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Home My WebLink AboutReg 2015-02-17 Item 4E - Contract Supplement #6 - East Marginal Way South Storm Pipe Replacement Construction Management with KPG Inc for $137,575.04COUNCIL AGENDA SYNOPSIS nitials Meetin Date Pre ared b Ma or's review Council review 02/17/15 BG AY C � ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PV SPONSOR'S Contract No. 13 -036 with KPG provided design and construction management for the East SUMMARY Marginal Way S Storm Pipe Replacement Project. Due to various issues, the project has been delayed and KPG will need to continue to provide construction management through April 2015. Contingency of $205,878.23 will cover KPG's Supplemental Agreement No. 6. Council is being asked to approve KPG's Supplement No. 6 to Contract No. 13 -036 in the amount of $137,575.04. RI VIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02 /10/15 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department CoMMrI""E'E' Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $137,575.04 $205,878.23 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 89, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/17/15 ITEM INFORMATION ITEMNO. 4.E. 17 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/17/15 AGENDA ITEM TITLE East Marginal Way S Storm Pipe Replacement Construction Management Supplemental Agreement with KPG CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 02117115 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ® PV SPONSOR'S Contract No. 13 -036 with KPG provided design and construction management for the East SUMMARY Marginal Way S Storm Pipe Replacement Project. Due to various issues, the project has been delayed and KPG will need to continue to provide construction management through April 2015. Contingency of $205,878.23 will cover KPG's Supplemental Agreement No. 6. Council is being asked to approve KPG's Supplement No. 6 to Contract No. 13 -036 in the amount of $137,575.04. RI VIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02 /10/15 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department CoMMrI""E'E' Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $137,575.04 $205,878.23 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 89, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/17/15 MTG. DATE ATTACHMENTS 02/17/15 Informational Memorandum dated 02/06/15 KPG Supplement Agreement No. 6 to Contract No. 13 -036 with Exhibits Minutes from the Utilities Committee meeting of 02/10/15 17 im -City of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director 431—) BY: Mike Ronda, Construction Project Manager DATE: February 6, 2015 SUBJECT: East Marginal Way S Storm Pipe Replacement Project No. 91241206, Contract No. 13-036 Supplement No. 6 for additional Construction Engineering support ISSUE Execute Supplement No. 6 for KPG, Inc. to provide additional construction engineering services for the East Marginal Way S Storm Pipe Replacement Project. BACKGROUND KGP was hired to provide design and construction management services for the East Marginal Way S Storm Pipe Replacement Project. The contract working days established at the time of bid placed the contract completion date in early January 2015, The project has encountered several delays associated with unexpected site conditions and conflicts with existing utilities and the most current anticipated project completion date is now mid- April 2015. DISCUSSION This supplement will provide additional budget to support the extra field oversight required to track, manage, and record the ongoing construction work. KPG's field team has been performing this scope for the entire project and currently consists of a full-time inspector, supported by a nearly full-time project engineer, and an administrative assistant. KPG is currently engaged in the conflict resolution and tracking active, disputed, and extra work by the contractor. Continued construction management support is needed to resolve outstanding issues and complete the work in the most time and cost effective way possible. FISCAL IMPACT The fiscal impact of extending the KPG contract for roughly 14 weeks on Supplement No. 6 is $137,575.04. The Project's 10% contingency is $205,878.23, leaving a $68,303.19 balance for all other cost over-runs. Additional contractor expenditures will also be required due to unexpected site conditions and utility conflicts. The extent of these additional costs is not known at this time. Council is being asked to approve Supplement No. 6 to Contract 13-036 for $137,575.04 with KPG, Inc. for the East Marginal Way S Storm Pipe Replacement Project and consider this item on the Consent Agenda at the February 17, 2015 Regular Meeting. Attachment: Supplement No. 6 WAPW Eng\PROJECTS\A- DR Projects\EMWS Emergency Storm Pipe Repair 11-19.12 (91241206)\Consultant Selectiori\(010) - CM Scope and Encumbrances\lnfo Memo KPG Sup #6 02-06-2015 sb.docx 19 20 SUPPLEMENTAL AGREEMENT No. 6 AGREEMENT No. 13 -036 PROJECT No. 91241206 City of Tukwila KPG, Inc. Public Works Department 753 - 9th Avenue N. 6300 Southcenter Boulevard #100 Seattle, WA 98109 Tukwila, WA 98188 PROJECT: E. Marginal Way Storm Pipe Replacement — Construction Services This SUPPLEMENTAL AGREEMENT NO. 6 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 5`'' day of February, 2013. