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Home My WebLink About02-115 - King County / Human Services - Foster Park Playground ReplacementCONTRACT AMADM ENT Wage 1 of 1 Page(s PROJECT NAME Foster/Lee Philli•s Park Pla round Re•lacement AGENCY/CONTRACTOR City of Tukwila CONTRACT NO. ADDRESS 6200 Southcenter Blvd Tukwila, WA 98188 AMENDMENT REQUESTED BY Community Services Division Housing and Community Development Program PURPOSE D31422D DATE ENTERED 1/1/02 AMENDMENT NO. 3 DATE ENTERED 11/1/02 AMENDMENT EFFECTS X Scope of Service X Time of Performance X Compensation Results of Services Method of Payment Reliance Terms & Conditions To add Project Scope No. 3, Project No.0O2676, Foster/Lee Phillips Park Playground Replacement, to the City of Tukwila's King County Department of Community and Human Services Housing and Community Development Contract — 2002. A. STANDARD CONTRACT CHANGES The following project scope is hereby added to page 3, Part 3, Project Scope(s): No. Project Title Contract No. Amount Fund Source 1 Senior Citizen Program Support D31316D 25,696.00 CDBG 2 Senior Services Minor Home Repair Program D31367D 18,000.00 CDBG 3 Foster/Lee Phillips Park Playground Replacement D31422D $30,000 CDBG Project Scope No. 3, Project No.0O2676, Foster/Lee Phillips Park P ayground Replacement , is hereby incorporated as attached. IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted on the date first written above. SAN iv Lai+ Signature Steve Mullej Name (Typed) Mayor Title // z4 to A Da e conamd add scope Ron ing Coltity'Executive Date cyZ .14 Approved as to form per Prosecuting Attorney Memo For • 2002 PROJECT SCOPE COVER SHEET AU oz- 115 Agency Name: City of Tukwila Agency Address: 6200 Southcenter Blvd., Tukwila, WA 98188 (City Hall) Project Scope No.: 1 Project No.: CO2676 Start Date: 10/1/02 Project Title: Foster/Lee Phillips Park Playground Replacement End Date: 12/31/03 Contract No.: D31422D Termination Date: Life of the contract. Project Manager: Maria Ramirez Agency Contact Person: Paul Surek Telephone: (206)43307157 Fax: (206) 439-8453 E-mail: psurek@ci.tulcwila.wa.us ACTION PLAN INFO 1) Project Location (street address): 13919 53rd Avenue South, Tukwila 2) National Objective Citation (24 CFR Part 570): Low/Mod Income Area Benefit 208(a)(1) Area Benefit Activities (attach service area map) Census Tracts/Block Groups: 272 block group 1 Percent Low/Moderate Population: 46.3% (exception criteria) 3) Eligible Activity Citation (24 CFR Part 570) 201(c) Public Facilities and Improvements HUD Code (IDIS matrix): 03F Consolidated Plan Objective: #2 O3 RIGINALS 01 CD Scope Cover Sheet.doc PROJECT SCOPE OF SERVICES NO. 1 Project No.:CO2676 Start Date: 10/15/02 Project Title: Foster/Lee Phillips Park Playground Replacement End Date: 12/31/03 Contract No.: D31422D Termination Date: 12/31/03 Project Manager: Maria Ramirez $30,000 Agency Contact Person: Paul Surek Telephone: (206)433-7157 Fax: (206)439-8453 E- mail:psurek@ci.tukwila.wa.us $ The City of Tukwila (hereinafter referred to as "the Agency") shall utilize King County Community Development Block Grant (CDBG) funds to perform the activities specified below. Such services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, rules and regulations, as are now in effect or may be hereafter amended. 1) Project Summary The Agency shall use CDBG funds for eligible costs related to the purchase and installation of a new play structure and soft surface material at the Foster/Lee Phillips Playground at 13919 53rd South, Tukwila, King County. 2) Project Budget The Agency shall apply the following County funds to the project in accordance with the Line Item Budget Summary below: A. County Funds King County Community Development Block Grant - Pass-through City Funds $30,000 Total County Funds: $30,000 B. Line Item Budget Personnel Services (detail below) $ Office or Operating Supplies $ Consultant or Purchased Services $30,000 Construction.Contracts $ CMilnuni6tiohs 1 1) $ Travel and Training $ Project Scope of Services No.1 - Page 1 Other (specify ): $30,000 Total County Funds: 3) Project Schedule The Agency shall implement the project in accordance with the following schedule: Task Projected Completion Date Design Begun 11/02 Design Complete 11/02 Product Selection 11/02 Preconstruction Conference 12/02 Construction 50% Complete 1/03 Construction Complete 3/03 Release Retainage 3/03 Play Structure Open for Public 4/03 4) Records A. Project Files The Agency shall maintain files for this project containing the following items: 1. Notice of Grant Award. 