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Home My WebLink AboutReg 2015-03-02 Item 5C - Final Acceptance - East Marginal Way South Overlay and Repair with Miles Construction for $1,418,169.39COUNCIL AGENDA SYNOPSIS Meefin Date Prepared by .1 Ma rs 4 view Council review 03/02/15 BG ❑ Resolution 1:1 Mt ,g Date ❑Ordinance Mtg Date ❑BidAxard F Aft g Date ❑Public Hearing F g Mtg g Date -10 F ther Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PWI' SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the Overlay & Repair - SUNINL\RY East Marginal Way South Project. This project included overlay and pavement upgrades to East Marginal Way South between South 81"t Place and South Norfolk St. Three change orders were issued and under-runs totaled ($312,051.93). Council is being asked to accept and finalize the contract with Miles Construction in the amount of $1,418,169.39. Ri3A1IEVVI,,D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 02/17/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CONINIFI-IT"I" Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExPENDri'uiu," Ri,"QUIRJ,"D AMOUNT BUDGETED APPROPRIATION REQUIRED $1,418,169.39 $1,825,941.08 $0.00 Fund Source: 104 ARTERIAL STREET FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/02/15 ITEM INFORMATION ITEM NO. 5-C. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DXIT: 03/02/15 A(,,I,"Nl),\ I'ri,"m Trn,i," Overlay & Repair - East Marginal Way South Project Completion and Acceptance CATEGORY ❑ Discussion Mtg Date Z Motion Mtg Date 03102119 ❑ Resolution 1:1 Mt ,g Date ❑Ordinance Mtg Date ❑BidAxard F Aft g Date ❑Public Hearing F g Mtg g Date -10 F ther Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PWI' SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the Overlay & Repair - SUNINL\RY East Marginal Way South Project. This project included overlay and pavement upgrades to East Marginal Way South between South 81"t Place and South Norfolk St. Three change orders were issued and under-runs totaled ($312,051.93). Council is being asked to accept and finalize the contract with Miles Construction in the amount of $1,418,169.39. Ri3A1IEVVI,,D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 Planning Comm. DATE: 02/17/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CONINIFI-IT"I" Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExPENDri'uiu," Ri,"QUIRJ,"D AMOUNT BUDGETED APPROPRIATION REQUIRED $1,418,169.39 $1,825,941.08 $0.00 Fund Source: 104 ARTERIAL STREET FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/02/15 MTG. DATE ATTACHMENTS 03/02/15 Informational Memorandum dated 02/13/15 State of WA Depart of Revenue Notice of Completion 14-030 Minutes from the Transportation Committee meeting of 02/17/15 0 10 City of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager DATE: February 13, 2015 SUBJECT: Overlay and Repair - East Marginal Way S Project No. 91210406, Contract No. 14 -030 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of performance bond. BACKGROUND The Notice to Proceed for Contract No. 14 -030 with Miles Construction Inc., of Tacoma, Washington was issued on April 13, 2014 for the Overlay and Repair - East Marginal Way S Project. Construction included pavement repairs and an asphalt overlay of East Marginal Way S, between S 81 st PI and S Norfolk St. The overlay project included new pavement markings, pedestrian safety upgrades, and storm water improvements. ANALYSIS Construction was physically completed by July 15, 2014. Three change orders were executed and they were either no cost or a credit to the City. Paving technology and operation efficiencies reduced required quantities of hot mix asphalt which resulted in the majority of cost savings. The net result at project completion recognized savings in the amount of $312,051.93. No retainage was withheld by the City for this project as there was a Contractor Performance Bond and Federal grant funds. The total budget for the Overlay & Repair - East Marginal Way S Project was $1,825,941.08 and included a 5% contingency. The City received $993,308.44 in Federal grant funds for the project. Construction Contract Amount $1,738,991.50 Change Order Nos. 1 — 3 (8,770.18) Under -runs (312,051.93) Total Amount Paid 1.418.169.39 RECOMMENDATION The Council is being asked to formally accept and authorize release of the performance bond, subject to standard claim and lien release procedures, for the Overlay and Repair - East Marginal Way S Project with Miles Construction in the final amount of $1,418,169.39 and consider this item on the Consent Agenda of the March 2, 2015 Regular Meeting. Attachment: Notice of Completion WAPW Eng\PROJECTS\A- RW & RS Projects \EMW Overlay & Repair (91210406) \CN \Projec1 Control\Pre Closeout \Closeout Docs to TC \Info Memo -Overlay EMW Closeout 02 -13 -15 - sb.docx 11 12 Date: 12/4/14 ST rt t: Yf�� lBH9 ;l ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602 - 870 -349 Name & Mailing Address of Public Agency Department Use Only City of u wl a Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 91- 6001519 Notice is hereby given relative to the completion of contract or