HomeMy WebLinkAboutRFA 2015-04-08 COMPLETE AGENDA PACKETCity of Tukwila
6200 Southcenter Boulevard • Tukwila, Washington 98188
AGENDA
Regional Fire Authority Annexation Steering Committee
Date: Wednesday, April 8, 2015
Place: Tukwila Fire Station 51 Training Room
444 Andover Park E, Tukwila, WA 98188
(206) 575 -4404
Time: 3:00 — 5:00 p.m. (Tukwila Facility Tour)
5:00 — 5:30 p.m. (Refreshments /Chili cook -off)
5:30 — 7:30 p.m. (Steering Committee Meeting)
Review and adoption 3/11/15 Minutes
11. Review Draft REVISED Procedures
111. Briefing on 2014 Fire Exploratory
Committee Recommendation
IV. Overview of Fire Department Services
V. Emergency Mgmt. Services
Presentation & Discussion
VI. Fire Code Administration & Investigation
Presentation & Discussion
VII. Adjourn
Jiro Haggerton, Mayor
Seal and Wilson, Co- Chairs
Seal and Wilson, Co- Chairs
Seal and Cline
Chris Flores, Interim Chief
Marty Grisham, Emergency
Mgmt. Coordinator
Don Tomaso, Tukwila Fire
Marshal
Attachments: Committee Minutes - 3/11/15
Revised Draft Committee Procedures
Memorandum 2014 Fire Exploratory Committee Recommendation & FBC 101
Fire Prevention and Emergency Operations Table of Functions
Fire Acronyms List (c /o Jerry Thornton!)
Phone: 206.433.1800 • City Hall Fax: 206-4334833 • Website: www,TukwftaWa.gov
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City of Tukwila
D- R -A -F -T
MINUTES
Regional Fire Authority Annexation Steering Committee
March 11, 2015
Call to Order
City Administrator Cline called the meeting to order at 1720 hours.
Committee Members
David Cline, City Administrator; Moira Bradshaw, Senior Planner; Chris Flores, Tukwila
Interim Fire Chief; Jim Schneider, Kent RFA Chief; Joe Duffie, Councilmember; Verna Seal,
Councilmember; Merle Brooks, Tukwila firefighter, Alan Codenys, Tukwila firefighter; Dawn
Judkins, Union President of Tukwila firefighters; Mike Dembo, Commissioner, board member
of Kent RFA; Ray Shjerven, Captain Kent RFA, Union President; Brian Snure, Attorney for
Kent RFA board; Genevieve Christensen, Assistant General Manager for the Westfield Mall;
Roxanne Knowle, Senior Real Estate Manager for CBRE; Jessica Jerwa, Tukwila citizen
representative; Jerry Thornton, Tukwila citizen representative; Kathleen Wilson, Tukwila
citizen representative.
Also present: Vicky Carlson, Deputy Finance Director; Norita Deckard, Admin. Support
Tech.
Welcome
City Administrator Cline welcomed the new committee members and thanked them for their
commitment to the steering committee. Each member was asked to introduce themselves
and state which constituency they were representing. The primary role of the committee is to
evaluate and recommend to the City Council whether or not to authorize a vote to join the
Kent Regional Fire Authority. The committee will also provide quarterly updates to the
Tukwila City Council. The goal was to involve City residents and businesses in the decision
History of the Tukwila Fire Department Presentation
process.
Interim Chief Flores presented a brief history on the regionalization of fire service in the
Puget Sound and on Tukwila Fire Department's evolution and growth. Captain Loren
McFarland, a 42 -year veteran of the Tukwila Fire Department, spoke about the history of the
fire department from a more personal perspective. He praised the training the Tukwila
firefighters receive thru the Regional Fire Training Consortium.
Regional Fire Authority Annexation Steering Committee Minutes Page 2 of 4
March 11, 2015 Minutes
Background on Regionalization of Fire Service
Interim Chief Flores's presentation included the following summary of the potential benefits to
be gained by joining a regional fire authority.
• Economy of scale — purchasing high cost items such as fire engines in bulk, could
result in saving thru discounts.
• Combine personnel and services — combine similar services to save on duplication of
resources; reduce personnel costs thru normal attrition, i.e. retirement
• Potential to combine and relocate fire stations to improve incident response times.
• Add some services that Tukwila does not currently have — dedicated human resources
and fleet servicing personnel, FD cares (which handles the less serious aid calls).
• Competition for funding would be reduced because the Fire Department would no
longer compete with other City Departments for resources and services.
• Every six years the voters would determine the level of service through a vote on the
fire benefit charge.
• Sustaining or potentially improving the level of service to the community.
Presentation by the Kent Regional Fire Authority
Chief Schneider used a PowerPoint presentation to explain the lessons learned from the
Kent Regional Fire Authority formation and presented frequently asked questions about a
RFA and fire benefit charge.
• Takes a lot of work to implement a regional fire authority
• In the end it's about sustaining services
• By voting the citizens determine the level of service
• Because the law limits (Initiative 747) the increase in property taxes to 1 %, it is difficult
to sustain the cost of fire services
• The fire benefit charge is a fair and equitable way to raise funds. The formula is
based on risk and need for service, the number of firefighters and apparatus that would
typically respond to the property during a call; different commercial properties have a higher
risk, thus would pay a higher benefit charge than residential or lower risk commercial
properties.
• An interlocal agreement would define the parameters; who pays for what, the City or
the fire authority.
• Financial considerations are the driving force for a regional fire authority; will a fire
benefit charge be feasible with the community demographics; need an equal distribution of
commercial, multi - family and residential properties. Tukwila has the right demographics for
the fire benefit charge.
