The URL can be used to link to this page

Home My WebLink AboutCOW 2015-02-09 Item 5E - Discussion - Transfer of Funds for Allocation of 3rd Code Enforcement OfficerCOUNCIL AGENDA SYNOPSIS Initial' e\ eelrnA Dale Prepare! by Ma or's review (Twined review 02/09/15 3H 0C_ Motion Date 2/17/15 02/17/15 3H ❑ Bid Award Mig Date ❑ Public Hearing M15 Dale Other Mfg Date /l tl!11g -17 ❑ Mayor- ❑ 1 -III ❑ Finance ❑ Eire ❑ IT ❑ P&R H Police ❑ P1V SPONSOR • Conn al DCD SPONSOR'S One additional Code Enforcement officer is needed to address continual efforts to improve SUMMARY the image and conditions in residential neighborhoods and along Tukwila International Boulevard. ITEM INFORMATION ITEM No. 57 S'1',1I I`SPONSGR:JERRY HIGHT OR1C >1N:1J.AGENDA D.l'1'I:: 2/9/2015 AGENDA ITEM TITI.I: Approve transfer of budgeted funds for allocation of a third code enforcement officer. C:1'I'I:GORY MI Discussion A1tg Date 2/9/15 Motion Date 2/17/15 ❑ Resolution A11g Date ❑ Ordinance Mtg Dale ❑ Bid Award Mig Date ❑ Public Hearing M15 Dale Other Mfg Date /l tl!11g -17 ❑ Mayor- ❑ 1 -III ❑ Finance ❑ Eire ❑ IT ❑ P&R H Police ❑ P1V SPONSOR • Conn al DCD SPONSOR'S One additional Code Enforcement officer is needed to address continual efforts to improve SUMMARY the image and conditions in residential neighborhoods and along Tukwila International Boulevard. R1V11 .1\V'ED BY ❑ COW Mtg. ❑ CA &P Cmte Z F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 2/3/2015 COMMITTEE CHAR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTI:1°, Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPI.NDI I'URI: RI:QUIRII) AMOUNT BUDGETED APPROPRIATION REQUIRED $87,000.00 $87,000.00 $ Fund Source: 000.08.558.603.41.00 Comments: Professional Services - Code Enforcement MTG. DATE RECORD OF COUNCIL ACTION 2/9/15 MTG. DATE ATTACHMENTS 2/9/15 Informational Memorandum dated 2/3/15 Code Enforcement Statistics - 3 Year Average Comparison graph and details. Minutes from the Finance and Safety Committee meeting of 2/3/15 2/17/15 57 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO Mayor Haggerton, David Cline Finance and Safety Committee FROM: Jack Pace, Director of the Department of Community Development (DCD) BY Jerry E Hight, Building Official DATE: February 3, 2015 SUBJECT: Additional Code Enforcement Officer to support residential neighborhoods and Tukwila International Boulevard ISSUE Should the money in the DCD professional services budget be shifted to salaries to hire one additional Code Enforcement officer to address continual efforts to improve the image and conditions in residential neighborhoods and along Tukwila International Boulevard? BACKGROUND In preparing the 2015/16 Budget, Citizens, Administration and the City Council had expressed a desire to see an increase code enforcement in residential areas, as well as, along Tukwila International Boulevard. The City Council adopted the budget with an increase of $87,000 in Code Enforcement Professional Service as a place holder with the understanding administration would review ways to improve efficient before hiring additional staff. DISCUSSION At the Committee of the Whole meeting on January 27, 2015, Code Enforcement staff presented a summary of what staff had learned and the methods to improve process in all aspects of Code enforcement. As noted in the presentation, LEAN is both a process and a "way of life ". The first steps involve understanding how we currently perform our tasks. The analysis phase looks for inefficiencies and devises alternative ways of accomplishing the task in less time without sacrificing quality. The implementation phase allows us to test drive our new process with an eye to continuous improvement and fine tuning. In Mid -May of last year, DCD temporarily added an additional Code Enforcement Officer, This has allowed us to address the backlog of unresolved cases. As shown by the attached chart, the Code Enforcernent Team has been able to achieve a dramatic increase in both the number of cases opened and more importantly. the number of cases we have achieved compliance on. There was a 42% increase in cases opened and a 64% increase in cases resolved. As noted in the presentation, in order to ensure that we meet our goals, code enforcement