS
ImtaIs
Meeting Date
Prepared by
Mayor's review
Council review
02/09/15
RB
ITEM INFORMATION
ITEM No.
5.B.
21
STAFF SPONSOR: CLINE & HUMPHREY
ORIGINAL AG1NDA DATE: 2/9/15
AGENDA ITEM TITLE Discussion of City and Committee work plans
02/09/15
fl Motion
Mtg Date
P Resolution
Mtg Date
LI Ordinance
Mtg Date
1 Bid Award
Mtg Date
0 Public Hearing
Mtg Date
Other
Mtg Date
CAT1GORY Discussion
Mtg Date
SPONSOR Council
E HR II DCD P Finance [-I Fire E IT P&R Police E PW
I Mayor
SPONSOR'S This is an opportunity for the Council to review the City-wide work plan that aligns with
SUMMARY the 2015-16 priorities and strategic goals, as well as the committee work plans to ensure
agreement moving forward for the year.
REVIEWED BY pi COW Mtg. n CA&P Cmte E F&S Cmte _ Transportation Cmte
Utilities Cmte 111 Arts Comm. L Parks Comm. E Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMFI1'E1,1
COST IMPACT / FUND SOURCE
ExpF:NDITuRE RI t)lt IRI M AMOUNT BUDGETED APPROPRIATION REQUIRED
$n/a $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
02/09/15
Informational Memorandum dated 2/3/15
City Workplan
Finance & Safety Committee Work Plan
Community Affairs & Parks Committee Work Plan
Transportation Committee Work Plan
Utilities Committee Work Plan
21
22
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
City Council Committee of the Whole
FROM: David Cline, City Administrator
Laurel Humphrey, Council Analyst
DATE: February 3, 2015
SUBJECT: City and Council Committee Work Plans
ISSUE
This discussion is an opportunity for the Council and Administration to ensure alignment
between the City and Committee work plans, particularly as to how they fit in with the identified
2015 -16 priorities, as well as the Adopted Strategic Plan.
BACKGROUND
During the 2015 -2016 budget process, the Council and Administration agreed to five priorities to
further the City's work toward the Adopted Strategic Plan goals. As a part of the
Administration's effort to ensure these priorities are met, the attached work plan was drafted that
identifies a timeline by quarter for action as well as a lead department.
In addition, to give the full Council an understanding of the work that will be occurring in
committees this year, the Council Analyst has collaborated with departmental staff to prepare
work plans for all four standing committees. The preliminary work plans were drafted based
upon items identified during the Budget review, capital projects in the adopted CIP, and carry-
overs from 2014. These work plans are fluid in nature and may be modified throughout the year
with emerging needs or items added with Council consensus. Each committee will have
opportunity for periodic review.
The goal of this discussion at C.O.W. is to ensure strategic alignment and to offer transparency
into the work done at the City Department and Council Committee levels.
RECOMMENDATION
Information only for discussion.
ATTACHMENTS
City Work plan
Finance & Safety Committee Work plan
Community Affairs & Parks Committee Work plan
Transportation Committee Work plan
Utilities Committee Work plan
23
24
City of Tukwila 2015 Work Plan
STRATEGIC PLAN GOAL 1:
A community of inviting neig'i boir'mods and vi
birant
businesses
16 % Priority Tukwila International Boulevard % Community Transformation
Work Plan Item
Decrease crime on Tukwila International Boulevard (TIB) corridor
Implement Tukwila Village Phases I and II
Urban renewal motel purchases and redevelopment
Maintain enhanced level of clean up on TIB
Adopt and implement TIB Comprehensive Plan Element Update
Implement Safe Routes to School Projects at Cascade and
Thorndyke elementary schools
Lead Department
Police
Economic Development
Economic Development
Public Works
DCD
Public Works
2015
Quarter
II'
Priority ii;' i i of of „oi "r Livability
Work Plan Item
Improve residential quality of life
Decrease property crime in residential neighborhoods
Enhanced code enforcement
Coordinate and update Walk and Roll plan, including prioritization
of sidewalks
Review undergrounding opportunities
Create and implement 1% for art policy
Expand recreational opportunities throughout the City
Allentown neighborhood canvass response and access study
Additional neighborhood canvasses
City -wide survey with focus on public safety
Review infill housing policies
Lead Department
Mayor's Office
Police
DCD
Public Works
Public Works
Parks & Recreation
Parks & Recreation
Communications
Communications
Police
DCD
2015
Quarter
J
4
uI
Hatched boxes indicate planning phase; solid boxes indicate action
Page 1
25
City of Tukwila 2015 Work Plan
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Work Plan Item
Ensure Comprehensive Plan update is aligned with Strategic Plan
Enhance community and regional partnerships; emphasis on
school district
Develop Southcenter Marketing Partnership
Evaluate engagement with businesses in the central business
district
Address issues relating to Sound Transit — TIB station security,
Boeing Access Road station, ST3, and parking
Lead Department
DCD
Mayor's Office
Economic Development
Police
Government Relations
2015
Quarter
II
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Work Plan Item
Create economic development plan
Enhance partnerships with business community
Facilitate Union Pacific tracks relocation
Lead Department
2015
Quarter
Economic Development
Economic Development
Economic Development
Review sales tax mitigation funding
Hatched boxes indicate planning phase; solid boxes indicate action
26
Finance
Page 2
City of Tukwila 2015 Work Plan
II
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Work Plan Item
Evaluate joining the Kent Regional Fire Authority
Develop Facilities Master Plan to enhance public safety and
support efficiencies
Review Transportation Benefit District
Implement Lean process improvements
Continue implementing High Performing Organization initiatives
Values implementation
Update City emergency management plans and training
Create and implement IT Strategic Plan
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Lead Department
Mayor's Office
Public Works
Finance
Mayor's Office
Mayor's Office
Communications
Fire
IT
2015
Quarter
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STRATEGIC PLAN GOAL 5:
Improved Communications and Community Identity
'15/'16 Priority 6: Improved communications and community identity
Work Plan Item
Implement comprehensive communications plan that engages
residents, businesses, guests and employees
Lead Department
Communications
2015
Quarter
Begin City identity process
Communications
Expand opportunities for the Community Connectors Program
Mayor's Office
2 3 4
■ 4
2 3 4
Hatched boxes indicate planning phase; solid boxes indicate action
Page 3
27
28
Finance and Safety Committee - 2015 Work Plan
Abbreviation Key:
A Action item
B Briefing item
ED Economic Development
FIN Finance
POL Police
PRK Parks
29
Description
Qtr
Dept
Action or
Briefing
Status
FINANCIAL POLICIES
1
Financial Policy— Reserve, One -Time Revenue
1
FIN
A
2
Financial Policy— Fees, interest, penalties, other
3
FIN
A
3
Procurement policies
1
FIN
A
4
Indirect cost allocation
3
FIN
A
5
Capitalization policy
4
FIN
A
REVENUE ENHANCEMENTS
6
Transportation Benefit District
2 -3
FIN
B, A
7
Revenue enhancement — Other opportunities
3
FIN
B, A
8
RGRL fee increase and policy changes
2 -4
FIN
B, A
9
Gambling tax collection on monthly vs quarterly basis
3
FIN
A
BUDGET & OTHER FINANCIAL
10
Debt issuance — CIP Interurban Avenue South, Boeing
Access Road
1
FIN
A
11
2015 -16 Budget amendments —June & November
2 & 4
FIN
A
12
2017 -18 Budget process update
3
FIN
B
13
Ordinances levying property taxes
4
FIN
A
14
Resolutions cancelling past due accounts receivable and
outstanding claims, payroll, etc
4
FIN
A
ECONOMIC DEVELOPMENT
15
Revisions to TMC 2.64 Sale of City Property
1
ED
A
16
Revisions to TMC 19 — Street Banners
1
ED
A
17
Agreements for Seattle Southside transition to PDA
2
ED
A
18
Lodging tax funding applications
4
ED
A
19
Other lodging tax budget requests
2 & 4
ED
A
OTHER
20
School district leases / ILA
4
ED, PRK
A
21
Light rail crime issues
2
POL
B
22
Code Enforcement Staffing
1
DCD
A
Standard Reports /Briefings
Frequency
Dept.
23
Revenue report (Q4 in Mar, 01 in Jun, Q2 in Sep, Q3 in Dec)
Quarterly
Finance
24
Investment report (04 in Mar, 01 in Jun, Q2 in Sep, Q3 in Dec)
Quarterly
Finance
25
Police Report
Quarterly
Police
26
Fire Department update
Quarterly
Fire
27
Committee Work Plan
Quarterly
Council, All
Council -wide Presentations & Workshops
Qtr
Dept.