• The City has to consider the cost of providing fire services. Fire departments are
expensive because of minimum staffing and capital improvement costs.
• All of the stakeholders, elected officials, citizens, department personnel, administrative
staff and union officers need to be involved in the planning process.
• There must be total transparency so everyone involved fully understands the issues.
Regional Fire Authority Annexation Steering Committee Minutes Page 3 of 4
March 11, 2015 Minutes
Stumbling Blocks
• Allocation of facilities and apparatus
• Do fire prevention, emergency management, fire investigations stay with City?
• Agreement on the soft costs such as human resources, finance, and legal?
• Coordination and timing of the regional fire authority vote.
• Capital Improvement Project money transfers.
• Who pays costs for LEOFF 1 firefighters?
Only Tukwila voters would vote on joining the Kent Regional Fire Authority. The KRFA board
would decide whether to approve the annexation. Annexation requires a 50 plus 1 majority
by the voters to approve joining an existing regional fire authority.
General Discussion
Some committee members commented on the need to keep any transition seamless and to
retain the current employees. There was an inquiry as to what would happen with the
Tukwila Fire Department's engines and equipment. The capital equipment issues would be
addressed as part of any consolidation that would take place.
General Business
There was discussion about how much and what kind of public participation would be
allowed during steering committee meetings, and how to solicit questions from all interested
parties. How would public outreach to citizens, businesses and employees be
accomplished? There was consensus that the meetings should be open and the process
transparent. No resolution occurred on how to accomplish the goal of allowing public
comment and input, the discussion will be visited further during the next meeting. Jessica
Jerwa runs a Tukwila Neighborhood website where she will share information on the
meetings. There will also be a report at City Council meetings. Minutes from the meetings
will also be posted on the City's website.
Verna Seal and Kathleen Wilson volunteered to act as Co- Chairs of future meetings. There
was unanimous approval by the committee members. The committee also agreed that
incremental decisions made in the process could be revisited when the committee reviews its
final recommendation to the Council.
Future meetings will cover the following topics:
• Municipal Services provided by the Fire Dept.: Fire Prevention, Emergency
Management and Investigation; what is their cost and should the City contract with the Kent
RFA or retain these functions?
• What is the minimum level of acceptable services? What happens with the existing fire
stations and other assets?
• Budgeting and the fire benefit charge.
• How will the Tukwila community be impacted financially and what are the options?
• Governance — how will Tukwila citizens be represented in the Kent regional fire
authority?
Regional Fire Authority Annexation Steering Committee Minutes Page 4 of 4
March 11, 2015 Minutes
Adjournment
At 1942 hours City Administrator Cline declared the regional fire authority annexation
steering committee meeting adjourned.
Minutes taken and prepared by No Deckard, Admin. Support Tech.
• Committee members will express an opinion at the decision points in the process but
REVISEDD- R -A -F -T
Regional Fire Authority Annexation
Steering Committee Procedures
• Co- Chairs Verna Seal and Kathleen Wilson are selected by the Committee to run the
meetings.
• Agendas will be sent electronically one week in advance of the scheduled meeting.
• Action minutes and a one page summary will be provided after each meeting, which will
be reviewed and approved by the Committee Co- Chairs.
• Committee members will be recognized by the Chairs to speak by raising their hand.
• The Co- Chairs will monitor discussions. All committee members are encouraged to
participate. All who wish to speak on the topic may do so, before those who have
already spoken may speak again and the Co- Chairs will poll the individual members
to be sure one & all have the opportunity to indicate their "...support, opposition, or
stand aside..."
• Recommendations and decisions will be made through a consensus model, which uses
support, opposed, and stand aside, but requires those opposed to offer specific
objections to be discussed and resolved or alternatives to be considered. Votes will be
conducted by voice vote.
have the right and opportunity to change their opinion when the final recommendation is
being assembled. "...more than one learned individual has been quoted as stating that
"they retain the right to be smarter tomorrow than they were today "!
The Committee may allow citizen comment subject to the following guidelines: A
•
citizen who would like to address the Committee must introduce themselves and their
topic to a Co -chair prior to the beginning of the meeting. A limitation on time and topic
per citizen will be at the discretion of the Co- Chairs and Committee.
• No side conversations and active listening.
• If eight (8) or more committee members are unable to attend a specific meeting, the
meeting will be rescheduled. Contact Moira Bradshaw (via e -mail or phone — 206 -431-
3651 or mbradshaw @tukwilawa.gov) if you cannot attend a scheduled meeting.
April 2, 2015 Z: \RFA \2015 \Steering Committee\Agendas \Draft Steering Committee Procedures.docx
Page 2 of 2
TO:
MEMORANDUM
Tukwila City Council
Jim Haggerton, Mayor
FROM: Fire Exploratory Committee
DATE: September 10, 2014
SUBJECT: 2014 Fire Exploratory Committee Recommendation
City of Tukwila
ISSUE
The cost of providing high quality fire service to the community is high, and secure and long term
financial sustainability is a challenge within a city's authorized taxing structure. To maintain or improve
existing levels of service as departmental costs increase, cities must either reallocate existing revenue
or identify a new revenue source. Many communities regionally and nationally have pursued regional
consolidation strategies as a cost - effective way to deliver high - quality fire and life- safety services. This
has been accomplished primarily through fire district annexations, interlocal agreements and through
formation of or annexation to Regional Fire Authorities (RFAs). Consolidation can result in lowered costs
due to economies of scale obtained by reducing duplication of facilities, leadership, equipment and
other expenses within close geographical areas. Statewide, there is typically robust community support
for funding dedicated to fire and life safety services. In addition, the dedicated funding source associated
with a fire district or an RFA has potential to free up revenue capacity for member jurisdictions without
detriment to service levels. In June 2010, the City Council formally authorized the exploration of
alternative structures for the provision of fire and life safety services in Tukwila.