has developed an implementation plan '30, 60, and 90 Day Plan. The 25 years of code enforcement expertise tell us that the time it takes to achieve compliance is about as short as it can be, given the individual variations code enforcement staff are presented with and legal constraints. Lean has shown that implementing the Mayor's and Councils plan for neighborhood improvement with require additional staff and resources. RECOMMENDATION The Council is being asked to consider this item at the Committee of the Whole on February 9, 2015 and the Regular February 17, 2015 meeting, consent agenda. ATTACHMENTS Comparison Three Year Average (2011 -2013) and 2014 59 60 CODE ENFORCEMENT LEAN PRESENTATION January 2015 Comparison Three Year Average ('2o11 -2013) and 2014 Detailed Comparison OPEN Syr average and 2014 Case Type Building — No Permit 3 Year Average 2011 -2013 72 2014 78 2014/3 Year Average 2% Rubbish /Garbage 69 76 10% Parking Issues 30 71 137% Lack of Rental License 16 69 331% Signage (Illegal no permit) 42 59 40% *Mist — Other 52 58 12% Overgrowth /Weeds 30 55 83% Business License 28 20 (29 %) Junk Vehicles 11 19 73% Graffiti 9 3 (67 %) Total Cases 359 508 42% Detailed Comparison CLOSED 3vr average and 2014 Case Type 3 Year Average 2011 -2013 2014 2014/ 3 Year Average Building — No Permit 74 102 38% Rubbish /Garbage 52 93 79% Parking Issues 27 75 178% Lack of Rental License 14 57 307% Signage (Illegal no permit) 38 53 38% *Misc — Other 52 86 65% Overgrowth /Weeds 37 55 47% Business License 27 24 (11%) Junk Vehicles 13 16 23% Graffiti 8 1 (87%) Total Cases 342 562 64% Top 3 — OPEN 2014 1. Building — No Permit 2. Rubbish /Garbage 3. Parking Issues Top 3 — CLOSED 2014 1. Building — No Permit 2. Rubbish /Garbage 3. *Misc. - Other *Roosters, Trees, Wetland Issues, Storm Water Drain Issues, etc. Code Enforcement - LEAN Presentation pg. 10 Slide #17 61 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes February 3, 2015 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffie, De'Sean Quinn Staff: Jack Pace, Peggy McCarthy, Jerry Hight, Derek Speck, Rachel Bianchi, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Code Enforcement Staffing Staff is seeking Council approval to reallocate funds from the Department of Community Development's Professional Services budget to its Salaries and Benefits budget for the purpose of hiring one additional Code Enforcement Officer. During discussions regarding the 2015 -2016 Budget, the City Council expressed a desire for increased code enforcement in residential areas and along Tukwila International Boulevard. To that end the Council approved $87,000 under Professional Services in the adopted budget to serve as a placeholder while the division underwent a LEAN -based process review. That review is now complete and staff proposes that additional staffing is required to achieve the enhanced code enforcement goals previously discussed. Supporting this proposal, the addition of a temporary additional officer in 2014 resulted in a 42% increase in cases opened and a 64% increase in cases resolved. Staff also mentioned that a new educational flier is being developed and that successful community programs such as "Clean and Green Tukwila" will be continued this year. Committee members and staff discussed the proposal as well as other strategies to apply to an enhanced code enforcement program. Key items that emerged include: 1) need for enhanced communications to residents, including education about standards and follow -up regarding reported issues 2) full implementation of eTrakit program 3) Council review of property maintenance standards 4) exploration of incentives to encourage compliance. Staff agreed to follow up on these items via committees or other appropriate channels. Additionally, the City Administrator Report will continue to be used as a tool to communicate progress on cases. The Committee supported the request for a third Code Enforcement Officer. This can occur via a formal motion at a Regular meeting and followed up with a Budget amendment this summer. In the meantime, the hiring process can proceed if the full Council approves the motion. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9, 2015 COMMITTEE OF THE WHOLE. 63