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Home My WebLink AboutCOW 2015-02-09 Item 5B - Discussion - Citywide and Committee Work PlansCOUNCIL AGENDA SYNOPSIS 1nitialr ilfeeting Late Prepared by i\fayor's review Council review 02/09/15 RB j/�(i C- (--"") ❑ Resolution .1 fig Date ❑ Ordinance i1 itg Date Aware{ ❑ Public Hearing tlltg Date E] Other Mtg Date CxI'I :(;oRY Discussion • Bid tlftg Date Mtg Date ❑ DCD ❑ .Finance ❑ Fire ❑ PIP. SPONSOR i.'s! Council WI Mayor • HR ITEM INFORMATION ITEM No. STAFF SPONSOR: CLINE & HUMPHREY ORIGINAL AGINDA DATE: 2/9/15 AGENDA ITEM TULI.N Discussion of City and Committee work plans 02/09/15 ❑ Motion Altg Date ❑ Resolution .1 fig Date ❑ Ordinance i1 itg Date Aware{ ❑ Public Hearing tlltg Date E] Other Mtg Date CxI'I :(;oRY Discussion • Bid tlftg Date Mtg Date ❑ DCD ❑ .Finance ❑ Fire ❑ PIP. SPONSOR i.'s! Council WI Mayor • HR ❑ IT • P &R ❑ Polrce SPONSOR'S SUMMARY This is an the 2015 agreement opportunity for the Council to review the City -wide work plan that aligns with -16 priorities and strategic goals, as well as the committee work plans to ensure moving forward for the year. REVIEWED BY ❑ CA &P Cmte ❑ F &S Crnte Cmte ❑ Arts Comm. ❑ Parks Comm. COMMI'f1'EE CHAIR: ❑ Transportation Cmte • COW Mtg. ❑ Utilities DA1C: 1 Planning Comm. RECOMMENDATIONS: SPONSOR CO;uIMI'ITI'I /A1)MIN. °.I'. COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRI ?D AMOUNT BU[)GFIEI) APPROPRIATION REQUIRED $n /a $ $ Fund Source: Co172ments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 02/09/15 Informational Memorandum dated 2/3/15 City Workplan Finance & Safety Committee Work Plan Community Affairs & Parks Committee Work Plan Transportation Committee Work Plan Utilities Committee Work Plan 21 22 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton City Council Committee of the Whole FROM David Cline, City Administrator Laurel Humphrey, Council Analyst DATE: February 3, 2015 SUBJECT: City and Council Committee Work Plans ISSUE This discussion is an opportunity for the Council and Administration to ensure alignment between the City and Committee work plans, particularly as to how they fit in with the identified 2015 -16 priorities, as well as the Adopted Strategic Plan, BACKGROUND During the 2015 -2016 budget process, the Council and Administration agreed to five priorities to further the City's work toward the Adopted Strategic Plan goals. As a part of the Administration's effort to ensure these priorities are met, the attached work plan was drafted that identifies a timeline by quarter for action as well as a lead department. In addition, to give the full Council an understanding of the work that will be occurring in committees this year, the Council Analyst has collaborated with departmental staff to prepare work plans for all four standing committees. The preliminary work plans were drafted based upon items identified during the Budget review, capital projects in the adopted CIP, and carry- overs from 2014. These work plans are fluid in nature and may be modified throughout the year with emerging needs or items added with Council consensus. Each committee will have opportunity for periodic review. The goal of this discussion at C.O.W. is to ensure strategic alignment and to offer transparency into the work done at the City Department and Council Committee levels. RECOMMENDATION Information only for discussion. ATTACHMENTS City Work plan Finance & Safety Committee Work plan Community Affairs & Parks Committee Work plan Transportation Committee Work plan Utilities Committee Work plan 23 24 '15/'16 Priority 1: Tukwila International Boulevard Community Transformation City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 1: A community of inviting neighborhoods and vibrant businesses Work Plan Item Lead Department Police Decrease crime on Tukwila International Boulevard (TIB) corridor Implement Tukwila Village Phases I and II Economic Development Urban renewal motel purchases and redevelopment Economic Development 2015 Quarter Hatched boxes indicate planning phase; solid boxes indicate action Page 1 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 2: A Solid Foundation for All Tukwila Residents '151'16 Priority 3: Create Community Partners and Vision Work Plan Item to Implement Citywide Plans 2015 Quarter Work Plan Item Lead Department 2015 Quarter Ensure Comprehensive Plan update is aligned with Strategic