HomeMy WebLinkAbout97-087 - Department of Genderal Administration - Interagency Agreement Plant Operations Support l
Interagency Agreement Department of General Administration
CONTRACT NO 1 0744
Interagency Agreement Between the Department of General Administration
and
the City of 'Tukwila
THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between General Administration,
Engineering Architectural Services, hereinafter referred to as "GA," and the City of Tukwila, hereinafter referred to as "the City"
IT IS THE PURPOSE of this agreement to* Set into contract form the agreement between GA and the City concerning Plant
Operations Support subscription services offered by GA for which the City agrees to pay GA for such services.
NOW, THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated by reference and
made a part hereof, the above -named parties mutually agree as follows:
I. Statement of Work
GA shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the
performance of the work set forth in Exhibit "A," attached hereto and incorporated herein by reference. Unless otherwise specified,
GA shall be responsible for performing all fiscal and program responsibilities as set forth in Exhibit "A."
II Terms and Conditions
All rights and obligations of the parties to this agreement shall be subject to and governed by the Terms and Conditions contained in
the text of this agreement, and as may be attached and incorporated herein.
III. Period of Performance
Subject to its other provisions, the period of performance of this agreement shall commence on October 1, 1997 and be
completed on September 30, 1998, unless terminated sooner as provided herein.
IV Consideration
The City shall pay to GA, Five Hundred Dollars ($500 00) for those services set forth in Exhibit "A" The maximum consideration
for these services shall not exceed $500 00
V Billing Procedure
The City will reimburse GA $500 00 in October 1997 upon receipt of properly executed vouchers. The vouchers will indicate clearly
that it is for the services rendered in performance under this agreement and shall reflect this agreement number Claims for payment
submitted by GA to the City for costs due and payable under this agreement that were incurred before the expiration date shall be paid
by the City if received by the City within 120 days after the expiration date.
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VI. Non Discrimination
In the performance of this agreement, GA shall comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC
200d), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), and Chapter 49.60 RCW, as now or hereafter amended. GA shall
not discriminate on the grounds of race, color national origin, sex, religion, marital status, age, creed, Vietnam -Era and Disabled
Veterans status, or the presence of any sensory, mental, or physical handicap in.
a) Any terms or conditions of employment to include taking affirmative action necessary to accomplish the objectives of
this part; and
b) Denying an individual the opportunity to participate in any program provided by this agreement through the provision
of services, or otherwise afforded others.
In the event of GA's non compliance or refusal to comply with the above provisions, this agreement may be rescinded, canceled,
or terminated in whole or in part, and GA declared ineligible for further agreement with the City GA shall, however, be given a
reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set
forth therein.
VII. Records Maintenance
The City and GA shall each maintain books, records, documents, and other evidence that sufficiently and properly reflect all direct
and indirect costs expended by either party in the performance of the services described herein. These records shall be subject to
inspection, review, or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State
Auditor, and federal officials so authorized by law GA will retain all books, records, documents, and other material relevant to this
agreement for five years after expiration and the Office of the State Auditor federal auditors, and any persons duly authorized by the
parties shall have full access and the right to examine any of these materials during this period.
VIII. Contract Management
A. The City's Project Manager on this contract shall be
NAME Al Spencer. Internal Operations Manager
ADDRESS 14000 Interurban Avenue. Tukwila. WA 98168 -4723
PHONE NUMBER (206) 431 -0166
The Project Manager shall be responsible for monitoring the performance of GA, approving the actions by GA,
approving for payment, billings, and expenses submitted by GA, and accepting any reports from GA.
B. GA's representative on this contract shall be:
NAME Bob MacKenzie
ADDRESS 206 GA Blde. Olvmpia WA 98504 -1012
PHONE NUMBER (360) 902 -7257
who will be the contact person for all communications regarding the conduct of work under this contract.
IX. Hold Harmless
Each party shall defend, protect and hold harmless the other party from and against all claims, suits, and/or actions arising from any
negligent or intentional act or omission of that party's employees, agents, and/or authorized subcontractor(s) while performing this
contract.
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X. Agreement Alterations and Amendments
The City and GA may mutually amend this agreement. Such amendments shall not be binding unless they are in writing and signed
by personnel authorized to bind the City and GA or their respective delegates.
XI. Termination
Except as otherwise provided in this agreement, either party may terminate this agreement written or oral notification. If this
agreement is so terminated, the terminating party shall be liable only for performance in accordance with the terms of this agreement
for performance rendered prior to the effective date of termination.
