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CAP 2015-05-11 COMPLETE AGENDA PACKET
City of Tukwila Community Affairs & Parks Committee O Verna Seal, Chair O Dennis Robertson O Allan Ekberg AGENDA Distribution: Recommended Action V. Seal C. O'Flaherty D. Robertson R. Turpin A. Ekberg L. Humphrey K. Kruller E. Boykan Mayor Haggerton B. Giberson D. Cline M. Dhaliwal J. Hight MONDAY, MAY 11, 2015 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. The 2016 Community Development Block Grant a. Forward to 5/18 Consent Pg.i (CDBG) application. Agenda. Evelyn Boykan, Human Services Program Manager b. Duwamish Gardens: Pg.41 (1) A bid award for the Duwamish Gardens b. (1) Forward to 5/18 Regular Pg.41 Project. Meeting (''New Business'. (2) A grant acceptance for the Duwamish Gardens (2) Forward to 5/18 Consent Pg.49 Project. Agenda. Bob Giberson, Public Works Director c. An update on the North Highline Annexation Area. c. Information only. Pg.59 Minnie Dhaliwal, Planning Supervisor d. A contract for inspection services. d. Forward to 5/26 C.O.W. and Pg.75 Jerry Hight, Building Official 6/1 Regular Mtg . 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Tuesday, May 26, 2015 SThe City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton, David Cline Community and Parks C FROM: Evie oykan, Human Services Manager DATE: May 1, 2015 SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2016 ISSUE King County must receive a Mayor's signed application, as authorized by the City Council, for the annual application to King County for Federal Community Development Block Grants. These funds target the Tukwila Minor Home Repair program. For 2016, we propose serving as the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, and Covington. This program successfully assists low and moderate income homeowners in maintaining their homes. We are applying for $135,000 for the 4 cities. BACKGROUND The Office of Human Services has been administering this program in -house since 2005. In 2013 our contractors served 20 unduplicated Tukwila households with 105 hours of labor. While we are still spending on 2014 dollars, we expect to receive a contract this spring /summer for 2015 dollars. Tukwila's current budget for this program is $125,000 for the entire program with $28,875 for Tukwila. DISCUSSION This application competes county wide with other capital, federal applications from both cities and non - profit agencies. Tukwila sits at the table to recommend capital projects, but of course cannot vote on their own application. RECOMMENDATION We seek Council support for this application and request consideration for placement on the Consent Agenda at the May 18th Regular Meeting. ATTACHMENTS Part I Application— The full application is in process. W:\CDBG2016\lnfoMemoCDBG2016.doc 2 May 19, 2015 City of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 Jim Haggerton, Mayor Kathy Tremper King County Department of Community and Human Services Housing and Community Development RE: CDBG 2016 RFP 401 Fifth Avenue, Suite 510 Seattle, WA 98104 -1598 Dear Kathy, Attached please find our application for the Tukwila, SeaTac, Des Moines, and Covington, Home Repair Program for 2016. We are hopeful that the Consortium will value this application for meeting housing needs for a needy and low income population in our respective cities. We continue to have a great level of both municipal and client satisfaction with this critical program. Contact Information for this application: Evie Boykan Human Services Manager City of Tukwila 206 - 433 -7180 Evie.boykan@tukwilawa.gov This partnership between the Federal, County and small cities contributes housing preservation and support for self sufficiency to primarily low income homeowners that do not have the means to make necessary repairs /maintenance on old housing stock. Our contribution of substantial in -kind staff administration allows us to get the majority of the dollars out for construction/preventive maintenance services. Clients continue to report that this is valuable program that fills a significant need. Our data shows that resources for our low income homeowners continue to diminish. Many struggle with utilities, mortgage costs, and just meeting other basic necessities. The program also provides an economic boost to general contractors, electricians, plumbers, HVAC and other housing related professionals. All partners for this effort have full plates with regards to other job duties. Yet, the commitment to this program stretches us further, knowing that we are making a difference in assisting our residents to keep their housing in satisfactory condition. Thank you in advance for consideration of this proposal. Evie Boykan Human Services Manager City of Tukwila Phone: 206-433-1800 • City Hall Fax: 206- 433 -1833 • www.tukwilawa.gov 3 PART I. Title Page 2016 CDBG Capital Application 1. Applicant Agency Name City of Tukwila Office of Human Services 2. Title of Proposed Project Tukwila /SeaTac /Des Moines /Covington Minor Home repair 3. Project Site Street Address Jurisdictional boundaries including 98042,98148, 98168, 98178, 98188 and 98198 Tax Parcel #: NA (For Mapping Purposes) Congressional District:8,9 4. Proposed Use of CDBG Funds (Summarize in one or two sentences how CDBG funds will be used.) Funds will be used to provide grants for housing repair and maintenance for income eligible homeowners within the jurisdictional boundaries of the above cities. Housing preservation and maintenance are the goals with safety and health needs prioritized. 5. King County CDBG Other Total 2016 King County Consortium CDBG'' Funds Requested: $135,000 � $135,000 Matching Funds (in -kind, local, private) ; ONE., i � $ rr ; �ptybq rF $ Other: Grants, State, or Federal Funds fir s y Joint Agreement and /or Non Consortium $ Foundations $ Total Project $155,000 6. Can your project be funded at a reduced level if necessary? _x_ yes no. If yes, what is the minimum amount of CDBG funding needed to still have the project go forward? $100,000 What would be changed to address the reduction of funds? Less households would be served, less repairs would be completed. TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT. X Authorized Signature of Applicant Mayor Jim Haggerton Name and Title -- Print or type E -mail Address Jim.Haggerton @tukwilawa.gov Applicant Contact Information Evie Boykan, Human Services Manager Contact Name and Title -- Print or Type E -mail Address evie.boykan(@_tukwilawa.gov, Phone and /or Cell # 206 - 433 -7180 PART I. Title Page 2016 King County CDBG Capital RFP RFP # 1016- 15 -VLN Page I 9 PART I. AGENCY INFORMATION A. AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION 2016 CDBG Capital Application Grant Writer Contact Name: Evie Boykan Agency Name/Title: City of Tukwila, Human Services manager E -Mail: evie.boykan @tukwilawa.gov Phone and Fax #: 206 - 433 -7180, 206 - 433 -7183 Web Site Address: www.tukwilawa.gov General (Offices) Agency Name: City of Tukwila Mailing Address: 6200 Southcenter Blvd City /State /Zip: Tukwila, WA 98188 Phone and Fax #: 206 - 433 -7180, 206- 433 -7191 Web Site Address: www.tukwilawa.gov Executive Director Name/Title: David Cline, City Administrator E -Mail: David.Cline @tukwilawa.gov Phone and Fax #: 206 - 433 -1851, 206 - 433 -7191 Financial Staff Name/Title: Peggy McCarthy, Finance Director E -Mail: Peggy. McCarthy @tukwilawa.gov Phone and Fax #: 206 - 433 -1838, 206 - 433 -7191 Fiscal Information Applicant's Federal Taxpayer ID No. 91- 6001519 Applicant's Federal DUNS Number:01- 202 -7504 NCAGE Number47Z60 King County Vendor # 2097 B. AGENCY SERVICE INFORMATION B.I. SERVICES: What services does your agency provide? Describe the need or problem your program is designed to meet. What is the problem /need you are addressing? Quantify this need, using local or regional data that confirm or describe the problem or need. How much of the need are you currently serving? The City of Tukwila provides municipal services to a population of over 19, 000 residents and 150- 170, 000 day individuals including visitors, shoppers, employees and students. We have identified housing repair and maintenance, contributing to affordable and safe housing as a priority for the requested CDBG funds. The City has made a commitment to a residential focus as identified by the community during a strategic planning process as part of the 201512016 city priorities. The majority of our housing stock was built prior to 1978 ( 55% greater than 45 years old) and many of our low income homeowners have difficulty in maintaining their housing. Most of our housing repair clients across all four cities have historically been under 50% of median income. We estimate that we can serve about 10% of the need. Tukwila's poverty figures have jumped 300% since the 2000 census. Sea Tac, Covington and Des Moines reflect similar statistics regarding their housing stock and poverty in their respective communities. 