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Home My WebLink AboutReg 2015-03-02 COMPLETE AGENDA PACKETTukwila City Counci/ Agenda • ❖ REGULAR MEETING ❖ Jim Haggerton, Mayor Counci /members: • :- Joe Duff ie • :- Dennis Robertson David Cline, City Administrator Allan Ekberg • :- Verna Seal Kate Kruller, Council President Kathy Hougardy De'Sean Quinn Monday, March 2, 2015; 7:00 PM • Ord #2469 • Res #1857 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL Introduction and swearing in of two police officers: PRESENTATION • Charles Sagui/ • Chris Backus Bruce Linton, Deputy Police Chief. 3. APPOINTMENTS a. Confirm the appointment of Adrienne Banks to Position #2 on the Pg.1 Arts Commission, with a term expiring December 31, 2018. b. Confirm the appointment of Nandina Cengic to the Student Pg.1 Representative position on the Arts Commission, with a term expiring at the end of the 2015 school year. 4. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 5. CONSENT a. Approval of Minutes: 2/17/15 (Regular Mb AGENDA b. Approval of Vouchers. c. Accept as complete the East Marginal Way South Overlay and Repair Pg.9 Project (contract #14 -030) with Miles Construction, Inc. of Tacoma; authorize release of performance bond, subject to the standard claim and lien release procedures (final cost of project: $1,418,169.39). (Reviewed and forwarded to Consent by Transportation Committee on 2117115.) d. Accept as complete the 2014 Overlay and Repair Program (contract Pg. 17 #14 -089) with Miles Construction, Inc. of Tacoma; authorize release of retainage bond, subject to the standard claim and lien release procedures (final cost of project: $978,020.75). (Reviewed and forwarded to Consent by Transportation Committee on 2117115.) 6. UNFINISHED a. An ordinance amending Ordinance Nos. 2375 §5 and 2303 §3 (part), Pg.25 BUSINESS as codified at Tukwila Municipal Code Section 19.12.030, to update the Sign Code to expand exceptions to permit the display of street banners in the City. b. An ordinance amending Ordinance No. 1995 §1 (part), as delineated in Pg.31 Attachment A to Ordinance No. 1995 and codified at Tukwila Municipal Code Section 11.12.030, regarding payment for street frontage improvements. c. Council consensus on the SCA (Sound Cities Association) item regarding Pg.37 the 2015 -2018 Committee to End Homelessness Draft Strategic Plan. (continued...) REGULAR MEETING Monday, March 2, 2015 Page 2 7. NEW BUSINESS a. Council motion designating an Acting Council President for the March 9, Pg.59 2015 Committee of the Whole meeting. b. Discussion and potential decision regarding the addition of language in Pg.61 Council e -mails noting in part that "e -mail communication is subject to public disclosure." S. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report Pg.63 d. City Attorney e. Intergovernmental 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic riles of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Ma is r view Council review 03/02/15 CT ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAxard At Date ❑ Public Hearing Mtg Date ❑ Other g Date Aft SPONSOR ❑ Council ® Mayor ❑ HR ❑ DCD ❑ .Finance E] Fire ❑ IT ❑ P&'R ❑ Police ❑ PIYI SPONSOR'S Appointments of Adrienne Banks and Nandina Cengic to the Arts Commission S UNINL�RY RVVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR /ADNIIN. Confirm Appointments COMMI'l -IT "I. N/A COST IMPACT/ FUND SOURCE EXPI NDITURE REQUIItED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/05/15 ITEM INFORMATION ITEMNO. 3 STAFF SPONSOR: MAYOR HAGGERTON ORIGINAL AGENDA DA'I'S: AGFINDA ITEM TI'T'LE Appointments to the Arts Commission CA'T'EGORY ❑ Discussion Mtg Date ® Motion Mtg Date 3/02/15 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ BidAxard At Date ❑ Public Hearing Mtg Date ❑ Other g Date Aft SPONSOR ❑ Council ® Mayor ❑ HR ❑ DCD ❑ .Finance E] Fire ❑ IT ❑ P&'R ❑ Police ❑ PIYI SPONSOR'S Appointments of Adrienne Banks and Nandina Cengic to the Arts Commission S UNINL�RY RVVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR /ADNIIN. Confirm Appointments COMMI'l -IT "I. N/A COST IMPACT/ FUND SOURCE EXPI NDITURE REQUIItED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 1/05/15 MTG. DATE ATTACHMENTS 3/02/15 Informational Memorandum dated February 13, 2015 2 City of Tukwila Jim Haggerton, Mayor 6200 Southcenter Boulevard Tukwila, WA 98188 -2544 INFORMATIONAL MEMORANDUM TO: CITY COUNCIL�,G FROM: MAYOR HAGGERTON DATE: FEBRUARY 13, 2015 SUBJECT: APPOINTMENTS TO THE ARTS COMMISSION ISSUE There are several vacancies on our Arts Commission. I am recommending appointment to the following positions as outlined below: Arts Commission Position #2: I have attached the application of Adrienne Banks for your consideration. Ms. Banks is a member of the Pacific Northwest Writers Association, the North West African American Museum, the Onyx Fine Art Collective and the Rainier Beach Art Walk Planning Committee as well as a Tukwila resident. She will bring valuable experience to the Arts Commission. I am recommending that Ms. Banks be appointed to Position #2 recently. Her term will expire on December 31, 2018. Student Representative: I have attached the application of Nandina Cengic for your consideration. Ms. Cengic currently attends Foster High School. She has a wide variety of interests and enjoys volunteering in our community. If you have any questions regarding these applications or appointments, please let me know by noon on Monday, February 23, 2015. RECOMMENDATION I am recommending the appointments /reappointments as listed above at the March 2, 2015 Council Meeting. Phone: 206 - 433 -1800 • Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov 3 J�`ti IL4 k, ti 4s 4 � . o z c� �• o 1908 Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433 -1800 Fax: (206) 433 -1833 Application f( BOARDS AND RECEIVED Email: BoardsCommsC@- tukwilawa.gov Website: www.tukwilawa.gov r Appointment COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume totaling no more than three pages. DATE: 10/15/14 NAME Banks Last ADDRESS: Street MAILING ADDRESS (if Adrienne First City L. Will] an— Zip HOME PHONE. CELUMOBILE PHONE: Same EMPLOYER: Self employed E -MAIL Please check all that apply to you within the City of Tukwila limits: F-1 Resident ® Business Owner /Representative ❑ School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: • Arts • Civil Service • Equity & Diversity • Parks • Planning BOARDS 8r. COMMITTEES: • Community Police Advisory • Human Services • Library • Sister Cities ❑ Lodging Tax ❑ Pool Advisory (TMPD) ❑ Other /Special Committee: I'm applying for the Arts Commission Board HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes 8 No If "yes ", please list: AVAILABLE TO ATTEND MEETINGS: B Daytime 8 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: Lc-�Dj INT ERVIEW DATE: APPOINTED: yI Yes El No TERM EXPIRES: 1 1Y Boards & Commissions Application for Appointment Page 1 5 Professional /Community Activities (organizations, clubs, service groups, etc): I'm a member of the PNWA (pacific northwest writers association. NAAM(north west African American museum). Onyx Fine Art Collective Rainier Beach Art Walk Planning Committee Hobbies /interests: Swimming, writing, playing the Organ. Qualifications as related to this position: BA. U. of W. and BA Art Institute of Seattle I've been an artist for over 27 years in the pacific northwest. I've shown and exhibited my art in many venues. I won awards for my paintings. I've lectured in a variety of places. Other comments /additional information for consideration: I would love to help with the development of the visibility of visual Arts in the Tukwila area. Actually I'm willing to help out whether I'm needed. com. apple .idms.appleid.prd.30375a5770666 e6f3244796678424d36317a767341773d3d' _r- Applicant's Signature 10/15/14 Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433 -1800. Boards & Commissions Application for Appointment Page 2 1.1 9) City Of Tukwila RECEIVED Tukwila City Hall, Email: BoardsCommsa- tukwilawa.gov 6200 Southcenier Blvd Website: www.tukwilawa.gov Tukwila, WA 98188 Phone: (206) 433 -1800 Fax: (206) 433 -1833 Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume totaling no more than three pages. DATE: (/�IOZ�Z o� NAME: C �NG� I G N A N D I Na Last First M.I. ADDRESS Street ity Zip MAILING ADDR HOME PHONE: EMPLOYER: Please check all that apply to you within the City of Tukwila limits: • Resident ❑ Business Owner /Representative • School District Representative FQ1 High School Student I wish to be considered for appointment to the following board or commission (check an that apply): C MMISSIONS: IV Arts • Civil Service • Equity & Diversity • Parks • Planning BOARDS & COMMITTEES: • Community Police Advisory • Human Services • Library • Sister Cities • Lodging Tax • Pool Advisory (TMPD) Other /Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes C" No If "yes', please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime ❑ Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: tNTEitV1EW BATE APPOINTED: )(Yes 11 No _ TEitM EXPIRES 7 Professional /Community Activities (organizations, clubs, service groups, etc): V�Gr2airy she i�zr� l.�brgr� CoinG�l �- F&rter Ll b ra rV lygl2 oh aQ #Vn*rzr cf'o t✓i Ley Nu4war V0161wfeeY- Ale I ,qh bars G 4,-e- lt2 A."I tti G /ire �-T- Hobbles/interests: g e v! 01 l 46 ; WO-( r( 1 %' �Z /191 Al - 1 n 9 f blS,' WOrty- ar701 1?11tf-r1%70/) j fe0nlr; ro a r h A-P a r �-T, Y0.2 q, pho tog rgp�Y; 1 e arnin abokt vas oc-,f T 641,4 fu-r(f d- Qualifications as related to this position: / t V e aoo e 17wm e r o a V0 /U,ntQ�-'r OChVI f! e(f Iq bo{-i Me ro,,1% In � a rrd (!'CA00/ re/ ay/n _9 to a�rtrtr °pa Gbrnmkw14 jAvol veyr 2i7t, 0461h oT plan�r�� die- MC-k' g�� h�l�°1/�� 'a 1e- wdrl d 8 60k /L11,62 7 - of f FoW 611-braly. Other comments /additional information for consideration: n /dz /►� ApplicanYs Signature Date Upon submission. all information on this form becomes public record. For furtf►er dariHcation rega�ng this application or mare irrforrnation regardirsg the boards a commisslons, please cal the Volunteer Program Office at (206) 768.2822. City of Tukwila Volunteer Program — Application for Appointment Boards & Commissions Page 2 COUNCIL AGENDA SYNOPSIS Meefin Date Prepared by .1 Ma rs 4 view Council review 03/02/15 BG ❑ Resolution 1:1 Mt ,g Date ❑Ordinance Mtg Date ❑BidAxard F Aft g Date ❑Public Hearing F g Mtg g Date -10 F ther Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PWI' SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the Overlay & Repair - SUNINL\RY East Marginal Way South Project. This project included overlay and pavement upgrades to East Marginal Way South between South 81"t Place and South Norfolk St. Three change orders were issued and under-runs totaled ($312,051.93). Council is being asked to accept and finalize the contract with Miles Construction in the amount of $1,418,169.39. Ri3A1IEVVI,,D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 02/17/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CONINIFI-IT"I" Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExPENDri'uiu," Ri,"QUIRJ,"D AMOUNT BUDGETED APPROPRIATION REQUIRED $1,418,169.39 $1,825,941.08 $0.00 Fund Source: 104 ARTERIAL STREET FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/02/15 ITEM INFORMATION ITEM NO. 5-C. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DXIT: 03/02/15 A(,,I,"Nl),\ I'ri,"m Trn,i," Overlay & Repair - East Marginal Way South Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Z Motion Mtg Date 03102119 ❑ Resolution 1:1 Mt ,g Date ❑Ordinance Mtg Date ❑BidAxard F Aft g Date ❑Public Hearing F g Mtg g Date -10 F ther Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PWI' SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the Overlay & Repair - SUNINL\RY East Marginal Way South Project. This project included overlay and pavement upgrades to East Marginal Way South between South 81"t Place and South Norfolk St. Three change orders were issued and under-runs totaled ($312,051.93). Council is being asked to accept and finalize the contract with Miles Construction in the amount of $1,418,169.39. Ri3A1IEVVI,,D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 02/17/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CONINIFI-IT"I" Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExPENDri'uiu," Ri,"QUIRJ,"D AMOUNT BUDGETED APPROPRIATION REQUIRED $1,418,169.39 $1,825,941.08 $0.00 Fund Source: 104 ARTERIAL STREET FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/02/15 MTG. DATE ATTACHMENTS 03/02/15 Informational Memorandum dated 02/13/15 State of WA Depart of Revenue Notice of Completion 14-030 Minutes from the Transportation Committee meeting of 02/17/15 0 10 City of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager DATE: February 13, 2015 SUBJECT: Overlay and Repair - East Marginal Way S Project No. 91210406, Contract No. 14 -030 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 14 -030 with Miles Construction Inc., of Tacoma, Washington was issued on April 13, 2014 for the Overlay and Repair - East Marginal Way S Project. Construction included pavement repairs and an asphalt overlay of East Marginal Way S, between S 81 st PI and S Norfolk St. The overlay project included new pavement markings, pedestrian safety upgrades, and storm water improvements. ANALYSIS Construction was physically completed by July 15, 2014. Three change orders were executed and they were either no cost or a credit to the City. Paving technology and operation efficiencies reduced required quantities of hot mix asphalt which resulted in the majority of cost savings. The net result at project completion recognized savings in the amount of $312,051.93. No retainage was withheld by the City for this project as there was a Contractor Performance Bond and Federal grant funds. The total budget for the Overlay & Repair - East Marginal Way S Project was $1,825,941.08 and included a 5% contingency. The City received $993,308.44 in Federal grant funds for the project. Construction Contract Amount $1,738,991.50 Change Order Nos. 1 — 3 (8,770.18) Under -runs (312,051.93) Total Amount Paid 1.418.169.39 RECOMMENDATION The Council is being asked to formally accept and authorize release of the performance bond, subject to standard claim and lien release procedures, for the Overlay and Repair - East Marginal Way S Project with Miles Construction in the final amount of $1,418,169.39 and consider this item on the Consent Agenda of the March 2, 2015 Regular Meeting. Attachment: Notice of Completion WAPW Eng\PROJECTS\A- RW & RS Projects \EMW Overlay & Repair (91210406) \CN \Projec1 Control\Pre Closeout \Closeout Docs to TC \Info Memo -Overlay EMW Closeout 02 -13 -15 - sb.docx 11 12 Date: 12/4/14 ST rt t: Yf�� lBH9 ;l ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602 - 870 -349 Name & Mailing Address of Public Agency Department Use Only City of u wl a Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 91- 6001519 Notice is hereby given relative to the completion of contract or project described below Project Name I Contract Number Job Order Contracting VNo East Marginal Way Overlay and Repair (Project No. 91210406) 14 -030 ❑ Yes Description of Work Done /Include Jobsite Address(es) HMA Overlay installation on East Marginal Way from South 81st Place to South Norfolk Street Federally funded transportation project? L1(J Yes ❑ No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address Affidavit ID* Miles Resources, LLC 1545793 Contractor Address Telephone # 400 Valley Ave NE Puyallup, WA 98372 253 - 383 -3585 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond U Contract /Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company JBond Number: 023028024 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 4/14/14 9/16/14 Were Subcontracters used on this project? If so, please complete Addendum A. WYes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax 0.0 $ 1,738,991.50 $ 320,822.11 $ 1,418,169.39 Liquidated Damages $ - 1,200.00 Amount Disbursed $ 1,419,369.39 Amount Retained $ 0.00 (If various rates apply, please send a breakdown) $ 1,418,169.39 TOTAL $ 1,418,169.39 TOTAL NOTE: These two totals must beequal Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: Department of Revenue Washington StareDepanment of CPublic Works Section Labor & Industries (360) 704 -5650 Contract Release PWC @dor.wa.gov (855) 545 -8163, option # 4 ContractRelease @LNI. WA.GOV REV 31 0020e (4/28/14) F215 -038 -000 04 -2014 Title: Phone Number: AW Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov 13 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No Lail release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* Cascade Channel & Grouting 601 - 426 -821 526621 Chandler Construction 600 - 624 -758 525973 Garrison Creek Landscaping 602 - 461 -104 529161 Highmark Concrete Contractors 603- 004 -408 540008 MT Electric, Inc. 601 - 289 -414 540672 Northwest Traffic, Inc. 602 - 140 -049 527478 0 Bunco Engineering 602 - 045 -762 525102 Reece Trucking 602 - 893 -954 524074 Evergreen Concrete Cutting 601 - 605 -667 523270 R &D Trec 603 - 118 -291 519819 Miles Sand & Gravel Company 171 - 004 -760 524356 Bilbrey Construction 603 - 002 -155 524512 PGH Excavating, Inc. 602 - 716 -918 524194 Olson Bros Trucking 601 - 102 -280 522984 Heinrichs Trucking 275 - 005 -110 523009 Eversons Econovac 601 - 443 -326 522895 T. Barger Dirtworks 602- 812 -806 530296 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014 14 City Of Tukwila • Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes February 17, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Derek Speck, Dave Sorensen, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:20 p.m I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: East Marginal Way South Overlay and Repair Staff is requesting Council approval of project completion and release of performance bond to Miles Construction in the amount of $1,418,169.39 for the Overlay and Repair — East Marginal Way South Project. The project was physically completed on July 14, 2014 and constructed pavement repairs and an asphalt overlay including pavement markings, pedestrian safety upgrades and storm water improvements. Cost savings in the amount of $312,051.93 were largely due to paving technology and operation efficiencies. The City received $993,308.44 in Federal grant funds. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR CONSENT AGENDA. B. Project Completion: 2014 Overlay and Repair Program Staff is requesting Council approval of project completion and release of the retainage bond to Miles Construction in the amount of $978,020.75 for the 2014 Overlay and Repair Program. This project provided hot mix asphalt paving at eight locations in the City and overlay of a portion of the parking lot at Fort Dent Park as well as other street improvements. Construction was completed on November 7, 2014, included two change orders, and realized cost savings of $104,773.25. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR CONSENT AGENDA. C. Proposed Budget Amendment: 53rd Avenue South (South 137th Street — South 144' Street) Staff provided an overview of a revised funding plan for the design of projects associated with 531 Avenue South. The City was unsuccessful in receiving grant funding in 2014 and the Council gave direction to proceed with City funding for design in order to make the project shovel ready and more attractive for grant funders. Revised CIP pages for the 53rd Avenue South (South 137th — South 144th Street) Residential Street, Water, Sewer Rehabilitation, and 53rd Avenue South Surface Water Drainage System were included in the Committee packet, and these changes will be presented for Council approval during the budget amendment process that will occur in June 2015. Of particular note, recent investigation of the 53rd Avenue South sewer main revealed that full replacement is not required, and $7 million in the out years has been removed in the revised CIP page. Staff is meeting with the Transportation Improvement Board to further discuss and evaluate how to be more successful for grant funding in the next cycle. INFORMATION ONLY. 15 16 COUNCIL AGENDA SYNOPSIS ----------- - - - - -- Initial' Meeting Date Prepared by A ayor review Council review 03/02/15 BG C ITEM INFORMATION ITEM NO. 5.D. CAS NUT\IBF.R: FfAFF SPONSOR: BOB GIBERSON 03/02/15 A(, FIND,\ trj,"m Trri.i," 2014 Overlay & Repair Program Project Completion and Acceptance C'%rI1I.,('ORy ❑ Discussion Ali ,g Date Motion Alt ,g Date 03102115 E Resolution Mt ,g Date ❑ Ordinance Mt ,g Date ❑ BidAward Mt g Date ❑ Public HeannSE MiS Date Other Mt g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD E] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police E PW' SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the 2014 Overlay & SUMMARY Repair Program. This contract improved the roadway at eight locations throughout the City and a portion of the parking lot at Fort Dent Park. Construction began July 11, 2014 and was completed on November 7, 2014. Two change orders were issued for $13,000.00 and under-runs credited ($104,773.25). Council is being asked to accept and finalize the contract with Miles Construction in the amount of $978,020.75. Ri-,1N1I171WT'1I) BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/17/15 COMMITTEE CHAIR: JOE DUFFLE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COININIFI-11" Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Expi,"NIATURE Ri,'QUIRI-1'D AMOUNT BUDGETED APPROPRIATION REQUIRED $978,020.75 $1,123,283.70 $0.00 Fund Source: 104 ARTERIAL STREETS (PG 18, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/02/15 MTG. DATE ATTACHMENTS 03/02/15 Informational Memorandum dated 02/13/15 State of WA Department of Revenue Notice of Completion 14-089 Minutes from the Transportation Committee meeting of 02/17/15 17 IN City of Tukwila Jim Haggerton, Mayot INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director 16A, BY: Dave Sorensen, Project Manager DATE: February 13, 2015 SUBJECT: 2014 Overlay and Repair Program Project No. 91410401, Contract No. 14 -089 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. BACKGROUND The Notice to Proceed for Contract No. 14 -089 with Miles Construction Inc., of Tacoma, Washington was issued on July 11, 2014 for the 2014 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at eight locations throughout the City and overlay of a portion of the parking lot at Fort Dent Park. The street improvements included; paving; removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; installing traffic loops and junction boxes; adjusting surface utilities to grade; and installing roadway channelization. ANALYSIS Construction was physically completed on November 7, 2014. Two change orders were executed to include additional work for electrical junction boxes and a time extension. Asphalt quantities and pavement repairs were less than expected and the major factors in a cost savings of $104,773.25. No retainage was withheld by the City for this project as there was a contractor retainage bond. The total budget for the 2014 Overlay & Repair Project was $1,123,283.70 and included a 5% contingency, which was not expended on this project. Construction Contract Amount $1,069,794.00 Change Order Nos. 1 — 2 13,000.00 Underruns (104,773.25) Total Amount Paid $ 978,020.75 RECOMMENDATION The Council is being asked to formally accept and authorize the release of the retainage bond, subject to standard claim and lien release procedures, for the 2014 Overlay and Repair Project with Miles Construction in the final amount of $978,020.75 and to consider this item on the Consent Agenda of the March 2, 2015 Regular Meeting. Attachment: Notice of Completion WAPW Eng \PROJECTS A- RW & RS Projects\Annual Overlay & Repair Programs\2014 Overlay & Repair Program (91410401) \Construction \Contractor\Pre Closeout \Closeout Docs to TC \Project Closure Docs to TC \Info Memo - 2014 Overlay Closeout 02 -13 -15 - sb.docx 19 20 (3) ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 12/19/14 Contractor's UBI Number: 171 - 004 -760 Name & Mailing Address of Public Agency Department Use Only City of u wl a Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 91- 6001519 Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number 114-089 Job Order Contracting 2014 Overlay Program Project No. 91410401 Amount Retained $ El Yes YNo Description of Work Done /Include Jobsite Address(es) Hot mix asphalt (HMA) overlay of up to eight sites, all within the City of Tukwila Federally funded transportation project? ❑ Yes LYJ No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address Affidavit ID* Miles Resources, LLC 1534782 Contractor Address Telephone # 400 Valley Ave NE, Puyallup WA 98372 1253-383-3585 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. R Retainage Bond ❑ Contract /Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company 113ond Number: 023028481 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 5/28/2014 7/11/2014 11/7/2014 Were Subcontracters used on this project? If so, please complete Addendum A. Wyes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax 0.0 (If various rates apply, pleaW send a breakdown) 11-A� TOTAL Comments: $ 1,069,794.00 $ 13,000.00 $ 104,773.25 $ 978,020.75 $ 978,020.75 NOTE: These two totals must be Liquidated Damages $ 0.00 Amount Disbursed $ 978,020.75 Amount Retained $ 0.00 TOTAL $ 978,020.75 INote: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: Department of Revenue Washington State Deparunem of CPublic Works Section Labor & Industries (360) 704 -5650 Contract Release PWC @dor.wa.gov (855) 545 -8163, option # 4 ContractRelease @LNI. WA. GOV REV 31 0020e (4/28/14) F215 -038 -000 04 -2014 Title: Phone Number: A Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov 21 Addend urn A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid IDx Cascade Channel & Grouting 601 - 426 -821 548043 Ground Up Road Construction 602 - 790 -246 550410 Highmark Concrete Contractors 603- 004 -408 550178 Northwest Traffic, Inc. 602 - 140 -049 543275 Petersen Brothers, Inc. 600 - 072 -474 531860 Transportation Systems, Inc. 602 - 726 -209 546042 Evergreen Concrete Cutting, Inc. (Sub to Miles) 601 - 605 -667 546887 Combined Cutting Contractors 601 - 439 -180 523197 Evergreen Concrete Cutting, Inc. (Sub to Transpsortation Systems) 602 - 726 -209 530007 Briar Group, Inc. 602 - 110 -282 546586 Heinrich's Trucking 275 - 005 -110 533635 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215 -038 -000 04 -2014 22 City of Tukwila • Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes February 17, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Derek Speck, Dave Sorensen, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:20 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: East Marginal Way South Overlay and Repair Staff is requesting Council approval of project completion and release of performance bond to Miles Construction in the amount of $1,418,169.39 for the Overlay and Repair — East Marginal Way South Project. The project was physically completed on July 14, 2014 and constructed pavement repairs and an asphalt overlay including pavement markings, pedestrian safety upgrades and storm water improvements. Cost savings in the amount of $312,051.93 were largely due to paving technology and operation efficiencies. The City received $993,308.44 in Federal grant funds. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR CONSENT AGENDA. B. Project Completion: 2014 Overlay and Repair Program Staff is requesting Council approval of project completion and release of the retainage bond to Miles Construction in the amount of $978,020.75 for the 2014 Overlay and Repair Program. This project provided hot mix asphalt paving at eight locations in the City and overlay of a portion of the parking lot at Fort Dent Park as well as other street improvements. Construction was completed on November 7, 2014, included two change orders, and realized cost savings of $104,773.25. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR CONSENT AGENDA. C. Proposed Budget Amendment: 53rd Avenue South (South 137th Street — South 144th Street) Staff provided an overview of a revised funding plan for the design of projects associated with 531 Avenue South. The City was unsuccessful in receiving grant funding in 2014 and the Council gave direction to proceed with City funding for design in order to make the project shovel ready and more attractive for grant funders. Revised CIP pages for the 53rd Avenue South (South 137th — South 144th Street) Residential Street, Water, Sewer Rehabilitation, and 53rd Avenue South Surface Water Drainage System were included in the Committee packet, and these changes will be presented for Council approval during the budget amendment process that will occur in June 2015. Of particular note, recent investigation of the 531 Avenue South sewer main revealed that full replacement is not required, and $7 million in the out years has been removed in the revised CIP page. Staff is meeting with the Transportation Improvement Board to further discuss and evaluate how to be more successful for grant funding in the next cycle. INFORMATION ONLY. 23 24 COUNCIL AGENDA SYNOPSIS ---------- - - - - -- Initials Meeliq Dale Prepared by Ma s review ou repi e w 02/23/15 BM ❑ Resolution Mt g D ie Z Ordinance At g Dale 312115 03/02/15 F-1 Public Fleariq At g Date Adlln C�� SPONSOR ❑ Council Z Mayor E]HR ❑ DCD [:].Finance ❑ Dire ❑ IT [:] P&R E] Police ❑ PIFI SPONSOR'S Many cities use banners in their downtown areas to promote events and activities, both SUNEMARY private and public events. These events are either tied to community building or promoting tourism within the City. Economic Development is exploring installing banners in the Southcenter area of the City. Ri,,.virW;i) iw ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. [:] Parks Comm. [:] Planning Comm. DATE: 2/9/15 COMMITTEE CHAIR: SEAL V EXPE?,NDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments.- NIA MTG. DATE RECORD OF COUNCIL ACTION 02/23/15 ITEM INFORMATION ITEM NO. 6.A. —7 7FA FF SPONSOR: BRANDON MILES 2/23/15 A(,, LINDA DA ITi .m Ti,i'LE Amending Title 19 of the TMC to permit banners within the right of way. CATEGORY Z Discussion AS Date 2123115 ❑ Motion Al g Dale ❑ Resolution Mt g D ie Z Ordinance At g Dale 312115 ❑ BidAxard MI g Date F-1 Public Fleariq At g Date ❑ Other Mt Date SPONSOR ❑ Council Z Mayor E]HR ❑ DCD [:].Finance ❑ Dire ❑ IT [:] P&R E] Police ❑ PIFI SPONSOR'S Many cities use banners in their downtown areas to promote events and activities, both SUNEMARY private and public events. These events are either tied to community building or promoting tourism within the City. Economic Development is exploring installing banners in the Southcenter area of the City. Ri,,.virW;i) iw ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. [:] Parks Comm. [:] Planning Comm. DATE: 2/9/15 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Mayor's Office/Economic Development Comm""'T"E, Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPE?,NDITURI? REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments.- NIA MTG. DATE RECORD OF COUNCIL ACTION 02/23/15 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 2/23/15 Informational memorandum dated 2/2/15 Ordinance Minutes from the Community Affairs and Parks meeting of 2/9/15 3/2/15 Ordinance 25 26 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2375 §5 AND 2303 §3 (PART), AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 19.12.030, TO UPDATE THE SIGN CODE TO EXPAND EXCEPTIONS TO PERMIT THE DISPLAY OF STREET BANNERS IN THE CITY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila recognizes that signs are an important component of the built environment and assist in way- finding, advertising and personal expression for Tukwila businesses, property owners and residents; and WHEREAS, regulation of signage is needed in order to preserve and protect the public welfare, preserve and enhance the appearance of the built environment, control visual clutter, protect private and public property, and ensure the orderly movement of motorized and non - motorized forms of transportation; and WHEREAS, on August 16, 2010, the Tukwila City Council adopted a new, comprehensive Sign Code for the City of Tukwila, which is codified in Title 19 of the Tukwila Municipal Code; and WHEREAS, the City Council desires to use street banners to promote events and activities in the City that will draw tourists from outside of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 19.12.030 Amended. Ordinance Nos. 2375 §5 and 2303 §3 (part), as codified at Tukwila Municipal Code (TMC) Chapter 19.12.030, "Exceptions — Sign Permits Not Required," are hereby amended to read as follows: 19.12.030 Exceptions — Sign Permits Not Required The following shall not require issuance of permits by the City. The exception is only from the need to obtain a permit and shall not be construed as relief from compliance with other requirements of this title. The provisions of this section shall be narrowly W: Word Processing \Ordinances \Sign Code - Display of street banners 2 -24 -15 Page 1 of 3 BM:bjs 27 construed so as to effectuate the purposes of this title, as enumerated in TMC Section 19.04.020. 1. Repainting of an existing sign when there is no other alteration. This exception shall not be interpreted to allow the changing of copy or face changes on an existing sign. 2. Refacing, panel change or copy change on existing conforming, monument signs that have valid Tukwila sign permits as permitted by TMC Sections 19.20.030 (13)(7), 19.20.040 (6), or 19.32.075. 3. Temporary signs and decorations customary for holidays, such as Independence Day and Thanksgiving, erected on private property. Signs may only contain non - commercial speech. 4. Temporary window signs, subject to the limitations of TMC Section 19.24.080. 5. Traffic signs and /or markings installed by the City of Tukwila, King County or Washington State Department of Transportation for the purpose of regulating, warning or directing traffic. Signs may be installed within the right -of -way or on private property, with the permission of the property owner. All signs installed under this exception shall meet the requirements of the Manual on Uniform Traffic Control Devices for Streets and Highways, current edition, published by the U.S. Department of Transportation. 6. Signs typically installed on utilities and wireless communication facilities denoting danger or other safety information, including emergency contact information. 7. Political campaign signs, subject to the limitations of TMC Section 19.24.090. 8. Temporary signs installed at City parks. All signs shall be approved by the Tukwila Director of Parks and Recreation and shall meet the requirements of this code. 9. Land use notice boards per TMC Section 18.104.110. 10. Text or graphics on umbrellas located in outdoor seating or plaza areas. 11. Up to four directional signs per premises where there is a need to direct vehicular traffic. Freestanding signs may be up to three feet in height and two square feet per face or a total of four square feet for all faces. Flush- mounted building signs may be up to three square feet in size. 12. The following exceptions are specific to properties developed with residential uses in residential zones: a. Each residential property shall be permitted one 1.5- square -foot, building- mounted plaque; and W: Word Processing \Ordinances \Sign Code - Display of street banners 2 -24 -15 Page 2 of 3 BM:bjs W. b. Each residential property shall be permitted one 6- square -foot banner or rigid sign that is temporary in nature; and c. Temporary incidental signs may be displayed with no restrictions from sunset on a Friday (or the day preceding a designated holiday) until sunset on the following Sunday (or the Monday following a Sunday if the Monday is a designated holiday). No individual sign may exceed six square feet in size. It is intended that this subsection shall apply to garage sale and real estate "open house" signs, however content of the sign is not restricted. 13. Display of up to three flags, each on individual flag poles, per premise. Content of the flags is not regulated. 14. Banners within the City's right -of -way, located on City -owned light poles, City -owned street light signal poles, or hanging above the right -of -way when approved by the Director of Public Works or designee. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors, references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk :_ Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Sign Code - Display of street banners 2 -24 -15 BM:bjs Page 3 of 3 r�i 30 COUNCIL AGENDA SYNOPSIS ------------------------------ Iiiitiali - --------------------------------- I ITEMNO. Meelin ,g Date Prepared �y Mayor's review CPU review 02/23/15 DCS FIResolution A t g Date E Ordinance Mt g Dale 312115 03/02/15 DCS ❑ Other M1 g Date SPONSOR ❑ Counal E Mayor ❑ HR ❑ DCD [] Finanre [:] Fire [:1 IT ❑ P&R ❑ Police ❑ PWI SPONSOR'S The Council is being asked to consider and approve amendments to TMC 11.12.030 SUM,Nl,\RY regarding street frontage improvements. RrIVIF,W1,11) BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 2/17/15 COMMITTEE CHAIR: DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. Mayor's Office & Public Works Comm""'T�"`, Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPi,"NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 2/23/15 ITEM INFORMATION 31 STAFF SPONSOR: DEREK SPECK 2/23/15 A(,, I -'IN DA ITi ",,\I Ti,i,j,i Street Frontage Improvements CATEGORY E Discussion AIIS Date 2123115 N Motion Mig Date 312115 FIResolution A t g Date E Ordinance Mt g Dale 312115 E] Bid Award Mt g Date ❑ Public Hearing Mt g Date ❑ Other M1 g Date SPONSOR ❑ Counal E Mayor ❑ HR ❑ DCD [] Finanre [:] Fire [:1 IT ❑ P&R ❑ Police ❑ PWI SPONSOR'S The Council is being asked to consider and approve amendments to TMC 11.12.030 SUM,Nl,\RY regarding street frontage improvements. RrIVIF,W1,11) BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 2/17/15 COMMITTEE CHAIR: DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. Mayor's Office & Public Works Comm""'T�"`, Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPi,"NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 2/23/15 Forward to next Regular Meeting MTG. DATE ATTACHMENTS 2/23/15 Informational Memorandum dated 2/13/15 Ordinance in draft form Minutes from the Transportation Committee meeting of 2/17/15 3/2/15 Ordinance 31 32 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1995 §1 (PART), AS DELINEATED IN ATTACHMENT A TO ORDINANCE NO. 1995 AND CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 11.12.030, REGARDING PAYMENT FOR STREET FRONTAGE IMPROVEMENTS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, public street frontage improvements such as water, sewer, surface water drainage, curbs, gutters, sidewalks, driveways, streets and other infrastructure are necessary to support development; and WHEREAS, the City requires developers to construct street frontage improvements or to provide a payment -in -lieu; and WHEREAS, in some instances it may be in the City's best interest to allow the property owner to proceed with construction prior to constructing the improvements or paying the payment -in -lieu; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 11.12.030 Amended. Ordinance No. 1995 §1 (part), as delineated in Attachment A to Ordinance No. 1995 and codified at Tukwila Municipal Code Section 11.12.030, "Street Frontage Improvements," is hereby amended to read as follows: 11.12.030 Street Frontage Improvements (See TMC Title 17 for further detail) A. The installation of street frontage improvements is required prior to issuance of a certificate of occupancy for new construction, other than single - family homes, or prior to final approval for subdivisions and 5 -9 lot short plats and Planned Residential Developments. For additions and remodels to existing buildings, see TMC Section 11112. U07 0. W: Word Processing \Ordinances \Street Frontage Improvements 2- 24- 15.doc DS:bjs Page 1 of 3 33 B. Complete street frontage improvements shall be installed along the entire frontage of the property at the sole cost of the permittee as directed by the Director. Street frontage improvements may include curb, gutter, sidewalk, storm drainage, street lighting, traffic signal equipment, utility installation or relocation, landscaping strip, street trees and landscaping, irrigation, street widening, and channelization. Beyond the property frontage, the permittee shall provide ramps from the new sidewalk or walkway to the existing shoulder, and pavement and channelization tapering back to the existing pavement and channelization as needed for safety. C. When (due to site topography, city plans for improvement projects, or other similar reasons) the Director determines that street frontage improvements cannot or should not be constructed at the time of building construction, the property owner shall, prior to issuance of the building permit, at the direction and discretion of the Director: 1. Enter into an agreement to pay to the City an amount equal to the property owner's cost of installing the required improvements. At the direction and discretion of the Director, the property owner shall be required to provide a bond or other financial security for its payment obligation. The property owner shall provide documentation satisfactory to the Director that establishes the cost of the materials, labor, and quantities; or 2. Record an agreement which provides for these improvements to be installed by the property owner by a date acceptable to the Director; or 3. Record an agreement to not protest a local improvement district to improve the street frontage. D. If, at a time subsequent to the issuance of a building permit, a local improvement district is established that includes the property for which the building permit was issued, the property may be considered in the compilation of the local improvement district assessment with the appropriate amount of costs of construction expended by the developer. E. The Director under either of the following conditions may waive the requirement for installation of frontage improvements: 1. If adjacent street frontage improvements are unlikely to be installed in the foreseeable future; or 2. If the installation of the required improvement would cause significant adverse environmental impacts. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. W: Word Processing \Ordinances \Street Frontage Improvements 2- 24- 15.doc Page 2 of 3 DS:bjs I Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12015. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Jim Haggerton, Mayor Filed with the City Clerk:_ Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Street Frontage Improvements 2- 24- 15.doc DS:bjs Page 3 of 3 35 IM COUNCIL AGENDA SYNOPSIS --------- - - - - -- Initial r Meelin ,g Dale Prepared by Ma re iezv Council review 03/02/15 LH ❑ Resolution A1 g Dale [:] Ordinance Ai g Date ❑ Bid Axard A/ g Dale F-1 Pub&' Hearing Alt ,g Dale ❑ Other Aft ,g Date SPONSOR Z Council ❑ Mayor ❑ HR ❑ DCD E]Finance ❑ .17ire E:1 17' ❑ P&R ❑ Police ❑ PWI SPONSOR'S Council President Kruller is seeking discussion and consensus on the following issue which SUMMARY will be acted upon at a future SCA PIC meeting: 1) Committee to End Homelessness Draft Strategic Plan. For more information, refer to the Public Issues Committee 2/11/15 packet, item 7: http://records.tukwilawa.gov/WebLink8/l/doc/255249/Electronic.aspx Rj,"\, I I I) BY Z cow Mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPON,soR/Ai)mIN. Council President CoMMI'I'1']'1'I;. COST IMPACT / FUND SOURCE ExPi,"NDITURE, Rl--"nUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. RECORD OF COUNCIL ACTION ITEM INFORMATION ITEM NO. 6-C. I 37 STAFF SPONSOR: LAUREL HumPHREY I ORIGINAL AGENDA D,\'I'I,,: 2/23/15 A(; FN DA Pn,"m Til,j,i,, Discussion on Sound Cities Association (SCA) Public Issues Committee (PIC) Item: Committee to End Homelessness Draft Strategic Plan CATi,"(;oRy Z Discussion At g Date 03102115 ❑ Motion AV Dale ❑ Resolution A1 g Dale [:] Ordinance Ai g Date ❑ Bid Axard A/ g Dale F-1 Pub&' Hearing Alt ,g Dale ❑ Other Aft ,g Date SPONSOR Z Council ❑ Mayor ❑ HR ❑ DCD E]Finance ❑ .17ire E:1 17' ❑ P&R ❑ Police ❑ PWI SPONSOR'S Council President Kruller is seeking discussion and consensus on the following issue which SUMMARY will be acted upon at a future SCA PIC meeting: 1) Committee to End Homelessness Draft Strategic Plan. For more information, refer to the Public Issues Committee 2/11/15 packet, item 7: http://records.tukwilawa.gov/WebLink8/l/doc/255249/Electronic.aspx Rj,"\, I I I) BY Z cow Mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPON,soR/Ai)mIN. Council President CoMMI'I'1']'1'I;. COST IMPACT / FUND SOURCE ExPi,"NDITURE, Rl--"nUIRFID AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. RECORD OF COUNCIL ACTION MTG. ATTACHMENTS 3/2/15 Committee to End Homelessness Draft Strategic Plan 37 w c Attachment A to 0 T. Address the causes of homelessness by ensuring accountability of cities, county, state and federal government to address community -level determinants of homelessness. Making Homelessness Rare requires the rigorous use of data to understand, and make transparent, the causes and remedies to homelessness. Making Homelessness Rare requires clarity on the role of partner systems in reducing homelessness, and changes needed in policy and investments to stem the flow of people who become homeless. Making Homelessness Rare requires an unwavering commitment to work across system boundaries, and to hold ourselves and partners accountable for making lasting changes. lain de Jong with OrgCode published a blog in October 2014, The Homeless Service System Was Never Intended to Solve All Housing Problems. De Jong makes the case that the causes of homelessness are complex, and the solutions to homelessness (making it rare) must be shared. Rising poverty and unemployment, reductions in state and federal funding and the fraying of the safety net, racism and the effects of disproportionality, lack of affordable housing and criminalization of people who are homeless, all contribute to increased rates of homelessness. The Journal of Public Affairs published New Perspectives on Community -Level Determinants of Homelessness, a 2012 study of predictive factors for community's rates of homelessness. (An overview of the findings is available to non - subscribers here.) Addressing these determinants, by their nature, requires commitment from cross - system partners. Findings include: • Housing Market Factors: An increase in rent of $100 correlates with a 15% increase in metropolitan homelessness. Local Trend: Seattle rents fastest rising in the nation, per Seattle Times, Sept 2014. • Economic Conditions: Poverty and unemployment rates are positively associated (correlate) with rates of homelessness. Local Trend: Poverty in King County on the rise per Seattle Times, May 2013. • Safety Net: The extent to which social safety net programs (with specific reference to mental health funding) provide adequate assistance can impact the chances that households will experience homelessness. Local Trend: Washington State ranks 47 out of 50 in per capita access to psychiatric beds per Washington State Institute for Public Policy, 2009. • Transience: While in- migration may be positively associated with strong labor markets, it may also increase the vulnerability of homelessness of those less well- suited to compete in these arenas. Local Trend: Seattle is a city of newcomers, per Seattle Times October, 2014. All partners will be needed to these local determinants of homelessness. February 11, 2015 1.1 the February 11, 2015 PIC Agenda Item 7 Fewer people exit institutions directly to homelessness No cities have policies that criminalize homelessness Our community creates more housing affordable to those making 30% of AMI More people are prevented from becoming homeless overall Stop exiting people to homelessness from other systems, including foster care, mental health, chemical dependency, and criminal justice. 1.2 Change policies that criminalize living on the streets 1.3 Increase access to mainstream supports 1.4 Create more affordable housing 1.5 Prevent people from becoming homeless Item 7: CEH Draft Strategic Plan Introduction Page 24 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 Strategy 1.1: Stop Exiting people to homelessness from other systems, including foster care, mental health, chemical dependency, and criminal justice. Basis: Need, Data and Effectiveness Housing problems, including homelessness, are common among individuals leaving institutions such as jails, foster care, treatment programs and hospitals. One in five people who leave prison become homeless soon thereafter, if not immediately (NAEH Re- Entry.) More than one in five youth who arrive at a youth shelter come directly from foster care. Participants tend to have limited or low incomes, and, often due to criminal or credit history, lack the ability to obtain housing through the channels that are open to other low- income people. Addressing discharge policies that exit people into homelessness, particularly those that affect single adults would drive down homelessness in King County. Non - chronically homeless single adults comprise the great majority of people who are homeless in King County (9,200 annually.) Research by Dennis Culhane indicates that 24.4% of single adults become homeless upon discharge from an institution, with nearly 70% of those exiting jails or treatment facilities. Halving the number of single adults discharged into homelessness by jails or treatment facilities could reduce the number of homeless single adults in King County by 800 each year. (9,200 x .25 x .70 x .50 = —800) A proven discharge strategy is provision of subsidized housing with associated support services. Washington State initiated the Earned Release Date (ERD), Housing Voucher Program which pays $500 per month for up to three months in rent assistance for individuals exiting corrections. A recent study conducted by Washington State University found that offenders who receive housing vouchers commit fewer and less— violent crimes than offenders who don't, and cost savings are more than double what was projected. More examples of prisoner re -entry programs are described by the NAEH . Refugees are also at risk of homelessness upon termination of supports. Refugees resettled in the United States under the Refugee Act of are eligible for cash assistance (up to eight months through DSHS), case management (three months, provided by Voluntary Agencies, or VOLAGS) and English language training. The original duration of benefits under the Refugee Act was 36 months, which more closely matches the time -frame necessary for a majority of refugees to obtain economic self- sufficiency and social stability. As noted in a 2009 report on Refugee Resettlement in Washington, significant numbers of refugees are passing the time period for assistance without obtaining self- sufficiency. February 11, 2015 Back to Top of GOAL 1: MAKE HOMELESSNESS RARE Item 7: CEH Draft Strategic Plan Introduction Page 25 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 1.1.A 1.1.B Stop exiting people into homelessness or otherwise extend progra supports. Expand and enhance local programs, and advocate for necessary funding. Examples of 2015 efforts: Local: • Enhance local re -entry programs, such as King County's Criminal Justice Initiative (CJI) and Familiar Faces • Enhance and expand evidence -based programs (Drug, Mental Health, Veterans Courts). Explore options to recapture a portion cost savings, to support participants' housing & re -entry supports • Actively support City of Seattle Office of Immigrant and Refugee Affairs five point action plan, particularly items One (Strengthen Language Access) and Two (Expand Access to ESL Programs). State: • Expand state discharge programs such as the Earned Release Date (ERD) Housing Voucher Program • Fund Peer -to -Peer supports within Medicaid - funded substance abuse programs, emphasizing a Recovery Model to supports • Pass the Homeless Youth Act (2015) • Expand Foster Care to 21 (youth with documented medical needs) • End Midnight Release from jails and prisons. Federal: • Extend the length of time and resettlement resources for refugees, particularly ESL learning and employment services • Advocate with DOL for increased funding for employment among young adults exiting from the foster care system. Complete planning for Youth at Risk of Homelessness (YARH) planning grant, apply for funding, and implement policy recommendation. 2016 $ + * * 2015 $ +++ * * 2015 $ +++ * 2016 $ +++ * * 2015 $ ++ * * 2015 $ + * * 2015 $ + 2016 $ ++ * * 2017 $ +++ * * 2017 $ +++ * * Funding status for this portion (RARE) is based on CEH staff knowledge of cross - system partners Funding partially available through Communities of Opportunity. CJI and alternative courts reliant on renewal of MIDD Uncertain Uncertain On 2015 Legislative Priority On 2015 Legislative Priority Uncertain On 2015 Legislative Priority Uncertain Uncertain Uncertain UWKC, WACHYA 2015 $ $ + * * Partially available, cannot be achieved without new funding 1.1.0 Establish a Secure Detox Facility. Support King County Mental Health and Substance Abuse (MHCADSD) efforts to establish a Secure Detox facility to engage individuals in recovery services. KC MHCADSD 2015 $ + + * * Capital funds needed 1.1.D Provide professional development / cross - training to partner systems. Establish role and protocol for conducting housing assessment as part of discharge policies. CEH 2015 * * Major resources needed Time and Political Will 1.1.E Influence the workplan(s) of the Interagency Council on Homelessness (ICH) and Washington State Department of Commerce Affordable Housing Advisory Board's (AHAB) on discharge planning, criminalization and affordable housing development. ICH AHAB 2015 $ + + * * Major resources needed Time and Political Will February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 26 of 124 N Strategy 1.2: Change policies that criminalize living on the streets Basis: Need, Data and Effectiveness Policies that criminalize homelessness are costly and rarely result in housing stability or decrease in homelessness in the community. Penalizing people experiencing homelessness tends only to exacerbate mental and physical health problems, create or increase criminal records, and result in the loss of key personal documents that make it even harder for people to exit homelessness. A 2013 report, Factors Associated with Adult Homelessness in Washington State delivered to the Bill & Melinda Gates Foundation, reflects that Individuals with a history of incarceration were 7.6 times more likely to report experiencing adult homelessness. Significant research documents that those with criminal history are also more likely to be unemployed, the second highest predictor of homelessness. Reducing criminalization, and policies that unnecessarily create a criminal history, is an important step in making homelessness rare. 1.2.A Repeal or mitigate local ordinances that criminalize people for being homeless or impose harsh penalties. Examples include ordinances against Camping / Loitering / Trespassing on public property; Body odor or bathing in public places; Incurring excessive parking tickets. 