XII, Savings
If funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and
prior to normal completion, the department may terminate the contract under the "Termination" clause, subject to re negotiation under
those new funding limitations and conditions.
XIII. Disputes
If a dispute arises under this agreement, it shall be determined in the following manner- the Director of the City shall appoint a
member to the Dispute Board. The Director of GA shall appoint a member to the Dispute Board. Both Directors shall jointly appoint a
third member to the Dispute Board. The Dispute Board shall evaluate the dispute and make a determination of the dispute. The
determination of the Dispute Board shall be fmal and binding on the parties hereto, unless one of the parties requests intervention by
the Governor as provided by RCW 43 17.330
XIV Order of Precedence
In the event of an inconsistency in this agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order-
a) Applicable Federal and State Statutes and Regulations,
b) Terms and Conditions,
c) Exhibit "A," Statement of Work; and
d) Any other provisions of the contract whether incorporated by reference or otherwise.
XV All Writings Contained Herein
This agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding
the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto.
Agreed To And Signe
DEPARTMENT GENERAL ADMI S RATION
L The City of TU ILA
Signature
Signature
Name Fred Kine
Name John W Rants
Title Assistant Director y,
g �/�0 Title
Date
j Date le �n
Approved as to form.
A.G. Anvroval on File Approved as to form.
assistant attorney general
Date
The Department of General Administration provides equal access for all people without regard to race, creed, color, religion, national
origin, age, gender, sexual orientation, marital status, or disability Contract information is available in alternative formats. For more
information, please call Lisa Largent, (360) 902 -7222, or TTY (360) 902 -7195
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Exhibit A
SCOPE OF WORK
The purpose of the Plant Operations Support (POS) Program also called Consortium is to provide public agency /college/ school
plant managers access .(by means of on -site, telephone, e-mail, FAX and meeting forums) to a clearinghouse and repository of
lessons learned and best practices from previously funded facilities initiatives, technical and consultative plant operations related
support (benchmarking and standardization data, industry- accepted practices, and liaison to state and federal regulatory agencies) via
electronic (E -Mail, Internet, World Wide Web and FAX) and on -site media, brokering services to link agency facilities problems with
consortium member solutions, and to avoid "re- inventing the wheel' by getting accurate and quick response to requests for assistance
from its membership The program is supported by one -time subscription fees assessed on its membership, certain fees for services
that exceed the scope of this agreement, and by grant funds.
Department of General Administration will provide
1 One program manager FTE to coordinate consortium activities; identify and develop best practices and lessons learned, edit and
publish a quarterly newsletter, provide consultative and technical program support via telephone, on -site or electronic media,
coordinate assessment team activities, develop pertinent data bases and make available to membership; and provide focal point and
advocacy center for legislative staff, broker services to link member problems with state, educational, municipal or national solutions,
and administer and conduct program discussions, and forums as appropriate. The degree of availability of the manager is dependent
on workload and number of consortium members.
2. Support staff and as- available technical and professional services assistance to support the POS program objectives and to expedite
member requests. Support staff will administratively support the program manager and ensure program depth and continuity
3 Administration of the POS consortium web site; consisting of linkages to various facilities related sites in Washington state and
nationally; on -line services for E -Mail correspondence and display of program materials, including the Shop Talk Newsletter, Best
Practices series, pertinent data bases in ACCESS format; and other World Wide Web support initiatives.
4 Editor, graphic design and administrative staff and resources to write, design, publish and distribute (by use of US or Campus
mail) a program quarterly, six -page newsletter titled Shop Talk. The newsletter will also be displayed on the POS program web site.
The City of Tukwila will provide
1 Specified, one -time subscription fee, invoiced in period listed herein.
2. Distribution and mailing lists for receipt of POS program Shop Talk newsletter; e-mail addresses, key plant manager points of
contact; and identification of facilities related resources that complement the goals of the POS program.
3 Facilities- related best practices and lessons- learned for the benefit of other program members.
4 A program contact to better develop and "tailor" the Plant Operations Support program to specific member objectives. This
program contact will serve as member representative to the consortium and should be empowered to provide /authorize information
release and resources as available. The subscribing member contact will, in a collaborative manner with the POS program manager
detail methods by which his/her agency will provide products, data and other resources for the benefit of the program.
5 Challenges (problems) and issues that are appropriate for POS consortium resolution.
6 Participation in surveys, forums and related workshops that address POS program objectives.
Department of General Administration and The City of Tukwila shall
Conduct a program evaluation at the conclusion of the biennium to ensure that all objectives have been satisfied and to further
develop the POS program.
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