BACKGROUND
Fire Exploratory Committee (July— November 2010): A Fire Exploratory Committee with members from
the City Council, City Administration, and the Fire Department formed to research and analyze the
options of creating an RFA, joining the Kent RFA, or remaining a municipal department. The 2010 FEC
reached a unanimous recommendation to the City Council to approve the creation of a joint committee
with representation from Tukwila and from the Kent RFA to further explore consolidation between the
two.
Joint Fire Exploratory Committee (January 2011 — June 2012): Following three meetings, this
Committee was suspended to allow the City of Tukwila to respond to significant organizational changes.
In June 2012 the JFEC official terminated without recommendation due to the Kent RFA's discussions
with the City of SeaTac regarding a service contract. Kent RFA did not have the staffing capacity to
undertake both processes at once. The JFEC acknowledged a desire to resume the exploratory
process once those deliberation reached conclusion. SeaTac's contract for services with the Kent RFA
took effect on January 1, 2014.
2014 Fire Exploratory Committee (April — August 2014): In response to the City's Strategic Plan and
with the previous commitment to revisit the fire service consolidation discussion, in late 2013 Mayor
Haggerton requested the formation of a new Fire Exploratory Committee with representation from City
Council, City Administration, and the Fire Department. In February 2014, the Mayor's Office sent letters
to the Chiefs of the Kent RFA, King County Fire Protection District No. 2, and the City of Renton. All
three responded that they would like to further discuss opportunities for partnership. The 2014 Fire
Exploratory Committee commenced its meetings in April 2014.
RECOMMENDATION: 2014 Fire Exploratory Committee page 2
2014 FIRE EXPLORATORY COMMITTEE
Scope
The 2014 Fire Exploratory Committee was tasked to build on past and current regional efforts to
research, evaluate, and provide recommendations regarding options for fire and life safety services in
Tukwila, focusing on three scenarios:
• Remain a Municipal Fire Department
• Provide services via contract or other agreement with a neighboring jurisdiction
• Create or join a Regional Fire Authority (RFA), a special purpose district established by voter
approval.
Membership
The Fire Exploratory Committee comprised the individuals listed below. The Committee opted not to
have a Chair, and the Council Analyst accepted responsibility for coordination of agendas, meeting
summaries, and presentations.
• Verna Seal, Councilmember
• Kate Kruller, Councilmember
• David Cline, City Administrator
• Chris Flores, Acting Fire Chief
• Peggy McCarthy, Finance Director
• Vicky Carlsen, Deputy Finance Director
• Chuck Woolley, Firefighter
• Jim Evans, Firefighter
• Dawn Judkins, Firefighter
• Laurel Humphrey, Council Analyst
Schedule
April 18, 2014
Introductions, review of timeline, goals, meeting schedule /frequency
May 2, 2014
Review: Current Fire Department budget and preliminary table of service
options
May 16,
2014
Presentation: SeaTac's decision to contract with Kent RFA
May 30,
2014
Partnership discussion with Chief Jim Schneider, Kent RFA
June 6,
2014
Partnership discussion with Chief Mike Marrs, KCFD #2 and North Highline
FD
June 13,
2014
Partnership discussion with City of Renton
June 27,
2014
Presentation and discussion of fire benefit charge
July 3,
2014
Review of draft charter
July 11,
2014
Discussion of service delivery models and draft outline of report
July 18,
2014
Continued discussion of service delivery models
August 1,
2014
Draft recommendation
August 7,
2014
2nd partnership discussion with Chief Schneider and Larry Rabel, Kent RFA
August 29,
2014
Committee recommendation discussion
September 4,
2014
Committee recommendation discussion
RECOMMENDATION: 2014 Fire Exploratory Committee page 3
ANALYSIS /EVALUATION
During its inaugural meeting on April 18, 2014, the 2014 Fire Exploratory Committee discussed its
purpose and goals with each member having an opportunity to speak. Committee members agreed on
the importance of an objective and transparent review process in order to deliver an unbiased, thorough
recommendation that takes into consideration costs, quality of service, and efficient use of resources.
The Committee conducted its review of available service delivery options over the course of 14 meetings
consisting of presentations, partnership discussions with neighboring jurisdictions, and group dialogue,
focusing on the following areas of analysis:
Review of Status Quo
Committee members familiarized themselves with the budget, staffing and services currently provided
by the Fire Department (Attachment 1, Fire Department Summary).
Review of Service Delivery Options
The Committee reviewed and discussed different fire service scenarios, and considered advantages
and disadvantages of each. The Committee met with representatives from the City of SeaTac to learn
from their recent decision to contract for services with the Kent RFA (Attachment 2, Comparison of Fire
Service Options).
Review of Fire Benefit Charge Fundamentals
The Committee received an informational presentation called "Fire Benefit Charge 101," which provided
information on the statutory basis for the FBC, the factors used in the Kent RFA formula, hypothetical
application of that formula to various parcels in Tukwila, and a funding and budget scenario considering
the FBC as a source of revenue.
Review of Partnership Opportunities
The Committee met with representatives from the City of Renton, Fire District #2 /North Highline, and
the Kent RFA to discuss partnership opportunities, revealing the following information:
• The City of Renton is initiating a planning committee with representatives from the City and
from Fire District 25 to explore the feasibility of establishing a new RFA. If an RFA is
successfully established between those two entities, they are open to exploring future
consolidation with other parties, including Tukwila. Committee Analysis: Unknown status
but bears future potential.