2. Motions, resolutions, or minutes documenting Board or Council actions. 3. A copy of this Scope and the County's notice to proceed on this project. 4. Correspondence regarding budget revision requests. 5. Copies of all invoices and reports submitted to the County for this project. 6. Bills for payment. 7. Copies of approved invoices and warrants. 8. Documentation of the solicitation process used to select vendors and subcontractors with original purchase orders and subcontracts. 5) Invoicing Project Scope of Services No.1 - Page 2 • • The Agency shall submit invoices to the County within 10 business days after the end of each quarter in which the Agency incurs costs reimbursed under this Contract. The final invoice shall be submitted by the date specified in Part 1, Section 3 D of this Contract. The Agency shall submit invoices to the County in the form of a CDBG Program Voucher Reimbursement Request form. Such forms shall be signed by an authorized representative of the Agency and shall be accompanied by copies of supporting documents. 6) Reporting a) Program Accomplishment Report Form The Agency shall submit a Program Accomplishment Form in a format provided by the County within ten (10) business days after the end of each quarter. b) Project Funding Report The Agency shall submit a Project Funding Report form in a format provided by the County with the final invoice. 7) Fixed Price Procurement In accordance with Part 1, Section 18.F of this Contract, the Agency agrees to use a more restrictive procurement procedure than that specified in 24 CFR Part 84.40 through .48. The Agency agrees to use only lump sum fixed price contract for all goods and services procured with funds provided under this Contract. 8) County review and approval of procurement documents The Agency shall submit a draft of the following procurement documents to the County for review and approval at least fifteen (15) days prior to preparing the final version and advertising or soliciting responses for any type of good or service including, but not limited to, professional services and construction services: • construction bid specifications; • invitation to bid; • request for proposals; and • request for qualifications. The draft procurement documents shall include provisions required in the contract. The Agency shall specify the location in the draft procurement document of each of the required provisions. The Agency shall not prepare a final version of any of the above documents and advertise or solicit responses without the written approval of the County. 9) Construction Project Requirements The Agency shall not authorize any work under a construction contract assisted in whole or in part under this Contract to proceed until and unless King County Housing and Community Development Program staff have presented each prime contractor with detailed information Project Scope of Services No.1 - Page 3 • regarding compliance with CDBG Program Regulations including, but not limited to, federal labor standards, at a preconstruction conference. The Agency shall include in construction bid specifications and construction contracts assisted in whole or in part under this Contract, provisions requiring each prime construction contractor to submit a completed King County Final Affidavit of Amounts Paid to the County. The form, to be provided by the County, shall be submitted by the Agency to the County prior to the Agency's release of retainage to each prime contractor. The County shall retain ten percent (10%) of the value of funds provided under this project Scope. The County shall disburse the retained amount upon the County's verification that the Agency has complied with the provisions of this Contract that are applicable to construction contracts. 10) Compliance with Section 7 of the Endangered Species Act — No Effect Determination The County has determined that the project which is the subject of this Scope will not affect species listed pursuant to the Endangered Species Act. The County's determination is based on information submitted to the County by the Agency and set forth in the "No Effects Checklist" which is attached to this project Scope and incorporated by reference into this Contract. The Agency agrees that the information contained in the attached "No Effects Checklist", including the Project Description, is accurate. The Agency further agrees that it will comply with Specific Requirements set forth in the "No Effects Checklist". 