1 1.2.B 1.2.0 Attachment A to the February 11, 2015 PIC Agenda Item 7 Back to Top of GOAL 1: MAKE HOMELESSNESS RARE TBD 2015 Policy development. Investment within local system requires time and political will Implement key strategies from the United States Interagency Council report on criminalization, Searching Out Solutions: Constructive Alternatives to the Criminalization of Homelessness particularly expansion or establishment of alternative sentencing options. Replicate or enhance models such as: • King County and Seattle Mental Health Courts • King County Drug Diversion and Family Treatment Court • King County and Seattle Veterans Court • King County Crisis Diversion Center, King County and Seattle Courts Retention of existing programs reliant on renewal of MIDD Expansion cannot be achieved without new funding. Establish and advance local, state and federal agenda items to reduce criminalization or the effects of criminalization: Local: • Actively support the renewal of the Mental Illness Drug Dependency Sales Tax, the proceeds of which support interventions that divert people from jails, hospitals and courts and other expensive systems. State: • Ban the Box — Adopt Fair Hiring Policies to Reduce Unfair Barriers to Employment of People with Criminal Records • Establish Certificate of Restoration. Federal: • Identify criminalization regulations that impede housing options. Policy development. Investment within local system requires time and political will February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 27 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 Strategy 1.3: Increase access to mainstream supports Basis: Need, Data and Effectiveness Beginning in 2000, the US Department of Housing and Urban Development (HUD) has targeted its McKinney -Vento Act funding more exclusively to housing- focused activities (as opposed to supportive services.) This policy decision presumed that mainstream programs such as Medicaid, TANF and General Assistance could cover the gap resulting from the change. In 2010, HUD Office of Policy Development and Research commissioned a study by national experts on Strategies for Improving Homeless People's Access to Mainstream Benefits and Services. The study identified three groups of barriers to accessing mainstream services and three categories of mechanisms communities could use to reduce these barriers. . Structural barriers affect homeless individuals and families who face unique structural obstacles because, by definition or circumstance, they do not have the ready means of communication, transportation, regular address, and documentation that most mainstream programs require. Smoothing mechanisms such as street outreach, transportation, coordinated entry or co- location of services reduce structural barriers and address problems at the street level. . Capacity barriers result from the inadequacy of available resources; funding may be finite or capped. While harder to address, Expanding mechanisms, typically through additional resources, can increase overall capacity, and many communities found that a heightened awareness of capacity barriers, and joint messaging of the need for increased capacity, helped to expand resources at the local level. . Eligibility barriers are program rules that establish criteria and time limits for who may receive the benefit. Many eligibility restrictions are embedded in federal policy and cannot easily be influenced at the local level. Changing mechanisms alter eligibility but not overall capacity, while prioritization can help to target services towards those most vulnerable. It is not surprising that people who are homeless in King County experience each of these types of barriers. Examples: Structural Barriers: • King County is one of the largest counties in the nation, with 39 incorporated cities, 2,307 square miles (twice the size of Rhode Island), making coordination and transportation across the region challenging. Capacity Barriers • Washington ranks 47th in the nation in psychiatric beds per capita. Source: (Washington State Institute for Public Policy, 2009) • Statewide, flexible non - Medicaid mental health funding from the state general fund has been reduced by $33.2 million (27 %) since 2009. exacerbated by concurrent elimination of state hospital beds. Source: King County MHCADSD /Behavioral Health. Eligibility Barriers: • The US Department of Veterans Affairs and King County are to be commended for allocating millions of dollars in new resources through its VASH and SSVF programs and Veterans and Human Service Levy respectively. However, receipt of these important resources can be dependent on a veteran's discharge status, length of time spent on active duty, and VA- determined disability. February 11, 2015 Back to Top of GOAL 1: MAKE HOMELESSNESS RARE Item 7: CEH Draft Strategic Plan Introduction Page 28 of 124 1.3.A Reduce Structure Barriers Establish Memorandum of Agreement with cross - system partners *, setting goals to provide cross - training, reduce barriers, increase co- enrollment, and otherwise increase access to services across systems. See example strategies below. Attachment A to the February 11, 2015 PIC Agenda Item 7 1.3.A (example) 1.3.B * those systems most needed / typically accessed by people who are homeless, including employment, criminal justice, healthcare /behavioral health, education Reduce Structure Barriers example: Implement Employment -Based Strategies • Become a part of planning for the roll out of WIOA (Workforce Innovation and Opportunity Act) at the state and local level • Establish cross - system leadership (e.g., CEH Director on WIOA Board, WDC Director on CEH Interagency Council) • Provide training and professional development to cross - system staff • Target enrollment within WIOA- funded programs cohort groups who are often disproportionality homelessness. Examples: o Single Adults: recently disabled o Families: young parents with young children, immigrants & refugees o YYA: recently exited foster care, couch surfing, non - engaged youth o Vets: non -VA eligible veterans with disabilities. Increase Capacity: Assure availability of critical services frequently needed by a homeless cohort, such as treatment on demand for individuals with acute mental health and behavioral health needs. Actively support 2015 King County MHCADSD Behavioral Health legislative priorities Employment Behavioral Health Criminal Justice Education DSHS, DVR, Others Seattle /KC WDC KC Employment Programs All King County WorkSource programs WA State DSHS and DVR Realignment of existing funds, prioritization for services Realignment of existing funds, prioritization for services • Support King County efforts to open two new evaluation and treatment (E &T) facilities in 2015 for people with mental health disabilities • Restore to fiscal year 2014 levels the major cuts to state flexible non - Medicaid funding for mental health ($20.4 million statewide) and state non - Medicaid substance abuse funds ($10.8 million statewide), to avoid further degradation of the behavioral health system of care • Revise the Institutions for Mental Disease (IMD) exclusion rule to exempt acute -care stays of 30 days or less as it relates to facility -bed size. • Increase availability of medically- assisted opiate treatment services ($2M annually). King County MHCADSD Unfunded (Mostly Medicaid funds) February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 29 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 Strategy 1.4: Create More Affordable Housing - Basis: Need, Data and Effectiveness Rising Rents Erosion in renter incomes over the past decade coupled with a surge in demand for rental housing has pushed the number of households paying excessive shares of income for housing to record levels. (Harvard Joint Center for Housing Studies, Source: America's Rental Housing: Evolving Markets and Needs, 2013. These trends are mirrored in the Puget Sound, as shown in the chart to the right. A 2012 review of multiple studies found that a median rent increase of $100 was associated with a 15% increase in homelessness among adults. Source: Journal of Urban Affairs, New Perspectives on Community -Level Determinants of Homelessness. An overview of the findings is available for non - subscribers of the Journal here. Availability of affordable housing In January 2015, the State of Washington will release a report titled the State of Washington Housing Needs Assessment, which will evaluate the changing relationship between housing supply and demand across the State including King County. In particular the report will document the lack of affordable housing for lower- income households and how lower- income renters are cost burdened. CEH will use this upcoming report to inform our affordable housing strategies in the final strategic plan. Similarly, staff to the King County Growth Management Planning Council identified a countywide need for affordable housing of: • 30% and below (very low) 12% of total housing supply • 30 -50 %AMI (low) 12% of total housing supply • 50 -80% of AMI (moderate) 16% of total housing supply Loss of existing affordable housing stock - CEH will also use the upcoming State of Washington report to inform our strategies regarding the loss of existing affordable housing in King County. Policy Changes Needed The provision of housing affordable to very -low income households will only be fulfilled with inter - jurisdictional cooperation and public subsidies, as noted by the multiple planning councils and initiatives identified in the strategies below. It will be critically important to engage the federal government. As reported by the Center on Budget and Policy Priorities, federal housing spending is poorly matched to need, and tilted toward well -off homeowners, leaving struggling low- income renters without help. In fact, renters received less than one - fourth of federal housing supports, and only about one in four low- income families eligible for rental assistance receives it. February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 30 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 31 of 124 ~ ~�`0� �� ~ � - ��- ~-' ~ �� w - ^ ` �� ~.�� m� �� .� °' —�r -_�^�� _ ��`�- == 1.4A 1.4.B Close the gap ofXX,OOO housing unhsin King County available to households bdow 3O��A&4|. Advocate for aggressive a�ordab|ehousing goa|s,creativepo|icyand|and use regulations. Identify liaisons to track, influence, suppo�and monitor regional � � plans and initiatives. Examples: • King County Urban [onso�iumand the Conso�ium'sStrategic Plan Kin�County Consortium City KC DCHS Seattle OH ARCH, PSRC, Others City and County Councils WA State Leg Commerce Federal Gov't: HUD, VA, HHS Others 2015 2015 and beyond - $ $ $ �� --- + +++ �� New Resources needed to expand rate of development New Res»«rces Resources needed to expand rate of development • Local cities' Comprehensive Plans (due summer 2015) • Seattle Mayor's Housing Affordability and Livability Agenda (due 2015) • VISION 2040, Puget Sound Regional Council's Growth Management PIan • Other as identified. Each year, establish and advance a federal, state and Iocal agenda aimed at increasing affordabte housing. Exampte of opportunities: Local • Seattle Linkage Feeds, Seattle Housing Levy • lncentive Zoning in Suburban Cities • Seattle and King County each have reports due in 2015 to their respective Council on Housing A�ordabi|ity � State� • Fund the VVashingtonState Housing Trust Fund • Preserve and Strengthen the Housing and Essential Needs (HEN)Program • Make Housing Bonds Effective Now • lnfluence the state-level roll-out of the National Housing Trust Federal: • NAEH states that changes in federal policy and funding are needed to end homelessness, including provision of 37,000 PSH vouchers to end homelessness among chronically homeless single adults by 2016. 1.4.0 Sustain units of affordable housing, whose affordability is set to expire by 2017. TBD For profit and non-profit developers 2015 �� --- +++ �� New Resources Needed (State Needs Assessment report to be complete Jan 2015, from which we can determine King County numbersj 1.4.D Increase acces among vutnerabte poputations to existing affordabte housing projects. Secure agreements for access within publicly funded affordable housing and market rate housing to households placed through Landlord Liaison Program (LLP), or otherwise reduce screening criteria to remove all but regulatory -required screening criteria. TBD For profit and non-profit developers 2015 $ + + + ** * New Resources needed to expand development February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 31 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 Strategy 1.5: Prevent people from becoming homeless Basis: Need, Data and Effectiveness Homelessness prevention strategies such as financial or legal assistance, housing stabilization or other interventions can help households resolve a housing crisis that would otherwise lead to homelessness. The USICH reports that innovative practices are emerging that target and coordinate stabilization and prevention supports towards those most likely to become homeless without assistance. Examples include: Providing diversion assistance to households seeking shelter. Some communities have found they can help many households who would otherwise enter shelter maintain their current housing situation or, when that is not possible, quickly relocate to an alternate housing option. Using shelter data to match prevention targeting to the profiles of people who are actually experiencing homelessness. Communities have analyzed HMIS data and adjusted prevention program targeting criteria to mirror the profile of shelter residents. o Philadelphia - Researchers learned that families living in certain neighborhoods were at much higher risk of entering homeless shelters, and used this data to target outreach and assistance strategies to reach households living in these neighborhoods. o Alameda County (CA) targeted resources to those who 'look like' a typical shelter resident — those staying with friends and family, staying in hotels and motels, receiving TANF, or losing their housing subsidies, or people with other risk factors in addition to rent arrears. Discharge planning: Many communities work with hospitals, treatment facilities, foster care, VA Medical Centers, jails, and prisons to connect people exiting institutions are at high risk of homelessness with housing stabilization services. (See CEH Strategic Plan 2.0, Strategy 1.1) Based on a critical review of local combined with national research, King County should target prevention resources based on the following: Assure an active focus on disproportionality • People of color make up 31% of King County general population, while comprising 64% of people who are homeless. (Source: 2010 US Census, and Seattle /King County One Night Count) Target Young