17% of SeaTac's population lives below the poverty level. For Covington, 28% of their population at low income and for Des Moines, the figure is 14 %. All respective cities face deteriorating housing stock with no other resources for repair assistance. All of our poverty figures continue to climb as evidenced by school district statistics, water shut- offs, etc. The Census, and American Community Survey information was referenced to substantiate our concerns. We see the Minor Home Repair program as helping to ensure greater housing stability and preservation of affordable housing. PART I. Agency information 2016 King County CDBG Capital Non - Housing RFP A RFP # 1016- 15 -VLN Page No PART I. AGENCY INFORMATION 2016 CDBG Capital Application B.2. ELIGIBIITY: How do you determine eligibility (income screening, location of residence, eligibility in other government programs? Are you familiar with current CDBG income screening requirements? [PART III, VI and VII applicants will need to provide a copy of the tool used during the client intake process as an attachment per instructions.] All staff delivering this program are well experienced with CDBG requirements. The City of Tukwila started this program 10 years ago. Each staff documents household application through a standard application and keeps confidential files. B.3. NEEDS ASSESSMENT: Describe the process your agency uses to a) assess community needs, b) obtain input from clients on service delivery and c) ensure the services are delivered by culturally competent staff in a culturally competent manner. How often is this assessment completed? The City of Tukwila continues to use our 2012 strategic plan in addition to annual tasks and activities that focus on the health and stability of our residential neighborhoods. Already completed in 2015 was a survey completed door to door in the Allentown neighborhood. City staff are gearing up to canvas another neighborhood this spring. Other ways that we gain input from our clients includes participation in the Global to LocallCity of Tukwila Community Connectors program and work with the Cultural Liaisons in the Tukwila School District. Assessment is on- going. Human Services collects current demographic and qualitative data on need and our direct service work with the public further substantiates the needs. Each city department addresses cultural competence and awareness issues in addition to training that City Administration may offer. Parks and Recreation supports an internal equity team and an internal city wide equity team was recently formed and has had two meetings. RFP # 1016- 15 -VLN PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No -S VA PART 1. AGENCY INFORMATION C. AGENCY PROGRAM EXPERIENCE 2016 CDBG Capital Application CA. Describe the length of time the agency has operated, date of incorporation, the purpose of the agency, and the type of corporation. Describe the type of services provided, the agency's capabilities, the number and characteristics of clients served, and required licenses to operate (if applicable). The City of Tukwila, incorporated in 9908 and serves the residential and business community within its boundaries. A wide range of municipal services are provided, both mandated and discretionary according to city identified needs. C.2. Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this activity, and state whether the agency has a personnel policy manual with an affirmative action plan and grievance procedure. Evie Boykan; Human Services Manager has managed CDBG and general funds since 9999 and has managed minor home repair services since 9999. In 2005, Tukwila and Sea Tac joined together to offer a minor home repair program to their residents. Later the cities of Covington and Des Moines Joined through an interlocal agreement. Tukwila maintains a personnel policy manual and is an equal opportunity employer and assures equal employment. The City also maintains policies and procedures regarding grievances. D. AGENCY BACKGROUND INFORMATION DA. Provide Agency's current adopted Mission Statement or Vision Statement: Vision — The City of Opportunity, the Community of Choice Mission — To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. D.2. Agency Financial Management Profile D.2.1 Audit: Provide a copy of the most recent Audit. D.2.2 Did your agency receive a cumulatively amount of $500,000 or more in federal funds in 2014? _x_ Yes _ No (If yes, please provide a copy of the Schedule of Expenditures of Federal Awards (SEFA). D.2.3 Does your agency anticipate receiving a cumulative total of $750,000 or more in federal funds in 2015? _x_ Yes _ No Please describe the source and purpose. See attached audit which includes this information. D.2.4. If an audit is not available, then a financial statement(s) that include General Ledger and Balance Sheet detail for the most recent one year period is required. D.3. Organization Chart - Provide a chart that outlines the level of authority associated with the implementation of a project if funds are awarded. This should reflect the front line person through to the authority who signs the Application and the Contract. RFP # 1016- 15 -VLN PART 1. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No q Rl PART I. AGENCY INFORMATION 2016 CDBG Capital Application E. PROJECT PARTNER SPONSOR INFORMATION: (Applies to King County Housing Authority and King County Department Sponsored Projects only) If King County: (Division Director) Name/Title: Department: E -Mail: Phone and Fax # Assigned Staff Contact Name: E -Mail: Phone and Fax #: F. CULTURAL COMPENTENCY Please respond to the following questions: (Please answer all three questions one single page.) F.1 To the best of your ability please describe the diversity of people your agency currently serves in terms of the following categories: race, ethnicity, religious affiliations, language groups, sexual orientation, and disability (physical and psychiatric), As one of the most diverse communities in the County, and in the country by percentage, we are aware of the 70 + languages, minority /majority population. We have been a popular resettlement community and are home to multiple faith groups including one of the largest Mosques in the state. We know that 146 adults received disability lifeline assistance from DSHS in 2011 -2012. We do not have data on our disability nor sexual orientation statistics. F.2 How are your agency's services constructed to meet the needs of its clients based upon their identity as a member of one or more of these groups? (Examples: give #'s of bilingual staff, access to interpreter services, or collaborations with specialized expertise from agencies that serve minority populations.) Working with specialized providers, language line and interpreters, we assist our resident to meet their needs. We contract with Global to Local and Forterra to improve our community outreach and provide interpretation and disability assistance at Council meetings when requested. Each of our agencies are addressing how they can be more accessible and available to our diverse population. F.3 Do you have a training strategy in place to achieve cultural competency? Please describe. We maintain a contract with Cultures Connecting as well as individual departments pursuing their strategies around cultural competence. Equity and Diversity commission continues as an Advisory Group to the City and the Tukwila School District. The Tukwila School District invites City staff and community to the many workshops focused on cultural awareness and competency. G. EQUITY AND SOCIAL JUSTICE G.1 What methods or tools does your agency use to ensure that your service delivery is equitable? This year a recently formed internal equity group started. This group is co- facilitated by the Human Services Manager. In addition, Parks and Recreation supports a departmental equity group. Various departmental trainings are available to address equity issues. Capacity building with agencies and work with our cultural liaisons help our community understand how to navigate the City and what opportunities are available to bring their voice forward in civic engagement. RFP # 1016- 15 -VLN PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No-6- 9 PART I. AGENCY INFORMATION 2016 CDBG Capital Application G.2 What steps could you take going forward to address barriers that could be identified that cause inequity in your service delivery? The above internal groups are helping us move forward to identify and address barriers that can cause inequity in service delivery. RFP # 1016- 15 -VLN PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No 10 PART II. FEDERAL REQUIREMENTS A. Eligibility Identify the one Activity that you have determined your project would best qualify under: delete the remaining lines /options). Activity Community Facilities Priority CFR HUD Need Check Citation Matrix Code Level Activity Acquisition of Real Property 570.201(a) 001 High ❑ Senior Centers 570.201(c) 03A High ❑ Handicapped Centers 570.201(c) 0313 High ❑ Homeless Facility (Not operation) 570.201(c) 03C High ❑ Youth Centers 570.201(c) 03D High ❑ Neighborhood Facilities 570.201(c) 03E High ❑ Child Care Centers 570.201(c) 03M High ❑ Fire Station /Equipment 570.201(c) 030 -- ❑ Health Facilities 570.201(c) 03P High ❑ Abused and neglected Children Facilities 570.201(c) 03Q -- ❑ Facilities for AIDS Patients (Not Operation) 570.201(c) 03S -- ❑ Other - "Removal of Architectural Barriers 570.201 Parks Parks, Recreational Facilities 570.201(c) 03F High ❑ Tree Planting 570.201(c) 03N -- ❑ Public Infrastructure Solid Waste Disposal Improvements 570.201(c) 03H High ❑ Flood Drainage Improvements 570.201(c) 031 High ❑ Water /Sewer Improvements 570.201(c) 03J High ❑ Street Improvements 570.201(c) 03K High ❑ Sidewalks 570.201(c) 03L High ❑ Other - *Removal of Architectural Barriers 570.201 Miscellaneous _ Minor Home Repair 570.202 14A High Non- residential Historic Preservation 16B -- ED Direct Financial Assistance to For - Profits 570.203 18A -- ❑ Micro- Enterprise Assistance 570.203 18C High ❑ *As associated with one of the activities noted above it. A.1 Provide (in narrative) why you feel the project falls within that category. The category explicitly demonstrates the fit between our project and the defined need. RFP # 1016- 15 -VLN PART It Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page // 11 B. National Objective 13.1 AREA BENEFIT B.1.2 Define the service area. Briefly describe how the boundaries of the service area were determined. The service area is the jurisdictional boundaries of Tukwila, SeaTac, Des Moines and Covington. This is mutually agreed on through an interlocal agreement. B1. National Obiective — Area Benefit There are two ways to qualify for Area Benefit. Check 0 the box and provide the information which supports the method of