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Home My WebLink AboutCOW 2015-03-09 Item 4D - Interlocal Agreement - Extend Animal Control Services to 12/31/17COUNCIL AGENDA SYNOPSIS --------- - - - - -- Initials Meelin Dale Pre Pared by W S review �� Council repiew. 03/09/15 PMC Az::V VC F]Ordinance Mtg Date 03/16/15 PMC 1:1 Other Mtg Dale SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z Financw ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR'S Council is being asked to authorize the Mayor to sign the agreement to extend the Animal SUMMARY Services Interlocal Agreement through December 31, 2017. The current ILA expires on December 31, 2015. BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/03/15 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Finance Co m m", "'III'. I," Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/09/15 ITEM INFORMATION ITEM NO. 4.D. 57 STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL, AGENDA DATI-,: 03/09/15 AGENDA IT]"M Ti,i,j,i Authorize the Mayor to sign the agreement to extend the Animal Services Interlocal Agreement Through December 31, 2017. CATEGORY Z Discussion Mt ,g Date 03109115 Z Motion Mtg Date 0311611.5 ❑ Resolution Mtg Date F]Ordinance Mtg Date ❑ Bid Award Mt g Date ❑ Public Hearing Mtg Date 1:1 Other Mtg Dale SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD Z Financw ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR'S Council is being asked to authorize the Mayor to sign the agreement to extend the Animal SUMMARY Services Interlocal Agreement through December 31, 2017. The current ILA expires on December 31, 2015. BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/03/15 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Finance Co m m", "'III'. I," Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/09/15 MTG. DATE ATTACHMENTS 03/09/15 Informational Memorandum dated 02/25/15 Agreement to extend Animal Services Interlocal Agreement through December 31, 2017 Minutes from the Finance and Safety Committee meeting 03/03/15 03/16/15 57 W TO: FROM: BY: DATE: SUBJECT ISSUE City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance & Safety Committee Peggy McCarthy, Finance Director Vicky Carlsen, Deputy Finance Director February 25, 2015 Agreement to Extend Animal Services Interlocal Agreement through December 31, 2017 Approve agreement to extend the current Animal Services Interlocal Agreement for King County to continue to provide animal services for unincorporated King County and 25 contract cities through December 31, 2017. BACKGROUND King County has been providing regional animal control services for several years. In 2010, the County created a partnership with 26 cities. In 2012, 25 cities contracted with King County for a 3 year term, ending December 31, 2015. In June, 2012, the City approved and signed this Agreement that remains in effect through the end of this year. The agreement allows for an extension for an additional two -year term, ending December 31, 2017. The program and services are supported by pet licensing and fees /fines as well as the general fund of King County and many of the contracting cities. In 2013, program generated revenues supported 49% of program expenses. The remaining 51 % of operating expenses were supported by contributions from the County's general fund and payments from contract cities. The cost allocation model assigns 80% of program expenses based on use (responses to calls, shelter intakes, etc.) and 20% based on population to provide a correlation between the costs of the program and the use of the program. Tukwila data compared to all contract cities and unincorporated King County is as follows: Tukwila All Entities 2014 population 19,210 1.92% of total population 2013 calls 186 3.48% of total calls 2013 shelter intakes 210 4.92% of total shelter intakes 2013 license count 1,180 1.26% of total licenses At the July 2014 Joint City County Collaboration (JC4) meeting, discussion was held as to whether to extend the current contract by two years or begin the process to negotiate a new contract. The County Executive supports the extension under the same terms and conditions and the cities that were in attendance at the meeting expressed the desire to extend the contract as well. On November 17, 2014, Council authorized the Mayor to sign a non - binding Indication of Interest to extend the current Regional Animal Services Interlocal Agreement for 2 years. In order to extend the existing agreement, all 25 contract cities needed to agree to the extension. Me, INFORMATIONAL MEMO Page 2 DISCUSSION In January, the City was