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide constructionn services in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $137,575.04 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $687,437.11 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of , 2015. APPROVED: CITY OF TUKWILA Jim Haggerton Mayor Attested: Christy O'Flaherty, City Clerk APPROVED: KPG, INC. Nelson Davis, P.E. Principal 21 1 *A:ll:lk911 City of Tukwila East Marginal Way S Storm Pipe Replacement Supplement No. 6 Construction Services Scope of Work January 18, 2015 A. Project Description The purpose of this scope is to amend the services and the associated fee defined in the East Marginal Way S Storm Pipe Replacement Project. Due to unforeseen site conditions and the contractor's work approach, the most current project schedule estimate places the conclusion of the construction portion of the project at April 15, 2015. This date is approximately 14 weeks past the originally scheduled project conclusion date of January 5, 2015. This extension has resulted in the need for additional days for the construction team to manage the project, provide construction documentation support, and field inspection oversight. This scope and fee will serve as Supplement #6 for Project No 91241206. The Consultant Fee Determination is attached to this scope of work and is labeled Exhibit B -1. B. Deliverables Consultant deliverables are described in Task 10 of the Scope of Work. C. Proposed Schedule This supplement does not change the current contract completion date of June 31, 2015. D. Scope of Work Task 10 — Additional Construction Services This task covers the effort required to manage the contract and assure that the project meets the City's expectations for schedule, budget and quality of product. Effort included under this task is as follows: 10.1 Management /Coordination — The consultant shall continue Project Management and Coordinate the project team through April 15, 2015. 10.2 Construction Services (Office) — The consultant shall provide additional construction documentation support and contractor coordination through April 15, 2015. Task 10 Deliverables: • Extended Construction Management, Documentation and Office Support City of Tukwila — East Marginal Way Storm Pipe Replacement Construction Services Scope of Work 22 Page 1 of 7 KPG Project Number 13156 512912014 Exhibit B Consultant Fee Determination Project Name: City of Tukwila East Marginal Way Storm Pipe Replacement Supplement No 6 - Construction Services Consultant: KPG COST PLUS FIXED FEE Classification Hours Rate Cost Project Manager 14 $ 65.00 $ 910 Senior Engineer 14 $ 52.06 $ 729 Project Engineer 280 $ 44.90 $ 12,572 Design Engineer 0 $ 36.06 $ - CAD Technician 0 $ 31.25 $ - Construction Inspector 560 $ 37.00 $ 20,720 Surrey Crew 0 $ 50.75 $ - Document Specialist 56 $ 40.87 $ 2,289 Office Admin 420 $ 26.92 $ 11,306 Total Direct Salary Cost (DSC) Overhead (145.78% x DSC) Fixed Fee (30% x DSC) REIMBURSABLES 1,344 Subtotal: $48,5261 $70,741.221 14,557.801 825.04 Construction Vehicles (3 months @ $750) $2,250 Miscellaneous - Mileage, Repro, Field Supplies $1,500 Subtotal: $3,750 SUBCONSULTANT COSTS Material Testing Allowance $0 Subtotal: $0 TOTAL $ 137,575.04 23 HOUR AND FEE ESTIMATE Project: City of Tukwila East Marginal Way Storm Replacement Project Supplement No. 6 - Construction Services EXHIBIT B Estim CAD Const Task Description Manager Engineer Engineer Engineer Technician Inspector Crew Specialist KPG It Architecture • LnndMCarrc A rch,tccture f Civil Engineering t 179.26 $ 143.58 $ 123.83 $ 99.45 $ 88.18 $ 102.04 $ 139.98 $ 112.71 $ 74.241 1 - Management, Coordination, Administration (Estimated duration 32 weeks) Weald level of effort b Classification 0 0 i_ Y ; Budget 0 0 0 Preconstruction Budget Estimate 0 0 0 1 0 0 0 0 0 2 Preconstruction Services (Estimated duration 4 weeks) Weekly level of effort by Classification 0 0 0 0 0 Q 0 0 Preconstruction Budget Estimate 0 0 0 0 0 0 0 0 0 3 - Construction Services (Estimated duration 14 weeks) Weekly level of effort by Classification 1 1 20 0 0 40 0 4 30 1 Construction Period Budget Estimate 14 14 280 0 0 560 0 56 420 $ 133,825.04 1 4 - Closeout/Record Dwg Services (Estimated duration 3 weeks) Weektj level of effort by Classification 0 0 0 0 0 0 0 0 1 Closeout / Record Dwg Budget Estimate 0 0 0 0 0 0 0 0 0 $ - 1 Subtotal - Labor 14 14 280 0 0 0 420 Reimbursables 8 Subconsultants 133,825.04 Material Testing Allowance 5 Construction Vehicles (3 months @ $750) $ Miscellaneous - Mileage, Repro, Field Supplies $ 2,250.00 1,500.00 Subtotal - Relmburaables 3,760.00 Total Project Budget 137,675.04 City of Tukwila * Utilities Committee UTILITIES COMMITTEE Meeting Minutes February 10, 2015 — 5:30 p.m. — Foster Conference Room PRESENT Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Bob Giberson, Robin Tischmak, Frank Iria Ronda, Gail Labanara, Mike Cusick and Laurel Humph CALL TO ORDER: Committee Chair Robertson called the meeting I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Supplement No. 6 Staff is seeking Council approval of Supplement No. 6 to Cc amount of $137,575.04 for the East Marginal Way South 5toi construction management supplement will , provide additic oversight of the ongoing construction work, delayed by unE trees and utility conflicts. Staff displayed several photos of the FORWARD TO FEBRUARY 17, 2015 REGULAR CONSENT FBI rodin, Peter Lau, Mike at 5 :30.D.m. -act 13 -036 with KPG, Inc. in the Pipe Replacement Project. This budget to support extra field )cted site issues such as rocks, aject. UNANIMOUS APPROVAL. iENDA. ilitation /Andover Park W rk Staff provided the Committee with a briefing on the CBD Sanitary Sewer Rehabilitation and Andover Park West to Andover Park East Sewer Repair Projects. These projects are part of an effort to extend the life of deteriorating sewer lines within the CBD to include repair of a collapsed sewer line and 2,440 feet of sliplining. Following the repair and cleaning of the collapsed pipe near the railroad tracks between APE and APW, an additional collapse occurred on February 4. Staff showed before and after video images of this area. The newly collapsed pipe is currently being repaired, with costs to follow. INFORMATION ONLY. III. MISCELLANEOUS No discussion was held on the Utilities Committee Work Plan. Committee Chair Robertson requested an update on the Army Corps of Engineers' planned rehabilitation of the Desimone Levee. Staff is preparing for a meeting with Colonel Buck to review the City's concerns. Meeting adjourned at 6:25 p.m. Next meeting: Tuesday, February 24, 2015 — 5:30 p.m. — Foster Conference Room Committee Chair Approval Minutes by LH. Reviewed by GL. 25