qualification that demonstrates how your proposed activity meets this national objective: x B.1. Area Benefit / Census Tract(s) \ and Block Group(s) and number of residents in Service Delivery Area. (Consult with HCD Staff to obtain HUD formula census data.) List ALL applicable Census Tracts and Block Groups along with the pertinent number of low /mod persons associated with the area. PART III Excel Workbook —TAB 2. "6.1.3 Census Data" 1) Provide the completed worksheet as hard copy labeled "TAB 2- Attachment 9" 2) Provide the entire Excel Workbook as an attachment when you submit your application electronically. Refer to Application Submittal Instructions B.2. National Objective - Limited Clientele Activities Benefiting Low /Moderate Income Persons Check 0 the one box below in Section B.2 that supports the method of qualification that demonstrates how your proposed activity meets the Limited Clientele national objective B.2.1 Presumed Benefit - To qualify under this subcategory, a limited clientele activity must meet one of the following tests: Exclusively benefit a clientele who are generally presumed by HUD to be principally LIM income persons. The following groups are currently presumed by HUD to be made up principally of L/M income persons: ❑ abused children, ❑ elderly persons, (defined as 62 years of age and older) ❑ battered spouses, ❑ homeless persons, ❑ adults meeting Bureau of Census' definition of severely disabled persons *, ❑ illiterate adults, x B.2.2. Self - Certification of Income. Require information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. (This includes the case where the activity is restricted exclusively to LIM income persons). Reference: §570.208(a)(2)(i)(8) and (C) An example of the current HUD Income Guidelines are found in the following table. Income guidelines are adjusted annually by the United States Department of Housing and Urban RFP # 1016- 15 -VLN PART II Federal Requirements 2016 King County CDBG Capital Non- Housing RFP Page`s 12 PART II. FEDERAL REQUIREMENTS section, because of the different presumptions provided under sections 105(c)(1)(C) and (4) of the authorizing statute). C. Project Benefit The Agency will be required to ensure that services provided with funding under this award are made available to residents of jurisdictions participating in the King County CDBG Consortium: On Tab 2 of PART I Worksheet, indicate number of residents that will be served in each of the noted communities. ALERTS ❑ A minimum of thirty percent of the total population served must be CDBG Consortium residents for a project application that is multi - jurisdictional, including both CDBG Consortium and non - consortium jurisdictions; ❑ A CDBG Consortium funding award will be proportionate to the percent of consortium residents to be served for a multi - jurisdictional project application that serves CDBG Consortium and non - consortium residents. Table C.1— Service Delivery: PART I Excel Workbook —TAB 1. "C.1 Service Delivery" 1) Provide the completed worksheet as hard copy labeled "TAB 2 — Attachment S" 2) Provide entire Excel Workbook as an attachment when you submit your application electronically Refer to Application Submittal Instructions C.1 Describe the method and source(s) used for collecting the data in the project benefit worksheet. History of prior contracts and projects around increase in construction costs were used to prepar the data in the project benefit worksheet. C.2 Provide boundaries of service delivery area in narrative form (describing natural boundaries or site street names, roads, etc.). A map is included to delineate boundaries of service delivery. C.3 Provide a map that outlines the area that will be served. "Attachment 5 ". D. ENVIRONMENTAL REVIEW "Note on Choice - Limiting Activities: From your application submittal date until the ER completion date, no "choice limiting" activities (including but not limited to entering contracts for, or undertaking the following actions: (such as property acquisition, clearing, grading, site prep, etc.) may occur. Undertaking such activities after application submittal could void the project's eligibility. Current Conditions: DA What is the current use of the site? NA Homeowner residence RFP # 1016- 15 -VLN PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 13 PART II. FEDERAL REQUIREMENTS Development. Please contact County staff for technical assistance and guidance if you need additional information or clarification of required report documentation if funds are awarded for your project. ` 2015 HUD INCOME GUIDEI(NES � ' Median Famrly Income $89,600' Effective March 6, 2015 ' 30 %`MEDIAN � 5090 MEDIAN 80% MEDIAN `FAMILY �UERY LOW ,MODEf�ATE SIZE; LQIN,INCOIVIE - 1l M ; -= -1, NCOME 1 $18,850 $31,400 $46,100 2 $21,550 $35,850 $52,650 3 $24,250 $40,350 $59,250 4 $26,900 $44,800 $65,800 5 $29,100 $48,400 $71,100 6 $32,570 $52,000 $76,350 7 $36,730 $55,600 $81,600 8 $40,890 $59,150 $86,900 ❑ B.2.3. Removal of Architectural Barrier. Be an activity that serves to remove material or architectural barriers to the mobility or accessibility of elderly persons or of adults meeting the Bureau of the Census' Current Population Reports definition of "severely disabled," provided it is restricted, to the extent practicable, to the removal of such barriers by assisting: - the reconstruction of a public facility or improvement, or portion thereof, that does not qualify under the L/M income area benefit criteria; - the rehabilitation of a privately -owned nonresidential building or improvement that does not qualify under the L/M income area benefit criteria or the L/M income jobs criteria; or - the rehabilitation of the common areas of a residential structure that contains more than one dwelling unit and that does not qualify under the L/M income housing criteria. Reference: §570.208(a)(2)(ii) ❑ 8.2.4. Self— Certification for Microenterprise. Be a microenterprise assistance activity carried out in accordance with the provisions of §570.201(0) with respect to those owners of microenterprises and persons developing microenterprises assisted under the activity during each program year who are low- and moderate - income persons. (Note that, for these purposes, once a person is determined to be L/M income, he /she may be presumed to continue to qualify as such for up to a three -year period. This would enable the provision of general support services to such a person during that three -year period, without having to check to determine whether the person's income has risen.) Reference: §570.208(a)(2)(iii) Because of certain statutory limitations, the regulations preclude the following kinds of activities from qualifying under the limited clientele category but qualify under the other statues: • Activities involving the acquisition, construction, or rehabilitation of property for housing, including homeownership assistance (these must qualify under the Housing subcategory, because of section 105(c)(3) of the authorizing statute); or • Activities where the benefit to L/M income persons is the creation or retention of jobs (these must qualify under the Jobs subcategory with certain exceptions as noted under the previous area benefit RFP # 1016- 15 -VLN PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page f 0 14 PART II. FEDERAL REQUIREMENTS D.2. What are the current site natural conditions (trees, ground surface, etc.)? How developed (buildings, roads, etc.) is the site? Describe the surrounding area (commercial, residential, wooded, etc.). Unique to each residence D.3. Identify the nearest natural waterbody (stream, lake, etc.). How far, and in which direction, is it from the project site? Unique to each residence Endangered Species Act: DA How much of a net increase in impervious surface (ex: concrete /asphalt) will occur (if applicable)? NA D.5 Does a current stormwater system exist at the project site? Please explain. NA Archaeology: D.6 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions? (length x width x depth)? We don't disturb soil, unless working on a railing, or steps. D.7 Of the soil disturbance, how much will be previously- disturbed soil? Will you be able to document this previous disturbance (ex: invoices showing previous excavation as part of utility installation) Unique to each residence Toxics: D.8 Has a Phase I Environmental Site Assessment (or equivalent toxics review) been completed? (These are normally completed upon property purchase.) If so, on what date? NA D.9 Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the property? Did any exist in the past? If yes, please explain, include size of the tank(s). NA D.10 What was the previous use of this property? Residence only D.11 What is the use of properties surrounding the project property? NA Other Environmental Factors: D.12 Is the project located in a(n): (check and respond to all that apply) ❑ D.12.1 FEMA- designated floodplain? If so, please specify whether it's 100 -year floodplain, 500 -year floodplain or floodway *. If so, does your agency have flood insurance (please provide covered items, dollar amount and duration)? ( *CDBG funds may not be used for projects located in a FEMA- designated floodway unless it's a functionally- dependent use, such as a bridge). ❑ D.12.2 Wetland? ❑ D.12.3 Ecologically- sensitive area? D.13 ❑ D.12.4 Designated Historic neighborhood? Identify any other environmental Studies:[ Title Completed: SEPA [ Title Completed: Other: [ Title Completed: reviews or studies completed for this site. ] Date Date Date RFP # 1016- 15 -VLN PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 15 PART II. FEDERAL REQUIREMENTS D.14 Provide and label pictures of project site as follows: ❑ D.14.1 North ❑ D.14.2 East ❑ D.14.3 South and ❑ D.14.4 West. Place them a Word document format and label as Attachment No. 6. D.15 Attach a specific site plan -"Attachment 7" D.16 Climate Change & Sustainability. HCD