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HomeMy WebLinkAbout03-053 - Jones & Stokes - Foster Golf Course Clubhouse Archaeological Monitoring ServiceAG 03- 053 (Q) CITY OF TUKWILA, WASHINGTON PARKS AND RECREATION DEPARTMENT ARCHAEOLOGICAL MONITORING FOR THE FOSTER GOLF COURSE CLUBHOUSE PROJECT Background The City of Tukwila, Public Works Department, retained Jones & Stokes in February 2003 to conduct archaeological monitoring of the proposed Foster Golf Course Clubhouse Project, City of Tukwila, King County, Washington. Upon completion of the first phase of the project, Jones & Stokes was requested in May 2003 to provided additional archaeological monitoring services for the ongoing renovation of the golf course. The following Scope of Work and Budget have been prepared in response to the City of Tukwila's Parks and Recreation Department's request for archaeological monitoring of ground disturbing activities associated with the Foster Golf Course Clubhouse Project. Scope of Work The Scope of Work is based on Jones & Stokes' conversations with and information provided by Mike Sweeney, Owner's Representative, and Rick Still, Assistant Director, Parks and Recreation Department. Jason Cooper, project archaeologist, attended a pre - construction meeting on May 27, 2003 at the Foster Golf Course Maintenance building and walked the project area with the City of Tukwila's representatives and their contractor. Several project components were identified and discussed during the preconstruction meeting allowing Jones & Stokes to accurately assess the number of field days required to conduct the archaeological monitoring. For this phase of work, the project components include, vegetation removal along the west bank of the Duwamish River, golf tee and green improvements, trenching associated with drainage and irrigation maintenance, excavation associated with fairway development, and selected tree removal. Archaeological Monitoring A professional archaeologist will monitor all construction activity associated with the disturbance of native sediment and the removal of the selected trees on the property. Some activities, such as vegetation removal and drainage/irrigation trenching will also be spot checked during the project. The on-site archaeologist will keep daily logs and photographs will be taken during construction excavation. If any significant cultural resources were identified during construction excavation, all work in the immediate vicinity would be stopped, so that the archaeologist can properly 11820 Northup Way, Suite E300 • Bellevue, WA 98005-1946 • tel. 425 822.1077 • fax 425 822.1079 www.jonesandstokes.com Xc:ew: f/,e3b v2/a3 ascertain the nature of the deposit. Upon any significant archaeological or historic archaeological discovery, notification to Washington State Office of Archaeology and Historic Preservation, the Duwamish Tribe, and Muckleshoot Tribe would need to take place. Deliverables: Monitoring report detailing any findings from the fieldwork. Project Deliverables Jones & Stokes will submit the following work products: • Hard copy of the Archaeological Monitoring Treatment Plan for the City's review; • Electronic copy of the draft monitoring report for the City's review; and • Camera-ready electronic copies of the final monitoring report suitable for submission to the Washington State Office of Archaeology and Historic Preservation. Schedule The preliminary schedule for Jones & Stokes to complete the above work scope is as follows: Budget Jones & Stokes will complete the inventories and evaluations for the estimated cost of $2,997.00. See attached budget for breakdown of costs of tasks. Costs will be invoiced on a time -and -materials basis. Any additional services related archaeological monitoring would be discussed and submitted to the City of Tukwila as needed. 11820 Northup Way, Suite E300 • Bellevue, WA 98005-1946 • tel. 425 822.1077 • fax 425 822.1079 www.jonesandstokes.com v �,,, ,fin z9', �,.A �,.',:... *•.,.. w�. � ���M��fin ._ .., w...a". �..✓� Archaeological Monitoring and Deliverables . Contingent upon project construction schedule; begin work immediately upon Notice to Proceed Budget Jones & Stokes will complete the inventories and evaluations for the estimated cost of $2,997.00. See attached budget for breakdown of costs of tasks. Costs will be invoiced on a time -and -materials basis. Any additional services related archaeological monitoring would be discussed and submitted to the City of Tukwila as needed. 11820 Northup Way, Suite E300 • Bellevue, WA 98005-1946 • tel. 425 822.1077 • fax 425 822.1079 www.jonesandstokes.com , Cost Estimate for City of Tukwila Foster Golf Course Clubhouse Project, Phase 11 76 o I— 8 .r.: 0- r•-• cr, a, CNI- ER Direct Expenses 0 0 CV .6- A— 69. ER ER CV CV ER Labor Total 0 1' CO CR $2,975 Direct Expenses 523.04 Postage and Delivery 523.09 Project Supplies Mark up of 9.5% on all non -labor costs and subcontractors 'Direct expense subtotal ER 1. CO .61. 01 h- CV ..r.- E9 69 Consulting Staff Production Staff Hours Subtotal 0 0 0 0 0 ER E9 '1' ER 'ct • CV• CV 0 r..