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HomeMy WebLinkAboutReg 2015-02-17 Item 7C - Report - City Administrator / 2014 Year-End ReportTO: City of Tukwila Jim Haggerton, Mayor 6200 Southcenter Boulevard Tukwila, WA 98188 -2544 The City of opportunity, the community of choice Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: February 11, 2015 SUBJECT: Report for February 17, 2015 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • King County City Managers /Administrators Meeting: City Administrator David Cline attended the monthly King County City Managers /Administrators meeting where they discussed what is currently going on in the State Legislature, learned more about the King Conservation District 2015 -2020 Work Program and had a presentation from King County Community and Human Services about the Best Start for Kids program. • Meeting with School District: City Administrator David Cline met with Superintendent Dr. Nancy Coogan and discussed ongoing partnerships between the City and School District. • Meeting with Congressman Smith's Office: Human Services and Communication staff met with Shakisha Ross, Constituent Services manager for Congressman Adam Smith to learn more about the constituent services that Congressman Smith's office provides and discuss the services that Human Services provides to our residents. • Meeting with King County Housing Authority: Representatives from Mayor's Office, Human Services, Planning and Code Enforcement met with Joel Gregory, Project manager at King County Housing Authority regarding their weatherization program for home - owners and renters. • Suburban Poverty— Next Steps: Tukwila Human Services participated in a phone conference with Scott Allard, Director of the Evans School at University of Washington to talk about the next steps of sub - regional conversations about suburban poverty. • Community Schools Collaboration: In January, Community Schools Collaboration (CSC) which has provided afterschool and other programming at several schools in the Highline and Tukwila Districts, announced that it would be unable to continue services at its current level due to organizational challenges. The YMCA has stepped in to operate CSC's programs at the middle school and high school. They intend to continue the CSC programs through the school year, while simultaneously working with community stakeholders to determine what services and models are sustainable for 2015 -2016 and into the future. Phone: 206 -433 -1800 • Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov 49 City Administrator Report February 11, 2015 Page 2 • Park Rules and Regulations: Parks staff met with Tukwila Police Department to review updated Parks Rules and Regulations to ensure that the language would be enforceable and that it includes information from the new animal control ordinance. The new Park Rules and Regulations will be reviewed by the Park Commission on February 18 and will then be forwarded to the Community Affairs and Parks Committee. II. Community Events • Dr. Seuss Night at TCC: Tukwila Parks & Recreation will be hosting Dr. Seuss Night on Thursday, February 26 from 6:oo- 8:oopm at the Tukwila Community Center. This free community event will feature literacy based activities, arts & crafts, games and bouncers. Every child will receive an age appropriate book sponsored by the Tukwila Library Advisory Board. A healthy meal will also be provided to event participants. • Touch -A- Truck: The City has received approval to hold the annual Touch -A -Truck Safety & Emergency Preparedness Fair at Westfield Mall on Saturday, July 25 as the event has outgrown the space available at Foster High School. Collaboration with our Southcenter area business partners will help to expand this family friendly event and attract a regional audience while promoting a positive identity and image of Tukwila. III. Staff Updates Project Updates • TIB Redevelopment Financing: Both the long term and short term financings closed in December. Upon closing the 20 -year bond on December 11, the City received $3.85M in debt proceeds. The 2 -year bond anticipation note closed on December 18 and the first draw was made on January 28 for $1.24M in anticipation of the purchase of the Spruce Motel. • Tukwila Village Land Sale: $1.5M was budgeted to be received in 2014 for sale of the Tukwila Village land to King County Library System and to the developer. The sale is now expected to occur in 2015. • Proper Tree Pruning Techniques Class: City staff, Tukwila School District staff and two apartment managers with their landscaping staff attended a class on Property Tree Pruning Techniques. The class included classroom presentations on three key areas: what is pruning and why we do it; basic tree biology and how trees respond to pruning; and the "how -to" of tree pruning by Ben Thompson, Washington State Dept. of Natural Resources (DNR) staff and a Certified Arborist. A grant from DNR is paying