Completes a King County Sustainable Scorecard (http: // your. kingcounty. gov/ solidwaste /.qreenbuilding /scorecard.asp) for awarded projects, as required by County Ordinance. In order to help us prepare a Scorecard, please answer the following as best you can: D.16.1 Generally, what project construction practices and /or features will minimize climate impacts and promote environmental sustainability? (Examples: green building materials, energy efficient design, pervious surfaces installed, proximity to mass transit, etc.) Each of our contractors use the most appropriate materials that are energy efficient and cost effective. As we are not remodeling or upgrading, we only replace like with like; and this may limit the material choices used. D.16.2 Do you plan to obtain a third -party `green certification' for this project? (e.g. LEED, Built Green, etc.) If so, which one? For more information see: http• / /www kin cg ounty.gov /property/pennits/ info/ SiteSpecific /green/Resources.aspx NA D.16.3 Does your agency /organization have a climate change plan (guidance on reducing impacts to, or adapting to the effects of, climate change)? If so, please explain. Our resolution 1649 passed in 2000 supports efforts to curb global warming and set goals for reduction of greenhouse gases. Required Attachments for PART I & II: PART I - Agency Attachment 1 - Board or Council Approval to submit CDBG Application Attachment 2 - Audit or Financials (OMB A -133; SEFA or General Ledger and Balance Sheet) Attachment 3 - Organization Chart PART II - Environmental Attachment 4 - A detailed map that shows project site and identifies service delivery area. Attachment 5 - King County i -map and parcel viewer Attachment 6 - Pictures of project site Attachment 7 - Site Plan *Excel Workbook Tab 1 and Tab 2 is the same on all the following Section Excel Workbooks SELECT THE APPROPRIATE SECTION TO CONTINUE SECTION III - Community Facility Category *Excel Workbook for Community Facility Category, Tabs 3 -7; SECTION IV — Public Improvements Category *Excel Workbook for Public Improvements, Tabs 3 -5; 6 if Acquisition SECTION V — Park Projects Category RFP # 1016- 15 -VLN PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page I 16 SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application A. Project Information A.1 Describe the need or problem your project/program is designed to address. Quantify this need using verifiable local or regional data that confirms or describes the problem. How much of the need is currently being served? The South Subregion, including the cities identified in this proposal all have old housing stock which continues to deteriorate. In light of the low socioeconomics in this subregion, many of our homeowners cannot afford to maintain the housing with the subsidy of the Minor Home Repair program. This innovative, collaborative approach makes the most use of federal dollars with the majority of the funds going towards construction costs. Not only does the program support housing preservation but it contributes to the ability of the homeowner to stay safe in their homes. Some of the repairs that have been undertaken have prevented the homeowner from losing their home due to repairs that must be done. This includes plumbing and electrical repairs. Current census, American Community Survey data, free and reduced lunch data and Brookings lnsititute data are evidence of the increasing presence of poverty in this subregion. We expect that we are servicing about 10% of the need. Additional data, identified through the cities review of housing data in the Comprehensive Plan process reinforce these statements. Data from cities code enforcement department also give us a window as to the condition of some of the single family units. A neglected gutter seems small, but can lead to water penetration in the house, mold, and material degradation. A.2 Describe the proposed use of CDBG funds. Specify how you arrived at the total cost of the project. Identify licenses and permits required for the project /program. The cost of this program is based on our 10 year history of providing this service, with the ongoing evidence of construction costs for a wide variety of repairs and preventive maintenance. The funds cover the costs of construction, lead based paint regulations, environmental review and personnel for the City of Des Moines. The funds are used to address the repairs and preventive maintenance needs that are needed to help reserve the housing and assist the homeowners stability in the home. Contractors are trained in safe work practices related to working in older homes. Permits are pulled as necessary consistent with city codes. All contractors are licensed and insured. This information is kept in project files. A.3 Eligibility - Per HUD Regulations, eligible clients must have an annual gross family income that does not exceed the HUD Moderate Income limits based on the applicable Family Size in the Housing and Urban Development (HUD) Income Guidelines as indicated in PART I. A.3.1 Describe how this requirement will be met and how it will be documented. Provide a copy of the Agency's tool used for its client intake process as Attachment No. 14. Approved applications are submitted along with documented sources of income. These are kept in the client's file. An application is attached as number 14. A.3 Describe how the project is accessible or is working toward full accessibility in terms of: A.3.1 Affordability The program fully subsidizes the cost for income eligible populations. A.3.2 Transportation (proximity to public transportation, special transportation programs, vouchers, etc). How will clients get to facility to make application for the program funds? The service is provided to the client's home, so not transportation is needed. A.3.3 Immediacy of services (how soon are the project/program services made available, e.g.waiting list, etc.) Services are provided on a first come first serve basis with health and safety a priority. At times there may be waiting, as construction jobs have picked up and contractors may be busier with more lucrative jobs. A.3.4 What efforts will your agency and community partners make to promote your program and reach isolated individuals? RFP # 1016- 15 -VLN Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page 11:3-- 17 PART II. FEDERAL REQUIREMENTS *Excel Workbook for Park Projects, Tabs 3 -5; 6 if Acquisition SECTION VI — Economic Development & Microenterprise Activities *Excel Workbook Economic Development & Microenterprise, Tab 3 -4 SECTION VII — Minor Home Repair *Excel Workbook for Minor Home Repair, Tab 3 -5 *Only one Excel Workbook is completed and submitted for an Application, the number of Tabs in the Workbook (the individual worksheets) vary depending on the category of Application. RFP # 1016- 15 -VLN PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 1 SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application We use multiple marketing methods for promoting the program and finding isolated homeowners. In 2014, the city of Tukwila translated the application and policies into Spanish to make the process more accessible to our Spanish speaking homeowners. AA Minor Home Repair Program Policies and Procedures. Attach a copy of written program policies and procedures that outline the steps for implementing the repairs and how a client is assisted with these funds as Attachment No. 15. B. Project Benefit B.1 Describe how the data in the project benefit worksheet in PART II.C. was derived. Prior performance, contractor costs and estimates of jobs inform this data. Unduplicated households and hours of repair service are measurable performance objectives. C. Performance Measures Describe how the project meets the Consolidated Plan Objective Outcome and what performance measure(s) are used to demonstrate an outcome for both short term and long term indicators. The project meets Objective 1.2 and 2A as well as DH -1 and DH -3 under affordable decent housing and preservation of housing for low and moderate income homeowners. The work completed and repair hours demonstrates the outcome of short and long term housing preservation. RFP # 1,05j5,15-VI-N Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page Z>j I SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application C.1 Provide definition of performance measures that will be used for contracting purposes. Households = the numbers of unduplicated households served. Hours of service = the number of hours targeted to housing repair and maintenance activities. Examples: Emergency repair includes activities that protect, repair or arrest the effects of disasters, imminent threats or physical deterioration that pose an imminent danger to life, health or safety. Routine maintenance includes activities that merely keep a structure in good operating condition; such activities do not add to the value of the structure, appreciably prolong its useful life, or adapt it to new uses. C.1.1 Measurable Outputs: Provide indicators of service delivery before and after project completion. SECTION VII Excel Workbook — TAB 3. "SECTION VII — Measurable Outputs" 1) Provide the completed worksheet as hard copy labeled "TAB 3 — Attachment 10" 2) Provide the entire Excel Workbook as an attachment when you submit your application electronically Refer to Application Submittal Instructions C.1.2 Performance Measures: Indicate anticipated number and type of units of service in the excel workbook noted below: SECTION VII Excel Workbook — TAB 4. "SECTION VII — Performance Measures" 1) Provide the completed worksheet as hard copy labeled "TAB 4 — Attachment 11` 2) Provide the entire Excel Workbook as an attachment when you submit your application electronically Refer to Application Submittal Instructions D - Budget for Minor Home Repair DA Line Item Budget SECTION VII Excel Workbook — TAB 5. "SECTION VII — Budget — Minor Home Repair" 1) Provide the completed worksheet as hard copy labeled "TAB 5 — Attachment 12" 2) Provide the entire Excel Workbook as an attachment when you submit your application electronically Refer to Application Submittal Instructions D.2 Reduction Options -- Can your project or program be funded a reduced level if necessary? (This should be the same response as listed at Item No. 6 on Application Summary Page 1, PART l). Yes x No ❑ Minimum amount needed to make project viable: $100,000 D.2.1 If yes, indicate what amount of funding is the minimum that would be required in order to be successful in the project activity but at a reduced level? D.2.2 Explain what element of your project/program be modified to address this reduction? Less households would be served, or we might further limit the level of assistance per household. We could also limit the incomes to a lower income population. RFP # 10�16"- 15 -VLN Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page A VrF 481 SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application E - Minor Home Repair Project Schedule E.1 Timeline and Milestones for Project Activity Customize per your program tasks Milestones Projected Completion Date Environmental Review - Programmatic January 1, 2016 Environmental Review - Site Specific Ongoing *Date of quarters may vary depending on start date of contract. 