28
Debt presentation by Financial Advisors
1
Finance
29
Actuarial valuations for Self- Insured Healthcare Plans,
Affordable Care Act
1
Finance, Human
Resources
Abbreviation Key:
A Action item
B Briefing item
ED Economic Development
FIN Finance
POL Police
PRK Parks
29
30
Community Affairs and Parks Committee - 2015 Work Plan
Abbreviation Key:
A Action item DCD Community Development PR Parks
B Briefing item ED Economic Development PW Public Works
ATTY City Attorney HS Human Services
31
Description
Qtr
Dept
Action or
Briefing
Status
1.
Development Agreement with 90 Andover Park East
1
DCD
A
2.
Duwamish Gardens - Advertise and award construction
contract
1
PW
A
3.
Chinook Winds - Resolution to accept site from King
County
1
PW
A
4.
Briefing on implementation of Shoreline Master
Program
1
DCD
B
5.
Human Services contracts over $40K
1
HS
A
6.
1% for the Arts - Procedures and Guidelines
1
PR
B
7.
Duwamish Hill Construction - Contract Award
1
PR
A
8.
FGL Golf Carts - Purchase Approval
1
PR
A
9.
Accessible Programs - Update
3
PR
B
10.
City Support for Veterans
2 -3
Multiple
A/B
11.
Commercial Vehicles in Residential Zones
2
ATTY
A
12.
Collective Gardens Moratorium Next Steps
2
DCD
A
13.
Update Wireless Facility Regulations per new FCC rules
2
DCD
A
14.
Park Rules (including Park signage per 1/12 COW)
2
PRK
A
15.
CDBG - 2016 Minor Home Repair
2
HS
A
16.
I -CANN, 5210 Implementation & Food Policy - Update
2
PR
B
17.
Riverbank Waterfowl Agreement
2
PR
A
18.
Property Maintenance Standards
3
DCD
A
19.
Minor Home Repair Program
3
HS
A
20.
Park Stewardship Plan - Briefing
3
PR
B
21.
Earthcorp Projects - Update
3
PR
B
22.
Developer selection for urban renewal project (motels)
3
ED
A
23.
Duwamish Hill Construction - Contract Closeout
4
PR
A
24.
FGL Pond Liner - Purchase Approval
4
PR
A
25.
"Siccardi" Parcel Official Naming (2015 QTR 4 or 2016)
4
PR
A
26.
Registration Software - Update (purchase 2016 or
budget for 2017)
4
PR
B
27.
Tukwila Village plaza /commons non - profit formation
4
ED
A
28.
Trakit Citizen Comment Module Update
DCD
B
29.
Tree City USA
PR
A
30.
City /MPD ILA - Addendum (from MPD request)
ATTY
A
Standard Reports /Briefings
Frequency
Dept.
31.
Summer Events Calendar
Annual
Parks
32.
Parks Department Report (or to COW /Council ?)
Annual
Parks
33.
Proclamation -July as P &R month
34.
Proclamation - Arbor Day
35.
Proclamation - Volunteer Week
36.
Teens for Tukwila
Abbreviation Key:
A Action item DCD Community Development PR Parks
B Briefing item ED Economic Development PW Public Works
ATTY City Attorney HS Human Services
31
32
Transportation Committee - 2015 Work Plan
Description
Qtr
Dept
Action or
Briefing
Status
BNSF Intermodal Facility Access
_
Design contract (to COW only)
1
PW
A
42 Avenue South Phase III
Design Contract Supplement — design undergrounding
2
PW
A
Seattle City Light underground agreement
4
PW
A
Follow -up on potential for coordination with SeaTac
2
PW
B
ADA Improvements
Design contract and bid award
2
PW
A
Annual Overlay,and Repair. Program
Bid Award
2
PW
A
53rd'Avenue S (S 137th — S 144th St)
Funding and Design contract
2
PW
A
53`d Ave S Water Main Replacement, Sewer Rehab (from
Utilities)
A
, Cascade View Safe Routes to School
Closeout
3
PW
A
Andover Park West /TUC,Transit Center
Closeout
3
PW
A
Thorndyke Safe Routes,to School
Closeout
3
PW
A
Boeing Access Road over BNRR Bridge Rehab
Bid Award
3
PW
A
.Residential Street Improvements
Design contract
2
PW
A
Safety -based priority list
4
PW
B
'Annual Bridge Inspections and Repairs
Program update
4
PW
B
TUC Ped /Bike Bridge
Right -of -way and easement acquisition
1
PW
A
Bid Award
4
PW
A
Interurban-Avenue S (S'143'd - Fort Dent Way) -
Status update
4
PW
B
S'144th St Phase II (42°d,Ave S = TIB)
Bid award
4
PW
A
Crosswalk Petition - TIB /S 139th Vicinity .
Present engineering analysis
3
PW
B
' OTHER.
TIB pedestrian bulb replacement (test locations)
2
PW
B
Allentown Roadside Barriers — outreach and design alternatives
PW
B
Duwamish/ S 119th Ped Bridge — present condition and repairs
1
PW
B
Transit plan update contract
4
PW
A
Standard Reports /Briefings
Frequency
Dept.
Facility Tours
As needed
PW
SCATBD
Semimonthly
PW
Committee Work Plan
Council, Staff
33
34
Utilities Committee - 2015 Work Plan
Description-
Qtr
Dept
Action or
Briefing
Status
Andover Park West /Strander New Water. Main
Closeout with the TUC Transit Center
3
PW
A
58th Avenue South Water Main Replacement
Bid award
4
PW
A
Macadam,RoadSouth Water _Upgrade
,
'
Design contract
PW
A
Fort Dent Sewer Relocation
Design contract (301 Fund)
1
PW
A
Andover Park Mater Main Replacement
Sewer Component
2
PW
A
Road Component
2
PW
A
Annual Sewer. Repair. Program
Bid award
2
PW
A
CBD_Sanitary Sewer Rehab
Bid award
2
PW
A
Closeout
3 -4
PW
A
CBD.Sewer,Repair
Update & Closeout
1
PW
B
Sewer Lift Station #2 Upgrades
Bid award
2
PW
A
Sewer Repair West of Strander Blvd Bridge
Bid award
3
PW
A
Andover. Park East Sewer Replacement
.
Design consultant
4
PW
A
Annual Small'Drainage Program
Bid award
2
PW
A
2016 program design contract
4
PW
A
NPDES
Annual update
3
PW
B
E. Marginal Way.S. Stormwater.Outfalls Construction
Grant acceptance
4
PW
A
East Marginal Way.S Storm Pipe Replacement Construction
Status update & Closeout
4
PW
B
Tukwila 205,Levee:Certification.Phase1.
Funding Options (per Budget work shop)
2
PW
B
Chinook Wind
Design consultant
PW
A
OTHER'
Water System Assessment Briefing
4
PW
B
King County Grant for Recycling Assistance - DCD
1
DCD
A
Briscoe Desimone Levee Update — City of Kent
1
PW
B
Zayo Franchise Agreement
1
PW
A
Utility Comprehensive Plan Review
1 -4
PW
B
Standard Reports /Briefings
Frequency
Dept.
Facility Tours
As needed
PW
Waste Management Update
Annual
PW
Committee Work Plan
2X
Council, Staff
35
36
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Major's review
Coutilreview
02/09/15
BG.
, I., en c _
02/17/15
BG
Bid Award
MIX Date
ri Public Hearing
Mtg Date
n Other
Mtg Date
Mtg Date
Mtg Date 02/17/15
SPONSOR 1-1 council mayor 1--- HR. DCD Finance Fire IT P&R Police ■ PW
SPONSOR'S King County has entered into a purchase and sale agreement with the owner of the two
SummARy parcels for the Chinook Wind site. Several significant contingencies must be resolved by
February 22, 2015. Contingencies include an environmental assessment, a cultural
resources review, and obtaining Tukwila's commitment to accept the Chinook Wind site.
Council is being asked, at no additional cost, to approve this Resolution accepting the
Chinook Wind property after successful acquisition by KC to develop it as a salmon habitat.
RINIEWIU) BY n COW Mtg. El CA&P Cmte 11 F&S Cmte Transportation Cmte
Utilities Cmte n Arts Comm. P Parks Comm. n Planning Comm.
