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Home My WebLink AboutUtilities 2015-03-24 COMPLETE AGENDA PACKETCity of Tukwila Utilities Committee ❖ Dennis Robertson, Chair ❖ Verna Seal ❖ De'Sean Quinn AGENDA Distribution: P. Brodin D. Robertson R. Turpin V. Seal M. Hart D. Quinn Clerk File Copy K. Kruller 2 Extra Mayor Haggerton Pg. 1 D. Cline e-mail cover to: A. Le, L. Humphrey C. O'Flaherty, D. B. Giberson Robertson, D. Almberg, F. Iriarte B. Saxton, S. Norris, R. Tischmak M. Hart, L. Humphrey G. Labanara Pg. 5 TUESDAY, MARCH 24, 2015 — 5:30 PM FOSTER CONFERENCE ROOM (formerly known as CR #1) in the 6300 Building Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a) CBD Sanitary Sewer Rehabilitation Project a) Forward to 4/6/15 Regular Pg. 1 Supplement Agreement No. 1 Consent Agenda 3. ANNOUNCEMENTS 4. MISCELLANEOUS b) 2015 Work Plan b) Discussion Only Pg. 5 Future Agendas: Next Scheduled Meeting: Tuesday, April 14, 2015 SThe City of Tukwila strives to accommodate individuals with disabilities Please contact the Public Works Department at 206 - 433 -0179 for assistance. City of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director `'tf BY: Mike Cusick, Senior Program Manager DATE: March 20, 2015 SUBJECT: CBD Sanitary Sewer Rehabilitation Project Project No. 91140203, Contract No. 14-152 Supplemental Agreement No. 1 ISSUE Approve Supplemental Agreement No. 1 with CHS Engineers, LLC (CHS) to perform construction management services for the CBD Sanitary Sewer Rehabilitation Project On March 11, 2013, City staff received a call from a business owner on Andover Park East reporting sewage coming up in the parking lot. Upon inspection, staff discovered that the 12- inch pipe between Andover Park East and Andover Park West was full of sewage and not flowing. A sewer break was discovered and a bypass pumping system was set up until a full repair could be designed and constructed. On October 15, 2014, R.L. Alia Company (Alia) was given a Notice to Proceed for the sewer repair and CHS was contracted to provide construction management. CHS' construction management fee was $36,317.00, and any contract under $40,000 does not require Council approval. ANALYSIS Due to scheduling issues by Alia, the project has taken longer than anticipated to complete. CHS is therefore requesting additional time for construction management. FINANCIAL IMPACT Supplement No. 1 with CHS is proposed in the amount of $10,000.00, which is reasonable for the scope of work required. The additional funds required to complete the project are budgeted in the 2015 Construction Management of the CBD Sanitary Sewer Rehabilitation Project. Consultant Agreement Budget CHS Original Contract $36,317.00 $120,000.00 Supplement No. 10,000.00 0.00 Total Council is being asked to approve Supplemental Agreement No. 1 with CHS Engineers, LLC in the amount of $10,000.00 for the CBD Sanitary Sewer Rehabilitation Project and consider this item on the Consent Agenda at the April 6, 2015 Regular Meeting. Attachment: Consultant Supplement No. 1 W:\PW Eng\PROJECTS\A- SW Projects\CBD Sewer Rehabilitation (91140203)\Info Memo Consultant Agreement Supplement 1 CHS - sb.doc SUPPLEMENTAL AGREEMENT NUMBER I to CONSULTANT AGREEMENT NUMBER 14-152 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein-after referred to as "the City", and CHS Engineers, LLC, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, October 2, 2014 and identified as Agreement No. 14-152. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: C� Scope of Services, for Supplemental Agreement #1 for Construction Management for the CBD Sanitary Sewer Rehabilitation Project. The purpose of this supplement is to add: Construction Support 1.1. Field Observation — Complete observation of field work and coordinate with City Utilities Engineer or designated party regarding construction activities. 1.1.1. Civil Construction - Complete observation of field work including backfill, compaction, surface restoration and site restoration. 1.2. Documentation — All construction observers shall prepare daily reports, accompanied by photographs and/or sketches as suitable to clarify the report. 1.3. Pay Estimate Support — Review final pay estimate to confirm quantities for review and approval by City. 1.4. Construction Completion Letter — Provide written documentation to the City recommending the City accept the project as construction complete, stating the effective date of the warranty period and any holding periods required prior to releasing retainage. 2. Deliverables Up to seven (7) additional inspector daily reports (1DRs). CD containing all digital photos taken throughout the project. Construction completion letter initiating the warranty period and any time periods necessary prior to releasing retainage. 3. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made for an additional $10,000.00. The total amount for the Consultant for this contract shall not exceed $46,317.00 without express written modification of the Agreement signed by the City. (W:PW Eng/Projects/A-SW/C131) Sanitary Sewer Rehab (91140203)/Consultant Agreement Supplement #1140152 030315) Tasks Hours Fees Project Management 10 $1,386 Field Observation 64 $7,080 Documentation 8 $864 Pay Estimate Support 2 $216 Construction Completion Letter 2 $258 Mileage/Expenses $196 Total 86 $10,000 4. Time for Performance, im amended Lo change the number o[ calendar days for u completion date of May l5,20l5 with a total Of225days. DATED this day of 12015. CITY 0FDJ8WgLA CONSULTANT By: lv� "e4l' Jim Haggerton, Mayor / Q-7. Printed Name: A�Wnev Zanfer- 11101mbo— (W:PW Sanitary Sewer Rehab (911402O])/CunsUant Agreement Supplement #114815Z03O]15) Utilities Committee - 2015 Work Plan Description Qtr Dept Action or Briefing Status Andover Park West /Strander New Water Main Closeout with the TUC Transit Center 3 PW A 58th Avenue South Water Main Replacement Bid award 4 PW A Macadam Road South Water Upgrade Design contract PW A Fort Dent Sewer Relocation Design contract (301 Fund) 1 PW A 3/16 Consent Andover Park E Water Main Replacement Sewer Component 2 PW A Road Component 2 PW A Annual Sewer Repair Program Bid award 2 PW A CBD Sanitary Sewer Rehab Bid award 2 PW A Closeout 3 -4 PW A CBD Sewer Repair Update & Closeout 1 PW B Sewer Lift Station #2 Upgrades Bid award 2 PW A Sewer Repair West of Strander Blvd Bridge Bid award 3 PW A Andover Park East Sewer Replacement Design consultant 4 PW A Annual Small Drainage Program Bid award 2 PW A 2016 program design contract 4 PW A NPDES Annual update 3 PW B Complete 3/10 E. Marginal Way S Stormwater Outfalls Construction Grant acceptance 4 PW A East Marginal Way S Storm Pipe Replacement Construction Status update & Closeout 4 PW B Tukwila 205 Levee Certification Phase 1 Funding Options (per Budget work shop) 2 PW B Chinook Wind Design consultant PW A OTHER Water Asset Management Briefing 4 PW B King County Grant for Recycling Assistance - DCD 1 DCD A Complete 2/2 Briscoe Desimone Levee Update — City of Kent 1 PW B Zayo Franchise Agreement 1 PW A Utility Comprehensive Plan Review 1 -4 PW B Standard Reports /Briefings Frequency Dept. Facility Tours As needed PW Waste Management Update Annual PW (Done 3110) Committee Work Plan 2X Council, Staff City of Tukwila Updated 3/12/15 5