1s' Quarterly Report — 2016 Aril 20, 2016 2nd Quarterly Report — 2016 July 20, 2016 P —Quarterly Report — 2016 October 20, 2016 4 th Quarter Activities Complete - 2016 January 20, 2017 1 sc Quarterly Report for 2017 Aril 20, 2017 2" d Quarterly Report for 2017 May 20, 2017 Closing Documentation Submitted May 20, 2017 Project Completion Report Filed w /HCD Staff May 20, 2017 Project Closed May 31, 2017 F. PROJECT TEAM Provide the name of the consultant or staff person who will perform the following tasks. Please note that consultants paid for with CDG funds must be selected through a competitive process and in accordance with 2 CFR 200.317 - 326 (nonprofit organizations and local governments). If any of the tasks will be performed by a consultant, indicate who in your agency will be responsible for selecting the consultant. Complete all of the following: Prepare and submit CDBG Grant Application: Consultant Agency:City of Tukwila _Contact:_ Evie Boykan E- mail:evie.boykan @tukwilawa.gov Phone:206- 433 -7180 Applicant Staff responsible for consultant selection process:_ E -mail: Phone:_ Prepare and submit environmental review forms: Consultant Agency:same as above Contact:same as above E -mail: Phone:_ 1) Sub - Contract Applicant Staff responsible for client selection process:Colleen Brandt Schluter E- mail:cbschIuter @ci.seatac.wa.us Phone: 206-973-4815 2) Sub - Contract Applicant Staff responsible for client selection process:Victoria Throm E- mail:vthrom @covingtonwa.gov Phone: 253-480-2411 3) Sub - Contract Applicant Staff responsible for client selection process:Tina Hickey E- mail:— thickey @desmoineswa.gov Phone: 206-940-2527 4) Sub - Contract Applicant Staff responsible for client selection process: E -mail: Phone: RFP # 1016- 15 -VLN Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page V7 21 SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application If consultant(s) or sub - contractors are not used and the program is 'In- house', provide Position Title and experience of staff involved in project implementation: This section should correlate to Personnel Budget Detail provided in D.2. Personnel Detail Position Title Job Responsibilities Certifications Years of Experience Permit Manage Des Moines 4 Specialist /Business Home Repair License RFP # 16- 15 -VLN Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page TAB 2 Attachment 8 PART II C. Project Benefit Worksheet Table CA — Service Delivery: North /East Sub - region South Sub - region Outside CDBG Consortium �� F fl Bene�ciar�e„r^ Algona ca r es Auburn �e )r[�1 Beaux Arts Bothell Black Diamond Bellevue Carnation Burien Federal Way Clyde Hill Covington 13 Kent Duvall Des Moines 12 Seattle Hunts Point Enumclaw Other Issaquah Maple Valley Kenmore Pacific Lake Forest Park SeaTac 16 Mercer Island Tukwila 16 North Bend Uninc. King Co Sammamish Skykomish Snoqualmie Woodinville Yarrow Point Kirkland -- JAC Redmond — JAC Renton — JAC Shoreline - -JAC Uninc. King Co. TOTAL 0 TOTAL 57 TOTAL 0 Grand Total 57 TUKWILA MHR_SEC VII—MINOR HOME REPAIR from USBExcell Workbook 1016- 15- VLN.xlsx PageX (c 23 TAB 2 Attachment 9 PART 11 131. National .Objective - Low Mod Area (LMA) Worksheet Table B.1.3 — Census Tract / Block Group Project Information Census Tract(s) Block Group(s) Total Population Low /Mod Population % Low Mod 5315290 Covington CPD 16,815 4,285 0.254831995 5317635 Des Moines CPD 28025 11665 0.416235504 5362288 SeaTac CPD 26,060 14525 0.557367613 5372625 ITukwila CPD 185151 118851 0.641911963 Area Total 89,4151 42,3601 0.473746016 Use this Workbook if qualifying as a Low Mod Area (LMA) National Objective Qualification B.1.3. Area Benefit / Census Tract(s) \ and Block Group(s) and number of residents in Service Delivery Area. (Consult with HCD Staff to obtain HUD formula census data.) List ALL applicable Census Tracts and Block Groups along with the pertinent number of low /mod persons associated with the area. Covington tract 031703 - 031706, 032005 - 032007 Des Moines tract 287 -290, 300 -301 SeaTac tract 280 -281, 283, 273, 284, 287, 288, 291 Tukwila tract 261 -263, 272,282 4,285 12,503 13,552 9,859 24 TUKWILA MHR - SEC VII-MINOR HOME REPAIR from USBExcell Workbook 1016- 15- VLN.xlsx Page A ,)tai wiv vii. Minor Home Kepair Measureable 01 Define Unit Number of Units Current After Project measurement of Before No. of Units Completion unit Provided Annual No. of Units Provided TAB 3 Attachment 10 Indicate Annual No. of Households Before Project After Project Difference Completion: Annual No. of Annual No. of Households Served Households Served Hours of service 1 240 1 157 1 -83 1 71 1 57 1 -14 �r 25 TAB 4 Attachment 11 SECTION VII C. Performance Measures Minor Home Repair Worksheet Table C.1— Performance Measures- Persons Served 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total in Year Jan —Mar Apr —Jun Jul —Sep Oct —Dec 2016 Number of Des Moines MHR H Hickey t thickev @desmoines unduplicated 8 13 20 16 57 Households Table C.2— Performance Measures- Units of Service 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Programs Offered Identify service Jan —Mar Apr —Jun Jul —Sep Oct —Dec Total in Year 2016 Repair & Maintenance repair hours 25 36 40 56 157 0 0 0 0 0 Increase table rows as necessary to reflect all applicable services provided at this facility. Table C.3— Program(s) Providers Program Provider CEO /Name E -Mail Address Contact Name E -Mail Address Name SeaTac MHR Schluter cbsch lute r @ci.seata c.wa.us Covington MHR Throm vthrom @coving Increase table rows as necessary to reflect all programs provided at this facility, including; but not limited to tenant programs, etc. 26 '�2_ 10 - ton wa.eov Des Moines MHR H Hickey t thickev @desmoines wa.aov Tukwila MHR B Boykan e evie.bovkan @tukwil awa.eov - TABS Attachment 12 SECTION VII D.1 Budget - Minor Home Repair Line Item Budget Worksheet Agency: Ci of Tukwila Office of Human Services Item 2016 CDBG Funds Other Funds (Column E Below) Total Funds *Environmental and Lead Based Paint Reviews (King County Cost Set - aside) $4,000 0 $4,000 Capital Outlay Construction Contracts $125,500 0 $125,500 Personnel (provide detail below $3,500 0 $3,500 Office /O eratin $0 0 $0 Project Management % $0 0 $0 Communications $0 0 $0 Administrative Costs $700 $ $700 Other: list $ $ $0 Lead Base Paint Review $1,3001 0 $1,300 Sub - Total* Less Environmental Review Cost $131,000 $ $0 Other(specify below): $20,0001 0 $20,000 Total Project Budget: $155,0001 #VALUE11 155000 IDENTIFY Source of Funds. Provide for entire project and "Other" round to the nearest hundred dollars. Funds Do NOT include ooeratina costs. Personnel Services Detail Position Title Position Full Time Other Funds CDBG Funds Equivalent State OR Local Other Federal Funds Private Funds Total Funds Check if Check if $3,500 Funds Requested Requested Requested Requested Committed Requested Capital Outlay Construction Contracts) o 0 0 0 Personnel (provide detail below 0 0 0 0 Office/Operating eratin o 0 0 0 Project Management % 0 0 0 0 Communications o 0 0 0 Administrative Costs 0 0 0 0 Other: list 0 0 0 " 0 Lead Base Paint Review 0 0 0 0 Sub - Total* (Less Environmental Review Cost) 0 0 4 $ 0 (specify below): $20,000 0 0 201200 In -kind value of staff administration 20000 0 0 20000 Ix Personnel Services Detail Position Title Position Full Time Annual Salary and CDBG Funds Equivalent Benefits Permit Specialist 40 $80,232 $3,500 Total: $ $ TUKWILA MHR_SEC VII_MINOR HOME REPAIR from USBExcell Workbook 1016- 15- VLN- evie.xlsx Page 1 27 W. CITY OF TUKWILA Office of Human Services Minor Home Repair Program 6200 Southcenter Blvd. Tukwila, WA 98188 Application for Services (206) 433 -4180 Last name: First name: Middle Initial: Street Address & zip code: Name of Property Owner: Type of Ownership verification (deed, tax bill, etc.) Home phone: I E -mail: Occupant Name (Last, First, M. I.): I Occupation I Date of Birth I Gross Income I Provide proof of income: Total Annual Household Income I I ❑ Male Female Are you Hispanic or Latino? Yes ❑ NoO I ❑ White ❑ Native Hawaiian/Other Pacific Islander ❑ Black/African American ❑ American/Indian/Alaskan Native & White ❑ Asian ❑ Asian & White • American Indian/Alaskan Native American ❑ Black/African American & White • Other Multi- racial ❑ American Indian/Alaskan Native Black/African HOME TYPE: ❑Single Family ❑ Townhouse ❑ Duplex ❑ Factory Assembled Structure ❑Condominium (mobile or manufactured home) 5/4/2015 29 INCOME VERIFICATION: 18 and older: $46,100 (Please attach documentation of all sources of income received including IRS 1040, $35,850 SSUSSA, TANF, GAU, Child Support, etc.) 3 $24,250 If your GROSS income (before taxes) is less than the amount shown for the family sized listed on the left, you may qualify for the Minor Home Repair Program. 