for videotaping the training for future use. This training, and classes on recognizing tree defects and protecting tree roots during construction (being held in March) implement some of the newly adopted Urban Forestry goals and policies of the Comprehensive Plan. • Non - Motorized Connectivity Study: Staff attended a meeting with other Central Puget Sound jurisdictions and agencies to learn about a GIS model that looks at measures of non - motorized connectivity data at more than 500 transit stops within King, Pierce, and Snohomish counties. The purpose of developing this tool is to help transit agencies determine the extent to which non - motorized improvements around stations can be expected to increase transit ridership and use this data to partner with local jurisdictions in applying for grant funding to Phone: 206- 433 -1800 • Email: Mayor @TukwilaWA,gov • Website: TukwilaWA.gov 50 City Administrator Report February 11, 2015 Page 3 make non - motorized improvements. The tool can also assess levels of bike stress in a neighborhood, and compare the extent future construction on a corridor can reduce bike stress. • Briscoe /Desimone Levee Repair: Staff is scheduling a meeting with the U.S. Army Corps of Engineers (COE) to discuss the design repair to the Desimone levee and inclusion of more habitat improvements in the design. • Property Clean -up: Code Enforcement is currently moving forward on contracting for property cleanups. The properties that the City will move forward on clean -up are: 3417 S 144th St, 12862 38th Av S, and 12221 44th Av S. One property owner at 13521 Macadam Rd S. has agreed to do the cleanup themselves. • Rainbow Trailer Haven: Staff met with representatives from the Rainbow Trailer Haven to share feedback regarding tenant issues /concerns. Code Enforcement staff researched various issues related to utility billing, lighting and parking and provided additional contact and resource information for tenants to seek assistance directly from agencies /suppliers. IV. Responses to Council /Citizen Inquiries Date of Inquiry Inquiry Response 1/12/2015 Parks sign inventory A park sign inventory will be conducted as part of the new park rules and regulations ordinance and subsequent new sign installation. Phone: 206- 433 -1800 • Email: Mayor @TukwilaWA,gov • Website: TukwilaWA.gov 51 2014 City -Wide Work Plan — Year End Report Community Vision The City of opportunity, the community of choice. City Mission To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. Strategic Goals and Objectives 1. A Community of Inviting Neighborhoods & Vibrant Business Districts A. Cultivate community ownership of shared spaces. B. Build a broad and collaborative approach to preventing crime and increasing the sense of safety. C. Focus City planning and investments on creating a connected, dynamic urban environment. D. Use City efforts and investments to realize established visions for specific sub - areas. 2. A Solid Foundation for All Tukwila Residents A. Partner with organizations that help meet the basic needs of all residents. B. Strive for excellent education, vocational supports, and personal growth opportunities through effective partnerships and City services. C. Encourage maintenance, improvements, and diversity in the City's housing stock. 3. A Diverse & Regionally Competitive Economy A. Embrace the City's economic potential and strengthen the City's role as a regional business and employment center. B. Strengthen the City's engagement and partnership with the business community. 4. A High- Performing & Effective Organization A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and prioritize City efforts. B. Advance Tukwila's interests through participation in regional partnerships. C. Continue to develop as an organization and support individual growth. D. Ensure City facilities are safe, efficient, and inviting to the public. E. Ensure the long -term fiscal sustainability of the City. 5. A Positive Community Identity & Image A. Improve the City's ability to build trust and work with all members of the Tukwila community. B. Facilitate connections among Tukwila's communities. C. Promote a positive identity and image of Tukwila. 2014 Priorities ❖ Crime Reduction along Tukwila International Boulevard (TIB) ❖ An Improved Environment for Community Livability ❖ Strengthened Financial Fundamentals ❖ Updated Plans and Policies Aligned with the Community's Vision ❖ Improved Access to City Services and Decision - Making ❖ Council, Staff and Partners Engaged in a Shared Commitment to the Community's Vision 53 2014 City -Wide Work Plan — Year End Report Community Vision The City of opportunity, the community of choice. 