11) Project Funding Sign During Construction The Agency shall include the following phrase on any sign erected during construction to identify funding sources used for the project: Funding for this project was provided by King County's Community Development Block Grant Program. Project Scope of Services No.1 - Page 4 • Environmental Review Record 1. Project Number: 2. Project Name: Tukwila Foster/Lee Phillips Park Playground Replacement The Environmental Review Record shall contain all the environmental review documents, public notices and written determinations or environmental findings required by this part as evidence of review, decision making and actions pertaining to a particular project of a recipient. It is to be prepared in conjunction with the Statutory Checklist (page 1-7) as well as the Environmental Assessment (page 8-9), if applicable. Complete items 1 through 9 as appropriate for all projects. If, under item 8, the project is exempt (§58.34) or categorical excluded (§58.35(b)), do not proceed to the Statutory Checklist or the Environmental Assessment. If project requires Release of Funds (ROF) from HUD, attach RROF affidavit of publication and ROF letter. Timing for environmental review: N/A 3. Project Location: (Street Address, Jurisdiction) 13919 53rd Ave. South, Tukwila 4. Applicant Name and Address: (Street, City, County, State) Foster/Lee Phillips Playground 13919 53rd Ave. South Tukwila, WA 98168 Contact Person: (email/phone number) Paul Surek, City of Tukwila (206) 433-7157 5. Eligible Activity: Public Improvements Citation: 570.201 (c) 6. Detailed Project Description: Funds will be used to replace existing play structure, including removing existing play structure and replacing it with a new structure and additional soft surface material. 7. Does the project require a federal permit or any other federal funds from different agencies? I-1 Yes Contact Person: ® No 8. Environmental Finding: (check one) [J Exemption is made in accordance with §58.34 ® Exemption is made in accordance with §58.34(a)(12) H Categorical exclusion is made in accordance with § 58.35(a) ❑ Categorical exclusion is made in accordance with § 58.35(b) or ❑ Environmental Assessment and a Finding of No Significant Impact (FONSI) is made in accordance with §58.36 & 58.37 or. ❑ Environmental Assessment and a Finding of Significant Impact is made, and an Environmental Impact Statement is required in accordance with §58.37. ❑ Tiered review used Issues to be revisited: When: 9. Preparer: (signature) Date: 10. Supervisor: (signature) Date: Randy Poplock 8/28/02 ft Project Name: Project Number: Statutory Checklist Tukwila Foster/Lee Philips Park Playground Replacement A. HISTORIC PRESERVATION (36 CFR Part 800; E.O. 11593; 16 USC 470) Criteria: Determine whether project meets No Effect Criteria below. No Effect Criteria Projects meeting one or more of the following criteria can be presumed to have no effect on properties that are listed or eligible for listing (By answering Yes you are stating that the project has no effect): Project affects properties with improvements 40 years old or newer (To determine if the property includes improvements over 40 years old, request a copy of the property record card from the State Archives by submitting either the King County Tax Account number or the Parcel ID number OR look on N/A Yes No the County Assessor's database to verify the age of improvements. Project consists solely of improvements to mobile or modular buildings N/A Yes No Project consists of sidewalk improvements along existing roads N/A Yes No Project consists of resurfacing existing impervious surface within existing dimensions (no excavation outside previously disturbed areas) N/A Yes No Project consists of replacement of utility pipes in existing trench (no excavation outside previously disturbed areas) N/A Yes No Project consists of replacement of playground equipment (no excavation outside previously disturbed areas) N/A Yes No Exception Projects that meet the No Effect Criteria will need to be reviewed by the King County Office of Cultural Resources (OCR) under any of the following circumstances (By answering No, you are stating that the project has no effect): Project involves