Plan DCD Enhance community and regional partnerships; emphasis on school district Mayor's Office ®,® Develop Southcenter Marketing Partnership Economic Development 111MW Evaluate engagement with businesses in the central business district Police , 2 Address issues relating to Sound Transit — TIB station security, Boeing Access Road station, ST3, and parking Government Relations 1 2 3 4 Review sales tax mitigation funding STRATEGIC PLAN GOAL 3: A Diverse and Regionally Competitive Economy '15/'16 Priority 4: Develop and Implement a Comprehensive Economic Development Plan Work Plan Item Lead Department 2015 Quarter Create economic development plan Economic Development Enhance partnerships with business community Economic Development Facilitate Union Pacific tracks relocation Economic Development Review sales tax mitigation funding Finance rwri Hatched boxes indicate planning phase; solid boxes indicate action 26 Page 2 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 4: A High Performing and Effective Organization '15/'16 Priority 5: Continue to create a more effective organization Work Plan Item Evaluate joining the Kent Regional Fire Authority Lead Department Mayor's Office STRATEGIC PLAN GOAL 5: Improved Communications and Community Identity 2015 Quarter Hatched boxes indicate planning phase; solid boxes indicate action Page 3 Finance and Safety Committee - 2015 Work Plan Abbreviation Key: A Action item B Briefing item ED Economic Development FIN Finance POL Police PRK Parks 29 Description Qtr Dept Action or Briefing Status FINANCIAL POLICIES 1 Financial Policy— Reserve, One -Time Revenue 1 FIN A 2 Financial Policy— Fees, interest, penalties, other 3 FIN A 3 Procurement policies 1 FIN A 4 Indirect cost allocation 3 FIN A 5 Capitalization policy 4 FIN A REVENUE ENHANCEMENTS 6 Transportation Benefit District 2 -3 FIN B, A 7 Revenue enhancement — Other opportunities 3 FIN B, A 8 RGRL fee increase and policy changes 2 -4 FIN B, A 9 Gambling tax collection on monthly vs quarterly basis 3 FIN A BUDGET & OTHER FINANCIAL 10 Debt issuance — CIP Interurban Avenue South, Boeing Access Road 1 FIN A 11 2015 -16 Budget amendments —June & November 2 & 4 FIN A 12 2017 -18 Budget process update 3 FIN B 13 Ordinances levying property taxes 4 FIN A 14 Resolutions cancelling past due accounts receivable and outstanding claims, payroll, etc 4 FIN A ECONOMIC DEVELOPMENT 15 Revisions to TMC 2.64 Sale of City Property 1 ED A 16 Revisions to TMC 19 — Street Banners 1 ED A 17 Agreements for Seattle Southside transition to PDA 2 ED A 18 Lodging tax funding applications 4 ED A 19 Other lodging tax budget requests 2 & 4 ED A OTHER 20 School district leases / ILA 4 ED, PRK A 21 Light rail crime issues 2 POL B 22 Code Enforcement Staffing 1 DCD A Standard Reports /Briefings Frequency Dept. 23 Revenue report (Q4 in Mar, Q1 in Jun, Q2 in Sep, Q3 in Dec) Quarterly Finance 24 Investment report (Q4 in Mar, Q1 in Jun, Q2 in Sep, Q3 in Dec) Quarterly Finance 25 Police Report Quarterly Police 26 Fire Department update Quarterly Fire 27 Committee Work Plan Quarterly Council, All Council -wide Presentations & Workshops Qtr Dept. 28 Debt presentation by Financial Advisors 1 Finance 29 Actuarial valuations for Self- Insured Healthcare Plans, Affordable Care Act 1 Finance, Human Resources Abbreviation Key: A Action item B Briefing item ED Economic Development FIN Finance POL Police PRK Parks 29 Community Affairs and Parks Committee - 2015 Work Plan Abbreviation Key: A Action item DCD Community Development PR Parks B Briefing item ED Economic Development PW Public Works ATTY City Attorney HS Human Services 31 Description Qtr Dept Action or Briefing Status 1. Development Agreement with 90 Andover Park East 1 DCD A 2. Duwamish Gardens - Advertise and award construction contract 1 PW A 3. Chinook Winds - Resolution to accept site from King County 1 PW A 4. Briefing on implementation of Shoreline Master Program 1 DCD B 5. Human Services contracts over $40K 1 HS A 6. 