• Fire District No. 2 contracts with the North Highline Fire District, and Mike Marrs acts as Fire
Chief for both agencies. A fire benefit charge for the North Highline Fire District passed with
70% approval at the August 5 election. At this time neither District currently plans to annex an
area or to create or join a regional fire authority. Committee Analysis: Remove from
consideration.
• The Kent RFA is interested in further exploring feasibility of partnering with the City of Tukwila.
In a follow up discussion, Kent RFA leadership expressed the possibility of revising their fire
benefit charge formula to better accommodate the specific demographic makeup of Tukwila.
Renewal of the fire benefit charge will be on the ballot in April 2016. The Committee admires
the leadership and experience in this established RFA, and acknowledges the highly
successful partnership established via Tukwila's participation in the South King County Fire
Training Consortium. Committee Analysis: Preliminary analysis indicates annexation into
the Kent RFA may be financially feasible and with probable benefit to the community.
RECOMMENDATION: 2014 Fire Exploratory Committee page 4
RECOMMENDATION
With unanimous approval, the 2014 Fire Exploratory Committee believes that it is highly likely that long
term sustainability of high quality fire service in the City of Tukwila would be improved by a consolidation
effort, and furthermore, that the City of Tukwila should fully explore the feasibility of partnering with the
Kent Regional Fire Authority to complete the work that was unfinished in 2010 -2011. We acknowledge
that maintaining or increasing the service levels of a municipal fire department will remain an ongoing
challenge within the taxing authority of the City, and we did not find an argument against pursuing an
alternative.
What has changed?
In 2010, exploration of consolidation was put on hold for the reasons noted above, and since that time
a few factors have changed that the Committee believes makes consideration of annexation into Kent
RFA an even more attractive option. First, the RCW was amended to streamline the annexation process
by requiring a vote only from the area to be annexed. Second, the Kent RFA completed its process
with the City of SeaTac and now has the expressed interest and resources available to seriously explore
annexation of Tukwila. Finally, preliminary financial analysis and the potential to revise the fire benefit
charge formula to suit Tukwila's demographics indicate that this could be financially advantageous for
the City and the community.
Why a Regional Fire Authority?
It is clear that consolidation of fire services offers many benefits relating to the distribution of costs over
a larger population, elimination of duplicated resources, and maximization of efficiencies. In addition,
implementation of a fire benefit charge offers a funding mechanism that factors in square footage and
other fire service needs, thereby distributing costs fairly among residences and commercial properties.
Establishing a dedicated funding source exclusively for fire service also has the benefit of giving the
City more budgetary flexibility, freeing capacity for other essential services. Furthermore, in contrast
with a fire district, a regional fire authority has a system of governance that includes voting members
from each represented jurisdiction. (Attachment 3, RFA Reference List)
Why the Kent Regional Fire Authority?
The Kent Regional Fire Authority is regionally respected for its successes, leadership, and experience.
It has been in operation since 2010 and has cleared many of the early challenges associated with the
creation of a new organizational and governmental entity. The City of Tukwila and its Fire Department
have already established and enjoyed a highly successful relationship due to participation in the South
King County Regional Training Consortium, administered by Kent RFA. Kent RFA leadership has
expressed a desire to continue exploring the feasibility of annexation of Tukwila, and furthermore, has
offered to the Committee the potential to revise its fire benefit charge formula in a way that would suit
Tukwila's unique demographics and its high volume retail base.
Is there an alternative?
If analysis of joining the Kent RFA proves it to be unfeasible, or it becomes clear that there is no
community support, the City has no contractual obligation or promise to continue down that path. The
City will maintain the status quo, but considering the advantages offered by the regional fire authority
structure, the Committee encourages the City to keep close watch on the developments in Renton as
they explore formation of their own RFA. If formation of a new RFA is successful, there is potential for
future partnership that could be revisited when the time is right.
RECOMMENDATION: 2014 Fire Exploratory Committee page 5
Where do we go from here?
The Committee believes that in order to make an ultimate decision on this matter the Council will need
more detailed information on key issues regarding the fire benefit charge, potential revenues, personnel
integration, operations, and more. The Committee has identified a series of key phases that we
recommend if further exploration is to occur. First, a detailed analysis of financial feasibility should be
conducted in order to consider the fire benefit charge formula and its application in Tukwila along with
projected revenues. A task force relating to messaging and engagement should be deployed to provide
a steady flow of information and continually gauge community support. If Council and community
support continues, representatives from Tukwila and the Kent RFA will then come together to negotiate
amendments to the RFA Plan to allow annexation, while union negotiations are occurring concurrently.
The amended RFA Plan must then be approved by both governmental bodies, voters must approve the
annexation, the RFA Plan, and the fire benefit charge, and if successful, an interlocal agreement will be
negotiated based upon the approved RFA Plan. The Committee believes a reasonable timeline for
implementation has potential to culminate in a vote in early 2016. This recommended timeline
assumes that the Council receives regular briefings and each phase will only proceed if Council
and community support exist. (Attachment 4, Recommended Phases and Timeline)
Summary of Recommendation
The 2014 Fire Exploratory Committee recommends to the Mayor and the City Council that the City of
Tukwila should fully explore the feasibility of annexing to the Kent Regional Fire Authority. If it is
supportive, the City Council can endorse this recommendation by a motion either this evening, or at a
future Regular Meeting following additional Committee of the Whole discussion. The Committee
suggests a motion to endorse further exploration of feasibility of annexing to the Kent Regional
Fire Authority and the creation of a Steering Committee to address the phases recommended
by the Fire Exploratory Committee.
