HomeMy WebLinkAboutReg 2015-03-02 Item 5D - Final Acceptance - 2014 Overlay and Repair Program with Miles Construction for $978,020.75COUNCIL AGENDA SYNOPSIS
----------- - - - - -- Initial'
Meeting Date Prepared by A ayor review Council review
03/02/15 BG C
ITEM INFORMATION
ITEM NO.
5.D.
CAS NUT\IBF.R: FfAFF
SPONSOR: BOB GIBERSON
03/02/15
A(, FIND,\ trj,"m Trri.i," 2014 Overlay & Repair Program
Project Completion and Acceptance
C'%rI1I.,('ORy ❑ Discussion
Ali
,g Date
Motion
Alt
,g Date 03102115
E Resolution
Mt
,g Date
❑ Ordinance
Mt
,g Date
❑ BidAward
Mt g Date
❑ Public HeannSE
MiS Date
Other
Mt g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD E] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police E PW'
SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the 2014 Overlay &
SUMMARY Repair Program. This contract improved the roadway at eight locations throughout the City
and a portion of the parking lot at Fort Dent Park. Construction began July 11, 2014 and
was completed on November 7, 2014. Two change orders were issued for $13,000.00 and
under-runs credited ($104,773.25). Council is being asked to accept and finalize the
contract with Miles Construction in the amount of $978,020.75.
Ri-,1N1I171WT'1I) BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/17/15 COMMITTEE CHAIR: JOE DUFFLE
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COININIFI-11" Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
Expi,"NIATURE Ri,'QUIRI-1'D AMOUNT BUDGETED APPROPRIATION REQUIRED
$978,020.75 $1,123,283.70 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 18, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
03/02/15
MTG. DATE
ATTACHMENTS
03/02/15
Informational Memorandum dated 02/13/15
State of WA Department of Revenue Notice of Completion 14-089
Minutes from the Transportation Committee meeting of 02/17/15
17
IN
City of Tukwila
Jim Haggerton, Mayot
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director 16A,
BY: Dave Sorensen, Project Manager
DATE: February 13, 2015
SUBJECT: 2014 Overlay and Repair Program
Project No. 91410401, Contract No. 14 -089
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 14 -089 with Miles Construction Inc., of Tacoma,
Washington was issued on July 11, 2014 for the 2014 Overlay and Repair Project. This overlay
project provided hot mix asphalt (HMA) paving at eight locations throughout the City and overlay
of a portion of the parking lot at Fort Dent Park. The street improvements included; paving;
removing and replacing concrete curbs, gutters, sidewalks and ADA ramps; installing traffic loops
and junction boxes; adjusting surface utilities to grade; and installing roadway channelization.
ANALYSIS
Construction was physically completed on November 7, 2014. Two change orders were executed
to include additional work for electrical junction boxes and a time extension. Asphalt quantities
and pavement repairs were less than expected and the major factors in a cost savings of
$104,773.25. No retainage was withheld by the City for this project as there was a contractor
retainage bond.
The total budget for the 2014 Overlay & Repair Project was $1,123,283.70 and included a 5%
contingency, which was not expended on this project.
Construction Contract Amount $1,069,794.00
Change Order Nos. 1 — 2 13,000.00
Underruns (104,773.25)
Total Amount Paid $ 978,020.75
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of the retainage bond,
subject to standard claim and lien release procedures, for the 2014 Overlay and Repair Project
with Miles Construction in the final amount of $978,020.75 and to consider this item on the
Consent Agenda of the March 2, 2015 Regular Meeting.