project described below Project Name I Contract Number Job Order Contracting VNo East Marginal Way Overlay and Repair (Project No. 91210406) 14 -030 ❑ Yes Description of Work Done /Include Jobsite Address(es) HMA Overlay installation on East Marginal Way from South 81st Place to South Norfolk Street Federally funded transportation project? L1(J Yes ❑ No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address Affidavit ID* Miles Resources, LLC 1545793 Contractor Address Telephone # 400 Valley Ave NE Puyallup, WA 98372 253 - 383 -3585 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond U Contract /Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company JBond Number: 023028024 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 4/14/14 9/16/14 Were Subcontracters used on this project? If so, please complete Addendum A. WYes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax 0.0 $ 1,738,991.50 $ 320,822.11 $ 1,418,169.39 Liquidated Damages $ - 1,200.00 Amount Disbursed $ 1,419,369.39 Amount Retained $ 0.00 (If various rates apply, please send a breakdown) $ 1,418,169.39 TOTAL $ 1,418,169.39 TOTAL NOTE: These two totals must beequal Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: Department of Revenue Washington StareDepanment of CPublic Works Section Labor & Industries (360) 704 -5650 Contract Release PWC @dor.wa.gov (855) 545 -8163, option # 4 ContractRelease @LNI. WA.GOV REV 31 0020e (4/28/14) F215 -038 -000 04 -2014 Title: Phone Number: AW Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov 13 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No Lail release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* Cascade Channel & Grouting 601 - 426 -821 526621 Chandler Construction 600 - 624 -758 525973 Garrison Creek Landscaping 602 - 461 -104 529161 Highmark Concrete Contractors 603- 004 -408 540008 MT Electric, Inc. 601 - 289 -414 540672 Northwest Traffic, Inc. 602 - 140 -049 527478 0 Bunco Engineering 602 - 045 -762 525102 Reece Trucking 602 - 893 -954 524074 Evergreen Concrete Cutting 601 - 605 -667 523270 R &D Trec 603 - 118 -291 519819 Miles Sand & Gravel Company 171 - 004 -760 524356 Bilbrey Construction 603 - 002 -155 524512 PGH Excavating, Inc. 602 - 716 -918 524194 Olson Bros Trucking 601 - 102 -280 522984 Heinrichs Trucking 275 - 005 -110 523009 Eversons Econovac 601 - 443 -326 522895 T. Barger Dirtworks 602- 812 -806 530296 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014 14 City Of Tukwila • Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes February 17, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Derek Speck, Dave Sorensen, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:20 p.m I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: East Marginal Way South Overlay and Repair Staff is requesting Council approval of project completion and release of performance bond to Miles Construction in the amount of $1,418,169.39 for the Overlay and Repair — East Marginal Way South Project. The project was physically completed on July 14, 2014 and constructed pavement repairs and an asphalt overlay including pavement markings, pedestrian safety upgrades and storm water improvements. Cost savings in the amount of $312,051.93 were largely due to paving technology and operation efficiencies. The City received $993,308.44 in Federal grant funds. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR CONSENT AGENDA. B. Project Completion: 2014 Overlay and Repair Program Staff is requesting Council approval of project completion and release of the retainage bond to Miles Construction in the amount of $978,020.75 for the 2014 Overlay and Repair Program. This project provided hot mix asphalt paving at eight locations in the City and overlay of a portion of the parking lot at Fort Dent Park as well as other street improvements. Construction was completed on November 7, 2014, included two change orders, and realized cost savings of $104,773.25. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR CONSENT AGENDA. C. Proposed Budget Amendment: 53rd Avenue South (South 137th Street — South 144' Street) Staff provided an overview of a revised funding plan for the design of projects associated with 531 Avenue South. The City was unsuccessful in receiving grant funding in 2014 and the Council gave direction to proceed with City funding for design in order to make the project shovel ready and more attractive for grant funders. Revised CIP pages for the 53rd Avenue South (South 137th — South 144th Street) Residential Street, Water, Sewer Rehabilitation, and 53rd Avenue South Surface Water Drainage System were included in the Committee packet, and these changes will be presented for Council approval during the budget amendment process that will occur in June 2015. Of particular note, recent investigation of the 53rd Avenue South sewer main revealed that full replacement is not required, and $7 million in the out years has been removed in the revised CIP page. Staff is meeting with the Transportation Improvement Board to further discuss and evaluate how to be more successful for grant funding in the next cycle. INFORMATION ONLY. 15