2014 PRIORITIES DEPT(S) STRATEGIC PLAN STATUS AS OF December, 2014 GOALS Crime Reduction along Tukwila International Boulevard (TIB) Tukwila Village ED /DCD 1, 5 Groundbreaking held on August 1, 2014 in collaboration with SHAG, King County Library, and Tukwila Village Development Associates. TVDA took over site control in August. Made significant progress on KCLS purchase and sale agreement and building permit review. Motel Purchases /Urban Renewal ED 1, 5 Spruce Motel is in the process of being purchased by the City in February 2015. Contract with PBS Engineering /Environmental Services executed and engineering /testing has begun on motel sites. Estimated bid process June with expected demolition in third quarter 2015. Urban renewal financing FIN 2 The $3.85M 20 -year bond closed on December 11 and the funds were received that day. The $2.25M bond anticipation note closed on December 18. Increase bus shelter cleaning, litter pickup and graffiti removal PW 1 Continued higher frequency bus shelter cleaning, graffiti cleanup and litter pickup. Light Rail Station Police 1 The department continued to partner with KC Sound Transit and Metro Police Departments to evaluate calls for service and crime at the location, and deploy strategies and approaches to lower crime. We held emphasis patrols with Metro and Sound Transit each month at the station, except for December. We also met monthly with our partners to discuss operations and strategies to determine their effectiveness. Tukwila PD also implemented a nightly detail posting an officer at the station for 4 hours a night. The Mayor and City staff met with several Sound Transit Board members in 3rd and 4th quarter to request additional resources for commissioned officers. The Sound Transit Board, through a letter supported by Board Member and King County Councilmember McDermott, agreed to study this issue and report back to the Board in 2015. An Improved Environment for Community Livability Washington Place ED /DCD 1, 5 Council approved amendment to the development agreement. Design was approved by Board of Architecture Review. Planning approved minor modifications to the design review approval. Council approved a multi- family property tax exemption program which could apply to Washington Place in the future. Duwamish Hill Preserve PR 1, 5 Design Development for Phase II began. Applied for 2015 Minor Home Repair funds HS 1,2 Received grant funds for the 2015 Minor Home Repair program Minor Home Repair Activity HS 1,2 Served 20 homeowners with over 100 hours of repairs. Access to current City laws 24 hours a day City Clerk 2, 4 In 2014, twenty ordinances were adopted that required inclusion in the Tukwila Municipal Code (TMC). As part of the electronic update, the TMC was enhanced to include 47 new figures and tables and 90 hyperlinks for ease of access to Tukwila laws through the City's online Digital Records Center. 54 Page 2 2014 City -Wide Work Plan — Year End Report Community Vision The City of opportunity, the community of choice. 2014 PRIORITIES DEPT(S) FD /EM STRATEGIC PLAN GOALS 2,4,5 STATUS AS OF December, 2014 The department offered training courses to the community. These included First Aid, CPR. Public Defibrillation, and Fire Extinguisher training. Assisted School District with emergency plans. Participated in FD day at the Museum of Flight, Touch A Truck, Senior Thanksgiving, and many other public events. The department continued support of community HAM. Fire Department Community Outreach Tukwila Police Officers' Guild Awards Scholarships Police 2 Every year, the Tukwila Police Officers' Guild (TPOG) awards scholarships to Foster High School seniors. In June, two winners were awarded $1000 scholarships. The winners demonstrated how they were able to conquer the hardships they faced growing up while managing to maintain their education, each completing high school with a 3.7 GPA. Besides attending school, these two students were greatly involved in community service, sports and college prep courses. They both plan to attend university in the fall. Improving Neighborhood Appearance Program DCD 1,2 Code Enforcement completed the three task for this program; 1) Adding temporary code enforcement officer, 2) Instituted dump pass program and Fall Clean Up, and 3) Initiated abatement actions and shorten compliance deadlines. Car prowl /auto theft emphasis Police 1 The Community Police Team conducted a car prowl /auto theft emphasis in December in the mall area. License plates were read during the emphasis in and around the AMC theater, Olympic and Cascade parking garages, and external parking lots of the mall area. During the emphasis, no car prowls occurred in the target area (Westfield property). No stolen vehicles were located. There was one auto theft during this period, but based on the timeline of the theft and emphasis, this theft likely took place after the emphasis had concluded. Citizen's Academy Police 3, 5 The Police Department has reinstated our Citizen's Academy. Nine Tukwila residents attended the academy. This dedicated group attended classes two evenings a week for seven weeks and also gave up a Saturday to participate in the Firearms and Driving simulators. The Academy covered the