Attachments:
1. Fire Department Summary
2. Comparison of Fire Service Options
3. Regional Fire Authority Online Reference List
4. Recommended Phases and Timeline
5. Fire Benefit Charge 101
Attachment 1
City of Tukwila Fire Department
2013 Summary
City of Tukwila
Assessed Value
Area
AV per Square Mile
2014 Regular Tax Levy
2014 Levy Rate
Residents
Jobs
Estimated daytime population
4.6 billion
9.7 square miles
474 million
$14,100,000
$2.98
19,486
42,000
150,000
Fire Department
Number of Stations
Staff Levels
Minimum Staffing Level
Staffing Model
Total Calls for Service
4
18
13
48 hour shifts, 3 crews
4803
• Aid /Medical 3330
• Fire Response 313
• Other 1160
Services Provided: Fire Suppression, Emergency Medical, Fire
Prevention /Marshal, Emergency Management, Hazardous Materials,
Technical Rescue, Marine Operations, Explorer Post, Public Education
FTEs
Uniformed 62
• Chief 1
• Assistant Chief 1
• Battalion Chiefs 5
• Captains 16
• Firefighters 39
Civilian 5
• Administrative 2
• FMO Project Manager 1
• FMO Clerical 1
• CERT /Public Ed 1
Total 67
Attachment 1
Fire Department
General Fund
Budget
2013 Actuals Notes
Administration
Suppression
Prevention
Training
Facilities
HazMat
Rescue
Emergency Preparedness
Rescue & Emergency
Communication /Dispatch
Total General Fund
$ 834,054
8,119,818
721,553
364,764
111,490
64,008
8,237
310,404
45,228
129,354
$ 10,708,909
Oversight - Chief, Asst. Chief, Admin Support
Daily field operations
Enforcing codes, public outreach
Training, quality control, safety
Operations and maintenance of stations
Hazardous material response and mitigation
Specialized rescue response and mitigation
Foundation for emergency management in City
Life support
Valley Com charges
*General Fund Total includes O &M = $425,935 and ER &R = $112,053
Facilities
Year Built Square Footage
Maintenance
Costs
Fire Station 51
Fire Station 52
Fire Station 53
Fire Station 54
Fund 303 Expenses (Facility
Improvements)
1975
1971
1997
1961
15,519
3,300
6,109
4,000
$ 35,488
9,531
14,723
17,361
6,964
$ 84,067
Total Maintenance Costs
Fleet Information
2,221 tech hours, 32% of total tech hours
Attachment 2
2014 Fire Exploratory Committee - Comparison of Fire Service Options
Contract with Neighboring
Jurisdiction
Kent RFA
RCW 35A.11.040
RCW 39.34
1. Upon development of an ILA,
each participating jurisdiction's
elected body will approve by
adoption of a resolution.
Negotiated advisory (non- voting)
role
City budget
*Economies of Scale
*Stepping stone to future
annexation
*Staffing flexibility
*Does not require ballot measure
Create Fire District
a,
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RCW 52.02
1. Petition signed by not less than
10 percent of registered voters
who voted in last municipal
election
2. Election requiring 3/5 majority
approval
3, 5, or 7 Commissioners elected
at -large or by district.
$1.00 per $1,000 with a FBC or
$1.50 operating levy
a�
E
ro
cn
Annex to Existing Fire District
FD 2 (Burien, Normandy Park)
North Highline (Boulevard Park,
Top Hat, Beverly Park, Shorewood,
Mt. View, South Park, White
Center)
RCW 52.04
1. City Council initiates by
ordinance.
2. Fire Commissioners concur.
3. Election — majority approval
required in City and in District
(RCW 52.04.061, 071)
3, 5, or 7 Commissioners directly
elected at -large or by district.
$1.00 per $1,000 with a FBC or
$1.50 operating levy
*Economies of scale
*Dedicated funding source
*Direct correlation between
funding and service
*Relief to City's budget
*FBC distributes costs relative to
service needs
*Relief to City's budget
Create Regional Fire Authority
City of Renton
FD 2
North Highline
RCW 52.26
1. Planning committee formed
(three elected officials from each
partner)
2. Committee adopts a Regional
Fire Protection Authority Service
Plan
3. Each partner governing body
certifies Plan and places issue on
ballot
4. Election — majority approval of
combined area required (60%
approval if fire benefit charge
proposed)
To be specified in the Plan.
Elected officials of participating
jurisdictions and elected
commissioners of the authority
(RCW 52.26.080)
$1.00 per $1,000 with a FBC or
$1.50 operating levy
*Economies of scale
*Dedicated funding source
*Direct correlation between
funding and service
*FBC distributes costs relative to
service needs
*Relief to City's budget
*More staff and resources to
meet service demands
Join Existing Regional Fire
Authority
Kent RFA
RCW 52.26
1. City Council adopts a resolution
requesting the annexation.
2. RFA Board adopts a resolution
amending its plan to establish
terms of annexation.
3. City Council adopts another
resolution approving the
annexation and related plan
amendment.
4. Election — majority approval
required in the City only.