DATE: 01/26/15 COMMMEE CHAIR: VERNA SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
CONIMITFEE
Public Works Department
ITEM INFORMATION
ITEM NO.
5.C.
37
STAFF SPONSOR: BOB GIBERSON
ORIGINAL . AGINDA DATE: 02/09/15
AGENDA ITEM TITLE Chinook Wind
Resolution Accepting Site from King County
CATEGORY U Discussion
02/09/15
[ Motion
Mtg Date
Resolution
n Ordinance
Mtg Date
Bid Award
MIX Date
ri Public Hearing
Mtg Date
n Other
Mtg Date
Mtg Date
Mtg Date 02/17/15
SPONSOR 1-1 council mayor 1--- HR. DCD Finance Fire IT P&R Police ■ PW
SPONSOR'S King County has entered into a purchase and sale agreement with the owner of the two
SummARy parcels for the Chinook Wind site. Several significant contingencies must be resolved by
February 22, 2015. Contingencies include an environmental assessment, a cultural
resources review, and obtaining Tukwila's commitment to accept the Chinook Wind site.
Council is being asked, at no additional cost, to approve this Resolution accepting the
Chinook Wind property after successful acquisition by KC to develop it as a salmon habitat.
RINIEWIU) BY n COW Mtg. El CA&P Cmte 11 F&S Cmte Transportation Cmte
Utilities Cmte n Arts Comm. P Parks Comm. n Planning Comm.
DATE: 01/26/15 COMMMEE CHAIR: VERNA SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
CONIMITFEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 SURFACE WATER FUND (PG 85, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/09/15
02/17/15
MTG. DATE
ATTACHMENTS
02/09/15
Informational Memorandum dated 01/23/15
Draft Resolution with Site Map
Page 85, 2015 CIP
Minutes from the Community Affairs & Parks Committee meeting of 01/26/15
02/17/15
37
38
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee ,�i�
FROM: Bob Giberson, Public Works Director - 'f�,-f'
BY: Ryan Larson, Senior Program Manager
DATE: January 23, 2015
SUBJECT: Chinook Wind
Project No. 91441202
Resolution for Site Acceptance
ISSUE
Approve a Resolution to accept the Chinook Wind site from King County at no cost following successful acquisition by
King County.
BACKGROUND
King County has entered into a purchase and sale agreement with the owner of the Sleeping Tiger properties to
acquire the Chinook Wind site located between Tukwila International Blvd and the expanded Duwamish Gardens
project. The Chinook Wind site includes two parcels totaling 5.83 acres with approximately 700' of river frontage. One
parcel is vacant and the other contains a 118 -room motel built in 1963.
The purchase and sale agreement has several significant contingencies that must be resolved by February 22, 2015.
One of the contingencies is obtaining the City of Tukwila's commitment to accept the site following acquisition and site
clearing. King County is currently performing an environmental site assessment to evaluate the site for contaminants
and a cultural resources review to determine the likelihood of impacting cultural resources.
ANALYSIS
King County's interest in the Chinook Wind property stems from their desire to see additional salmon habitat
constructed in the Duwamish Transition Zone as well as the need to provide mitigation sites for their Mitigation
Reserves Program. The Mitigation Reserves Program allows developers to forgo required onsite mitigation by paying a
fee to King County for offsite mitigation provided by the County. Sound Transit has mitigation needs relating to the
planned filling of wetlands for a project titled "Sounder South Expansion (Seattle to Tacoma Sounder Commuter Rail)
Easement 4 Improvements Project. " The Sound Transit mitigation has been tentatively approved by the Interagency
Review Team that includes a representative from the Muckleshoot Indian Tribe Fisheries Division and the Corps of
Engineers.
FISCAL IMPACT
Originally Tukwila was to be the purchaser of the Chinook Wind site using grant funds, but King County is now
purchasing the two parcels. Funding for the Chinook Wind acquisition would be through a combination of funds
provided by the Mitigation Reserve Program, Conservation Futures, and King County Park funds. Future design and
construction funds have not been secured to date, but additional Mitigation Reserve Program funds are anticipated as
well as potential funding from the King County Flood Control District and other grant programs.
RECOMMENDATION
Approve this Resolution that accepts the Chinook Wind site from King County after successful acquisition and consider
this item at the February 9, 2015 Committee of the Whole and subsequent February 17, 2015 Regular Meeting.
attachments: Draft Resolution with Site Map
Page 85, 2015 CIP
W1PW EngI PROJECTS \A- DR Projects\Chinook Wind (91441202)11nfo Memo ChinookWind - Resolution Accept Site from KC gl.docx
39
40
Fr
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, COMMITTING TO THE ACCEPTANCE
OF THE CHINOOK WIND HABITAT SITE FROM KING COUNTY.
WHEREAS, the City of Tukwila has an approved Capital Improvement Project titled
"Chinook Wind" that calls for the acquisition and restoration of the project site shown on
the attached map; and
WHEREAS, the City of Tukwila was awarded $1,903,616 in combined King
Conservation Futures and King County Parks funds for the acquisition of the Chinook
Wind site; and
WHEREAS, the City of Tukwila is in need of additional funding to acquire and
develop the Chinook Wind site; and
WHEREAS, King County created a Mitigation Reserves Program that allows
applicants an option to purchase mitigation credits from King County to fulfill mitigation
needs; and
WHEREAS, King County is in need of acquiring additional mitigation sites for their
Mitigation Reserves Program; and
WHEREAS, Sound Transit is required to provide mitigation for a project titled
"Sounder South Expansion (Seattle to Tacoma Sounder Commuter Rail) Easement 4
Improvements Project" and are seeking approval to use the Mitigation Reserves
Program to fulfill their mitigation requirements; and
WHEREAS, King County entered into a Purchase and Sale Agreement with
Sleeping Tiger, LLC, the owner of the Chinook Wind site, to purchase the site for
$6,200,000, which is contingent upon King County receiving a commitment from the
City of Tukwila to accept transfer of fee ownership of the Chinook Wind site from King
County following purchase and required site work; and
W: \Word Processing \Resolutions \Chinook Wind site acceptance 1 -16 -15
RL:bjs
Page 1 of 2
41
WHEREAS, King County is performing an environmental evaluation of the site and,
prior to transferring the property to the City of Tukwila, any necessary environmental
remediation will be completed or will be satisfactorily addressed in the transfer
agreement; and
WHEREAS, King County intends to purchase the site, remove all site
improvements, provide erosion control, install a security fence, and transfer the site to
the City of Tukwila to develop into a habitat restoration and mitigation site in accordance
with funding requirements;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Upon successful acquisition of the project site by King County, the City
of Tukwila shall accept the future transfer from King County of fee ownership of the
acquired Chinook Wind property at no additional cost to the City, and develop it into a
salmon habitat restoration and mitigation site that may include minor park elements on
the periphery as restoration funds become available.
Section 2. To grant King County use and access rights to implement mitigation
project at the acquired Chinook Wind property.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kate Kruller, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
Attachment: Map of Chinook Wind Project Site
W: \Word Processing \Resolutions \Chinook Wind site acceptance 1 -16 -15
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42
Date: January 21, 2015
CA)
W: \PW Eng \GIS\ Projects\ Ryant _ \ChinookWind \ProjectSite.mxd
Chinook Wind Project Site
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Chinook Wind Project No. 91441202
DESCRIPTION: Purchase and restore site as a salmon estuary and passive park.
The WRIA 9 Salmon Recovery Plan recommends creating 20 -acres of off - channel habitat within the
JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery
within the Green /Duwamish Watershed.
STATUS: Property currently listed for sale. Acquisition funding options being explored and may include King
County Conservation Futures and King County Mitigation Bank.
MAINT. IMPACT: Passive park and habitat site will require additional maintenance resources.
COMMENT: Grant funding applied for through the King County Conservation Futures in 2014.
FINANCIAL Through Estimated
in $000's
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
50
650
700
Land (R/W)
18
6,000
6,018
Const. Mgmt.