Adult services to LGBTQ and Youth of Color acknowledging that ^'40% homeless youth in identify as LGBTQ. Source: YYA Comprehensive Plan, 2013) Strategically time and /or locate interventions • Most youth who run away from home return home relatively quickly. Prevention supports that connect a young adult to friends, family or other stable situation can make that return safe and sustainable. (Source: YYA Comprehensive Plan, 2013) The Health and Human Services Transformation Initiative includes place -based strategies, located in Communities of Opportunity, neighborhoods in King County that rank lowest on an index of the social determinants of health (including housing), where targeted investments will have the greatest impact. Target services towards those that mirror a shelter population • Risk factors for homelessness among veterans is associated with vets who are younger, enlisted with lower pay grades, diagnosed with mental illness, TBI, MST or other disability. Source: Homeless Incidence and Risk Factors for Becoming Homeless in Veterans, May 2012 February 11, 2015 Back to Top of GOAL 1: MAKE HOMELESSNESS RARE Item 7: CEH Draft Strategic Plan Introduction Page 32 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 1.5.A Support investment of local resources in communities where the need and opportunity for gain is greatest, working with the Health and Human Services Transformation Initiative, Communities of Opportunity. King County Communities of Opportunity Best Starts for Kids Levy on the ballot 2015 1.5.B 11.5.0 Direct each CEH initiative to research (as necessary) and integrate prevention strategies, recognizing that strategies can be highly dependent on client typology. Strategies must: • Have an explicit focus on addressing disproportionality. • Be based on data and emerging research specific to the variances of each population and initiative • Incorporate rigorous data and analysis as part of implementation to test and refine targeting efforts. • YYA Initiative • FHI Initiative • SA AG • KC RVI I Realignment of existing ** I funds, prioritization for services Actively share identified prevention strategies with regional partners to influence and target prevention and stabilization efforts towards those most likely to become homeless. CEH Data & Evaluation Advisory Group Suburban Cities Realignment of existing funds, prioritization for services February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 33 of 124 c asses e To make homelessness Brief and One -time, we must align funding and programs to support the strengths and address the needs of people experiencing homelessness. VEf Making Homelessness Brief requires ensuring that for those who do become homeless it is a brief episode. Shortening the length of time families and individuals are homeless reduces trauma and also creates capacity in our crisis response system for others in need. In 2013, households spent an average of 141 days in our crisis response system, far above CEH's goal of 20 days. For this reason we must realign housing and services to prioritize connecting people with housing as rapidly as possible. Making Homelessness One -Time requires ensuring that homelessness is a one -time occurrence, and those we support to move to permanent housing do not become homeless again and return to our crisis response system. Currently 85 percent do not return to homelessness within two years, while 15 percent return to homeless. CEH's goal is that only 5 percent return to homelessness. A well- functioning 'system' is essential to making homelessness a brief and one -time occurrence. King County needs a clear, consistent, and targeted approach that quickly and compassionately assesses household's needs and provides tailored resources to people experiencing a housing crisis. Through research and experience we now know which intervention types are needed in our continuum to address homelessness. Our understanding of the needs and strengths of people experiencing homelessness, combined with our understanding of the housing and services that work, must now be applied to realign our housing and services into an effective system. This requires the entire funder and provider community to embrace an approach that focuses on safety, matching, immediate placement into permanent housing, and supporting stability. February 11, 2015 Attachment A to the February 11, 2015 PIC Agenda Item 7 Is People experiencing homelessness get the right service strategy with the right intensity of services s More people are served by existing programs People are homeless for shorter periods of time Housing measures are improved (obtain /maintain permanent housing) s Work with all CEH partners (funders and providers) to: 2.1 Address crisis as quickly as possible. 2.2 Assess, prioritize and match with housing and supports 2.3 Realign housing and supports to meet needs of people experiencing homelessness in our community 2.4 Create employment and education opportunities to support stability Item 7: CEH Draft Strategic Plan Introduction Page 34 of 124 01 Strategy 2.1: Address crisis as quickly as possible Basis: Need, Data and Effectiveness In a well- functioning crisis response system, we would not expect to be able to prevent all crises that lead to homelessness - there will always be a need to provide short -term support to people experiencing crisis and living unsheltered in our community. People need a safe and secure place to stay during their crisis so they can focus on the pressing need at hand: locating permanent housing. Attachment A to the February 11, 2015 PIC Agenda Item 7 Long-Term h i Traditionally emergency shelter, as well as non - traditional interim survival mechanisms such as car camping and tent encampments, has played an important role in our community. However despite our current capacity of over 2,000 shelter beds and the high level of funding towards these interventions, it's not enough. We expect to see increased performance through the realignment of our homelessness response system through efficiencies that move people out of homelessness as quickly as possible. In the short -term, however, we simply need more options for those who are living on the streets. Interim survival mechanisms (such as legal encampments and car camping) provide an option for some, and should be linked to service provision focused on moving people quickly into shelter or long -term housing. A strategy we have employed to make the experience of homelessness brief in King County is prioritizing those that had been "stuck" in shelter the longest for permanent housing placement. Mostly men with a median age of 56, "Long -Term Shelter Stayers" used a majority of our emergency system's capacity while only making up about a quarter of the total shelter population. Now we are moving these "Long -Term Shelter Stayers" to permanent housing, while freeing up capacity in our shelters for others. In 2013, 85 people who were staying 180 days or more in shelter the year before moved to permanent housing. This frees up at least 15,300 "bed nights" for new shelter users. Ter s but consume Back to Top of GOAL 2: MAKE HOMELESSNESS BRIEF and ONE -TIME 2.1.A Ensure shelter capacity to meet the needs of the community, including the preservation of existing shelter and increasing capacity to meet specific needs by population and region. 2015 $$ + * Partially available, cannot be achieved without new revenue Support non - traditional shelter models that create pathways to housing, including interim survival mechanisms and community -based strategies such as host homes. Ongoing $ + Available /Existing funding & partnerships with faith community Create a flexible financial assistance fund for outreach and shelter staff that can be used to emphasize a creative "what will it take" 2016 $ approach to get people on a pathway into housing. + ** Sources of revenue not identified Support long -term shelter stayers to move to more stable housing through access to permanent housing with supports to transition into housing and onto mainstream services. Ongoing + ** Utilize existing stock as possible. Resources may be needed for private market subsidies and transition services 2.1.E Increase support and public education for crisis response needs, including interim survival mechanisms to create pathways to housing that bring people out of the elements. 2016 $ + ** Could be accomplished with little new cost February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 35 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 Strategy 2.2: Assess, prioritize and match with housing and supports Basis: Need, Data and Effectiveness If a person does become homeless, we must work to make their experience brief. Entering the crisis response system is traumatic for families, and costly for the overall system. For this reason, we are adapting services to prioritize connecting people with housing quickly. Realigning our homeless assistance services into an effective crisis response system requires a network of providers who have embraced the approach that focuses on immediate placement into permanent housing. USICH provides the following framework to shift from a program- centered to a client- centered system. The three "A's ": 1) Access; 2) Assessment; and 3) Assignment of Intervention. • Accesses to a Community -Wide Response System When a housing crisis occurs, how do people access help? Can assistance be provided to avert (or minimize) trauma associated with housing loss? Locally we have developed coordinated entry /engagement systems for families and youth /young adults, we are continuing to refine those models and implement new ones for single adults. • Assessment Exactly how much help each household actually requires can be difficult to determine. While the process may be a bit different for highly vulnerable unsheltered individuals than it is for families and unaccompanied youth experiencing homelessness, effective communities still use a common tool to assess needs and prioritize placement into housing often in the form of a vulnerability index or other prioritization tool. • Assignment of Intervention While much of the new approach is focused on permanent housing, interventions may vary, and the goal remains to provide the least expensive intervention that solves homelessness for each household. Some households may need only a short -term intervention (using the rapid re- housing model, or a lighter -touch diversion intervention), while others may require an ongoing subsidy to remain stably housed (coordinated through local housing authorities or affordable housing partners). Still others will need an ongoing subsidy with wraparound services in permanent supportive housing. Services are associated with each type of intervention, but the level and duration will vary for each household. One way we have begun testing this new "least expensive" approach is through a shelter diversion project for families. By diverting entry to shelter, we increase the availability of shelter and housing for those who are most vulnerable. This model works for those who can find an alternative option with minimal support, short -term assistance is offered, such as conflict resolution with landlords, shared housing options, and financial assistance. In the first nine months of the Family Shelter Diversion Protect 33% of families were successfully diverting from shelter or were still in progress of exploring options outside of shelter. This approach is also being adapted locally to serve specialized populations. LifeWire's Housing Stability Program tested the approach that some survivors of domestic violence could avoid homelessness and shelter stays with assistance to stay in their existing housing or find new housing. During the first year, their shelter turn -away rate dropped from 1:30 to 1:8, 50% were able to stay in their own housing and 31% successfully moved into long -term housing without having to go to shelter. Youth and young adults often return home to parents or relatives quickly. New and ongoing programs are providing in -home support to families and youths to prevent or quickly end their episode of homelessness. Back to Top of GOAL 2: MAKE HOMELESSNESS BRIEF and ONE -TIME Re-unificat on r February 11, 2015 MOnthS Item 7: CEH Draft Strategic Plan Introduction Page 36 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 2.2.A 2.2.B 2.2.0 Ensure there is a coordinated assessment system which can assist in appropriately identifying and prioritizing candidates for the right housing intervention. Access to housing should be consolidated, while access points and approaches may vary by subpopulation. The system shall by client focused and shall: (i) be easily accessible, (ii) utilize a standardized assessment tool, (iii) include community supported prioritization of the most vulnerable, and (iv) allow for re- assessment and movement within the system to accommodate changing needs. Determine best practices in providing housing focused case management services during the interim period between assessment and housing placement, including the opportunity to provide diversion type services and connections for homeless youth and young adults with family where safe and appropriate. Adopt Housing First practices (admission criteria doesn't exclude based on income, disability, treatment compliance, criminal histories, etc.) while ensuring capacity to provide adequate level and type of services to the target population. 