2015 HUD INCOME GUIDELINES King County, Washington Median Family Income = $89,600 Effective January 1, 2015 1 $18,850 $31,400 $46,100 2 $21,550 $35,850 $52,650 3 $24,250 $40,350 $59,250 4 $26,900 $44,800 $65,800 5 $29,100 $48,400 $71,100 6 $32,570 $52,000 $76,350 7 $36,730 $55,600 $81,600 8 $40,890 $59,150 $86,900 This application will not be processed until ALL documentation is received. Information is confidential for the sole purpose of qualifying for this program. It is not necessary to disclose your Social Security Number or your bank account numbers. Documents proving home ownership can include property tax assessments, deeds, mortgages or real estate contracts. For mobile homes, please send copies of the title or registration certificate. Documents verifying income /assets can include your most recent Federal Tax return, signed if you've filed; paychecks for the last two months; statement of monthly unemployment benefits or SSUSSA award letters; pension; as well as your most recent two statements for bank accounts and investments. 5/4/2015 30 AGREEMENT: I understand that the above information is being collected by HUD to verify my eligibility for services under this program. I declare and certify, under penalty of law, that I have examined this statement and to the best of my knowledge and belief, this information is true, correct and complete. I have requested the repairs and services from the City of Tukwila and hereby agree to hold harmless and defend the City of Tukwila and King County and both entities' officers, employees, and contractors from and against claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, arising out of my participation in the Minor Home Repair Program, including but not limited to the repairs and services performed on my home and property. Warranties and guarantees, if any, are limited to those offered by the manufacturer of products installed at the property or by the contractor when a contractor has been retained by the City to perform specified repairs on behalf of the homeowner. The City will make payment on behalf of the homeowner. Applicant Signature Date I hereby give my permission to the City of Tukwila to take photos of my home or property, which might include me, my spouse, child (children) or other members of my household, for possible use in publications promoting the Minor Home Repair program for the City of Tukwila. Initial: I declare that I have certain chemical sensitivities that could be used in the repairs to my home and would like to discuss with the contractor prior to the start of the work. Initial FOR OFFICE USE ONLY: 0 E ❑VL 0 Notes: 5/4/2015 31 32 CITY OF TUKWILA Mayor's Office /Human Services Division Minor Housing Repair Assistance Program 2015 Policies The Housing Repair Assistance Program provides and promotes the repair and maintenance of housing for individuals and families of low and moderate income living within the Tukwila City limits. The Housing Repair Assistance Program is funded through the Community Development Block Grant Program (CDBG) and must conform to CDBG regulations. These regulations provide overall guidelines that must be followed but are designed to allow agencies greater flexibility in program implementation. Due to increased demand and limited resources of the Housing Repair Assistance Program, the following policies have been adopted to assist staff and contractors in implementing this program. Meeting the eligibility requirements listed below does not guarantee services will be provided. In order to maximize the effectiveness of the limited resources available, staff will be responsible for interpreting and applying the policies set forth below and will make the final determination on the provision of services. PROGRAM OBJECTIVES • Provide minor housing repair and maintenance services to homeowners with low and moderate incomes. • Maintain the ability of clients to remain in their own homes and to be independent. • Encourage the participation of service providers, the business community, and the citizens of the City of Tukwila to support housing maintenance and repair assistance to the local community. • Housing repair services will focus on maintaining the safety and health of the occupants; preserving the dwelling and /or conserving energy. GENERAL PROGRAM POLICIES Eligibility Requirements In order to be considered for services in this program, the applicant must: A: Reside within the Tukwila city limits. 1 1 QA TUKHRPoIATT15 .docwAminor- han4e4epair -2Q 4a. Wlisa #+on4nateNatsJ4J4<HRpol.dos5 /4/20154/= l3/2 -01-5 33 B: Own and reside in the dwelling requiring services for at least one year. The home cannot be for sale at the time services are requested. Applicant must give an indication that they have no intent of discontinuing to occupy the home in the foreseeable future. C. The gross annual income for the household must not exceed the moderate - income level by household size as defined by HUD current income guidelines. D. Applicant must carry current homeowner's insurance. Program Limitations Staff may deny services to any dwelling where an unsafe or unhealthy working or living situation exists. Services will not be provided if the repair work is covered by the homeowner's property insurance policy or by warranty. The exception to this is when the homeowners deductible is unable to be met due to client's income limitations. Minor home repair services for condominiums will include interior work only. Repair work on a duplex will only be to the interior that is occupied by a Housing Repair client. All interior and /or exterior work on a duplex will be done only on the part that is occupied by the client. Services must comply with all Home Owner Associations and /or Mobile Home Park policies. Repairs are made to the housing structure. Repairs are not made to free standing items, like fans, heaters, and lamps. Repairs are not made to appliances. Intentional damage to a home will not be covered. The exception is in the case of domestic violence. Repairs will be made only if the offender is no longer in the home. Repairs will not be performed on recreational vehicles. Homes in violation of City of Tukwila building codes, fire or municipal codes will not receive services until the code violations are fixed. The Housing Repair Assistance Program may help a homeowner comply with the code(s), if the services required are within the scope of program. Financial assistance will not be given to City of Tukwila residents of mobile home parks to relocate to other mobile home parks, nor will they be eligible for any service other than emergency repairs once a mobile home park has received written notice of an impending sale. i 2 G: \TUKHRPoIAT 15 -docW�min- tiorne4epaif 2814\Appli ratio+ �rnaterialsg4 .tKHRpol:doc5/4/20154F1312-01-5 I 7 A repair may result in finished work that may need additional finishing to match pre- existing conditions. Since cosmetic work, in of itself, is not eligible for funds, finish work will be' negotiated at the time of the repair work with the homeowner. It may be impossible to match paint colors, for example, however, it would be unrealistic to have an entire room repainted if a small amount of new paint is added. The priority of the funds is to make the repair to ensure health and safety. There may be limitations to home repair projects proposed for homes that are located in a floodplain. Projects that are estimated above $500 will require the home owner to have flood insurance for the value of the project for the life of the project. Homeowners that are live in a "floodway" will not be able to use program dollars. Maintenance and repairs will be screened for lead based paint impacts and projects may be denied due to the impact of lead based paint disturbance. Definitions The program provides services for single family attached /detached dwellings, duplexes, condominiums, modular and manufactured homes only. A manufactured home (mobile home) is defined as a factory assembled structure, transported in one or more sections, built on a chassis and designed without a permanent foundation. A modular home is a factory built assembled structure, designed for permanent installation on a foundation. A single family detached house is a building containing one dwelling unit which is not attached to any other dwelling by any means except fences, has a permanent foundation and is surrounded by open space of yards. A duplex is a one - family dwelling attached to another one - family dwelling by a common roof, walls or floor. This definition may also include a dwelling unit or units attached to garages or other non - residential uses. A recreational vehicle is a vehicular type unit primarily designed as temporary living quarters for recreational camping, travel or seasonal use that either has its own power or is mounted on or towed by another vehicle. Recreational vehicles include: camping trailers, fifth -wheel trailers, motor homes, travel trailers and truck campers. Repair Budget Limitations A maximum of $5000 per dwelling will be spent every 10 years. No more than $3,.000 will be spent in one calendar year. The cost of materials, supplies and labor will be included. Exceptions will be made by the Human Services manager on a case by case basis, keeping health and safety priorities in mind. i 3 G: ITUKHRpoIA7T15. dOCV4'. V .ninor- honle4epair- 2a34\App4Ga# ion- niML- Fials1 .HRpo4.dos5 /4/2015414 -1=4-6 35 Services Provided Include but are not limited to Safety Install smoke detectors Install carbon monoxide detectors Install, repair /replace security lighting if an existing electrical circuit is