400
400
Construction
3,000
3,000
TOTAL EXPENSES
0
18
6,050
650
0
3,400
0
0
0
10,118
FUND SOURCES
Awarded Grant
0
Proposed Grant
6,000
600
3,400
10,000
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
0
18
50
50
0
0
0
0
0
118
TOTAL SOURCES
0
18
6,050
650
0
3,400
0
0
0
10,118
2015 - 2020 Capital Improvement Program
44
85
City of Tukwila
Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes
January 26, 2015 – 5:30 p.m. – Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Kate Kruller (Absent: Dennis Robertson, Allan Ekberg)
Staff: Rick Still, Brandon Miles, Stacy Hansen, Ryan Larson, Rachel Bianchi,
Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. 2015 -2016 Human Services Contracts
Staff is seeking Council approval of six two -year human services contracts for a variety of social
services as outlined below. Funding for these was approved by the City Council through the
2015 -2016 Biennial Budget as part of the Human Services Departmental proposal.
• Renton Area Youth Services – Substance Abuse /Mental Health: Two year total $62,660
• Renton Area Youth Services – RAYS School Based Counseling: Two year total $110,184
• Refugee Women's Alliance – Family Support & Case Management: Two year total
$42, 400
• Multi- Service Center – Emergency Assistance Program: Two year total $90,000
• lnstitutefor Family Development —Pact: Two year total $43,200
• Tukwila Pantry – Food Bank: Two year total $48, 740
Staff clarified for the Committee that Tukwila students in other school districts are able to take
advantage of similar programs through their district. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 2, 2015 REGULAR CONSENT AGENDA.
The Committee agreed to consider the Resolution relating to the Chinook Wind Project as the next
item of business.
B. Resolution: Site Acquisition for the Chinook Wind Project
Staff is seeking Council approval of a resolution that would accept the Chinook Wind Site from
King County at no cost following successful acquisition by King County. The County has
entered into a purchase and sale agreement with the owner of the Sleeping Tiger properties to
acquire the site, located between Tukwila International Boulevard and the expanded Duwamish
Gardens project.. The purchase and sale agreement includes several contingencies that must
be resolved by February 22, 2015, including obtaining Tukwila's commitment to accept the site.
The County's interest stems from their the need to provide mitigation sites and a desire for
additional salmon habitat in the area. An environmental assessment and cultural resources
review are currently underway. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9,
2015 COMMITTEE OF THE WHOLE.
45
46
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Mayor's review
Council review
02/09/15
DCS
,i94'(C
L....-1
02/17/15
DCS
E Public Hearing
Mtg Date
■
CATEGORY I Discussion
Mtg Date
SPONSOR J Council
E 1-/R fl DCD Finance Fire fl IT pi p&R Police p PW
I Mayor
spoNsows The Council is being asked to approve changes to the City's procedures for selling City
Summ,\Ry property.
RiNIi wl M BY COW Mtg. CA&P Cmte
Utilities Cmte Arts Comm.
DATE: 2/3/15
EM INFORMATION
ITEM No.
5.D.
47
STAFF SPONSOR.: DEREK SPECK
ORIGINAL AG FINDA DATE: 2/9/15
AGENDA ITIIVI TITLE TMC 2.64 Sale of City Property
02/9/15
r Motion
Mtg Date
El Resolution
Mtg Date
Z Ordinance
Mtg Date 2/17/15
1 Bid Award
Mtg Date
E Public Hearing
Mtg Date
Ei Other
Mtg Date
CATEGORY I Discussion
Mtg Date
SPONSOR J Council
E 1-/R fl DCD Finance Fire fl IT pi p&R Police p PW
I Mayor
spoNsows The Council is being asked to approve changes to the City's procedures for selling City
Summ,\Ry property.
RiNIi wl M BY COW Mtg. CA&P Cmte
Utilities Cmte Arts Comm.
DATE: 2/3/15
4 F&S Cmte
E Transportation Cmte
Comm. E Planning Comm.
CHAIR: HOUGARDY
E Parks
COMMFTITE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMTTTFI
Mayor's Office
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPINDfl'URE R.1(),LJIltl;ID AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
2/9/15
MTG. DATE
ATTACHMENTS
2/9/15
Informational Memorandum dated 1/28/15
Ordinance in Draft Form
Minutes from the Finance and Safety Committee meeting of 2/3/15
2/17/15
47
48
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Finance and Safety Committee
Mayor
FROM: Economic Development Administrator
DATE: January 28, 2015 (Revised February 4, 2015)
SUBJECT: TMC 2.64 Sale of City Property
(Changes made by Finance and Safety Committee shown underlined on
Page 2 below)
ISSUE
The Council is being asked approve changes to the City's procedures for selling City property.
BACKGROUND
Tukwila Municipal Code Chapter 2.64 summarizes Tukwila's ordinances related to selling City
property such as land and buildings. Ordinance 663 was adopted in 1971 and ordinance 1958
was adopted in 2001. Under the code, authorizing the sale of property is the responsibility of
the City Council and processing the transaction is the responsibility of the Mayor. The
regulations require the City property to be sold after receiving bids.
DISCUSSION
In connection with the development of Tukwila Village, City staff recently examined our
municipal code related to the property sale. TMC Chapter 2.64 generally describes the process
for selling City property as if it is a simple sale in which the City has no other interests other than
getting the best price. Further, it appears the intent of section TMC 2.64.030 was to allow
exceptions to the bid requirements in situations where any, but not all, of the specified criteria is
met because to interpret the code otherwise would render the section useless.
Occasionally the City may have opportunities to sell property in which the City's interests are
better served by negotiating directly with the purchaser of the property rather than selling the
property by bids. The competitive bidding process may be too limiting for the City to get the
best price for the property or for the City to leverage the property for other community benefits.
Following are some examples of this:
Tukwila Village: Over fifteen years ago the City began purchasing property for the Tukwila
Village development to eliminate blight and revitalize a neighborhood around Tukwila
International Boulevard and South 144th Street. During that time the City has attempted to
negotiate development agreements with various developers. In 2011 the City issued a request
for qualifications for a proposal to develop the property and selected Tukwila Village
Development Associates, LLC (TVDA) as the site developer. In 2012 the City executed a
disposition and development agreement with TVDA which outlined the City and developer's
agreement. For at least ten years the City has discussed including a King County Library
49
INFORMATIONAL MEMO
Page 2
System (KCLS) branch library in the development. In 2012 the City and KCLS agreed on basic
deal terms. All of these processes have been very public with Council oversight and approval.
We have negotiated a purchase and sale agreement for the library parcel with KCLS and we are
ready to negotiate a purchase and sale agreement with TVDA. Although we conducted a bid
process for the library parcel, we have not yet conducted a bid process for the Tukwila Village
site. However, staff believes that direct negotiations with the purchasers in these instances
better serves the City's interests because many of the key terms are discovered through the
negotiation process. Further, it may be difficult, if not impossible, to find successful bidders due
to the specific, and sometimes complicated terms that will be required for the sale. Thus, staff
recommends forgoing the bid process in this instance.
Urban Renewal Project (Motels): In 2013 the City began the process to purchase property on
Tukwila International Boulevard to eliminate blight and revitalize the neighborhood. In 2014 the
City acquired three motels and we expect to complete the other property purchases and
demolition in 2015. Staff believes that selling these vacant lots by bids may not get the best
price and would not leverage the most benefits for the City and community. Therefore, staff
plans to seek Council approval to conduct a developer selection process in late 2015. That
process will serve the public interest better than a strict bidding process.
Staff recognizes that it is critical for a sale of City property to achieve the most benefit for the
City and recommends revisions to the regulations that will allow the Council to approve
alternative processes for receiving offers, selecting the buyer, and negotiating the price and
other terms. The proposed revisions are attached.
At its February 3, 2015 meeting, the Finance and Safety Committee requested two
additional changes:
1) Insert language regarding compliance with RCW and /or Attorney approval
to further clarify conditions under which an alternative process can be
designated by Council.
2) In section 4, change the maximum property value in the Call for Bids
exception list to $10,000
FINANCIAL IMPACT
This item has no direct financial impact to the City.
BUDGET IMPACT
This item has no budget impact to the City.
RECOMMENDATION
The Council is being asked to repeal ordinances 663 and 1958 and enact a new ordinance
setting regulations for the sale of City property. The Council is being asked to consider this item
at the February 9, 2015 Committee of the Whole meeting and subsequent February 17, 2015
Regular Meeting.
ATTACHMENTS
Proposed ordinance
50
NOTE: Shaded text (page 2) reflects revisions made
after 2/3/15 Finance and Safety Committee meeting.
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS.