(RCW 52.26.300)
3 Kent City Councilmembers, 3
Fire District 37 Commissioners, 1
non - voting advisory board
member from Covington,
appointed by Covington Council, 1
non - voting advisory board
member from SeaTac, appointed
by SeaTac Council PLUS
negotiated role for Tukwila
$1.00 levy plus FBC per
established formula
*Economies of scale
*More staff and resources to
meet service demands
*Dedicated funding source
*Direct correlation between
funding and service
*FBC distributes costs relative to
service requirement
*Relief to City's budget
Continue Municipal
Fire Department
<
z
<
z
<
z
7 member City Council
$10,600,000 Budget;
$1.50 tax levy, EMS
levy, grants, inspection
and permit fees, City
general fund
*History, legacy,
tradition
*No change -risk
*Retain leadership,
governance
*Current labor contract
good
*Local control of assets
*Fully integrated EMS
Potential Partners
Statutory Provisions
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Governance
Revenues /Funding
Advantages
Attachment 2
2014 Fire Exploratory Committee - Comparison of Fire Service Options
Contract with Neighboring
Jurisdiction
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Annex to Existing Fire District
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Create Regional Fire Authority
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The City of Renton plans to
explore the feasibility of
establishing an RFA with
representatives from the City and
from FD 25. If an RFA is
established they are open to
future partnership opportunities.
Neither FD 2 or North Highline
plans to create or join an RFA.
Join Existing Regional Fire
Authority
*Excellent relationship
established via training
consortium
*Experienced, established RFA
with effective leadership
*Potential for future expansion to
the West
*Compatible shift schedules
*FBC may be tailored to Tukwila's
demographic needs
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Kent RFA leadership is interested
in continuing discussions on a
possible annexation of Tukwila to
the RFA.
Continue Municipal
Fire Department
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Perspectives on
partnership
Attachment 3
Regional Fire Authority — Online Reference List
RFA FAQ by Valley Regional and Riverside Fire Authority legal counsel:
http: / /www.awcnet.org /portals /0/ documents /training /materials/ conference /2011 /24sustainapproachfi
reservicerfafaq.pdf
Chapter 52.26 Revised Code of Washington — Regional Fire Service Authorities:
http:// app.leg.wa.gov /rcw /default.aspx ?cite =52.26
MRSC Regional Fire Protection Service Authorities Information and Resource Page:
http: / /www.mrsc.org/ subjects /governance /spd /rfpsa.aspx
• Kent Fire Department Regional Fire Authority (King County) - Includes City of Kent and King
County FPD No. 37 (Covington annexed) - Election held April 27, 2010 - Effective July 1, 2010
• North County Regional Fire Authority (Snohomish County) - Snohomish County FPD Nos. 14 and
• North Mason Regional Fire Service Authority (Mason County) - Includes Mason County Fire
District No. 2 and Mason County Fire District No. 8 - Effective January 1, 2014
• Riverside Fire Authority (Lewis County) - City of Centralia and Lewis County Fire District No. 12 -
Election in November 2007
• South Whatcom Fire Authority (Whatcom County) - Whatcom County FPD Nos. 2, 6, 9, and 10 -
Election in November 2008
• Valley Regional Fire Authority (King County) - Cities of Algona, Auburn, and Pacific - Election in
November 2006, formed in January 2007
• South East Thurston Fire Authority (Thurston County) - Includes Yelm, Thurston County FPD No.
2, FPD No. 4 (Rainier annexed) - Election held on February 9, 2010
• West Thurston Regional Fire Authority (Thurston County) - Includes Thurston County FPD No. 1
and Thurston County FPD No. 11 - Election in August 2009
MRSC Index to Electronic Documents: http: / /www.mrsc.org/ research /libraryresults.aspx ?cat =2431
Kent Regional Fire Authority: http: / /www.kentfirerfa.org/
Kent RFA Annual Reports, Budgets and Plan: http:// www. kentfirerfa .org /index.aspx ?nid =94
Attachment 4
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• Assets, vehicles, capital, LEOFF 1, governance, etc.
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Resolutions TTTTTTTTTIMII
• City Council adopts resolution requesting annexation
• RFA Board adopts resolution amending Plan to allow annexation
• City Council places measure on ballot
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1
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Fire Benefit Charge
101
September 15, 2014
Fire Exploratory Committee - 2014
Agenda:
•'• Basics of FBC
•:• Factors in Kent RFA model
•:• FBC as applied to Tukwila parcels
•:• Fire budget and potential capacity
Basics of FBC
❖ Initial imposition of FBC requires 60% voter
approval (RCW 52.26.220)
❖ Renewing existing FBC requires 60 for RFAs %,
renew every 6 years (RCW 52.26.220)
❖ The FBC takes the place of the 3rd 50 cent
property tax levy (RCW 52.26.240)
❖ Cannot exceed 60% of the annual operating
budget (RCW 52.26.220)
Fire Exploratory Committee - 2014
Basics of FBC, continued
• Imposed on personal property and improvements
to real property (RCws2.z6.1so)
• FBC is added to property tax bills
• County charges a fee to collect the funds
(currently 1 %)
Fire Exploratory Committee - 2014
Basics of FBC - Formula
+ Formula shall be reasonably proportioned to
the measurable benefits to property
(RCW 52.26.180)
• Any other method that reasonably apportions
the benefit charges is acceptable. (RCW 52.26.180)
Fire Exploratory Committee - 2014
Exceptions, limitations
❖ Property owned by religious organizations
(RCW 52.26.180)
❖ Property not assessed and subjected to ad
valorem taxation under Title 84 (RCW 52.26.180)
❖ Property that is subject to a contract for
services (RCW 52.26.180)
Fire Exploratory Committee - 2014
Exceptions, limitations, continued
+ Low income, seniors that qualify for
exemptions under RCW 84.36.381 through
84.36.389 are exempt from a portion of the
FBC. 25 %, 50% or 75% exemption
What is not exempt
+ Non profit organizations
•'• School districts
❖ Government entities that do not have a fire
department
Kent RFA Factors and Formulas
2014 Kent Fire Department Benefit Charge Formula;
5q12 re root of total square floatage X 18 X Category Factor X Fire Flow Factor X Response Factor X Risk Factor X Applicable Discount FBC
Total square footage of structure (s)
Category Factors:
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Mobile Homes
A p a rtm e at s
Commercial
0.83
0.76
1.60
1.00
0.83
0.76
1.60
1.00
0.83
0.76
1.60
1.00
0.83
0.76
1.60
1.00
0.83
0.76
1.60
1.20
0.83
0.36
1.60
1.20
0.83
0.76
1.60
1.20
0.83
0.76
1.60
1.40
0.83
0.76
3.25
1.40
0.83
0.76
3.25
1.10
0.83
0.76
3.25
1.50
0.83
0.76
6.70
1.50
0.83
0.76
6.70
2.05
0.83
0.76
8.60
2.05
0.83
0.76
11.10
3.05
0.83
0.76
14.25
3.05
Fire Flow Factor
0.270180•32'
Response Factor:"
Kes idental
Manufactured Homes
A p a rtm e at s
Commercial
1.05
1.00
1.54
1.18
1.13
1.00
1.5.1
1.18
1.35
1.00
1.54
1.18
1.65
1.00
1.54
1.18
1.6S
1.00
1.54
1.18
2.25
1.00
1.5.1
1.18
2.25
1.00
1.54
1.75
2.25
1.00
1.5 4
1.75
2.25
1.00
1.54
1.75
2.25
1.00
1.5.1
2.65
2.25
1.00
1.5•
4.20
2.25
1.00
1.54
4.20
2.25
1.00
1.54
4.20
2.25
1.00
1.54
4.20
2.25
1.00
1.54
4.20
2.25
1.00
1.54
4.20
Risk Facto r_.'"