change of use and/or exterior changes to buildings that increase height Yes No Project involves change of use and/or exterior changes to buildings that expand the building footprint or Yes No Project involves change of use and/or exterior changes to buildings that increase visibility of the assisted property from neighboring properties Yes No Procedure: - If "no", no further SMA action required: proceed - If "yes", project must apply for Shoreline Permit (25.32.010) A list of SMA -affected waterways in King Co: R:CD_EnvirReview:Procedures:SMA_Waterways • (B) State Environmental Policy Act (SEPA) Criteria: Determine if the project is affected by SEPA f lYes No Procedure: The following activities are exempt from SEPA, "except when undertaken wholly or partly on lands covered by water" (WAC 197-11-800), and thus get a "no": n residential structures of four dwelling units (or less) - (1)(b)(i) n bus stops, loading zones, shelters, access facilities and pull-out lanes for taxicabs, transit and school vehicles (2)(a) n construction/installation of commercial signs, and public signs and signals (2)(b) VI repair, remodeling, maintenance, or minor alteration of existing private or public structures, facilities or equipment (3) n Purchase or sale of real property (5) • (C) Clean Water Act (State Requirements) Criteria: Determine if project will discharge wastewater directly into a natural waterway. [Yes No Procedure: Answering "no" means waste will be discharged into already -existing sewage system, and thus is exempt from State Waste Discharge Permit Program (WAC 173-216- 050) and National Pollutant Discharge Elimination System. If "no", no further action required; proceed. • (D) Clean Air Act (State Requirements) Criteria: Determine if project violates De Minimis Impact Criteria per Part G of Statutory Checklist. [Nes No Procedure: If "no", no further action required; proceed. If "yes", project must go through appropriate procedure outlined in Part G • Two other "enforceable policies do not apply to projects in King County: - Ocean Resource Management Act — applies only to direct ocean waters - Energy Facility Site Evaluation Council Conclusion (select applicable text): The project complies with all CZMA enforceable policies, and thus does not require further documentation for the environmental review record. 3 • • G. AIR QUALITY (40 CFR Part 51.853) De Minimis Impact Criteria: HUD Environmental Review Regulations at 24 CFR Part 58, require projects assisted with Community Development Block Grant or other HUD funds administered by King County to be reviewed for compliance with 40 CFR Subpart W CFR Part 51.853(b) "Conformity of General Federal Actions to State or Federal Implementation Plans." This requirement is in addition to other state and federal Clean Air Act requirements, regulations, and permits. Correspondingly, the de minimis criteria do not apply to other requirements, regulations, and permits. Activities with de minimis Impact Projects that generate less than 100 tons of emissions of particulate matter, ozone precursors, i.e. volatile organic carbons and nitrogen oxides, and carbon monoxide per year in addition to those emissions subject to other permits are considered by the General Conformity regulations to have a de minimis impact on air quality. Projects that generate 100 or more tons of one or more of these substances per year in addition to those emissions subject to other permits must meet the General Conformity requirements which includes elimination of all emissions from the action. The following types of projects are considered to have de minimis impact on air quality: Criteria: 11 Interior rehabilitation of existing buildings. n Rehabilitation of existing buildings with no more than 100,000 square feet of commercial use (e.g., retail, office and services) added and no more than 400 parking spaces after rehabilitation. New construction of buildings containing no more than 100,000 square feet of commercial use (e.g. retail, office and services) with no more than 400 parking spaces. Rehabilitation of existing parks, play -grounds, or playfields with no more than 400 parking spaces after rehabilitation. n Development of new parks, playgrounds or playfields with no more than 400 parking spaces. n Rehabilitation or reconstruction of existing utility lines, street lighting, water treatment, stormwater or wastewater treatment facilities. n New construction of utility lines, street lighting, water treatment, stormwater or wastewater treatment facilities. n Rehabilitation of existing parks, play -grounds, or playfields with no more than 400 parking spaces after rehabilitation. ❑ Rehabilitation or new construction of residential developments with no more than 2,000 dwelling units total. Mixed use developments that do not exceed either 100,000 square feet of commercial development or 2,000 dwelling units. 