Attachment: Notice of Completion
WAPW Eng \PROJECTS A- RW & RS Projects\Annual Overlay & Repair Programs\2014 Overlay & Repair Program (91410401) \Construction \Contractor\Pre Closeout \Closeout Docs to TC \Project Closure Docs to TC \Info Memo -
2014 Overlay Closeout 02 -13 -15 - sb.docx 19
20
(3)
❑ Original
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: 12/19/14 Contractor's UBI Number: 171 - 004 -760
Name & Mailing Address of Public Agency Department Use Only
City of u wl a Assigned to:
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned:
UBI Number: 91- 6001519
Notice is hereby given relative to the completion of contract or project described below
Project Name
Contract Number
114-089
Job Order Contracting
2014 Overlay Program Project No. 91410401
Amount Retained $
El Yes YNo
Description of Work Done /Include Jobsite Address(es)
Hot mix asphalt (HMA) overlay of up to eight sites, all within the City of Tukwila
Federally funded transportation project? ❑ Yes LYJ No (if yes, provide Contract Bond Statement below)
Contractor's Name
E -mail Address
Affidavit ID*
Miles Resources, LLC
1534782
Contractor Address
Telephone #
400 Valley Ave NE, Puyallup WA 98372
1253-383-3585
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
R Retainage Bond ❑ Contract /Payment bond (valid for federally funded transportation projects)
Name: Liberty Mutual Insurance Company
113ond Number: 023028481
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
5/28/2014
7/11/2014
11/7/2014
Were Subcontracters used on this project? If so, please complete Addendum A. Wyes ❑ No
Affidavit ID* - No L &I release will be granted until all affidavits are listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
Amount of Sales Tax 0.0
(If various rates apply, pleaW send a breakdown)
11-A� TOTAL
Comments:
$ 1,069,794.00
$ 13,000.00
$ 104,773.25
$ 978,020.75
$ 978,020.75
NOTE: These two totals must be
Liquidated Damages $
0.00
Amount Disbursed $
978,020.75
Amount Retained $
0.00
TOTAL $ 978,020.75
INote: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name:
Email Address:
Department of Revenue Washington State Deparunem of
CPublic Works Section Labor & Industries (360) 704 -5650 Contract Release
PWC @dor.wa.gov (855) 545 -8163, option # 4
ContractRelease @LNI. WA. GOV
REV 31 0020e (4/28/14) F215 -038 -000 04 -2014
Title:
Phone Number:
A Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902 -9450
publicworks@esd.wa.gov
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Addend urn A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
Affidavid IDx
Cascade Channel & Grouting
601 - 426 -821
548043
Ground Up Road Construction
602 - 790 -246
550410
Highmark Concrete Contractors
603- 004 -408
550178
Northwest Traffic, Inc.
602 - 140 -049
543275
Petersen Brothers, Inc.
600 - 072 -474
531860
Transportation Systems, Inc.
602 - 726 -209
546042
Evergreen Concrete Cutting, Inc. (Sub to Miles)
601 - 605 -667
546887
Combined Cutting Contractors
601 - 439 -180
523197
Evergreen Concrete Cutting, Inc. (Sub to Transpsortation Systems)
602 - 726 -209
530007
Briar Group, Inc.
602 - 110 -282
546586
Heinrich's Trucking
275 - 005 -110
533635
For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14) F215 -038 -000 04 -2014
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City of Tukwila
• Transportation Committee
TRANSPORTATION COMMITTEE
Meeting Minutes
February 17, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Pat Brodin, Derek
Speck, Dave Sorensen, Gail Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:20 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Project Completion: East Marginal Way South Overlay and Repair
Staff is requesting Council approval of project completion and release of performance bond to
Miles Construction in the amount of $1,418,169.39 for the Overlay and Repair — East Marginal
Way South Project. The project was physically completed on July 14, 2014 and constructed
pavement repairs and an asphalt overlay including pavement markings, pedestrian safety
upgrades and storm water improvements. Cost savings in the amount of $312,051.93 were
largely due to paving technology and operation efficiencies. The City received $993,308.44 in
Federal grant funds. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR
CONSENT AGENDA.
B. Project Completion: 2014 Overlay and Repair Program
Staff is requesting Council approval of project completion and release of the retainage bond to
Miles Construction in the amount of $978,020.75 for the 2014 Overlay and Repair Program.
This project provided hot mix asphalt paving at eight locations in the City and overlay of a
portion of the parking lot at Fort Dent Park as well as other street improvements. Construction
was completed on November 7, 2014, included two change orders, and realized cost savings of
$104,773.25. UNANIMOUS APPROVAL. FORWARD TO MARCH 2, 2015 REGULAR
CONSENT AGENDA.
C. Proposed Budget Amendment: 53rd Avenue South (South 137th Street — South 144th Street)
Staff provided an overview of a revised funding plan for the design of projects associated with
531 Avenue South. The City was unsuccessful in receiving grant funding in 2014 and the
Council gave direction to proceed with City funding for design in order to make the project
shovel ready and more attractive for grant funders. Revised CIP pages for the 53rd Avenue
South (South 137th — South 144th Street) Residential Street, Water, Sewer Rehabilitation, and
53rd Avenue South Surface Water Drainage System were included in the Committee packet,
and these changes will be presented for Council approval during the budget amendment
process that will occur in June 2015. Of particular note, recent investigation of the 531 Avenue
South sewer main revealed that full replacement is not required, and $7 million in the out years
has been removed in the revised CIP page. Staff is meeting with the Transportation
Improvement Board to further discuss and evaluate how to be more successful for grant
funding in the next cycle. INFORMATION ONLY.
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