following topics: The Recruiting and Hiring Process, Collision Investigation, Court Procedures, Crime Prevention, Evidence, Gangs, K -9 Program, Major Crimes, Narcotics, NIMS and Emergency Preparation, Patrol Procedures, Police Records and Public Disclosure, School Safety Officer Program, SWAT, and Valley Communications. We anticipate offering another academy in March, 2015. Strengthened Financial Fundamentals 2013 financial results FIN 1,2 A presentation of the 2013 financial results was given to Council on June 2nd. The General Fund increased by $3.5M to $9.5M and the Contingency fund increased by $4.3M to $5.7M meeting the City's reserve policy criteria. False Alarm fee increase FIN, POL, FIR 1,2 The false alarm fee increase became effective April 1, 2014. Updated Plans and Policies Aligned with the Community's Vision Page 3 55 2014 City -Wide Work Plan — Year End Report Community Vision The City of opportunity, the community of choice. 2014 PRIORITIES Facilities Needs Assessment and Feasibility Study DEPT(S) PW STRATEGIC PLAN GOALS 4, 5 STATUS AS OF December, 2014 Phase 3 Council work session was held on December 15, 2014. Southcenter Plan DCD 1,2, 3 The Southcenter Plan, updated TUC Zoning and Design Manual were adopted on June 2, 2014. Issued an EIS for the Plan that will allow future projects meeting the Plan standards to be exempt from SEPA review and protected from appeal on environmental issues. Undergrounding of Utilities PW 1 Negotiated an undergrounding subsidy with Seattle City Light to be included in the future Franchise renewal, including subsidized undergrounding for 42nd Ave S. and 53rd Ave S. Residential Sidewalks PW 1 Designing 42nd Ave South Phase III Improvements and construction of two Safe Routes to School projects in the Thorndyke and Cascade View neighborhoods. Parks, Recreation and Open Space Plan (PROS) PR 1, 2, 5 PROS Plan was adopted by Council in February 2014. Fire Department Strategic Plan FD 4,5 The plan was completed and parts are being implemented. The main focus has been to support the Regional Fire Authority exploratory process Information Technology Assessment All 4,5 Departments participated in the assessment by providing input and cn reviewing the results. This was presented to the City Council in the 4 Quarter. Improved Access to City Services and Decision - Making Created a Communications Division Mayor's Office 2, 4, 5 Communications and Government Relations Manager hired, communications plan developed and began implementation in fourth quarter. TRAKiT Permitting System DCD, IT Main system is in use, we continue to work with CRW on the online features. Tukwila Community Center Rental Office PR 4, 5 TCC Rental Office moved to a dedicated space in 2014. The result is a higher level of service and access for the public. Staff is able to provide service that represents the City's Core Values. Joint Request for Proposal Process for 2015 human service providers HS 2 Completed multi - jurisdictional process, received Association of Washington Cities award for collaborative efforts, and completed recommendations for 2015 providers. Open Government as the highest priority City Clerk 2, 4 In 2014, there were 80 requests for public records coordinated through the City Clerk's Office that involved multiple departments. Staff from departments City -wide contributed to fulfilling the requests to the fullest extent of the law, with timeliness as a top priority. Of those staff members reporting time spent on requests on their time cards, City staff spent a minimum of 905 hours (23 weeks) on public records requests. This does not include time spent by the City Attorney's Office. Records transparency and availability City Clerk 2' 4 The commitment to transparency continued in 2014 through ongoing addition of high - retrieval City records to the online Digital Records Center. This includes a new records transparency initiative that has been in process for 3+ years that will make approximately 1,000,000 pages of Community Development permit files available to the public without the need for a formal public records request. 56 Page 4 2014 City -Wide Work Plan — Year End Report Community Vision The City of opportunity, the community of choice. 