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Home My WebLink AboutReg 2015-04-06 Item 5D - Contract Supplement #1 - Central Business District (CBD) Sanitary Sewer Rehabilitation with CHS Engineers for $10,000COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initials ITEM INFORMATION ITEMNO. 5.D. ISTAFF SPONSOR: BOB GIBERSON ON! W2. iiulom', I M CATEGORY F-1 Discussion Mtg Date Z Motion Mtg Date 04106115 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mt ,g Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR [:1 DCD ❑ Finance ❑ Fire [:1 IT ❑ P&R ❑ Police Z PWI SPONSOR'S Contract No. 14-152 with CHS Engineers, LLC provided construction management for the SUMMARY CBD Sanitary Sewer Rehabilitation Project. Due to construction delays, CHS will need to continue to provide construction management through May 15, 2015. The 2015 Construction management budget of $120,000.00 will cover CHS's Supplemental Agreement No. 1. Council is being asked to approve CHS's Supplement No. I for $10,000.00 as the total contract is now over $40,000.00. REVIEWED BY [:] cow mtg. ❑ CA&P Cmte ❑ F&S Cmte E]Transportation Cmte Z Utilities Cmte E]Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/24/15 CONMTTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Majority Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,000.00 $120,000.00 $0.00 Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/06/15 ITEM INFORMATION ITEMNO. 5.D. 4 ISTAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 04/06/15 AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation Project Construction Management Supplemental Agreement with CHS Engineers CATEGORY F-1 Discussion Mtg Date Z Motion Mtg Date 04106115 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mt ,g Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR [:1 DCD ❑ Finance ❑ Fire [:1 IT ❑ P&R ❑ Police Z PWI SPONSOR'S Contract No. 14-152 with CHS Engineers, LLC provided construction management for the SUMMARY CBD Sanitary Sewer Rehabilitation Project. Due to construction delays, CHS will need to continue to provide construction management through May 15, 2015. The 2015 Construction management budget of $120,000.00 will cover CHS's Supplemental Agreement No. 1. Council is being asked to approve CHS's Supplement No. I for $10,000.00 as the total contract is now over $40,000.00. REVIEWED BY [:] cow mtg. ❑ CA&P Cmte ❑ F&S Cmte E]Transportation Cmte Z Utilities Cmte E]Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/24/15 CONMTTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Majority Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,000.00 $120,000.00 $0.00 Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/06/15 MTG. DATE ATTACHMENTS 04/06/15 Informational Memorandum dated 03/20/15 Page 71, 2015 CIP CHS Engineers Supplemental Agreement No. 1 to Contract No. 14-152 Minutes from the Utilities Committee meeting of 03/24/15 F-- 4 W.* City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, Senior Program Manager DATE: March 20, 2015 SUBJECT: CBD Sanitary Sewer Rehabilitation Project Project No. 91140203, Contract No. 14 -152 Supplemental Agreement No. 1 ISSUE Approve Supplemental Agreement No. 1 with CHS Engineers, LLC (CHS) to perform construction management services for the CBD Sanitary Sewer Rehabilitation Project BACKGROUND On March 11, 2013, City staff received a call from a business owner on Andover Park East reporting sewage coming up in the parking lot. Upon inspection, staff discovered that the 12- inch pipe between Andover Park East and Andover Park West was full of sewage and not flowing. A sewer break was discovered and a bypass pumping system was set up until a full repair could be designed and constructed. On October 15, 2014, R.L. Alia Company (Alia) was given a Notice to Proceed for the sewer repair and CHS was contracted to provide construction management. CHS' construction management fee was $36,317.00, and any contract under $40,000 does not require Council approval. ANALYSIS Due to scheduling issues by Alia, the project has taken longer than anticipated to complete. CHS is therefore requesting additional time for construction management. FINANCIAL IMPACT Supplement No. 1 with CHS is proposed in the amount of $10,000.00, which is reasonable for the scope of work required. The additional funds required to complete the project are budgeted in the 2015 Construction Management of the CBD Sanitary Sewer Rehabilitation Project. Consultant 2015 CM Agreement Budget CHS Original Contract $36,317.00 $120,000.00 Supplement No. 10,000.00 0.00 Total $46,317.00 $120,000.00 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 with CHS Engineers, LLC in the amount of $10,000.00 for the CBD Sanitary Sewer Rehabilitation Project and consider this item on the Consent Agenda at the April 6, 2015 Regular Meeting. Attachment: page 71, 2015 CIP Consultant Supplement No. 1 W: \PW Eng \PROJECTS\A- SW Projects \CBD Sewer Rehabilitation (91140203) \Info Memo Consultant Agreement Supplement 1 CHS - sb.doc 7NI .s CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had two major pipe failures on Andover Park West. STATUS: A Public Works Trust Fund loan was successfully obtained in 2012 for construction. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair to the sewer under the railroad tracks. FINANCIAL Through Estimated tin annn,Qi 2013 2n1A 2015 2018 2n17 2n1R 2019 2n2n BEYOND TOTAL EXPENSES Design 159 33 20 20 20 20 20 292 Land(R/W) 0 Const. Mgmt. 87 120 120 120 120 120 687 Construction 639 900 900 900 900 900 5,139 TOTAL EXPENSES 159 759 1,040 1,040 1,040 1,040 1,040 0 0 6,118 FUND SOURCES Awarded Grant 0 PWTF /Proposed PW1 45 250 455 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 114 509 585 1,040 1,040 1,040 1,040 0 0 5,368 TOTAL SOURCES 159 759 1,040 1,040 1,040 1,040 1,040 0 0 6,118 2015 - 2020 Capital Improvement Program 71 41 42 SUPPLEMENTAL AGREEMENT NUMBER 1 to CONSULTANT AGREEMENT NUMBER 14 -152 THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City ", and CHS Engineers, LLC, hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, October 2, 2014 and identified as Agreement No. 14 -152. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Scope of Services, for Supplemental Agreement #1 for Construction Management for the CBD Sanitary Sewer Rehabilitation Project. The purpose of this supplement is to add: 1. Construction Support 1.1. Field Observation — Complete observation of field work and coordinate with City Utilities Engineer or designated party regarding construction activities. 1.1.1. Civil Construction - Complete observation of field work including backfill, compaction, surface restoration and site restoration. 1.2. Documentation — All construction observers shall prepare daily reports, accompanied by photographs and /or sketches as suitable to clarify the report. 1.3. Pay Estimate Support — Review final pay estimate to confirm quantities for review and approval by City. 1.4. Construction Completion Letter — Provide written documentation to the City recommending the City accept the project as construction complete, stating the effective date of the warranty period and any holding periods required prior to releasing retainage. 2. Deliverables • Up to seven (7) additional inspector daily reports (IDRs). • CD containing all digital photos taken throughout the project. • Construction completion letter initiating the warranty period and any time periods necessary prior to releasing retainage. 3. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made for an additional $10,000.00. The total amount for the Consultant for this contract shall not exceed $46,317.00 without express written modification of the Agreement signed by the City. (W:PW Eng /Projects /A -SW /CBD Sanitary Sewer Rehab (91140203) /Consultant Agreement Supplement #1 140152 030315) FIN Tasks Hours Fees Project Management 10 $1,386 Field Observation 64 $7,080 Documentation 8 $864 Pay Estimate Support 2 $216 Construction Completion Letter 2 $258 Mileage/Expenses $196 Total 86 $10,000 4. Time for Performance, is amended to change the number of calendar days for a completion date of May 15, 2015 with a total of 225 days. DATED this CITY OF TUKWILA Jim Haggerton, Mayor day of 2015. CONSULTANT B y: Printed Name: 7efne y Z4nferr Title: %v Llyembo- (W:PW Eng /Projects /A- SW /CBD Sanitary Sewer Rehab (91140203) /Consultant Agreement Supplement #1 140152 030315) ii City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes March 24, 2015 — 5.30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Dennis Robertson, Chair; De'Sean Quinn (Absent: Verna Seal) Staff: Frank Iriarte, Robin Tischmak, Gail Labanara, Mike Cusick, Laurel Humphrey CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. PRESENTATIONS II. BUSINESS AGENDA A. Supplemental Agreement: Central Business District Sanitary Sewer Rehabilitation Project Staff is seeking Council approval of Supplemental Agreement No. 1 with CHS Engineers, LLC in the amount of $10,000.00 for the Central Business District Sanitary Sewer Rehabilitation Project. The base contract for $36,317.00 was executed in 2014 for construction management support for the sewer repair between Andover Park East and Andover Park West. The project timeline has been extended due to scheduling issues by the construction contractor (R.L. Alia) and additional construction management support is needed. The new completion date as noted in the contract is May 15, 2015. Funds are available from the overall project budget. MAJORITY APPROVAL. FORWARD TO APRIL 6, 2015 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Committee Chair Robertson noted that a full discussion on the Committee Work Plan should be postponed until all Committee members are present, but added that he would like the Committee to review Utility Tax policy within the next few months. Meeting adjourned at 5:44 p.m. Next meeting: Tuesday, April 14, 2015 — 5:30 p.m. — Foster Conference Room Committee Chair Approval Minutes by L €i , Reviewed by GL. 29