- 69. 0 'I' .a- 69 .0 . 0 a> I— 8 — :5 w Subtotal 0 ..tt. 0 v) 60 0/ CD CV 00 .,_ ER ER CNI E9 Cooper J Env Spec II 03 CO LO 6.-. tO CV CR 03 CR EA CO Csi ER ..hd tO Archaeological Monitoring Fieldwork (3 days) Monitoring Report Meetings Total hours Billing rates (2003 Bellevue) Subtotals CI F.* CD 0 0. (T3 0 I— ADDITIONAL SCOPE OF WORK APPROVED: Bruce Fletcher, Director of Parks & Recreation Tukwila FGCCP Phase II.05.28.03(client).xls g:\2002 cost\City of Tuk Approved by Finance { sf } Date printed 5/30/03 8:06 AM Ac 03- D.5. CONSULTANT AGREEMENT FOR ARCHAEOLOGICAL MONITORING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City", and JONES & STOKES ASSOCIATES, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform ARCHAEOLOGICAL MONITORING services in connection with the project titled FOSTER GOLF LINKS — CLUBHOUSE. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement as the construction schedule requires, unless an extension of such time is granted in writing by the City. It is the intent that the contractor will provide the Consultant an advanced notice of when the contractor's scope of work may be in contact with native soils and that the Consultant will make themselves available for on site monitoring as described within Exhibit "A" attached hereto. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $4,132 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. ORIGINAL 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform- ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall Foster Golf Links - Clubhouse Page 2 Jones and Stokes - Monitoring Archaeological Services be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk Foster Golf Links - Clubhouse Page 3 Jones and Stokes - Monitoring Archaeological Services City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this 43 day of Q CITY OF TUKWILA Bruce letcher, Director Parks and Recreation Department Steven M. M. Mullet, Mayor Attest/Authenticated: • aakim____ rJane E. Cantu, CMC, City Clerk CONSULTANT By: ,20 Q3. Printed Name: �/ +/(4 E ��ti/(C../b -"V Title: ?rcQ1 16-vtaat- Approved as to Form: Of ice oft e Attorney Foster Golf Links - Clubhouse Jones and Stokes - Monitoring Archaeological Services Page 4 EXHIBIT "A" CITY OF TUKWILA, WASHINGTON PARKS AND RECREATION DEPARTMENT HISTORIC PROPERTY EVALUATION AND ARCHAEOLOGICAL MONITORING Background The City of Tukwila, Public Works Department, retained Larson Anthropological Archaeological Services Limited (LAAS) to conduct an archaeological resources and traditional cultural places assessment of the proposed Foster Golf Course Clubhouse Project, City of Tukwila, King County, Washington. In the final report of the assessment, LAAS recommended that a professional historian inventory, and if necessary, evaluate the Foster GolfLinks Clubhouse and the George Eddy House and Windrow for significance, prior to demolition. In addition, LAAS recommended that a professional archaeologist monitor any ground disturbing activities that intersect undisturbed, native soils in the Foster Golf Course project area. The following Scope of Work and Budget have been prepared in response to the City of Tukwila's Parks and Recreation Department's request for assistance in the preparation of inventory forms, an evaluation of the historic properties, and archaeological monitoring of ground disturbing activities. Scope of Work The Scope of Work is based on Jones & Stokes' conversations with and information provided by Rick Stall, Assistant Director, Parks and Recreation Department. Jones & Stokes will provide the deliverables using a combination of review of existing information, field investigation, and information (title search on the historic properties) provided by the City of Tukwila. Inventory of Historic Properties The Jones & Stokes historic preservation specialist will conduct a site visit of the historic properties, photograph the properties with a digital camera, document the physical elements of the properties, conduct archival research to determine the historic contexts for the properties, and prepare inventory forms for each of the properties. The City of Tukwila will provide property ownership information in the form of a title report. Deliverables: Electronic inventory forms for the historic properties, including digital photos of the historic properties. 