2015 $$ ++ ** 2016 2015 $ ++ ** Partially available, cannot be achieved without new funding Partially available, cannot be achieved without new funding Changes in policy could be accomplished with little new cost; reallocating existing resources February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 37 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 Strategy 2.3: Realign housing and supports to meet needs of people experiencing homelessness in our community Basis: Need, Data and Effectiveness We have learned a great deal about what programs work best for each of the homeless populations (typology). We now need to take a system level approach to realign our resources to create the right mix to meet the needs of families and individuals, move them into permanent housing faster, and connect them to community supports to maintain housing stability. Perhaps the most significant systems shift will be retooling the existing homeless system to one that provides an array of homeless interventions that best match the needs of people experiencing homelessness. This will result in freeing up more intensive (and expensive) interventions for individuals that need them, while also allowing us to serve many times more people, more quickly. The potential is great. Based on national data and typical costs, there is the potential to successfully rehouse up to five times as many people with a rapid re- housing type approach compared to transitional housing, with equal or better housing retention outcomes. For example, one study in Georgia (Georgia State Housing Trust Fund, 2013) indicates families are less likely to return to homelessness if they receive rapid re- housing assistance than if they stay in transitional housing. 10000 9500 4000 3500 3000 2500 20,00 1500 1000 500 EveiEeni Response sing Trent - Base- on research Long-term Reit-resolved housing family initiative has already begun a system realignment process and the youth / young adult system is developing the framework to scope the ideal housing continuum for young people. Having the right mix of housing and services is the first step, a well- functioning system also requires: • A housing pathway is offered as quickly as possible for individuals and families experiencing homelessness o Rapid re- housing resources o Permanent Support Housing available for those that need it • Supportive services and connections to the community -based supports people need to keep their housing and avoid returning to homelessness o Services should be client- centered and focus on promoting housing stability (intensity and duration of services are tailored to the individual) o Ensuring equitable access and outcomes for those vulnerable individuals and families that are disproportionately impacted by homelessness by offering services which are culturally appropriate, tailored and responsive to their needs. For example, the Youth and Young Adult system is currently building a framework to address the needs of disproportionality of youth of color and youth that identify as LGBTQ • Increased affordable housing opportunities o Landlord engagement in the private market o Access to subsidized public housing and nonprofit housing that is not set -aside for homeless o Creative alternative (less expensive) housing options such as shared housing, boarding houses, host homes, traditional SROs, etc. Back to Top of GOAL 2: MAKE HOMELESSNESS BRIEF and ONE -TIME February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 38 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 2.3.A 2.3.B 2.3.0 2.3.D 2.3.E 2.3.F 2.3.G 2.3.H 2.3.1 Realign homeless housing stock and services based on typology and needs throughout the system; funders in partnership with providers to determine (i) jf we have the right mix of housing and services and identify need for new/expanded efforts. Increase rapid re-housing opportunities to enable households to Iocate housing and exit homelessness quickly. Utilize data and best practices to refine existing models and define the model for young adults. Continue One Home campaign a coordinated countywide, landlord outreach strategy to recruit new rental partners. 2016 2016 � + Ongoing � *** Reallocate existing resources ** Available via reallocation of existing resources or by obtaining new funding Little or no ongoing funding + � ** needed besides support from partners Provide/secure training and technical assist nce to build the capacity of providers to implement tailored services and Housing First practices that are flexible and responsive to the needs and priorities of the families and individuals. Develop mobile services models not attached to specific housing units/projects to ensure housing stability (e.g. aftercare models, peer support, etc.) Expand capacity building efforts to ensure culturally appropriate and responsive services. Create a Move-Up strategy that assists people who have achieved stability in PSH -who no longer need or desire to live there- to move into affordable housing to free up units for other highly vulnerable individuals that need it. Retain existing Permanent Supportive Housing and prioritize admission to chronically homeless persons ahead of other populations. Identify appropriate and sufficient services resources to ensure housing stability iri PSH (e.g. Medicaid). Expand access to Iow income multi-family housing by decreasing tenant screening barriers and implementing homeless preferences in low income multi-family housing. Explore alternative housing models that are less expensive permanent housing options, such as shared housing, host homes, boarding houses, and SROs. 2016 2015 2015 Ongoing $$ 2015 Leverage existing funding for ** training; reallocate existing resources for services ** Sources of revenue not identified ** Partially available, cannot be achieved without newfunding; leverage unit/vouchers through turnover Partially available, cannot be ** achieved without new funding (Medicaid, etc.) Changes in policy could be ** accomplished with little new cost incurred 2016 $$ ** Partially available, cannot be achieved without new funding February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 39 of 124 Strategy 2.4: Create employment and education opportunities to support stability Basis: Need, Data and Effectiveness Creating employment and education opportunities is an obvious approach to stabilizing people in housing and ensures that they do not return to our homeless system. Unemployment, underemployment, and low wages relative to rent burden put millions of families at risk of homelessness nationally and are frequent causes of homelessness. For many individuals experiencing homelessness, finding living wage employment is an essential part of moving on from homelessness —and usually is one of the biggest challenges. Many individuals experiencing homelessness face obstacles to finding and maintaining employment. As a result, connecting people with job training and placement programs is critical to ensuring they have the tools they need for long -term stability and success. Further, added coordination and access to work supports like childcare subsidies and transportation assistance can help increase the likelihood that individuals will be able to retain employment. Through employment programs, people who are or have been homeless can access job- training programs that increase their individual skill set and enhance their ability to find gainful employment. For example eighty -seven percent of the homeless individuals served by King County Community Employment Services found employment, with 70% earning enough to be self- sufficient. Attachment A to the February 11, 2015 PIC Agenda Item 7 of those who were homeless became employed increase n median annual income of the homeless participants Back to Top of GOAL 2: MAKE HOMELESSNESS BRIEF and ONE -TIME 2.4.A Expand the Employment Navigator role to scale and increase capacity to build stronger employer relationships. 2015 $$ ** Partially available, cannot be achieved without new revenue /leveraging resources 2.4.B Integrate financial empowerment strategies into housing services to improve financial stability (e.g. money- management advice and coaching). 2016 Available 2.4.0 2.4.D Develop internship /employment programs that are specifically designed to connect YYA to identified living -wage employment. 2016 $$ ** Sources of revenue not identified' leverage mainstream services Convene employment and educational organizations with the intent to (i) create a more coordinated system across the region for all populations and (ii) structure programs to meet the needs of individuals experiencing homelessness. 2015 ++ ** Can be accomplished with little new cost incurred 2.4.E Collaborate with homeless liaisons in Public Schools to provide resource's needed for homeless youth to access schools and other educational facilities in an immediate and uncomplicated manner. 2015 Can be accomplished with little new cost incurred 2.4.F Improve data collection on the employment needs and outcomes of people experiencing homelessness. 2015 ** Can be accomplished with little new cost incurred February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 40 of 124 01 Cn - g g C 3 A Co ��- ass es Solving homelessness will take more than a Committee, it will take the entire Community to End Homelessness and provide a home for all. Attachment A to the February 11, 2015 PIC Agenda Item 7 The 2005 -2015 Ten -Year Plan brought together key leaders from multiple sectors to build political and public will to end homelessness in King County. This strong level of public and private engagement led to successes such as the Campaign to End Chronic Homelessness, through which partners developed nearly 2,400 new units of housing for chronically homeless individuals, by funding in a coordinated way to maximize our results. We have also successfully aligned funding to support strategies for addressing youth and family homelessness. The governance and decision - making of the Committee to End Homelessness has become overly complicated and diffuse. For example, the Governing Board has authority to set strategic direction, yet does not as a body have the authority to increase revenue, change policy, or make funding decisions. The Interagency Council has the authority to recommend policy and investment priorities. The Funders Group are not aligning funding as seamlessly as envisioned, as they must balance the recommendations of the Interagency Council with their trustees or elected officials. The Consumer Advisory Council plays an important role in providing input, and is represented on the Governing Board and Interagency Council, and is a strength of the current governance structure. All partners must be aligned if we are to meet the goals of this plan, and a new level of engagement and accountability among all sectors is needed. Formal agreements must be established among funders and providers to clarify roles and accountability for community - level, not funding stream or program - level, results. Elected officials must be presented with clear policy recommendations and investment opportunities that lead to regional, community -level results. Business and faith leaders should be presented with concrete opportunities to provide resources, financial and in -kind, to support the plan's goals. Awareness and engagement of residents of King County, including those housed and those experiencing homelessness, is a huge potential resource that efforts such as Facing Homelessness are only beginning to explore. Staffing for CEH is necessary to provide support the success of the plan. Clear roles for CEH staff and partners must be developed and formalized. February 11, 2015 Goals 1 and 2 are achieved Z) Accountability across sectors Work with all CEH partners (funders and providers) to: 3.1 Establish effective decision - making body and formal agreements to guide collective action among all partners 3.2 Formalize roles for business leaders and faith community leaders 3.3 Strengthen engagement of King County residents, including those housed and those experiencing homelessness 3.4 Solidify and sustain infrastructure to operate system, including advocacy, data analysis, capacity building, planning and coordination Item 7: CEH Draft Strategic Plan Introduction Page 41 of 124 Attachment A to the February 11, 2015 PIC Agenda Item 7 February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 42 of 124 Establish a single, consolidated, inclusive leadership committee, with strong working Executive Committee, to replace existing diffuse decision-making structure (consolidation of existing Governing Board, Interagency Council, and Funders Group). Establish &4OUs among local govemment� philanthropy and funderstoalign 3.1.B � funding and commit to community-tevet outcomes. 2015 Create a business leaders task force, such as the Home for Good model in Los 3.2.A Angeles, to support the State and Federal advocacy activities and to support imptantation of the ptan with resources. 2015 + + + *** Expand existing successful initiatives that engage faith institutions and 32B individual congregantspa�icu|ar|yaroundadvocacyrecruitmentof � � ' advocacy, � | tandtords, and provision of day centers, meats and shelter space. »»e»rm»re faith coalitions 2015 $ $ + + + *�*�*� 3.3.A Launch a community-wide public awareness and engagement campaign to support goals of plan, focusing on humanizing people experiencing homelessness and finding ways for al residents to engage in the solution. 2015 S S + + ** --��-~,- m 3.4.A Release an annual consolidated funding round for homeless services and housing, aligned towards outcomes of this plan, including local, state, and Federal funding. [at a minimum] King County, City of Seattle, and United Way 2016 + + + * ** . 