available Earthquake preparedness — hot water tank straps Repair /replace exterior doors, windows and stairways if broken Replace broken switches, sockets, and ceiling light fixtures Install locks and deadbolts Power outage check to see if power can easily be restored Circuit breaker replacement Repair /replace dangerous or non - working electrical circuits Apply non -skid material as needed Health Replace furnace filters Repair /replace furnace fans Clogged drains Repair furnaces Repair heaters that are not free - standing Repair /replace garbage disposals Rodent control Pest extermination Repair /replace hot water tanks Adaptations for disabilities Install exterior ramps Install /repair /replace special equipment like handrails, grab bars, door knobs, faucet handles Maintenance of basic structure Exterior house painting — not cosmetic Repair /replace gutters and downspouts Repair /replace faucets, toilets, sinks, drains, broken or leaking pipes Repair decks only if used as an exit Removal of moss on roof /main structure Install shut -off valves Repair dry rot on the interior /exterior Weather proofing Minor roof leaks; repair /replace soffits, fascia, flashing Minimize water damage - caulking /tub surrounds /leaks Chimney /flashing Energy Efficiency Weatherstripping Insulation 4 GA TUKHRpoIATT1 5. doclWAminsF -hoFnefepaif�2044�Ap{isation -m ate, ialskTAJK iRpol.doe5/4/2015414 -W2�M +1.J Use of Contractors Contractors are hired for all services that need to be addressed. Contractors will be required to provide proof of liability insurance and a business license. Contractors may, with permission of the program manager, sub work out to an appropriate licensed contractor. Repairs Priority for repairs will be determined by the seriousness of the repair relative to other pending repair requests, the hardship to the client if the repair is not completed in a timely manner, the scope of work, date of request, and the income /assets of the household. (The households with the lowest incomes and less than $50,000 in assets will be considered a higher priority than those with low /moderate incomes and more than $50,000 in assets.) The value of a personally owned vehicle or the equity in the house will not be included when calculating household assets. The household will be required to report the income and assets for all members but may exclude the income of a care giver assisting them during an illness. Referrals Repairs estimated to exceed 3,000 will be referred to King County Housing Rehabilitation Office for a deferred home loan application or mobile home grant as appropriate. Exterior House Painting Exterior house painting is only considered for houses that are peeling or do not have protected surfaces. Due to the costs associated with house painting, only limited areas of the house will be considered. Houses with fading paint will be a lower priority. The same policies apply to decks, stairways, trim, fascia boards, porches, soffits, and eaves. Detached structures will not be painted. Grievance Policy If the applicant believes program eligibility requirements have been met and services have been unfairly denied, applicant must submit a written request for review within 30 days of being notified of the denial. This letter, containing the reasons applicant feels the decision to be in error, shall be addressed to the Human Services Manager who will review the matter and respond with a decision within 10 working days of receipt of applicant's letter. 15 GATUKHRPOATTI5.docW,�min©r- #oaae- repair - 2414a Applicat+ Go 4 -naterialsJkll HRpol doG5/4/2015493/2045 37 w City Attorney City Clerk Deputy City Clerk Admin Support Coordinator Admin Support Coordinator Admin Support Tech Executive Assistant Communications & Government Relations Manager Web Communications Specialist Design Communications Specialist Mayor's Office Mayor City Administrator Economic Development Liaison Economic Development Administrator Project Development Manager Human Services Human Servies Coordinator Tourism & Marketing Manager Business Community Coordinator Marketing Communication Coordinator Admin Support Specialist W City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee Utilities Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Program Manager DATE: May 8, 2015 SUBJECT: Duwamish Gardens Project No. 90630102 Bid Award ISSUE Award the bid for construction of the Duwamish Gardens project. BACKGROUND The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon habitat site with minor park elements. The project's design and permitting are complete. ANALYSIS The Duwamish Gardens project was advertised for bids on March 17 and 24, 2015. Eight bids were received and opened on April 15, 2015. The bids were checked, corrected, and tabulated. McCann Construction Enterprises, Inc. is the apparent low bidder with a bid of $2,447,346.95. The Engineer's Estimate was $2,345,993.94. References were checked and McCann Construction has successfully constructed other municipal projects. The overall bid is more than the Engineers Estimate and more than the current budget listed in the 2015 CIP. A complete budget review was performed on the Duwamish Gardens Project including acquisition, design, and estimated construction costs. It was determined that a total of $54,213 in construction budget was required to complete the acquisition and design of the project. This additional funding includes added acquisition and design costs associated with the expanded site and additional design costs related to the required cultural resources work. For additional grant funding, staff worked with WRIA 9 and determined that approximately $200,000 in additional King Conservation District (KCD) funding is available from the recently completed Seahurst Park Project in Burien. WRIA 9 and KCD staff are both supportive of these available funds being transferred to Tukwila pending approval of the WRIA 9 Forum and KCD Board. Given the high priority both entities have placed on the Duwamish Gardens Project, approval of this additional funding is expected. Staff also reviewed the 2015 CIP to determine where additional funding could be transferred from a different CIP project. Habitat projects are now included under the 412 Surface Water Utility due to surface water runoff's impact on receiving water bodies. It was determined that the East Marginal Way S Stormwater Outfalls Project has funding that could be used now for Duwamish Gardens as the Outfalls construction will be delayed until 2016. In addition, the East Marginal Way S Stormwater Outfalls Project had anticipated grant funding of $300,000 in 41 INFORMATIONAL MEMO Page 2 2017, but staff applied for funding through Washington State's Department of Ecology (DOE) and has been notified that the project has been tentatively approved to receive $1,106,000 in project funding. This DOE grant requires a 25% sponsor match and can be used for completion of project design, construction management, and construction. Of the $732,000 in current surface water utility funding proposed through 2017, $456,000 can be used for other projects and still leave $276,000 in available matching funds. It is recommended a portion of these funds be used to cover the budget shortfall in the Duwamish Gardens project. BUDGET AND BID SUMMARY (All amounts include sales tax.) Bid Results Eng. Estimate Budget Bid Amount $2,447,346.95 $2,345,993.94 $2,125,000.00 Construction Budget Needed for Design (54,21100) Grant Amendment - RCO 250,000.00 Additional KCD Funding - Proposed 200,000.00 East Marginal Wy S Stormwater Outfalls 171,295.00 Contingency (10 %) 244,734.70 234,599.39 0.00 Total $2,692,081.65 $2 580 593.33 $2,692,082.00 RECOMMENDATION Council is being asked to award the construction of the Duwamish Gardens project to McCann Construction Enterprises Inc. in the amount of $2,447,346.95 and consider this item at the May 18, 2015 Regular Meeting. Attachment: Pages 36 and 88, 2015 CIP Bid Tabulation 42 W9PW Eng \PROJECTS\A. DR Projects \Duwamish Gardens 06 -DR02 (90630102) \DesignlINFO MEMO Contruction Award gl-sb.docx CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Duwamish Gardens Project No, 90630102 DESCRIPTION: Purchase and restore site as a salmon estuary and passive park. JUSTIFICATION: This project is included in the WRIA 9 Salmon Recovery Plan's efforts to acquire and restore 20 -acres within the Duwamish estuary. Also includes all riverfront property from E Marginal Wy S to Tukwila Int'I Blvd. STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled to begin in 2014. MAINT. IMPACT: With a new passive park, additional maintenance will be needed. Funding from State Salmon Recovery Board (SRFB), King Conservation District (KCD), WRIA 9 King COMMENT: Conservation District, King County Conservation Futures, WA State Aquatic Lands, WA State Earmark, King County Flood Control District, and Puget Sound Acquisition and Restoration (PSAR) grants. FINANCIAL Through Estimated fin $000'sl 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 403 90 493 Land (R/W) 2,134 60 2,194 Const. Mgmt. 50 265 315 Construction 7 750 1,375 2,132 TOTAL EXPENSES 2,544 950 1 1,640 1 0 1 01 01 01 01 01 5,134 FUND SOURCES Awarded Grant Land 2,011 2,011 Award Grant Design 270 131 401 Award Grant Const. !r r� 750 1,614 2,364 Mitigation Expected 0 City Oper. Revenue 263 69 26 0 0 0 0 0 0 358 TOTAL SOURCES 2,544 950 1 1,640 01 01 01 01 01 01 5,134 2015 - 2020 Capital Improvement Program 36 43 !r r� rig 2015 - 2020 Capital Improvement Program 36 43 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204 DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River. EXPENSES Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co., JUSTIFICATION: Jorgensen Forge, and two King County Airport storm systems without easements. Jorgensen Forge outfall was closed in 2011 under an order from the US EPA. The Boeing Company STATUS: contacted the City in 2009 requesting that the City take over ownership of their storm line and outfall. A consultant is preparing design for rerouting the Jorgensen outfall and adding water quality features. MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system. 