1% for the Arts - Procedures and Guidelines 1 PR B 7. Duwamish Hill Construction - Contract Award 1 PR A 8. FGL Golf Carts - Purchase Approval 1 PR A 9. Accessible Programs - Update 3 PR B 10. City Support for Veterans 2 -3 Multiple A/B 11. Commercial Vehicles in Residential Zones 2 ATTY A 12. Collective Gardens Moratorium Next Steps 2 DCD A 13. Update Wireless Facility Regulations per new FCC rules 2 DCD A 14. Park Rules (including Park signage per 1/12 COW) 2 PRK A 15. CDBG - 2016 Minor Home Repair 2 HS A 16. I -CANN, 5210 Implementation & Food Policy - Update 2 PR B 17. Riverbank Waterfowl Agreement 2 PR A 18. Property Maintenance Standards 3 DCD A 19. Minor Home Repair Program 3 HS A 20. Park Stewardship Plan - Briefing 3 PR B 21. Earthcorp Projects - Update 3 PR B 22. Developer selection for urban renewal project (motels) 3 ED A 23. Duwamish Hill Construction - Contract Closeout 4 PR A 24. FGL Pond Liner- Purchase Approval 4 PR A 25. "Siccardi" Parcel Official Naming (2015 QTR 4 or 2016) 4 PR A 26. Registration Software - Update (purchase 2016 or budget for 2017) 4 PR B 27. Tukwila Village plaza /commons non - profit formation 4 ED A 28. Trakit Citizen Comment Module Update DCD B 29. Tree City USA PR A 30. City /MPD ILA - Addendum (from MPD request) ATTY A Standard Reports /Briefings Frequency Dept. 31. Summer Events Calendar Annual Parks 32. Parks Department Report (or to COW /Council ?) Annual Parks 33. Proclamation - July as P &R month 34. Proclamation - Arbor Day 35. Proclamation - Volunteer Week 36. Teens for Tukwila Abbreviation Key: A Action item DCD Community Development PR Parks B Briefing item ED Economic Development PW Public Works ATTY City Attorney HS Human Services 31 Transportation Committee - 2015 Work Plan Description Qtr Dept Action or Briefing Status BNSF Intermodal Facility Access _ Design contract (to COW only) 1 PW A 42 Avenue South Phase III Design Contract Supplement — design undergrounding 2 PW A Seattle City Light underground agreement 4 PW A Follow -up on potential for coordination with SeaTac 2 PW B ADA Improvements Design contract and bid award 2 PW A Annual Overlay,and Repair Program Bid Award 2 PW A 53rd'Avenue S(s 137th — S 144th St) Funding and Design contract 2 PW A 53`d Ave S Water Main Replacement, Sewer Rehab (from Utilities) A , Cascade View Safe Routes to School Closeout 3 PW A Andover Park West /TUC,Transit Center Closeout 3 PW A Thorndyke Safe Routes ,to School Closeout 3 PW A Boeing Access Road over BNRR Bridge Rehab Bid Award 3 PW A .Residential Street Improvements Design contract 2 PW A Safety -based priority list 4 PW B 'Annual Bridge Inspections and Repairs Program update 4 PW B TUC Ped /Bike Bridge Right -of -way and easement acquisition 1 PW A Bid Award 4 PW A Interurban-Avenue S (S'143'd - Fort Dent Way) - Status update 4 PW B S'144th St Phase II (42°d,Ave S = TIB) Bid award 4 PW A Crosswalk Petition - TIB /S 139th Vicinity Present engineering analysis 3 PW B ' OTHER. TIB pedestrian bulb replacement (test locations) 2 PW B Allentown Roadside Barriers — outreach and design alternatives PW B Duwamish/ S 119th Ped Bridge — present condition and repairs 1 PW B Transit plan update contract 4 PW A Standard Reports /Briefings Frequency Dept. Facility Tours As needed PW SCATBD Semimonthly PW Committee Work Plan Council, Staff 33 34 Utilities Committee - 2015 Work Plan Description- Qtr Dept Action or Briefing Status Andover Park West /Strander New Water. Main Closeout with the TUC Transit Center 3 PW A 58th Avenue South Water Main Replacement Bid award 4 PW A Macadam,RoadSouth Water _Upgrade Design contract PW A Fort Dent Sewer Relocation Design contract (301 Fund) 1 PW A Andover Park Mater Main Replacement Sewer Component 2 PW A Road Component 2 PW A Annual Sewer. Repair. Program Bid award 2 PW A CBD_Sanitary Sewer Rehab Bid award 2 PW A Closeout 3 -4 PW A CBD.Sewer,Repair Update & Closeout 1 PW B Sewer Lift Station #2 Upgrades Bid award 2 PW A Sewer Repair West of Strander Blvd Bridge Bid award 3 PW A Andover. Park East Sewer Replacement , Design consultant 4 PW A Annual Small'Drainage Program Bid award 2 PW A 2016 program design contract 4 PW A NPDES Annual update 3 PW B E. Marginal Way.S. Stormwater.Outfalls Construction Grant acceptance 4 PW A East Marginal Way.S Storm Pipe Replacement Construction - Status update & Closeout 4 PW B Tukwila 205,Levee:Certification.Phase 1. Funding Options (per Budget work shop) 2 PW B Chinook Wind Design consultant PW A OTHER Water System Assessment Briefing 4 PW B King County Grant for Recycling Assistance - DCD 1 DCD A Briscoe Desimone Levee Update — City of Kent 1 PW B Zayo Franchise Agreement 1 PW A Utility Comprehensive Plan Review 1 -4 PW B Standard Reports /Briefings Frequency Dept. Facility Tours As needed PW Waste Management Update Annual PW Committee Work Plan 2X Council, Staff 35