notified that all 25 contract cities signed the non - binding Indication of Interest to extend the existing contract. In order to extend the existing interlocal agreement, the City Council will now need to authorize the Mayor to sign the extension to the current Regional Animal Services Interlocal Agreement. RECOMMENDATION Council is being asked to authorize a two -year extension to the current Animal Control Interlocal Agreement and consider this item at the March 9, 2015 Committee of the Whole meeting and subsequent March 16, 2015 Regular Meeting. ATTACHMENTS Agreement to Extend Animal Control Services Interlocal Agreement through December 31, 2017. •1 AGREEMENT TO EXTEND ANIMAL SERVICES INTERLOCAL AGREEMENT THROUGH DECEMBER 31, 2017 This AGREEMENT is made and entered into by and between KING COUNTY, a Washington municipal corporation and legal subdivision of the State of Washington (the "County ") and the undersigned Cities ( "Contracting Cities "). WHEREAS, the County and each Contracting City entered into an Interlocal Agreement regarding the provision of animal control, sheltering and licensing services for the period of 2013 through 2015 ( "Interlocal Agreement "); and WHEREAS, the Interlocal Agreement took effect on July 1, 2012 and remains in effect through December 31, 2015, unless otherwise extended through December 31, 2017; and WHEREAS, the Interlocal Agreement provides for a two -year extension of Term in Subparagraph 4.b.; and WHEREAS, Subparagraph 4.b, section i, states either Party may propose amendments to the Agreement as a condition of an extension; and WHEREAS, Subparagraph 4.b, section ii, states that nothing in this Agreement shall be construed to compel either Party to agree to an extension or amendment of the Agreement, either on the same or different terms; and WHEREAS, Subparagraph 4.b, section iii, states that the County agrees to give serious consideration to maintaining the various credits provided to the Contracting City under this Agreement in any extension of the Agreement; and WHEREAS, the County and Contracting Cities ( "the Parties ") wish to extend the Interlocal Agreement through December 31, 2017, as contemplated within Section 4 of the Interlocal Agreement; NOW THEREFORE, in consideration of the promises, covenants and agreements contained in the Interlocal Agreement, as extended, the Parties agree as follows: 1. The Interlocal Agreement shall remain in effect through December 31, 2017 under the same terms and conditions and may not be terminated for convenience. 2. In order to maintain the same terms and conditions, dates within Interlocal Agreement shall reflect the extended 2016 and 2017 period, as set forth in Attachment A. 3. The County may sign an agreement with additional cities for provision of animal services prior to the expiration of the extended Interlocal Agreement, but only if the additional city agreement will not increase the Contracting Cities' costs payable to the County under the Interlocal Agreement. City of Tukwila January 14, 2015 .N 4. The Parties agree that, in light of their decision to now extend the Interlocal Agreement for an additional two year term as provided herein, procedures set forth in Section 4 of the Interlocal Agreement for meeting to discuss the prospect of an extension, for proposing amendments to the Interlocal Agreement during the extended term and for providing notice of intent to extend the Interlocal Agreement are superfluous. The Parties accordingly waive their rights to such procedures. 5. This Agreement to extend the Interlocal Agreement may be executed in counterparts by each Contracting City and each such counterpart shall be deemed to be an original instrument, but all such counterparts together shall constitute one instrument. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed effective this day of , 2015. King County Dow Constantine King County Executive Date Approved as to Form: Deputy Prosecuting Attorney Date City of Tukwila January 14, 2015 62 City of Tukwila Jim Haggerton Mayor, City of Tukwila Date Approved as to Form: Tukwila City Attorney Date ATTACHMENT A RASKC ILA Extension Dates Section 1(d) Definition of "Agreement" means this Animal Services Interlocal Agreement for 2013 201=5 2016 and 2017.... Section 4(e) Limited Reopener and Termination: " If a countywide, voter approved property tax levy for funding some or all of the Animal Services program is proposed that would impose new tax obligations before January 1, 2416 2018..." Section 7(c) ii - "The City may request licensing revenue support from the County in 2014 and 201= 2016 and 2017..." - "...provision