HomeMy WebLinkAbout2015-03-03 Finance and Safety MinutesCity of Tukwila
• Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
March 3, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duff ie, Kate Kruller (Absent: De'Sean Quinn)
Staff: Peggy McCarthy, Vicky Carlsen, Brandon Miles, Gail Labanara, Laurel Humphrey
Guests: Susan Musselman and Duncan Brown, Public Financial Management
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
Consensus existed to consider item 2b as the first item of business.
A. Authorization to Spend Lodging Tax Funds for Street Pole Banners
Staff is seeking Council approval of a $6,500 expenditure in lodging tax funds for the
manufacture and installation of street pole banners around the Starfire Sports Complex. The
banners will be installed along Fort Dent Way and Interurban Avenue to promote the second
Sounders team, "S2," whose games are expected to attract many visitors. As required by law
the City's Lodging Tax Advisory Committee considered the funding request at its February 20
meeting and recommended that the Council approve the request. Committee Chair Hougardy
asked for updated attendance statistics when they are available. UNANIMOUS APPROVAL.
FORWARD TO MARCH 9, 2015 COMMITTEE OF THE WHOLE.
B. Ordinance: $6.250.000 Limited Tax General Obliaation (LTGO) Bonds for Arterial Streets
Staff is seeking Council approval of an ordinance that would authorize the issuance of up to
$6.25 million in limited tax general obligation bonds for the Boeing Access Bridge retrofit project
and the Interurban Avenue Improvement project. The 2015 -2020 CIP shows the City's share
of costs for these projects as $6.3 million and total anticipated bonding as $5.6 million. Annual
debt service for this bond issue has been budgeted at $448 thousand, and the current estimate
is $420,000. The bond issue will fund the majority of the City's share of costs and the annual
debt service is expected to be less than that shown in the adopted budget and CIP. The
Committee requested that staff update the City's "Schedule of Prior, Existing, and Future
Anticipated Long -Term Debt Service" to reflect this action. UNANIMOUS APPROVAL.
FORWARD TO MARCH 9, 2015 COMMITTEE OF THE WHOLE.
C. Ordinance: Debt Service Payment Dates
Staff is seeking Council approval of an ordinance that would amend Ordinances 2464 and 2465
to conform the debt service payment dates stated therein to the dates specified at closing by
the purchasers of the Note and the Bonds referenced therein. The amendment to Ordinance
2464, issuance of the Limited Tax General Obligation Bond Anticipation Note, 2014, would
accelerate payment from April to March. The amendment to Ordinance 2465, issuance of the
Limited Tax General Obligation Bonds, 2014, would provide an addition eleven months before
a rate reset is required which is an advantage to the City. UNANIMOUS APPROVAL.
FORWARD TO MARCH 9, 2015 COMMITTEE OF THE WHOLE.
Finance & Safety Committee Minutes March 3. 2015 - Paoe 2
D. Ordinance: Unbudgeted Equipment or Fixed Assets
Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code
Chapter 3.32, "Budget Provisions," by removing Section 3.32.040, " Unbudgeted Equipment or
Fixed Asset Items ", as well as make minor clarifying edits. This section requires the approval
of the Mayor and three affirmative votes of a Council standing committee to approve the
purchase of unbudgeted capital equipment or fixed asset item, including components or
services related to capital equipment or fixed assets. Fixed asset items are defined as costing
at least $5,000 and having a useful life of at least two years. Staff recommends removing this
section as part of an ongoing effort to eliminate redundancy and streamline processes with the
rationale that Section 3.32.030, "Bids," provides appropriate control over both large purchases
as well as unbudgeted equipment and fixed assets. Section 3.32.030 allows the Mayor to call
for bids or procure goods or services when the cost is under $40,000. All purchases over
$40,000 require Council approval, which this proposal will not change. There is additional
internal control over purchasing within the City's Administrative Purchasing Policies. Special
treatment of capital asset purchases is not considered necessary considering the other controls
in place.
The Committee discussed the proposal and requested that staff provide additional information
regarding the history of this code provision, if available, as well as any draft administrative
purchasing policy that may be related. RETURN TO FINANCE AND SAFETY COMMITTEE
WITH ADDITIONAL INFORMATION.
E. Interlocal Agreement: Extending Animal Control Services
Staff is seeking Council approval to extend the current Animal Services Interlocal Agreement
for King County through December 31, 2017. In November 2014 the Council authorized the
Mayor to sign a non - binding Indication of Interest to extend the agreement for two years, but to
make it official all 25 contract cities needed to agree. The City was notified in January that all
25 contract cities signed the non - binding Indication of Interest, and now the official extension is
ready to be signed if the Council approves. Committee Chair Hougardy noted that a thorough
review of the services provided under this contract should take place during the remaining term.
The Committee asked staff to check availability for a representative from Regional Animal
Services of King County to attend the March 9 Committee of the Whole. UNANIMOUS
APPROVAL. FORWARD TO MARCH 9, 2015 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
Meeting adjourned at 6:17 p.m.
Next meeting: Tuesday, March 17, 2015 - 5:30 p.m. - Hazelnut Conference Room
TJ Committee Chair Approval
Minutes by LH