2014 PRIORITIES DEPT(S) STRATEGIC PLAN GOALS STATUS AS OF December, 2014 Fire Prevention Move to 6300 FD 4,5 The Fire Marshal's Office was relocated to the 6300 building. Our internal and external customers now have greater access to the division. The division participates in many meetings and interactions with other city departments, and the commute for most of these occurrences has been reduced or eliminated. Community Resource Center Police 1, 5 On September 3, the Police Department had the grand- opening of the Community Resource Center (CRC) located inside the mall near the South entrance. The CRC provides more accessibility and visibility for the PD and will help bring the community and police closer together. Council, Staff and Partners Engaged in a Shared Commitment to the Community's Vision High Performance Organization /Cultural Awareness Mayor's Office 1, 2, 4, 5 All Police officers and over 100 other City department employees received Cultural Competency training. Some departments are expanding this work among smaller work groups, and the City is in the process of establishing a cross - departmental equity team to broaden these discussions further. Intro to Lean for Government training was also provided and several City departments are utilizing Lean processes to streamline services and improve efficiencies. Succession Plan Training All 4 Succession Plan Training was offered to Tukwila Executive Staff through WCIA. Police command staff and sergeants attended a Leadership in Police Organizations to enhance the skills of the leaders within the police departments. Summer RecTime and playground program at Thorndyke P &R 2,5 Parks and Recreation staff worked with the Tukwila School District to implement recreation activities into the TSD Summer School Program. More than 300 kids participated in daily recreation activities as part of their summer school program day. Additionally, Parks & Recreation provided a free "after school" playground program at Thorndyke Elementary. This program provided opportunities for recreation and socialization in one of the most underserved areas of Tukwila (as identified in the PROS plan). As many as 200 kids participated on a daily basis. Community budget forum FIN 1 A Community Budget Forum was conducted in March. Budget survey FIN 1 A budget survey was conducted in March. Job shadowing and Future Business Leaders of America FIN /IT 1, 2 Both Finance and IT hosted Foster High School students that participated in job shadowing; Finance assisted with the Future Business Leaders of America meetings at Foster High School. Finance hired one of the job shadow participants to assist the department on a part time basis. Foster High School Career Fair P &R 2, 5 Parks & Recreation staff served as the lead organizer for this event at Foster High School, coordinating planning meetings with TSD staff and the business community. Staff assisted with the recruitment of professionals (including several City staff members) to present at the event and also with organizing the resource fair for students. VROOM Partnership P &R 2, 5 Staff participated on the VROOM pilot project team. VROOM materials were made available to the public at the Tukwila Community Center and at City sponsored Community Events and programs. Page 5 57 2014 City -Wide Work Plan — Year End Report Community Vision The City of opportunity, the community of choice. 2014 PRIORITIES DEPT(S) STRATEGIC PLAN GOALS STATUS AS OF December, 2014 Project Feast Partnership P &R 1, 2, 5 Staff developed a partnership with Project Feast at the Tukwila Community Center. This partnership has helped to link the refugee community with free kitchen basics training that helps connect program graduates with employment opportunities with local businesses and organizations. Project Feast has been contracted to provide food for the Duwamish Curve Cafe which has led to Parks & Recreation staff being able to refocus their skills on providing programs, services and events in the Tukwila community. Also as part of this partnership, two new Community Open House events were scheduled to showcase Culture & Cuisine. Fire Department /Emergency Management to SR -530 Slide FD /EM 4,5 Thirteen department members contributed directly to the rescue and recovery operations in Snohomish County at the SR -530 Incident. The region benefitted from the contributions of many talented city employees, both on location, and in support roles from within the city. Community Connectors Mayor's Office 1, 2, 5 Comprehensive Plan "report- back" meetings were held at the Mosque and Showalter Middle School, to provide feedback and solicit interest among our ethnically diverse groups from others who might be interested in becoming Community Connectors. Two new Connectors representing our Latino and Burmese communities were given training. Connectors attended (and spoke) at various Planning Commission and City Council Meetings. Police Staff Retreat Police 4 In July, 2014, the police department conducted an all -day staff retreat. The objective was to move us from a very good team most of the time to a great team all of the time. We followed the City Administration's lead and utilized a team building model introduced in Patrick Lencioni's book The Advantage. International Rescue Committee Engagement Police 2,4, 5 During 4th quarter 2014, the Police Department staff members met with representatives from the International Rescue Committee (IRC) to collaborate on an engagement strategy. The focus was on outreach and education to assist our refugee community transitioning to their new environment here in the U.S. We plan to unveil the engagement strategy in 1st Quarter 2015. 58 Page 6