663 AND 1958, AS CODIFIED IN TUKWILA MUNICIPAL
CODE CHAPTER 2.64, AND REENACTING TUKWILA
MUNICIPAL CODE CHAPTER 2.64 RELATED TO THE SALE
OF CITY PROPERTY; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council may determine that it is in the City's best interests to sell
City property, whether real, personal, or mixed, such as a lot, parcel or portion of such lot
or parcel; and
WHEREAS, it is the responsibility of the Council to authorize the sale of such
property and the responsibility of the Mayor to effect the transaction; and
WHEREAS, Chapter 2.64 of the Tukwila Municipal Code currently requires City
property to be sold after receiving bids; and
WHEREAS, the City Council may determine that in certain situations the City's
interests are better served by negotiating directly with a purchaser of the property rather
than selling the property by bids;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Chapter 2.64 Reenacted. Tukwila Municipal Code (TMC)
Chapter 2.64 is hereby reenacted to read as follows:
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Page 1 of 4
51
Sections:
2.64.010
2.64.020
2.64.030
2.64.040
2.64.050
2.64.060
CHAPTER 2.64
SALE OF CITY PROPERTY
Authorization — Effecting Transfer of Property Conveyance
Minimum Price Set
Call for Bids — Exceptions
Notice of Intent to Sell
Opening Bids — Rejection
Receipt of Acceptable Offers or Bids — Preparation of Instruments
Section 2. TMC Section 2.64.010 is hereby reenacted to read as follows:
2.64.010 Authorization — Effecting Transfer of Property Conveyance
Whenever it shall appear to the Mayor and the City Council that it is for the best
interests of the City and the people thereof that any lot, parcel, or portion of such lot or
parcels is no longer needed and; the property, whether real, personal, or mixed,
belonging to the City, should be sold, it shall be the duty of the Council to authorize a
sale of such property acting by and through the Mayor of the City, to cause to be
effected the conveyance as necessary to transfer the property, after the same has been
appraised, and under the limitations and restrictions and in the manner hereinafter
provided in this chapter and in State law.
Section 3. TMC Section 2.64.020 is hereby reenacted to read as follows:
2.64.020 Minimum Price Set
Subsequent to receipt of an assessment of the value of the property, the Council shall
fix a minimum price at which such may be sold. No offer or bid shall be deemed
acceptable that does not meet the minimum price fixed by the Council.
Section 4. TMC Section 2.64.030 is hereby reenacted to read as follows:
2.64.030 CaII for Bids — Exceptions
The City Clerk shall cause a call for bids to be published relating to such property,
except when:
1. Selling to a governmental agency in the manner provided in the laws of the
State of Washington;
2. The value of the property to be sold is less than $510;000 00; and
3. The Council setting forth the facts by resolution has declared an
emergency to exist, or
4. The Council has approved an alternative process for receiving offers,
selecting the buyer and negotiating the price.
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52
Page 2 of 4
Section 5. TMC Section 2.64.040 is hereby reenacted to read as follows:
2.64.040 Notice of Intent to Sell
The City Clerk shall give notice of the City's intention to make such sale by one
publication in the official newspaper of the City; the City Clerk shall also cause notice of
the City's intention to make such sales to be posted in the City's on -line Digital Records
Center.
bBoth posting and the date of publication must be at least five calendar days before the
final date for submission of offers or such compctitivc bids.
Section 6. TMC Section 2.64.050 is hereby reenacted to read as follows:
2.64.050 Opening Bids — Rejection
The bBids shall be opened in public at the time and place stated in such publication.
The City Council may reject any and all bids, or the bid for any one or more of the
parcels, real or personal, included in the aforesaid call for bids.
Section 7. TMC Section 2.64.060 is hereby reenacted to read as follows:
2.64.060 Receipt of Acceptable Offers or Bids — Preparation of Instruments
Upon receipt of an acceptable offer or bid relating to the property, the Council shall
authorize the Mayor to cause necessary instruments to be prepared, and further
authorizes the Mayor to execute such instruments.
such property.
Section 8. Repealer. Ordinance Nos. 663 and 1958 are hereby repealed.
Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 10. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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Page 3 of 4
53
Section 11. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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54
Page 4 of 4
Finance & Safety Committee Minutes February 3, 2015 — Page 2
B. Ordinance: Sale of City Property
Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code
Chapter 2.64 to modify the process for selling City property. The current Code requires that
following a bid process, the City Council authorizes a sale and the Mayor processes the
transaction. This assumes a simple sale in which the City has no other interest other than
attaining the best price. However, circumstances such as the Tukwila Village and Urban
Renewal projects are examples of times where the City may be better served by negotiating
directly with a developer rather than engaging a competitive bidding process. The proposed
ordinance would allow the Council to approve an alternative process under certain
circumstances such as these. The proposal also establishes a new maximum value of $5,000
in the exceptions list, simplifies terminology regarding assessment of value, and replaces
reference to a City Hall bulletin board with the City's online records center.
Committee members discussed the proposal and supported it with the following changes:
1) Insert language regarding compliance with RCW and /or Attorney approval to
further clarify conditions under which an alternative process can be designated by
Council.
2) In section 4, change the maximum property value in the Call for Bids exception list
to $10,000
UNANIMOUS APPROVAL AS AMENDED. FORWARD TO FEBRUARY 9, 2015 COMMITTEE
OF THE WHOLE.
C. Contract: Federal Government Affairs Services
The City has learned that its main government affairs consultants at Ball Janik, Hal Hiemstra
and Michelle Giguere, have started their own company called Summit Strategies Government
Affairs, LLC, effective February 1, 2015. Ball Janik will no longer be offering government affairs
services and the City must decide if it would like to contract with Summit Strategies instead. No
changes are expected other than contact email addresses. A draft contract has been prepared
which mirrors the previous contract with Ball Janik minus the fee and expenses incurred in
January. It provides for a 2015 -2016 flat monthly rate of $6,375 plus expenses not to exceed
$3,240 annually. The total annual rate is not to exceed $73,365. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 9, 2015 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
Meeting adjourned at 6:24 p.m.
Next meeting: Tuesday, March 3, 2015 — 5:30 p.m. — Hazelnut Conference Room
Committee Chair Approval
Minutes by LH
55
56
COUNCIL AGENDA SYNOPSIS
MeetingDate
Prepared by
Mayor's review
Council review
02/09/15
Z Motion
Mtg Date 2/17/15
L Resolution
Al ig Date
El Ordinance
Mtg Date
02/17/15
JH
El Other
Mtg Date
SPONSOR Council E Mayor FIR Z DCD E Finance fl Fire T IT El P&R z Police fl Pr
SPONSOR'S One additional Code Enforcement officer is needed to address continual efforts to improve
SUMMARY the image and conditions in residential neighborhoods and along Tukwila International
Boulevard.
RI Nil ;VVED BY E COW Mtg. E CA&P Cmte
E Utilities Cmte r Arts Comm.
DATE: 2/3/2015
F&S Cmte
E Transportation Cmte
Comm. E Planning Comm.
CHAIR: HOUGARDY
Parks
COMMITTEE
RECOMMENDATIONS:
SPoNsoR/ADmIN.
COMMITTEE
Department of Community Development
Unanimous Approval; Forward to Committee of the Whole
ITEM INFORMATION
ITEM No.
5.E.
57
STAFF SPONSOR: JERRY HIGHT
ORIGINAL AG I 1\11),‘ DATE: 2/9/2015
AGENDA ITINI TITLE Approve transfer of budgeted funds for allocation of a third code enforcement
officer.
CATEGORY El Discussion
Mtg Dale 2/9/15
Z Motion
Mtg Date 2/17/15
L Resolution
Al ig Date
El Ordinance
Mtg Date
Bid Award
Mtg Date
E Public Hearing
Mtg Date
El Other
Mtg Date
SPONSOR Council E Mayor FIR Z DCD E Finance fl Fire T IT El P&R z Police fl Pr
SPONSOR'S One additional Code Enforcement officer is needed to address continual efforts to improve
SUMMARY the image and conditions in residential neighborhoods and along Tukwila International
Boulevard.
RI Nil ;VVED BY E COW Mtg. E CA&P Cmte
E Utilities Cmte r Arts Comm.
DATE: 2/3/2015
F&S Cmte
E Transportation Cmte
Comm. E Planning Comm.
CHAIR: HOUGARDY
Parks
COMMITTEE
RECOMMENDATIONS:
SPoNsoR/ADmIN.
COMMITTEE
Department of Community Development
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
ExpENDITuR1 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$87,000.00 $87,000.00 $
Fund Source: 000.08.558.603.41.00
Comments: Professional Services - Code Enforcement
MTG. DATE
RECORD OF COUNCIL ACTION
2/9/15
MTG. DATE
ATTACHMENTS
2/9/15
Informational Memorandum dated 2/3/15
Code Enforcement Statistics - 3 Year Average Comparison graph and details.
