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HomeMy WebLinkAboutReg 2015-04-20 Item 8C - Report - City Administrator / 2015 First Quarter ReportTO: City of Tukwila Jim Haggerton, Mayor 6200 Southcenter Boulevard Tukwila, WA 98188 -2544 The City of opportunity, the community of choice Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: April 15, 2015 SUBJECT: Report for April 20, 2015 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Partnership with Tukwila School District: Staff participated in the Foster High School Career & Technical Education Advisory Council meeting, and discussed upcoming Career Day and opportunities to bring businesses and students together. • Workforce Development: Staff participated in a meeting sponsored by One America and Seattle Jobs Initiatives, to discuss workforce development in South King County. • King County Library Foundation: Economic Development Administrator Derek Speck presented to the Board of Directors for the King County Library Foundation. The Foundation requested the presentation so they could understand the project schedule and respond to donor questions. 11. Community Events Domestic Abuse Women's Network (DAWN) Annual Breakfast: Several staff members attended the annual DAWN breakfast meeting and fund raiser. 111. Staff Updates Public Safety • Valley SWAT Training Exercise: Valley SWAT recently completed a breaching training exercise at the Spruce Motel, which gave this important team a unique opportunity to conduct realistic drills. • Lean Process Improvements: In March of 2015 the Special Services Division of the Tukwila Police Department initiated a Lean process on the Evidence processing of the Department. The Lean evaluation will look at the entire evidence process, from the time that an officer first takes an item into evidence, until it is released for the Department's custody. The goal is to increase efficiency and accountability for the Department's evidence program. We hope to implement changes identified by the Lean process by the end of 2015. Phone: 206-433-1800 + Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov 45 City Administrator Report April 15, 2015 Page 2 Project Updates • Business Outreach Tour: Mayor Haggerton, David Cline and Joyce Trantina visited the UPS Customer Center on Andover Park West to learn more about operations, and share highlights of City projects underway. • Meeting with Bellwether: Several staff met with staff from Bellwether, a non - profit developer of affordable housing, to discuss development opportunities across the City, particularly along Tukwila International Boulevard. • Thorndyke Safe Routes to School: Final grades have been set with curb and gutter in place. First layer of asphalt pavement has been scheduled. Sidewalk installation and final layer of pavement to follow. • Duwamish Gardens: Bids were advertised and opened on April 14. Results are being analyzed and bid tabulations will be brought forward to Committee and Council for formal bid award. • East Marginal Way Storm Pipe Replacement: At long last the project is substantially complete with all storm pipe in place, all pavement restoration and striping allowing traffic to be fully opened to traffic. Only minor cleanup and final payment issues remain to be completed. • Tukwila Village: The City, King County Library System (KCLS) and the developer are working to complete the lot consolidation and associated easements so that the City can sell a parcel of land to KCLS for the library. This is our most immediate task for the project and we hope to close escrow by the end of April. The City has completed its review of the library's building permit application and is ready to issue the permit once the land sale is complete. • Status of Boeing Access Road Station project: City staff continue to work with our coalition partners, including residents and businesses, to identify funding for the construction of the Boeing Access Road Sounder and Link Light Rail station. The coalition continues to work to get the station included in the ST3 package, which will go in front of the voters for approval in the fall of 2016, as well as identify other potential sources of funding for the station. This topic will be one of the two focus areas of the Tukwila delegation traveling to Washington DC next week. • BNSF land purchase: Last week BNSF notified the City that they are purchasing a vacant lot on 44th PL S. between the addresses 11870 and 12014. The City has confirmed that this is an existing empty lot. This lot will be used as a buffer, similar to other lots they own in the neighborhood. Phone: 206- 433 -1800 • Email: Mayor @TukwilaWA,gov • Website: TukwilaWA.gov 46 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 1: A community of inviting neighborhoods and vibrant businesses '15/'16 Priority 1: Tukwila International Boulevard Community Transformation Work Plan Item Lead Department First Quarter Update Decrease crime on Tukwila International Boulevard (TIB) corridor Police Continued to conduct monthly emphasis at Sound Transit Station and maintained a patrol presence on Tukwila International Boulevard. Implement Tukwila Village Phases I and II Economic Development Executed purchase and sale agreement with King County Library System. Continued building permit review. Amended TMC to enable street frontage agreement and property sale. Urban renewal motel purchases and redevelopment Economic Development Completed purchase of the Spruce Motel. Hired PBS Engineering to prepare demolition bid specifications. Maintain