11820 Northup Way, Suite E300 • Bellevue, WA 98005-1946 • tel. 425 822.1077 • fax 425 822.1079 www.jonesandstokes.com Evaluation of the Historic Properties If the inventory indicates that an evaluation would be required, Jones & Stokes will use the information gathered for preparation of the inventory forms and will complete formal evaluations of the properties for their eligibility for the Washington Heritage Register. A letter report will be generated and a cover letter written for submittal to the Washington State Office of Archaeology and Historic Preservation (OAHP). Deliverables: Letter report with evaluations of the historic properties and cover letter for the OAHP. Archaeological Monitoring A professional archaeologist will monitor all construction activity associated with the disturbance of native sediment. A monitor will also be present during any work associated with the demolition of the historic structures on site. Daily logs will be kept by the on-site archaeologist and photographs will be taken during construction excavation. If any significant cultural resources are identified during construction excavation, all work in the immediate vicinity would be stopped, so that the archaeologist can properly ascertain the nature of the deposit. Upon any significant archaeological or historic archaeological discovery, notification to Washington State OAHP, the Duwamish Tribe, and Muckleshoot Tribe would need to take place. Deliverables: Monitoring report detailing any findings from the fieldwork. Assumptions For the purpose of this scope of work and budget, Jones & Stokes has made the following assumptions: • The City of Tukwila will provide property ownership information for the two historic buildings that will be inventoried and/or evaluated. • The City of Tukwila will print/distribute the draft and final documents from the electronic camera ready documents provided by Jones & Stokes. Project Deliverables Jones & Stokes will submit the following work products: • Electronic copies of the draft inventory forms for the City's review; • Electronic copy of the draft monitoring report for the City's review; • Camera ready electronic copies of the final inventory forms suitable for submittal to the Washington State Office of Archaeology and Historic Preservation; and 11820 Northup Way, Suite E300 • Bellevue, WA 98005-1946 • tel. 425 822.1077 • fax 425 822.1079 www.jonesandstokes.com • Camera ready electronic copies of the final monitoring report suitable for submittal to the Washington State Office of Archaeology and Historic Preservation. Schedule The preliminary schedule for Jones & Stokes to complete the above work scope is as follows: Work Item Completion Schedule Inventory of Historic Properties Within 5 work days after Notice to Proceed Deliverables for Task 1 Within 10 work days after Notice to Proceed Evaluations of Historic Properties Within 5 work days after Notice to Proceed Deliverables for Task 2 Within 10 work days after Notice to Proceed Archaeological Monitoring and Deliverables Contingent upon project construction schedule Budget Jones & Stokes will complete the inventories and evaluations for the estimated cost of $3,301. Should the evaluations not be required, the cost would only reflect the estimate for the labor and expenses for the inventories. See attached budget for breakdown of costs of tasks. Costs will be invoiced on a time -and -materials basis. Jones & Stokes will complete the archaeological monitoring for the estimated cost of $4,132. Table 1 provides the level of effort for each work task. It may be necessary to transfer budget from one task to another, depending upon the level of effort. Any additional services related to the inventories, evaluations and monitoring will be discussed and submitted to the City of Tukwila as needed. 11820 Northup Way, Suite E300 • Bellevue, WA 98005-1946 • tel. 425 822.1077 • fax 425 822.1079 www.jonesandstokes.com Table 1. Cost Estimate for Archaeological Monitoring CO U 0 'C Total price $4,132 Direct Expenses ID O 0 CS) SEA X690 '7 ER I Labor Total 0 V N C7ti) EA 00 CO tom- CO N 0 'V E<i Direct Expenses 523.03 Equipment Rental 523.04 Postage and Delivery 523.05 Travel, Auto, incld. Mileage Mark up of 9.5% on all non -labor costs and subcontractors Direct expense subtotal Consulting Staff Production Staff Hours Subtotal 0 stV' ER 0 Tech Editor N OLS 0 'W 2 a U) O Nc e�9 co 69 co ea Cooper Env Spec 11 O V co 48 $81 $3,888 Y N EO H Archaeological Monitoring Fieldwork (5 days) Monitoring Report (Total hours Billing rates (2002 Bellevue) Subtotals g:\2002 cost\City of Tukwila.Arch Mo1.12.06.02(client).xls Approved by Finance { sf } Date printed 12/6/02 2:34 PM N U O '- F— CL Total price $3,301 Direct Expenses O O N .- e- 69 69 69 N N E9 a N J 1- CD CN , CO, O, N,'ct, ,0 LO C�).el' . 64 69 E9 Ea, in co co..tn .h.V. • I ). - 0) h N 64O Direct Expenses 523.03 Equipment Rental 523.04 Postage and Delivery Mark up of 9.5% on all non -labor costs and subcontractors Direct expense subtotal Consulting Staff Production Staff Hours Subtotal n 69 O r` 69 Tech Editor r- O n E9 O 1.-- `E9 69 Subtotal .CO •CV CD 0) 0.1 et Cc) LO •C','•cl-' LO CO p,. L.r.NI' . . LC) 1-- Ea 69 69 69 Ea Ea CO O N Cci E9 Brush McNabb Env Spec 111 Env Spec!! SCO , CO COd'i CD N 34 1 $92 $81 $3,128 $81 1 \ 1 j /" j1 / . Y CO Co F Task 1: Inventory of Property Task la. Site Visit /f Task 1b. Archival Research Task lc. Physical Description Task ld. Preparation of Inventory Form 1%� Task 2: Evaluation of Property Task 2a. Letter Report Task 2b. OAHP Correspondence Total hours Billing rates (2002 Bellevue) Subtotals g:\2002 cost\City of Tukwila.Historic Property. 12.06.02(client).xls Approved by Finance { sf Date printed 12/6/02 2:35 PM