Minutes from the Finance and Safety Committee meeting of 2/3/15
2/17/15
57
58
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton, David Cline
Finance and Safety Committee
FROM: Jack Pace, Director of the Department of Community Development (DCD)
BY: Jerry E Hight, Building Official
DATE: February 3, 2015
SUBJECT: Additional Code Enforcement Officer to support residential neighborhoods
and Tukwila International Boulevard
ISSUE
Should the money in the DCD professional services budget be shifted to salaries to hire one
additional Code Enforcement officer to address continual efforts to improve the image and
conditions in residential neighborhoods and along Tukwila International Boulevard?
BACKGROUND
In preparing the 2015/16 Budget, Citizens, Administration and the City Council had expressed a
desire to see an increase code enforcement in residential areas, as well as, along Tukwila
International Boulevard. The City Council adopted the budget with an increase of $87,000 in Code
Enforcement Professional Service as a place holder with the understanding administration would
review ways to improve efficient before hiring additional staff.
DISCUSSION
At the Committee of the Whole meeting on January 27, 2015, Code Enforcement staff presented a
summary of what staff had learned and the methods to improve process in all aspects of Code
enforcement. As noted in the presentation, LEAN is both a process and a "way of life ". The first
steps involve understanding how we currently perform our tasks. The analysis phase looks for
inefficiencies and devises alternative ways of accomplishing the task in less time without sacrificing
quality. The implementation phase allows us to test drive our new process with an eye to
continuous improvement and fine tuning.
In Mid -May of last year, DCD temporarily added an additional Code Enforcement Officer. This has
allowed us to address the backlog of unresolved cases. As shown by the attached chart, the Code
Enforcement Team has been able to achieve a dramatic increase in both the number of cases
opened and more importantly, the number of cases we have achieved compliance on. There was
a 42% increase in cases opened and a 64% increase in cases resolved.
As noted in the presentation, in order to ensure that we meet our goals, code enforcement has
developed an implementation plan "30, 60, and 90 Day Plan. The 25 years of code enforcement
expertise tell us that the time it takes to achieve compliance is about as short as it can be, given
the individual variations code enforcement staff are presented with and legal constraints. Lean has
shown that implementing the Mayor's and Councils plan for neighborhood improvement with
require additional staff and resources.
RECOMMENDATION
The Council is being asked to consider this item at the Committee of the Whole on February 9,
2015 and the Regular February 17, 2015 meeting, consent agenda.
ATTACHMENTS
Comparison Three Year Average (2011 -2013) and 2014
59
60
CODE ENFORCEMENT LEAN PRESENTATION
January 2015
Comparison Three Year Average (2011-2013) and 2014
3-Year Comparison
Detailed Comparison OPEN 3yr average and 2014
Building — No Permit
72
78
2%
Rubbish/Garbage
69
76
10%
Parking Issues
30
71
137%
Lack of Rental License
16
69
331%
Signage (Illegal no permit)
42
59
40%
*Misc — Other
52
12%
Overgrowth/Weeds
30
55
83%
Business License
28
(29%)
Junk Vehicles
11
19
73%
Graffiti
3
(67%)
Total Cases
, ,
359
508
42%
Detailed Comparison CLOSED 3yr average and 2014
Case Type 3 Year Average 2014
2011-2013
Building — No Permit
Rubbish/Garbage
Parking Issues
Lack of Rental License
Signage (Illegal no permit)
*Misc -- Other
Overgrowth/Weeds
Business License
74
14
38
131MI■M
_1
11•11■
102
93
113111111111111111111
Ell11111111111
Total Cases
342
86
24
16
562
2014/ 3 Year
Average
38%
79%
178%
307%
38%
65%
47%
(11%)
23%
(87%)
64%
M111.11,111111011,11Wer110111141M IIIMAMMIMM1511111,M11,01110,Q1110 1111110,1101111=1110,111171,11MW 101 NA A
Top 3 — OPEN 2014
1. Building -- No Permit
2. Rubbish/Garbage
3. Parking Issues
Top 3 — CLOSED 2014 'N\N
1. Building — No Permit
2. Rubbish/Garbage
3. *Misc. - Other
*Roosters, Trees, Wetland issues,
Storm Water Drain Issues, etc.
Code Enforcement - LEAN Presentation pg. 10
Slide #17
61
62
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
February 3, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duffie, De'Sean Quinn
Staff: Jack Pace, Peggy McCarthy, Jerry Hight, Derek Speck, Rachel Bianchi, Laurel
Humphrey
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Code Enforcement Staffing
Staff is seeking Council approval to reallocate funds from the Department of Community
Development's Professional Services budget to its Salaries and Benefits budget for the purpose
of hiring one additional Code Enforcement Officer. During discussions regarding the 2015 -2016
Budget, the City Council expressed a desire for increased code enforcement in residential areas
and along Tukwila International Boulevard. To that end the Council approved $87,000 under
Professional Services in the adopted budget to serve as a placeholder while the division
underwent a LEAN -based process review. That review is now complete and staff proposes that
additional staffing is required to achieve the enhanced code enforcement goals previously
discussed. Supporting this proposal, the addition of a temporary additional officer in 2014
resulted in a 42% increase in cases opened and a 64% increase in cases resolved. Staff also
mentioned that a new educational flier is being developed and that successful community
programs such as "Clean and Green Tukwila" will be continued this year.
Committee members and staff discussed the proposal as well as other strategies to apply to an
enhanced code enforcement program. Key items that emerged include: 1) need for enhanced
communications to residents, including education about standards and follow -up regarding
reported issues 2) full implementation of eTrakit program 3) Council review of property
maintenance standards 4) exploration of incentives to encourage compliance. Staff agreed to
follow up on these items via committees or other appropriate channels. Additionally, the City
Administrator Report will continue to be used as a tool to communicate progress on cases. The
Committee supported the request for a third Code Enforcement Officer. This can occur via a
formal motion at a Regular meeting and followed up with a Budget amendment this summer. In
the meantime, the hiring process can proceed if the full Council approves the motion.
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9, 2015 COMMITTEE OF THE
WHOLE.
63
64
COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
AA4-'s review
Council review
02/09/15
RB
RB
C--
Lff
02/17/15
Bid Award
Mtg Date
Public Hearing
Mtg Date
I Other
Mtg Date
CATEGORY W Discussion
A1/g Date
SPONSOR 1 Council Z Mayor n HR — DCD E Finance r Fire F IT 0 P&R JoIit E PW
SP ONsoR' s
SUMMARY
This Agreement
contract
departure
mirrors the
January.
EM INFORMATION
ITEM No.
5.F.
65
STAFF SPONSOR: RACHEL BIANCHI
ORIGINAL AGENDA DATE: 2/9/15
AGF;NDA ITIN TITLE Agreement with Summit Strategies for services outlined on Exhibit A of the
Agreement
2/9/15
E Motion
Mtg Date 2/17/15
Resolution
Mtg Date
Ordinance
Mtg Dale
Bid Award
Mtg Date
Public Hearing
Mtg Date
I Other
Mtg Date
CATEGORY W Discussion
A1/g Date
SPONSOR 1 Council Z Mayor n HR — DCD E Finance r Fire F IT 0 P&R JoIit E PW
SP ONsoR' s
SUMMARY
This Agreement
contract
departure
mirrors the
January.
covers services as outlined
with Ball Janik for government
of the firm's government
previous contract with Ball
on Exhibit
afffairs services
affairs consultants
Janik, minus
A of the Agreement. The previous
was terminated due to the
to Summit Strategies. This contract
the fees and expenses billed in
REVIEWED BY
P1 CA&P Cmte
Cmte Arts Comm.
Transportation Cmte
Comm. Planning Comm.
CHAIR: HOUGARDY
i4 COW Mtg.
7„1 F&S Cmte
Utilities
DATE: 2/3/15
r Parks
COMMITTEE
RECOMMENDATIONS:
SPoNsoR/ADmiN.
C1N11T1II
Mayor's Office
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$73,365.00 $73,365.00 $0
Fund Source: 000.03.513.100.41.02
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
2/9/15
MTG. DATE
ATTACHMENTS
2/9/15
Informational Memorandum dated 1/30/15
Contract for Services
Minutes from the Finance and Safety Committee of 2/3/14
2/17/15
65
66
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance & Safety Committee
FROM: Rachel Bianchi, Communications and Government Relations Manager
DATE: January 30, 2015
SUBJECT: Federal Government Affairs Contract for Services
ISSUE
The City's federal lobbyists have left Ball Janik to form their own firm, Summit Strategies.