3.4.B Unify —--'`"---'----------`'---''`-,,''—'------ ^unhiedfundingagenqy � King County City ofSeatdc�orCEH itself f 2016 $ + + v+�* 3.4.0 |ncreasemnd consolidate infrastructure for staffing of key functions, including HMIS, data analysis, funding applications, advocacy, capacity bui|ding�and planning and coordination coordination; Create matrixed management system for staffing of key functions, including HMIS, data analysis, funding applications, advocacy, capacity building, and planning and coordination. One partners 2015 $ $ ++ ** 34D ' ' Increase fundin&for or|exero&eexistin&odxococy�oHDn& functions (this must occur outside of local government) � philanthropic, business, faith ' nonprofit partners 2015 $ $ + + +�+� 3.4.E Consotidate coordinate entry oversight. One of the funding partners 2015 $ + + ** � � February 11, 2015 Item 7: CEH Draft Strategic Plan Introduction Page 42 of 124 rp-a n. MC COUNCIL AGENDA SYNOPSIS Meelin a ,g Date Prepared by M W Council review _Sorj review 03/02/15 Co ITEM INFORMATION TA. We STAFFSPONSOR: COUNCIL PRESIDENT KRULLER I ORIGINAL A(,FNixA DATE: 3/2/ 15 A(,ENDA IrI,MTrrl,r A motion to appoint an Acting Council President for the 3/9/15 Committee of the Whole Meeting CATEGORY ®Discwsxion Alig Date 312115 E Motion Mi ,g Date 312115 ❑ Resolution Ai g Date ❑ Ordinance Ali g Date ❑ BzdAxard Mt g Date 1:1 Public, Hearing MtS Date F-1 Other Mt g Date SPONSOR E Council ❑ Mayor [:] FIR ❑ DCD ❑ Finance ❑ F'zre ❑ IT ❑ P&R [:] Police ❑ PWI SPONSOR'S Council President Kruller will not be in attendance at the March 9, 2015 Committee of the SUMMARY Whole Meeting. It is necessary for the Council to select an Acting Council President for that meeting. REV I 1,"WIU) BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. Council President Commi'l,r] I,],,, COST IMPACT I FUND SOURCE ExPi,',NDITURF REQuiRrli) AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. RECORD OF COUNCIL ACTION MTG. ATTACHMENTS 3/2/15 No Attachments We •1 COUNCIL AGENDA SYNOPSIS nilials Meeting Dale Prepared by Ma ors review Council review 03/02/15 co ITEM INFORMATION ITEM NO. 7.B. 61 STAIN SPONSOR: COUNCIL PRESIDENT KRULLER � ORIGINAL A(3FINDA DA'I'S: 3/2/15 A(,, L,"NDA I'n ;m Tj,n,E- Discussion and potential decision regarding the addition of language in Councilmember emails noting, in part, that "email communication is subject to public disclosure." CATEGORY Z Discwsion At g Date 312115 Z Motion A 1g Date 312119 ❑ Resolution Mt g Dale ❑ Ordinance M/g Date ❑ BidAxard M1 g Date ❑ Public Hearing Mig Date F-1 Other Mig Date SPONSOR Z Council []Mayor [:] HR ❑ DCD E] Finance ❑ Fire ❑ IT [:] P&R ❑ Police [:] PV SPONSOR'S Many agencies incorporate language at the end of emails emphasizing that email SUMMARY communication is subject to public disclosure. At the request of the Council President, the City Attorney has reviewed and approved the following language that can be added to Councilmember emails. "Please be aware that email communication with City of Tukwila Councilmembers is a public record and is subject to disclosure upon request. Public documents and records are available to the public as provided under the Washington State Public Records Act (Chapter 42.56 RCW)." Rj;X I I 3Wl -I) BY ❑ cow mtg. [:] CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/At)MIN• Council President COMIMFI-11 COST IMPACT I FUND SOURCE ExPj M)ITURI 3 RV(2U I RI AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. RECORD OF COUNCIL ACTION MTG. ATTACHMENTS 3/2/15 No Attachments 61 62 City of Tukwila jim Haggerton, Mayor 6200 Southcenter Boulevard WA • .. The City of opportunity, the community of choice TO: Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: February 25, 2015 SUBJECT: Report for March 2, 2015 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • AWC City Action Days: Mayor Haggerton, Council President Kruller, Councilmembers Duffie, Hougardy and Robertson, City Administrator David Cline, Communications and Government Relations Manager Rachel Bianchi and Council Analyst Laurel Humphrey attended AWC's City Action Days Conference in Olympia. • Case Study on Seizure of Motels: City Administrator David Cline met with students from the Evans School of Public Affairs who are compiling a case study on the seizure of criminal property and use of eminent domain for their Municipal Management class. • Congressman Smith Business Meeting: On February 20, Congressman Smith held a business outreach meeting at the UPS Store at soo Andover Park West and discussed regulations affecting small business. Economic Development staff attended. • Lodging Tax Advisory Committee (LTAC): The City's LTAC committee met on February 20. Council President Kruller chaired the meeting. The Committee recommended approval of funding for street -pole banners near the Starfire Sports Complex to recognize the Sounders. • Tour of Renton Technical College: Staff facilitated a tour for Tukwila School District Administrators at Renton Technical College in order to learn about the wide range of programs available to students. • SeaTac Council Work session: Councilmember Hougardy and Brandon Miles, Economic Development Liaison attended a SeaTac City Council to discuss the mission and goals of the Soundside Alliance for Economic Development. Councilmember Hougardy provided a briefing on the history of Soundside as well as their current work plan. II. Community Events 63 City Administrator Report February 25, 2015 Page 2 • Tukwila Sounder Station Ribbon Cutting: Mayor Haggerton, Councilmembers Kruller and Hougardy, City Administrator David Cline and several staff members attended the Tukwila Sounder Station Ribbon Cutting Ceremony on February 18. III. Staff Updates • Foster Golf Links Parking Issue: There is a growing number of automobiles parking in the Foster Golf Links parking lot, most likely due to King County Metro's decision to not lease additional parking spaces at the nearby park & ride. These non - recreational users are having an impact on the golf course. In an attempt to resolve this issue Foster Golf Links will be placing advanced warning "6 HR Parking, Recreation Use Only" and "Authorized Parking Only Vehicles Impounded" signs on the north end of the parking lot by March 1. Violation enforcement will begin on April 1, 2015. The City will continue to work with King County Metro to find a long -term solution for park and ride users. This issue is on the Transportation Committee's work plan. • TCC Tree Thinning: On Wednesday, February 11 the parks crew removed 8 trees from the Tukwila Community Center parking lot. The trees were not growing well and were hindering healthy growth of nearby trees. Staff is coordinating with the Seattle Woodworking Club to donate the tree trunk wood rounds to the Seattle Wish Program through Children's Hospital. Eight replacement trees will be planted on site in the near future. Public Safety • Canine Teams Present to Local Girl Scouts: On January 22 the Tukwila Police Canine Teams gave a presentation to 30 -4o Tukwila Girl Scouts at Tukwila Elementary School. The presentation provided background about the work and lives of Canines Doc and Ace. A few of the girls indicated they would like to become Police Canine handlers themselves. The Girl Scouts are raising money from their cookie sales to purchase a bullet proof vest for Canine Doc, as well as other dog supplies and equipment. • ALICE Training: School Resource Officer Lisa Harrison and Commander Rick Mitchell o attended ALICE (Alert, Lockdown, Inform, Counter, Evacuate) training in Redmond, WA. ALICE is a training course to train school district personnel and teachers on how to respond to an active shooter or intruder in the schools. Both Commander Mitchell and Officer Harrison are now certified instructors. • Emphasis Patrols: The Community Police Team continues to conduct emphasis patrols at the Sound Transit Station, focusing attention on the Central Business District and increasing emphasis on the residential areas. Project Updates • Group Health: Group Health is moving approximately 1,00o employees from its administration and operations campus at 12400 East Marginal Way in Tukwila to Renton next to the Tukwila Sounder Station in order to have better transportation access and a more efficient, new building. Group Health's other two administrative buildings will remain occupied with ., City Administrator Report February 25, 2015 Page 3 approximately s,000 employees. The Tukwila Reporter recently posted a good article with more information. • Spruce Motel: On February 12 the City completed its purchase of the Spruce Motel on Tukwila International Boulevard. The property is now completely vacant and fenced. PBS Engineering is developing specifications for demolition. Demolition of the Spruce and other motels is scheduled to occur in 2015. • Briscoe /Desimone Levee Repair: The City of Kent has begun construction of the sheet pile flood wall. Work will begin near West Valley Highway and will require some lane closures. The work is scheduled to be completed by July 2015. IV. Responses to Council /Citizen Inquiries Date of Inquiry Inquiry Response 2/17/15 Christi Wells, Wells Trucking: DCD staff have talked with Ms. Wells via telephone and City request for assistance in allowing followed up with an e -mail detailing the options Council the Tukwila School District to available to her: request a zoning code interpretation to meeting purchase the truck terminal site determine if the proposed school district use is similar in for use for school bus storage, nature to the legal nonconforming use of the truck repair and dispatch. Zoning on terminal on the LDR portion of the site; or request a the property is split between C /LI rezone of the site. Each option has different associated and LDR and the current use is costs and timelines. considered legal nonconforming. 2/17/15 Council President Kruller raised The potential legislation in Olympia only gives cities the City concern about legislation in authority to reduce the distance to 500 feet, it does not Council Olympia that would reduce the automatically reduce the distance. The s,000 foot rule meeting distance between where legal would remain in effect unless a City Council took action marijuana facilities could be sited to reduce the distance via ordinance. Some cities have in relation to schools, etc. She requested this flexibility because they would like to site also asked that the City legal marijuana facilities closer than the s,000 feet investigate Issaquah's public currently allowed. Staff reviewed Issaquah's public consumption ordinance. consumption ordinance and determined that it adopts a number of state statutes by reference. The ordinance does not address odor. 65 M. Upcoming Meetings & Events March 2015 2nd (Monday) 3rd (Tuesday) 4th (Wednesday) 5th (Thursday) 6th (Friday) 7th (Saturday) Dr. Seuss ➢ Arts ➢ Equity & Birthday Party Commission, Diversity 3:00 to 6:00 PM 5:00 PM Commission, (Foster Library) (Community 5:15 PM Center) (Hazelnut ➢ Civil Service Conference Commission, Room) 5:00 PM ➢ Finance & (Hazelnut Safety Cmte, Conference Room) (Haut (Ha zelInn Conference ➢ Transportation Room) Cmte, 5:15 PM (Foster Conference Room) SUNDAY, MARCH $ Advi e '' (at 2:00 AM) D City l Bear CANCELLED Daylight Saving Time al Mtg Special Mtg. Begins (Work Session to a= plan for future Town Hall Mtgs.), 6:00 PM (Hazelnut; Conference Room) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) 9th (Monday) 10th (Tuesday) 11th (Wednesday) 12th (Thursday) 13th (Friday) 14th (Saturday) ➢ Community ➢ Utilities Cmte, ➢ COPCAB, Restore the Council Chart Affairs & Parks 5:30 PM 6:30 PM Duwamish 10:00 AM to Corte, (Foster (Duwamish Shoreline 12:00 NOON* 5:30 PM Conference Conference Challenge Talk with a Tukwila City (Hazelnut Room) Room) 1:00 — 4:00 PM Councilmember about Conference Room) Meet at the Green anything on your mind River Trail @ regarding Tukwila. ➢ Tukwila BECU Campus *Notes special meeting P g ➢ City Council International (12770 Gateway location this month: Committee of Boulevard Drive) Tukwila Police the Whole Mtg., Action Cmte, Visit: Community Resource 7:00 PM 7:00 PM forterra.org /events Center at Westfield Mall (Council (Note new for information & (in foyer of the south Chambers) meeting registration. entrance, garage side) location: Valley View "Strike Out Hunger" Sewer District, event at ACME Bowl 3460 S. 148't' to benefit Tukwila St) Food Pantry. 10 AM to 12 NOON (100 Andover Park W.) For information e-mail StrikeOutHunger@ TukwilaRotary.org -TAX PREPARATTON A SSISTANCE d�lered bj Unrted Way ofKm County fr6rny�ziowv untd April i $6t for hqusehaids,', zning tinder $60 (i00', Also oiie on one,# na>xcraloti0seh>ag healthcare eoroLhnettt and otker publt;eneftts: '. CONfiACT 1 HE T TKWILA Ct)MM[iNITX CENTER "'1012 DAXS AND HOI7I25'AVAILAB E: 206 76$ -2822 ➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 - 767 -2342. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf Room. Contact Kim Gilman at 206 - 431 -2187. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Partman at 206 -431 -2197. ➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Trantina at 206 - 433 -1868. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (a) Ordinance providingfor the issuance of $6,250,000 Limited Tax General Obligation Bonds for arterial streets. (b) Authorization to spend Lodging Tax Funds for street pole banners. (c) Ordinance amending Ordinance Nos. 2464 and 2465 to conform debt service payment dates. (d) Ordinance updating TMC Chapter 3.32 regarding unbudgeted equipment or fixed assets. (e) Interlocal Agreement extending animal control services. ➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206- 767 -2342. ➢ Transportation Committee: I st & 3rd Mon., 5:15 PM, Foster Conf. Room. (a) Non - recreational parking at Foster Golf Links. ➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206- 433 -1815. 67 March � •: Tentative Agenda Schedule K See agenda packet cover sheet for this week's agenda (March 2, 2015 Regular Meeting). 0 Special Presentation: 2014 Police Department Annual Report. Appointments/ Proclamations: - Commission and Board Appointments - Proclamations: Earth Day Arbor Day National Volunteer Day z Special Presentation Debt presentation. Special Issues A Development Agreement relating to shared use of parking in the right -of -way. A consultant contract for the BNSF Intermodal Facility Access Project. 13 w Consent Agenda A consultant contract for the BNSF Intermodal Facility Access Project. Unfinished Business A Development Agreement relating to shared use of parking in the right -of -way. W Special Presentation: Watershed -based restoration and salmon recovery in Tukwila (WRIA9) 23 Special Issues Discussion and consensus on Sound Cities Association Public Issues Committee (SCA PIC) items. Committee of the Whole to be followed by a Special Meeting. Special Presentation: State of the Municipal Court. Special Issues Discussion and consensus on Sound Cities Association Public Issues Committee (SCA PIC) items.