enhanced level of clean up on TIB Public Works Continued higher level of cleaning including bus shelters, litter, trash and graffiti. Adopt and implement TIB Comprehensive Plan Element Update DCD Held two joint meetings with City Council and Planning Commission, preparation for public open house and Planning commission review starting in May Implement Safe Routes to School Projects at Cascade and Thorndyke elementary schools Public Works Completed Cascade View. Re- started Thorndyke with final completion planned in Second Quarter. '15/'16 Priority 2: Community Livability Work Plan Item Improve residential quality of life Lead Department Mayor's Office First Quarter Update Provided three comprehensive presentations on Residential Focus area at Council meetings, with emphasis on 1) Creating safer communities; 2) Improving the quality of housing; and 3) Increasing pride and ownership in Tukwila Neighborhoods. Page 1 City of Tukwila 2015 Work Plan Page 2 Ongoing efforts are across all city departments. Decrease property crime in residential neighborhoods Police Staff conducted multiple foot and bike patrols in residential areas. Held a community meeting with 12 residents, took enforcement action and worked with a property owner to resolve a "crime hot spot" in one of the neighborhoods. Enhanced code enforcement DCD Hired third permanent code enforcement officer. Currently recruiting for administrative support tech for code enforcement. Initiated Lean protocols for code enforcement and currently auditing results with a 30 -60 -90 day feedback planned. Coordinate and update Walk and Roll plan, including prioritization of sidewalks Public Works Consultant selection and contract scheduled for Second Quarter. Review undergrounding opportunities Public Works 42nd Ave South contract amendment for undergrounding and related design revisions being negotiated. Approval slated for Second Quarter. 53rd Avenue South consultant selection and scoping will include undergrounding. Create and implement 1% for art policy Parks & Recreation A draft policy is currently being developed alongside guidelines and procedures on how to implement the policy. Parks and Recreation and Public Works are working closely together to discuss scenarios that could affect how funding will be implemented. Expand recreational opportunities throughout the City Parks & Recreation The Youth Basketball program served 304 youth (Kindergarten to 6th grade). There were 32 teams and almost 50 volunteer coaches. 60 youth took advantage of the new $25 rate (for those kids that qualify to receive free or reduced lunch through the Tukwila School District). There was a 9% increase in resident participation from last year's program in part due to the new reduced fee offering. The REACH after school program is meeting enrollment expectations. Program wide enrollment Page 2 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 2: A Solid Foundation for All Tukwila Residents '15/'16 Priority 3: Create Community Partners to Implement Citywide Plans and Vision Work Plan Item Ensure Comprehensive Plan update is aligned with Strategic Plan Enhance community and regional partnerships; emphasis on school district Develop Southcenter Marketing Partnership Lead Department DCD Mayor's Office Economic Development First Quarter Update Underway Preparation for REACH update to City Council /School Board; greater participation by City at Career Day; increased funding for Scholarship Program. Human Services continues strong partnership re monthly provider meetings, and addressing housing stability needs of residents. Lodging Tax Advisory Committee approved funding for street pole banners for Sounders and S2. Page 3 is 214. Enrollment by school: Tukwila 82 kids, Thorndyke 76 kids, and Cascade View 56 kids. Program staff (YMCA and Parks & Recreation) continue to work with TSD staff to monitor the activities and adapt the program to best meet the changing needs of the students. Allentown neighborhood canvass response and access study Communications Completed Allentown survey and provided update to City Council. Community Meeting is planned for May 7 to discuss implementation steps. Additional neighborhood canvasses Communications Staff is working on identifying next neighborhood and survey questions for Spring and Fall outreach. City -wide survey with focus on public safety Police Staff developed survey questions during the First Quarter. Review infill housing policies DCD Preparation for issues discussion with the Planning Commission and City Council at a joint meeting April 27 STRATEGIC PLAN GOAL 2: A Solid Foundation for All Tukwila Residents '15/'16 Priority 3: Create Community Partners to Implement Citywide Plans and Vision Work Plan Item Ensure Comprehensive Plan update is aligned with Strategic Plan Enhance community and regional partnerships; emphasis on school district Develop Southcenter Marketing Partnership Lead Department DCD Mayor's Office Economic Development First Quarter Update Underway Preparation for REACH update to City Council /School Board; greater participation by City at Career Day; increased funding for Scholarship Program. Human Services continues strong partnership re monthly provider meetings, and addressing housing stability needs of residents. Lodging Tax Advisory Committee approved funding for street pole banners for Sounders and S2. Page 3 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 3: A Diverse and Regionally Competitive Economy '15/'16 Priority 4: Develop and Implement a Comprehensive Economic Development