Because of this, the City wishes to contract with Summit Strategies for federal government
relations services.
BACKGROUND
On Friday, January 23rd we learned that our main government affairs consultants at Ball Janik,
Hal Hiemstra and Michelle Giguere, along with the rest of the government affairs team, are
leaving the firm to start their own company, Summit Strategies Government Affairs, LLC. This
move is effective February 1, 2015. It appears that Ball Janik, which is primarily a law firm, has
undergone some leadership changes and is focusing on growing the firm nationally, specifically
around the issue of construction defect litigation. Because of this, the government affairs
consultants at Ball Janik decided to leave the firm in order to prioritize their practice.
Our consultants characterize this as a "friendly divorce," which has resulted in Ball Janik asking
us whether the City would like to move along with Hal and Michelle to the new firm. The only
changes they expect are new email addresses.
DISCUSSION
The draft contract with Summit Strategies mirrors the previous contract with Ball Janik, minus
the fee and expenses incurred in January. The draft contract provides for a 2015 -2016 flat
monthly rate of $6,375, plus expenses not to exceed $3,240 annually (contract not to exceed
$73,365 per year). This reflects the same total amount that was in the 2015/16 Ball Janik
contract, minus the fee and expenses billing in January of this year.
RECOMMENDATION
Staff recommends Committee approval of the attached draft contract to be forwarded to the
February 9, 2015, Committee of the Whole and the subsequent Regular meeting on February
17, 2015.
ATTACHMENTS
Draft 2015 -2016 Contract for Services with Summit Strategies Government Affairs, LLC.
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONTRACT FOR SERVICES
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Summit Strategies Government
Affairs, LLC, hereinafter referred to as "the Contractor," whose principal office is located at 655 15th
Street, NW Suite 225, Washington, D.C. 20005.
WHEREAS, the City has determined the need to have certain services performed for its citizens
but does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain
terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $73,365.00 per year at a rate of $6,375 per
month and expenses not to exceed $3,240.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the
City whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
February 1, 2015, and ending December 31, 2016, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised 2012 Page 1 of 8
69
6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except for
injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the Contractor's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits
as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit.
Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises, operations, independent contractors, products -
completed operations, stop gap liability, personal injury and advertising injury, and liability
assumed under an insured contract. The Commercial General Liability insurance shall be
endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an
equivalent endorsement. There shall be no endorsement or modification of the Commercial
General Liability Insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's Commercial
General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 1.0 10 01 and Additional Insured - Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
4. The Contractor shall procure and maintain in full force throughout the duration of this
Agreement professional liability insurance with a minimum coverage of $1,000,000
per claim and $3,000,000 aggregate. Contractor shall provide evidence of such
CA Revised 1 -2013 Page 2 of 8
70
coverage in a manner and form acceptable to the City in the City's sole discretion.
Cancellation of the required insurance shall automatically result in termination of this
Agreement.
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self- insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy
of the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of
such notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
canceled for any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
CA Revised 1 -2013 Page 3 of 8
71
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence
of any disability in the selection and retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No amendment or modification
of this Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20 .
CITY OF TUKWILA CONTRACTOR
Mayor, Jim Haggerton
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
By:
Printed Name and Title:
Address:
CA Revised 1 -2013 Page 4 of 8
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Exhibit A
Scope of Work and Specific Service
Summit Strategies Government Affairs, LLC
1. Scope of Work: Summit Strategies Government Affairs, LLC will provide federal representation,
strategic advice, and lobbying services for the City of Tukwila related to securing federal authorization
and funding for key projects identified by the City and /or advising the City about matters associated with
implementation of federal statutes, rules or regulations that could adversely affect the City's ability to
deliver services to its residents. Summit Strategies Government Affairs, LLC will also work with City
officials, City staff, the Washington Congressional delegation, key Congressional Committees, and
Administration officials to build upon previous work done by the City and to take advantage of new
programs initiated by the current Administration.
Summit Strategies' work on behalf of the City in 2015 will primarily be focused on representing the City's
interests on the following initiatives:
1) The implementation of MAP 21 and federal transportation funding and rulemakings
associated with same; reauthorization of MAP21 and identification of opportunities to
advance key City infrastructure projects; and monitoring of other transportation proposals
that will advance the City's interests and provide additional dedicated federal funding for
local communities.
2) Closely monitor federal tax proposals and entitlement reforms which will be developed by
Congress, keeping City officials informed about policy proposals which could shift safety
net expenses from the federal government to local government, and share City responses
with the Washington Congressional delegation; and, also providing timely information and
assistance related to Congressional action on internet sales tax issues.
3) Monitor federal grant funding opportunities that align with city priorities, informing the
City about these opportunities and the deadlines associated with them, and assist the City
in applying for those funds; review draft funding requests (such as future TIGER requests)
prepared by the City or its consultants and provide timely feedback prior to final submittal
of the funding request.
4) Represent the City's interests in terms of the BNSF intermodal rail yard in Tukwila and
working with Congressional members, the Surface Transportation Board and other
agencies within the Administration, keep them informed about developments that may be
adverse to the City's interests; responses to same; and, work with the City and BNSF
officials as the alternative access study and other studies on the railyard proceed.
5) Advise the City and represent its interests in terms of possible relocation of the UP rail line
in the City of Tukwila, and coordinate Congressional outreach on same.
6) Monitor the implementation of WRRDA and rulemakings and official guidance on the new
water infrastructure act, including FEMA, planning and assistance, waterway and levee
issues, flood plain issues — particularly as it relates to potential development in Tukwila,
CA Revised 1 -2013 Page 5 of 8
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Green River issues, and anything related to the Howard Hanson dam, flood preparation,
and other impacts; advise to the City during the possible 2015 Congressional debate over
the next WRRDA authorization.
7) Advise the City about Congressional reauthorization of the FAA Modernization and
Reform Act of 2012, particularly concerning policies that might limit commercial or
residential development in the north end of Tukwila.
8) Continue work with the City to advance public safety through regional and federal
cooperation with multiple law enforcement and partner organizations, particularly related
to the LINK station in Tukwila, developments along TIB, new investments in Tukwila
Village, and possible new issues that might arise once the new commuter rail station is
permanent.
9) Advocate for one annual appropriation request should Congress lift its current moratorium
on earmarking.
Summit Strategies' work will primarily be focused on the interests outlined above, but in terms of overall
federal policy, Summit Strategies will continue to generally monitor legislation being considered by
Congress and will inform City officials about legislative proposals that will either advance or hinder
Tukwila's efforts to achieve its primary goals and priorities. Included within this general monitoring will
be possible Congressional action governing telecommunications and local control over franchising,
environmental, energy conservation, affordable housing, emergency responders, water policy bills, and
general authorizations that would affect the work of the U.S. Army Corps of Engineers, the
Environmental Protection Agency, FEMA or the U.S. Department of Homeland Security.
In terms of policy issues associated with MAP 21 implementation, rules and regulations implementing
policy changes that were included in the new law are now being developed and finalized by USDOT. As
such, Summit Strategies will continue to monitor proposed USDOT guidance and rulemakings associated
with the implementation of MAP 21 and keep City officials informed about proposals which will affect
the City's ability to advance or fund its overall transportation priorities. In addition, the recent extension
of MAP 21 to May of 2015, discussions about the content and shape of the next transportation
authorization bill are likely to begin in early January, 2015; Summit Strategies will monitor those
discussions, keep City officials informed about their content, and when appropriate, advocate with
members of the Washington Congressional delegation for policy positions which will benefit the City.
In terms of implementation of, and guidance on, the new WRRDA Act, Summit Strategies will represent
the City's interest to assist the City in ensuring flood plain, levee certification, Green - Duwamish
restoration efforts, and other matters are covered by the City in working with its Congressional delegation
and federal agencies.
On matters of appropriations and federal funding, Summit Strategies will continue to monitor the current
Congressional moratorium on earmarked funding, and be prepared to advance one priority funding request
of the City should the current moratorium be lifted in the next Congress. Summit Strategies would be
prepared to advance whichever priority project is identified by the City.