Light Hazard
:D-dinary Hazard - 1
Ordinary Hazard - 2
Extra Hazard - 1
iNtra 4azard -2
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.40
1.00
1.00
1.00
1.30
1.10
1.00
1.00
1.00
1.30
1.40
D iscounts:
Automatic Fire SP,-in,4e-s
Manual Local Alarm
Manual Central Alarm
Automatic Local Alarm
Automatic Central Alarm
.e..-i cultu,-.al
0.900 I
0.900
0.950
0.970
0.925
0.250
0.900 I
0.980
0.950
0.970
0.925
0.250
0.000 I
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
I 0.000
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
I 0.900
0.980
0.950
0.970
0.925
0.250
I 0.900
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
0.900 I
0.980
0.950
0.970
0.925
0.250
0.900 I
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
0.900 I
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
0.900
0.980
0.950
0.970
0.925
0.250
▪ ire flow factor is imti mated until final tax and property data is certified by the King County Assess: -
"Riponse factor is based upon the num bar of firefighters needed to deliver the required fireflow
* " Risk ractor&*pgily to comrnercia I property. are defined by the NFP.15. and are a5htned by Inxpettion perrDrrhed by the Fi re Au th bri ty.
Fire Exploratory Committee - 2014
Potential changes to formula for
Tukwila parcels
❖ Add factor for retail sector
+ Revise square footage categories
Fire Exploratory Committee - 2014
FBC as applied to Tukwila parcels - residential
1,500 square feet, $188,000 A.V.:
FBC = $164.15
3rd $0.50 fire levy = $94.00
(parcel #0040000471)
3,350 square feet, $253,000 A.V.:
FBC = $315.40
3'd $0.50 fire levy = $126.00
(parcel #8687800005)
Typical response for a house fire: 5 apparatus, 1 rehab vehicle, 2
BCs, 1 admin chief, 1 MSO, 1 fire investigator, 1 safety officer
Fire Exploratory Committee - 2014
$400
$300
$200
$100
so
FBC to 3rd $O.5 Tax Levy - residential
Residential Properties
SCE Ft 1,500
Fire Exploratory Committee - 2014
2,420
3,350
0
-FBC Tax
12
FBC as applied to Tukwila parcels — apartments
11,900 square feet, 25 units, $1,127,000 A.V.:
FBC = $1,307.20
3rd $0.50 fire levy = $563.50
Each unit's share would be $52.29
(parcel #0040000327 — Park Ave Apts)
Typical response for an apartment fire:
8 apparatus, 2 medic units with 2 paramedics in each, 1 rehab vehicle,
2 BCs, 1 admin chief, 1 MSO, 1 fire investigator, 1 safety officer
Fire Exploratory Committee - 2014
FBC as applied to Tukwila parcels — apartments
160,700 square feet, 188 units, $13,872,000, A.V., no
discounts:
FBC = $25,819.84
3rd $0.50 fire levy = $6,936.00
Each unit's share would be $137.34
(parcel #0003000008 — Terrace Apts)
$30,000
$25,000
$20,000
$15,000
$10,000
$.5,000
O
FBC to 3rd $O.5 Tax Levy — apartments
Apartment Complexes
Sq Ft 11,900
60,255
-FBC Tax
Fire Exploratory Committee - 2014
160,700
FBC as applied to Tukwila parcels — commercial
16,828 square feet, $2,315,400, A.V., no discounts:
FBC = $1,545.64
3rd $0.50 fire levy = $1,157.70
(parcel #0223400040 — SRO Properties)
Typical response for a commercial fire:
8 apparatus, 2 medic units with 2 paramedics in each, 1 rehab vehicle,
2 BCs, 1 admin chief, 1 MSO, 1 fire investigator, 1 safety officer
Fire Exploratory Committee - 2014
FBC as applied to Tukwila parcels — commercial
621,525 square feet, $27,997,400 A.V., no discounts:
FBC = $49,113.95
3rd $0.50 fire levy = $13,998.70
(parcel #3523049119)
FBC to 3rd $O.5 Tax Levy — commercial
$50,000
$40,000
$30,000
$20,000
$10,000
$0
0
Commercial Properties
Sa Ft 16,828
8
164,928
FBC -Tax
Fire Exploratory Committee - 2014
621,525
Potential Capacity if Kent RFA
(30,000 foot level)
- Fire budget compared to levy -
In Dollars (estimated)
Current Fire budget $10,600,000
Reduction of property tax
levy ($1.00/$1,000 AV) - 4,700,000
Potential capacity for City $5,900,000
Fire Exploratory Committee - 2014
Levy Rate (estimated)
Current Fire budget expressed
as levy rate $2.23
Loss of levy to RFA
($1.00/$1,000 AV) - 1.00
Net tax capacity for City $1.23
Q &A
The City of opportunity,
the community of choice.