5 • Determine if the project is located near a major noise source (Envir. Review Map): • civil airport (within 5 miles), military airfields (15 miles), • major highways or busy roads (within 1000 feet) arterial road buffers are within the noise standard's acceptable range.??? • railroads (within 3000 feet). ®Yes No Procedure: Projects that are not located near a major noise source need no further documentation for the environmental review record. For a projects located near a major noise source, determine whether the project site is in an "acceptable", "normally unacceptable" or "unacceptable" noise zone, based on 24 CFR Part 51.103. Use Noise Calculation Sheet(R:CDEnvirReview:Procedures:NoiseCalc Sheet) to calculate DNL for project site. (See SeaTac Noise Contour map) - Projects located in a "normally unacceptable noise zone" need a special environmental clearance on the ROF. This must be requested when RROF is submitted to HUD. - Projects in an "unacceptable noise zone" will need either an EIS or, if noise is the only environmental issue, Dept. Director can waive the EIS requirement. Conclusion (select applicable text and/or expand on if needed): The proposed project is located near a major noise source and will be affected by noise. Attach Documentation: Project environmental review map Noise Calculation Sheet 2) Hazardous Industrial Operations (24 CFR Part 51 Subpart C) & Toxic/Radioactive Materials (HUD Notice 79-33) (§ 50.3(I)) Criteria: - Print a HUD emap of the site (www.hud.gov/offices/cio/emaps/index.cfm), showing locations that produce or release hazardous materials. If such storage facilities exist near the project, contact owners/operators of the site to find out what is being stored there. Obtain Envir. Review map from ADM staff (Gary) showing landfill sites. - Check DOE's Hazardous Sites List: www.ecy.wa.gov/programs/tcp/mtca gen/hazsites.html - Contact the project contact person to find out previous uses of and owners of the site, particularly if any hazardous materials have been or are being stored on or near the site. - If unable to find the proper information through these channels, check with local officials and appropriate State agencies. Are industrial facilities handling explosive or fire -prone materials such as liquid propane, gasoline or other storage tanks adjacent to or visible from the project site? nYes NNo ctatntnry ('hvrklict. R/7.R/n7. '7 • If the airport is a civil airport, check the list of affected civil airports to determine if it is covered. Then check the appropriate maps to determine location of Runway Protection Zones. Procedure: If your answer is YES to either of the above questions, Dept. Director may approve the project but a written decision must be included in the project file. No approval is needed for projects that are limited to acquisition of existing facilities without rehab. Conclusion (select applicable text and/or expand on it): The project is not located within 3,000 feet of the end of a civil airport or within 2 1/2 miles from the end of a military airfield runway (there are no military airports in King County). Attach Documentation: Project environmental review map J) ENVIRONMENTAL JUSTICE (E.O. 12898; 59 FR 7629; 3 CFR, 1994 Comp. P. 859) ® Not Applicable Why? The project consists of replacing playground equipment, which will benefit the neighborhood near the project area. Is the project located in a predominantly minority and low-income neighborhood? nYes nNo Does the project site or neighborhood suffer from disproportionately adverse environmental effects on minority and low-income populations relative to the community -at -large? ['Yes ❑No Procedure: If your answer is YES, compliance is required with E.O. 12898, Federal Actions to Address Environmental Justice. Conclusion: The project does not adversely affect a predominantly minority and low-income neighborhood; therefore there is not an environmental justice issue. Statntnry ('hecklict. R/17/111 0