Plan Work Plan Item Facilitated season start for S2 including ticket sales and shuttle. Helping Seattle Southside Visitor Services transition to the new public development authority. Evaluate engagement with businesses in the central business district Police Conducted several meetings with Southcenter mall management and security to evaluate levels of interaction and engagement. Will meet with mall management at least monthly during 2015. Address issues relating to Sound Transit — TIB station security, Boeing Access Road station, ST3, and parking Government Relations City facilitated successful business outreach effort in first quarter on Boeing Access Road Station, recent letter sent from Sound Transit Board members McDermott, Upthegrove, and Von Reichbauer supporting effort; Security and parking continued to be monitored by City staff. STRATEGIC PLAN GOAL 3: A Diverse and Regionally Competitive Economy '15/'16 Priority 4: Develop and Implement a Comprehensive Economic Development Plan Work Plan Item Lead Department First Quarter Update Create economic development plan Economic Development Scheduled for later in year. Enhance partnerships with business community Economic Development Initiated First Mayor's Business Brief newsletter and started mayor's business visit program. In First Quarter visited Group Health and Red Dot. Facilitate Union Pacific tracks relocation Economic Development Met with Union Pacific and discussed relocation options. Review sales tax mitigation funding Finance Scheduled for Fourth Quarter. Page 4 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 4: A High Performing and Effective Organization '15/'16 Priority 5: Continue to create a more effective organization Work Plan Item Lead Department First Quarter Update Evaluate joining the Kent Regional Fire Authority Mayor's Office Steering Committee formed and met in March with planned monthly meetings, Finance subcommittee continues to meet regularly, committee members have toured Tukwila and Kent Regional Fire Authority facilities, update provided to City Council on April 13. Develop Facilities Master Plan to enhance public safety and support efficiencies Public Works Began Phase 4 and funding and phasing options are being developed. First Phase 4 Steering Committee was held Review Transportation Benefit District Finance On Finance Committee Work plan for continued discussion later this year. Implement Lean process improvements Mayor's Office Began Public Records Lean process with Steering Committee and cross - departmental team. Continue implementing High Performing Organization initiatives Mayor's Office Established the City's first cross - departmental Equity Team; newly formed Recognition Team gathering feedback on new policy. Values implementation Communications Completed values rollout to all City work groups including police and fire shifts, implementing plans for ongoing work to focus on values; Annual Awards Ceremony was focused on highlighting employees demonstrating city values; additional communications vehicles continue to highlight values in different ways, including the Grapevine, posters in staff areas, etc. Update City emergency management plans and training Fire Completed review of CEMP (Comprehensive Emergency Management Plan). The plan received updates and the project is completed for 2015. Page 5 City of Tukwila 2015 Work Plan STRATEGIC PLAN GOAL 5: Improved Communications and Community Identity '15/'16 Priority 6: Improved communications and community identity Work Plan Item Initiated work on a Debris Management Plan. First Quarter Update Implement comprehensive communications plan that engages residents, businesses, guests and employees Completed orientation to Emergency Management Implementing 2014 Communication Plan, highlights in first quarter include 2014 Annual Report, cable channel programming, return of the Hazelnut, mayor's business brief, and creation of Communications Roundtable group. Begin City identity process Training for TPD. Submitted NIMS (National Planned for later in 2015. Expand opportunities for the Community Connectors Program Incident Management System) compliance documents to state for acceptance. City of Tukwila deemed NIMS compliant. CERT (Community Planning phase for 2015 projects: Housing element of City's Comp. Plan Update; safety and emergency mgt. in diverse communities; greater involvement by connectors at community events /meetings. Emergency Response Team) Training course offered and completed at Foster High School. Create and implement IT Strategic Plan IT Strategic Plan efforts started in February with planned conclusion in July. Effort involves all departments and user groups. STRATEGIC PLAN GOAL 5: Improved Communications and Community Identity '15/'16 Priority 6: Improved communications and community identity Work Plan Item Lead Department First Quarter Update Implement comprehensive communications plan that engages residents, businesses, guests and employees Communications Implementing 2014 Communication Plan, highlights in first quarter include 2014 Annual Report, cable channel programming, return of the Hazelnut, mayor's business brief, and creation of Communications Roundtable group. Begin City identity process Communications Planned for later in 2015. Expand opportunities for the Community Connectors Program Mayor's Office Planning phase for 2015 projects: Housing element of City's Comp. Plan Update; safety and emergency mgt. in diverse communities; greater involvement by connectors at community events /meetings. Page 6