Fire Exploratory Committee - 2014
Fire Service Acronyms
A
B
C
➢ CIP- Capital Improvement Plan
D
E
F
➢ FBC- Fire Benefit Charge
➢ FEMA- Federal Emergency Management Agency
➢
G
H
IMSURT-
J
K
• KCFD- King County Fire District #
➢ LEOFF- Law Enforcement & Firefighter Retirement system
04/02/2015 Page 1 of 2
L
N
P
R
S
W
➢ NFPA - National Fire Protection Association
➢ PPE — Personal Protection Equipment
➢ RCW- Revised Code of WA (RCW 52.26 RFA enabling legislation
➢ RFA- Regional Fire Authority
➢ SARA — Superfund Amendments and Reauthorization Act
➢ WAC- Washington Administrative Code
➢ WSCFF- WA State Council of Firefighters (Int'I Assn. of FF Local
2088 Tukwila & IAFF Local 1747 Kent RFA)
➢ WSRB — Washington Surveying and Rating Bureau
Fire Service Acronyms (2).docx
04/02/2015 Page 2 of 2
Fire Prevention and Emergency Operations Funtions
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City Procedure /Process.
Local adoption of the International Fire
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- Follow -up on inspections for violations by Fire
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Bldg./ Mechanical /and Public Works Permit
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- review and approve plans
- inspect and approve construction
Operational Applications /Permits (34 types)
- ie. Underground Tank Installation and Removal
Fire Prevention
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WAC 51 -54A. Local adoption of the
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Local City Ordinance.
Department Program.
WAC 51 -54A. Local adoption of the
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Department Program.
Fire Protection Applications /Permits
- Sprinkler Systems
- Fire Alarm
- Hood
Fire Protection System Administrator
- notify businesses of fire watch req't
- maintain sprinkler and fire alarm test reports
- investigate complaints and enforce
- public information /questions
Street and Bldg. Numbering
- Addressing assignment, changes and maintenance
Tukwila Municipal Code (TMC) Maintenance
16: Buildings and Construction (FIRE)
"Hot Spots" Coordination
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Department Program. Adopted Criminal
Code.
Department Program in Partnership with
Kent Police. No State or Federal Mandate.
Department Program. No State or Federal
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Special Event Application and Inspection
Explosion or Explosive Device Investigation
Arson Tip line
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Community Emergency Response Team (CERT) Training
Training & Exercises: Employee education, city wide
training & Exercises, Emergency Operations Training,
Disaster Preparedness training, regional participation in
training /exercises
Actual Event Activation and Support
EOC & Department Operation Centers (DOCs) equipment
supply inventory and support
Ongoing Upkeep and Maintenance of the City Alert &
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Tukwila School District Emergency Planning Support
Tukwila School District Fire Safety Outreach; Fire Station
Tours, special events, classroom visits
Comprehensive Emergency Management Plan (CEMP)
Fire Prevention and Emergency Operations Funtions
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No fee
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Other EM Plans: Hazard Mitigation Plan, Hazard Threat
and Hazard Identification & Risk Assessment (THIRA)
Recovery Plan, Debris Management Plan,
Communicaitons Plan
vocal uompriance tracking
Local Emergency Planning Committee (LEPC)
Community Right -to -Know List (Hazardous Materials)
Radio Communication Purchase and Network&
,Equipment Maintenace
Fire safety education
- commercial and residential fire safety classes, fire
extinguisher classes
Special Events support
- Touch a Truck
- Fourth at the Fort
- Kids Safety Day at Museum of Flight
- Kids Festival at Cascade View Park
- Teen Summer Kick -off Festival at Foster
- Night out against Crime
- Visits to Classrooms and Tours of Stations
Fire Prevention and Emergency Operations Funtions
c
0
F.
N
0
a
Tukwila Annual
Statutory Authorization
CD
E
z
z
Green - Mandates
c
a,
Y
a
u
c
CU
Z
Cr
a,
Red - Non - mandated
Tukwila Local Fire Union
All Depts.
1 day class 3 times
yr.
1 x year
Local adoption of the International Fire
Code Section 105.6.30.
WAC 173 -425.
WAC 51 -54A. Local adoption of the
International Fire Code.
Department Program.
Department Program. No State or Federal
Mandate.
Kent Department Program. No State or
Federal Mandate.
Department Program. No State or Federal
Mandate.
Department Program. No State or Federal
Mandate.
Department Program. No State or Federal
Mandate.
Fee: $30-
$50
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Other
outdoor burn complaints
911 - Fire Operations
Fireworks complaints
911 - Police Patrol
CPR /First Aid Public Training to City Employees by Fire
Operations
Bike Helmet Program
Free Blood Pressure Checks
Fire Operations at all stations
Car Seat Education and Inspection
Youth Fire Starter Counseling Program
- Kent Fire Stoppers Program
Fire Explorers
- Tukwila Post 51
Crisis Intervention coordinator
FD CARES