CA Revised 1 -2013 Page 6 of 8
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Projects and priorities can be re- evaluated in the course of the year as Congressional and City priorities
and agendas change and new opportunities to enhance federal financial support for City projects are
presented. Summit Strategies will meet with City officials as requested by the City and Ms. Bianchi.
2. Specific Services: Summit Strategies will be responsible, at a minimum for the following:
• Inform the City of key timelines for proposed actions
• Identify federal rule, policies, and laws that support the City's goals
•
Identify key officials and contacts that the City needs to meet with and the best time to
make such contacts
• Brief all appropriate congressional and federal officials about Tukwila's priorities identified
in the above Scope of Work
•
Advise City of key dates in the congressional and administrative calendar that impact its
goals
Work to maintain a strong Tukwila relationship and support for Tukwila's goals with all
key members of the Washington congressional delegation
If appropriate (as a result of a lifting of the current earmark moratorium), prepare project
funding requests, and review briefing materials prepared by the City
When appropriate, develop legislation, amendments, report language, and budget
recommendations, and move them through the legislative process, attending and working
with the congressional delegation and their Congressional officials at hearings, mark -ups
and House /Senate conferences on legislation
• Attend and report on Congressional hearings of import
•
Advise City of new regulations, programs, or proposed legislation that relate to those areas
of focus outlined in the above Scope of Work
Specifically monitor, analyze, report on, and make recommendations for initiatives and
project requests for major reauthorization of legislation, and the annual appropriations bills
Continue to work with and advise the City about strategies associated with the BNSF
intermodal rail yard and federal policies affecting its operation
Obtain appointments for City officials in Washington, D.C., develop schedules, accompany
City officials to meetings, and provide briefing materials for City officials for their
meetings with Congressional officials
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Exhibit B
Terms of Payment
Summit Strategies will invoice the City for the work completed at the rate of $6,375 per month, plus
expenses (not to exceed $3,500 annually). Invoices will be paid within twenty (20) days of receipt. All
expenses shall be listed in an itemized format and all travel expenses will be pre- authorized by the City.
CA Revised 1 -2013 Page 8 of 8
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Finance & Safety Committee Minutes February 3, 2015 — Page 2
B. Ordinance: Sale of City Property
Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code
Chapter 2.64 to modify the process for selling City property. The current Code requires that
following a bid process, the City Council authorizes a sale and the Mayor processes the
transaction. This assumes a simple sale in which the City has no other interest other than
attaining the best price. However, circumstances such as the Tukwila Village and Urban
Renewal projects are examples of times where the City may be better served by negotiating
directly with a developer rather than engaging a competitive bidding process. The proposed
ordinance would allow the Council to approve an alternative process under certain
circumstances such as these. The proposal also establishes a new maximum value of $5,000
in the exceptions list, simplifies terminology regarding assessment of value, and replaces
reference to a City Hall bulletin board with the City's online records center,
Committee members discussed the proposal and supported it with the following changes:
1) Insert language regarding compliance with RCW and /or Attorney approval to
further clarify conditions under which an alternative process can be designated by
Council.
2) In section 4, change the maximum property value in the Call for Bids exception list
to $10,000
UNANIMOUS APPROVAL AS AMENDED. FORWARD TO FEBRUARY 9, 2015 COMMITTEE
OF THE WHOLE.
C. Contract: Federal Government Affairs Services
The City has learned that its main government affairs consultants at Ball Janik, Hal Hiemstra
and Michelle Giguere, have started their own company called Summit Strategies Government
Affairs, LLC, effective February 1, 2015. Bali Janik will no longer be offering government affairs
services and the City must decide if it would like to contract with Summit Strategies instead. No
changes are expected other than contact email addresses. A draft contract has been prepared
which mirrors the previous contract with Ball Janik minus the fee and expenses incurred in
January. It provides for a 2015 -2016 flat monthly rate of $6,375 plus expenses not to exceed
$3,240 annually. The total annual rate is not to exceed $73,365. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 9, 2015 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
Meeting adjourned at 6:24 p.m.
Next meeting: Tuesday, March 3, 2015 — 5:30 p.m. — Hazelnut Conference Room
Committee Chair Approval
Minutes by LH
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Upcoming Meetings & Events
February 2015
9th (Monday)
10th (Tuesday)
11th (Wednesday)
12th (Thursday)
13th (Friday)
14th (Saturday)
➢ Community
Affairs & Parks
Cmte,
5:30 PM
( Hazelnut
Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council
Chambers)
➢ Utilities Cmte,
5:30 PM
(Foster
Conference
Room)
➢ Tukwila
International
Boulevard
Action Cmte,
7:00 PM
(Community
Center)
➢ COPCAB,
6:30 PM
(Duwamish
Conference
Room)
Restore the
Duwamish
Shoreline
Challenge
1:00 — 4:00 PM
Meet at the Green
River Trail at
BECU Campus
(12770 Gateway
Drive)
Visit:
forterra.org/events
for information
and registration.
Council Chat
10:00 AM to
12:00 NOON
Stop by and informally
talk with a Tukwila
City Councilmember
about anything on your
mind regarding
Tukwila.
Foster Golf Links
Clubhouse
03500 Interurban Ave S)
16th (Monday)
17th (Tuesday)
18th (Wednesday)
19th (Thursday)
20th (Friday)
21st (Saturday)
Presidents Day
City offices closed
.:
➢ Transportation
Cmte,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
➢ Finance &
Safety-Grote,
Cancelled
➢Park
Commission,
5:30 PM
(Community
Center)
➢ Tukwila
Historical
Society,
7:00 PM
(Tukwila
Heritage &
Cultural
Center, 14475
59th Ave S.)
Take
United Way of King County is offering
from now until April 18th. Households
connected to one -on -one financial
Locations can be found throughout
No appointments needed. Get your
Tuesday
Saturdays
To find other locations, languages
www.uwkc.oreltaxhelp or call 2 -1
the stress out of doing your taxes
free tax preparation services in 25 locations throughout King County
making under $60,000 can have their taxes prepared, plus they can get
counseling, healthcare enrollment, and other public' benefits.
the county, with daytime, evening, and weekend hours available.
maximum refund fast and pay no fees!
TUKWILA COMMUNI'T'Y CENTER
January 13th to April 18th
& Thursdays ....'5:00 pm to 8:00 pm
10:00 am to 2:00 pm
available, a list ofwhat to bring, and other details, visit their website at
-1.
➢Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 - 767 -2342.
>City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
➢ City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
➢Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf Room. Contact Kim Gilman at 206 -431 -2187.
➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room (A) Approval of golf cart purchase for
Foster Golf Links. (B) An ordinance updating Tukwila Municipal Code Title 19 regarding the Sign Code.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Portman at 206 - 431 -2197.
➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Joyce Trantina at 206- 433 -1868.
➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room.
➢Human Services Advisory Board: Human Services Office. Contact Evie Boykan at 206 -433 -7180.
➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206- 767 -2342.
➢ Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢ Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall.
Contact Wynetta Bivens at 206-431-3670.
➢Transportation Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room.
>Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S.
Contact Joan Hernandez at 206 - 248 -0260.
>Tukwila Intl. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206- 433 -1815.
➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room. (A) East marginal Way S Storm Pipe Replacement -- KPG
Construction Management Supplement No. 6. (B) CBD Sanitary Sewer Rehabilitation Project Update_
79
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
February
2
9
See agenda packet
cover sheet for this
week's agenda
(February 9, 2015
Committee of the Whole
Meeting).
17 (Tuesday)
Special Presentation
23
Special Presentation
- Introduction and
swearing in of Police
Officer Charles
Saguil.
- 2014 Annual Report.
Unfinished Business:
- Introduction of
new fire engines.
- Introduction of two
new Firefighters,
Levi Keller and
Brody Faire.
- Promotion of three
Fire Department
Employees:
Assistant Chief
Mike Soss; Battalion
Chief Jack Waller
and Captain Ryan
Berg.
Special Issues
-An ordinance
relating to right -of-
way acquisition for
the TUC
Pedestrian /Bicycle
Bridge Project.
-A resolution
committing to the
acceptance of the
Chinook Wind
Habitat site from King
County.
-An ordinance
reflecting changes to
Tukwila Municipal
Code 2.64 regarding
the Sale of City
Property.
- Approve transfer of
funds for allocation of
a 3rd Code
Enforcement Officer.
-A contract with
Summit Strategies for
federal government
affairs services.
-An ordinance
updating TMC
19.12.
- Discussion and
consensus on Sound
Cities Association
Public Issues
Committee (SCA
PIC) Items.
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