of licensing revenue support in 2014 and 2015 2016 and 2017..." Exhibit A, Part II Shelter Services "During 210-1-3-404-5--2016 and 2017" Exhibit C, Part 2 - Bullet #2 "(fixed at 2013 level, payable annually through 2015 2017)" "(also fixed at a 2013 level, payable annually through 2015 2017)- - Bullet #3 "In 216-114 a^d"^' ` 2016 and 2017..." ".. Licensing Revenue Support Cities with a licensing Revenue Target over $20,000 /year will be assured such services in 2013 2015 2016 and 2017" - Bullet #4 "...of total New Regional Revenues, in 2014 and 201&2016 and 2017:.." - Bullet #5 "In Service Years 2014 and 201-5-2016 and 2017..." Exhibit C4- Transition Funding Credit, Shelter Credit, Estimated new Regional Revenue A. Transition Funding "..these cities will receive credit at the level calculated for Credit 2013 in the 2010 Agreement for Service Years '^'14 ^a�„�n -2016 and 2017, ..." B. Shelter Credit "A total of $750,000 will be applied as a credit in each of the Service Years 2013 2015 2016 and 2017..." Table 3 title "Annual Shelter Credit Allocation -'^3- '152016 and 2017" Exhibit C5 Licensing Revenue "In 2014 and 201&2016 2016 and 2017..." and Support (E) "...Exhibit F with respect to all •3 service years (2016 and 2017)" Exhibit C5 Licensing Revenue "For Service Year 2019 2016 and 2017...." Support, Table 2 Exhibit C -7 "...Licensing Revenue Support in Service Years 2014-er 28152016 or 2017..." City of Tukwila January 14, 2015 63 ATTACHMENT B King County- Regional Animal Services— Contracting Cities Beaux Arts Maple Valley Bellevue Mercer Island Black Diamond Newcastle Carnation North Bend Clyde Hill Redmond Covington Sammamish Duvall SeaTac Enumclaw Shoreline Issaquah Snoqualmie Kenmore Tukwila Kent Woodinville Kirkland Yarrow Point Lake Forest Park City of Tukwila January 14, 2015 M Finance & Safety Committee Minutes March 3. 2015 - Paae 2 D. Ordinance: Unbudgeted Equipment or Fixed Assets Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code Chapter 3.32, "Budget Provisions," by removing Section 3.32.040, "Unbudgeted Equipment or Fixed Asset Items ", as well as make minor clarifying edits. This section requires the approval of the Mayor and three affirmative votes of a Council standing committee to approve the purchase of unbudgeted capital equipment or fixed asset item, including components or services related to capital equipment or fixed assets. Fixed asset items are defined as costing at least $5,000 and having a useful life of at least two years. Staff recommends removing this section as part of an ongoing effort to eliminate redundancy and streamline processes with the rationale that Section 3.32.030, "Bids," provides appropriate control over both large purchases as well as unbudgeted equipment and fixed assets. Section 3.32.030 allows the Mayor to call for bids or procure goods or services when the cost is under $40,000. All purchases over $40,000 require Council approval, which this proposal will not change. There is additional internal control over purchasing within the City's Administrative Purchasing Policies. Special treatment of capital asset purchases is not considered necessary considering the other controls in place. The Committee discussed the proposal and requested that staff provide additional information regarding the history of this code provision, if available, as well as any draft administrative purchasing policy that may be related. RETURN TO FINANCE AND SAFETY COMMITTEE WITH ADDITIONAL INFORMATION. E. Interlocal Agreement: Extending Animal Control Services Staff is seeking Council approval to extend the current Animal Services Interlocal Agreement for King County through December 31, 2017. In November 2014 the Council authorized the Mayor to sign a non - binding Indication of Interest to extend the agreement for two years, but to make it official all 25 contract cities needed to agree. The City was notified in January that all 25 contract cities signed the non - binding Indication of Interest, and now the official extension is ready to be signed if the Council approves. Committee Chair Hougardy noted that a thorough review of the services provided under this contract should take place during the remaining term. The Committee asked staff to check availability for a representative from Regional Animal Services of King County to attend the March 9 Committee of the Whole. UNANIMOUS APPROVAL. FORWARD TO MARCH 9, 2015 COMMITTEE OF THE WHOLE. Ill. MISCELLANEOUS Meeting adjourned at 6:17 p.m. Next meeting: Tuesday, March 17, 2015 - 5:30 p.m. - Hazelnut Conference Room � Q�, q� Committee Chair Approval Minutes by LH 65