59 City Attorney is working on the easements for Jorgensen's and Boeing's outfalls. Phase I: Adopt Boeing's COMMENT: Z Line and then line lower portion of pipe in 2014. Phase II: Line pipe, add water quality device and connect Jorgenson's drainage to Boeing's Z Line in 2015 and 2016. DOE design grant proposed in 2014. FINANCIAL Through Estimated (in SnOW-0 2013 201d 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES - -- -_- - -_ S 88 P1 h 4 Vv E Design 59 140 10 50 8948 259 Land(R/W) � 0 Const. Mgmt. 10 30 91 131 Construction 100 191 550 841 TOTAL EXPENSES 59 140 120 1 271 1 641 1 01 01 01 01 1,231 FUND SOURCES Awarded Grant 120 120 Awarded Grant 20 20 Proposed Grant 300 300 Mitigation Expected 0 Utility Revenue 59 0 120 271 341 0 0 0 0 791 TOTAL SOURCES 59 140 120 271 1 641 1 01 01 01 0 1 1,231 Project Location - -- -_- - -_ S 88 P1 h 4 Vv E S 87 PI , s 8948 � - 2020 Capital Improvement Program 88 44 CITY OF TUKWILA DEPARTMENT OF PUBLIC WORKS. Duwamish Gardens Bid Tabulation Project No. 90630102 Date: gem 15- Apr -15 Description Quantity Engineers Estimate Unit Price ..Amount McCann Construction Unit Price Amount MidMountain Contract Inc Unit Price Amount Pivetta Brothers Const. Inc- Unit Price Amount ERRS Unit Price Amount Ohno Construction Company Unit Price Amount Olson Bros. Excavating Unit Price Amount 3 Kings Environmental Inc. Unit Price Amount A -1 Landscaping and Const. Unit Price Amount ROADWAY. _Ulu 1 Mobilization 1 LS 175752.97 176252.97 20740000 207,400.00 230,00100 23050500 139297.00 135297.00 107500.00 107,500.00 255000.00 255000.00 200,000.00 200500.00 338,000.00 338,000.00 265,000.00 265,000.00 2 Contractor Supplied Surveying and Staking 1 LS 1520100 13,200.00 1000000 1500000 15,00050 1500000 9,37100 5373.00 2850050 21000.00 25000.00 20,00050 20,000.00 20,000.00 20,000.00 20,00010 18,000.00 18,000.00 3 Permits and Licenses 1 LS 5,500.00 5,500.00 2,500.00 2,500.00 2,500.00 5500.00 11,680.00 11,680.00 4,000.00 4,000.00 8,000.00 8,000.00 10,000.00 10,00000 5,00100 5,000.00 18,00000 18,000.00 4 Resolution of Utility Conflicts 1 FA 22,000.00 22,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,00050 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.0D 5 Project Temporary Traffic Control 1 LS 2,200.00 2,200.00 39,000.00 39500.00 7500.00 7500.00 25440.00 25,440.00 33,000.00 33,000.00 10,000.00 10,000.00 50,000.00 50,000.00 15,00050 15,000.00 18,000.00 18,000.00 Clearing and Grubbing LS 8,800.00 8,800.00 22,700.00 22700.00 20,000.00 20000.00 16,904.00 16,904.00 20,000.00 20,000.00 45,000.00 45,000.00 5,000.00 5,000.00 30,000.00 35000.00 39,500.00 39,500.00 7 Pavement Removal Including Haul (AC+gravel) 155 SY 6.64 10,311.49 1.00 155500 550 7760.00 150 1,552.00 7.95 12,338.40 6.00 9,312.00 12.00 18,624.00 6.00 9,312.00 18.00 27,936.00 8 Cement Concrete Sidewalk Removal Inc. Haul 2 SY 19.80 41550 14.00 294.00 50.00 1,050.00 4.00 84.00 30.25 635.25 13.00 273.00 14.00 294.00 950 189.00 35.00 735.00 9 Cement Concrete Curb Removal Inc. Haul 7 LF 5.64 434.51 8.0D 61500 550 385.00 500 462.00 11.25 866.25 8.00 616.00 7.00 539.00 10.00 770.00 7.00 539.00 10 Removal of Structure and Obstructions- Parking Area LS 2,200.00 2,200.00 1,500.00 1,500.00 500,00 500.00 3,258.00 3,258.00 1,700.00 1,700.00 7,000.00 7,000.00 15000.00 12,000.00 21,305.00 21,305.00 32,000.00 32,000.00 11 Removal of Structure and Ob9tr0c1ion9- Stru01ure A LS 22,000.00 25000.00 43,000.00 43,000.00 35,000.00 35,000.00 25,535.00 25,535.00 40,000.00 40,000.00 24,500.00 24,500.00 20,000.00 20,000.00 35,250.00 35,250.00 77,000.00 77,000.00 12 Removal of Structure and Obstruc1ion9- 0tructure 8 (Farmhouse) LS 25000.00 22,000.00 41,000.00 41,000.00 23,500.00 23,500.00 19,46950 19,469.00 31,000.00 31500.00 16,500.00 16,500.00 20,000.00 20,00050 26,250.00 26,250.00 59,000.00 59,000.00 13 Salvage Materials - Structure B (Farmhouse) FA 5500.00 5500.00 5,000.00 5,000.00 5,000.00 5,000.00 5.000,00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 14 Removal of Structure and Obstr3080n9- Struct3re C LS 5500.00 5,500.00 2,000.00 2,000.00 3,000.00 3,000.00 17,515.00 17,515.00 5,000.00 5000.00 2,000.00 2,000.00 20,000.00 20,000.00 2,000.00 2,000.00 22,000.00 22,000.00 15 Removal of Structure and 0 bstruc 8ons - Structure 0 LS 11,00050 11,000.00 12500.00 12,500.00 9,000.00 9,000.00 17,515.00 17,515.00 5,000.00 5,000.00 5,200.00 5,200.00 20,000.00 20,000.00 15,000.00 15,000.00 38,000.00 38,000.00 16 Removal of Structure and Obstruc0ons- 9tructure E LS 2500000 22,000.00 25000.00 20,000.00 18,500.00 18,500.00 9,218.00 9,218.00 18,000.00 18500.00 19,000.00 19,000.00 20,000.00 20,000.00 16,50050 16,500.00 61,000.00 61,000.00 17 Removal of Structure and 0 bstruc 0on- Structure F LS 3,30000 3,300.00 1,000.00 1,000.00 1,50500 1,500.00 7,135.00 7,135.00 1,000.00 1,000.00 700.00 700.00 15,000.00 15,000.00 2,000.00 2,000.00 18,000.00 18,000.00 18 Removal of Structure and Obstruction9- Str0ct0re G (Barn) LS 22,000.00 22,000.00 38500.00 38,000.00 14,000.00 14,000.00 47,014.00 47,014.00 27,000.00 27500.00 12,800.00 12,800.00 20,000.00 20,000.00 13.00100 13,000.00 29,800.00 29,800.00 19 Salvage Materials - 0 truc0re G (Barn) LS 12980.00 12,980.00 5,000.00 5,000.00 7,500.00 7,503.00 14,016.00 14,016.00 13,000.00 13500.00 3,000.00 3,000.00 10,000.00 10,000.00 3,000.00 3,000.00 35,400.00 35,400.00 20 Removal of Structure and Ob0ruc8ons - Structure H LS 3500.00 3,300.00 1500.00 1,000,00 600.00 60500 15,671.00 15,671.00 400.00 400.00 900.00 900.00 5,000.00 5,00050 3,000.00 3,000.00 19,000.00 19,000.00 21 Removal of Structure and Obstruc8ons- 0tructure I LS 3500.00 3,300.00 1,500.00 1,500.00 2,500.00 2,500.00 2,766.00 2,766.00 465.00 465.00 1500.00 1,900.00 2,500.00 2,500.00 3,000.00 3,000.00 21,000.00 21,000.00 22 Removal of Structure and Ob5tr089o9s- U0dergro0nd Ta9ks) EA 11500.00 22,000.00 10,000.00 20,000.00 5,000.00 10,000.00 14,749.00 29,498.00 3,850.00 7,700.00 3,100.00 6,20000 5,000.00 10,00050 3,000.00 6,000.00 12,000.00 24,000.00 23 Demolish Chain Link Fence 54 LF 5.78 3,158.93 6.00 3,282.00 5.00 2,735.00 9.00 4,923.00 4.00 2,188.00 4,00 2,188.00 5.00 2,7355.00 5.00 2,735.00 5.00 2,735.00 24 Water Main Abandon and Repair Work LS 3500.00 3,300.00 1,500.00 1,500.00 10,000.00 10,000.00 7,926.00 7,926.00 2,000.00 2,000.00 5000.00 5000.00 5,000.00 5,00050 10,000.00 10,000.00 12,400.00 12,400.00 25 Excavation, Handling and Disposal of Contaminated Soil 201 TON 53.90 108,446.80 55.00 11056000 60.00 120,720.00 98.00 197,176.00 58.00 116,896.00 82.00 164,984.00 90.00 181,080.00 80.00 160,960.00 135.00 271,620.00 26 Excavation (including Class 0) 2280 CY 11.00 250,855.00 6.00 136,830.00 5.00 114,025.00 3.50 79,817.50 5.50 125,427.50 6.35 144511.75 7.00 159,6355.00 9.00 205,245.00 22.00 501,710.00 27 Cultural Resource Site Excavation 459 CY 36.30 166,943.70 2.00 9,19850 7.00 32,193.00 9.00 41,391.00 4.10 18,85590 11.40 52428.60 20.00 91,980.00 12.00 55,188.00 38.00 174,762.00 28 Embankment fill and compaction 96 CY 8.80 8,492.00 550 4,825.00 7.00 6,755.00 8.00 7,720.00 8.20 7,913.00 8.90 8588.50 23.00 22,19550 14.00 13,510.00 11.00 10,615.00 29 Excess Common Excavation (00104i0g Class II) Haul and Dispc 2929 CY 13.20 386,680.80 2550 732,350.00 30.00 878,820.00 22.00 644,468.00 33.00 966,702.00 2573 781028.62 29.00 849,526.00 26.00 761,644.00 38.00 1,113,172.00 30 Gravel Borrow CY 7150 572.00 50.00 400.00 30.00 240.00 43.00 344.00 41.00 326.00 96.00 768.00 163.00 1,304.00 60.00 480.00 28.00 224.00 31 Temporary Dewatering LS 27,500.00 27,500.00 34,000.00 34,000.00 115,000.00 115,000.00 130,503.00 130,503.00 265,00000 265,00000 90,00500 90000.00 150,000.00 150,000.00 335,000.00 335,000.00 85,000.00 85,000.00 32 Temporary Shoring and Cofferdam LS 27,500.00 27,500.00 7,000.00 7,000.00 75,000.00 75,000.00 46,543.00 46,543.00 23,000.00 23,000.00 22,50000 25500.00 45,000.00 45,00000 58,000.00 58,000.00 65,000.00 65,000.00 33 Construction Geotextile for Soil Stabilization 72 SY 2.20 1,603.80 7.00 5,103.00 4.00 2516.00 1.00 729.00 9.50 6,925.50 3.00 2,187.00 5.00 3,645.00 3.00 2,187.00 7.00 5,103.00 34 Construction Geotextile for Ditch Lining 24 SF 2.20 528.00 7.00 1,680.00 1.75 420.00 500 480.00 225 540.00 2.10 504.00 7.00 1,680.00 3.00 720.00 9.00 2,160.00 ROADSIDE DEVELOPMENT 35 4" Streambed Cobbles (for spillway) 15 TON 80.00 514.25 190.00 1,615.00 250.00 5125.00 103.00 875.50 56.03 476.00 285.00 2,422.50 123.00 1,045.50 75.00 637.50 65.00 552.50 36 Crushed Surfacing Top Course 50 TON 33.80 1,540.00 110.00 5,500.00 45.00 2550.00 27.00 1,350.00 36.75 1,837.50 77.00 3,850.00 60.00 3,000.00 55.00 2,750.00 35.00 1,750.00 37 Crushed Surfacing Base Course 80 TON 20.90 1,672.00 100.00 8,000.00 36.50 2,920.00 27.00 2160.00 35.75 2,860.00 68.00 5,440.00 60.00 4,800.00 55.00 4,400.00 28.00 2240.00 38 HMA Class 112" Pavement, In Place 50 TON 11100 5,500.00 200.00 10,000.00 125.00 6,250.00 308.00 15,400.00 222.00 11,100.00 150.00 7,500.00 150.00 7,500.00 275.00 13,750.00 135.00 6,750.00 39 Cement Concrete Pavement (for Gathering Plaza) 1411 50 2750 38,80550 17.25 24,339.75 13.00 18,343.00 32.00 45152.00 11.75 16,579.25 22.75 32,100.25 21.00 29,631.00 20.00 28,220.00 8.00 11,288.00 40 Cement Concrete Commercial Driveway 30 SY 82.50 2,475.00 100.00 3,000.00 80.00 2,40010 184.00 5520.00 125.00 3,750.00 137.00 4,110.00 150.00 4,500.00 180.00 5,400.00 95.00 2,850.00 41 Focal Point Sculpture (budget) 1 LS 36,300.00 36,300.00 27,000.00 27,000.00 25,000.00 25,000.00 36,137.00 36,137.00 30,000.00 30500.00 30,00100 30,000.00 35,000.00 35,000.00 30,000.00 30,000.00 70,870.00 70870.00 42 Freestanding Sign and Frames (including Interpretive signs) 2 EA 4,620.00 5240.00 3,200.00 6,400.00 2,000.00 4,000.00 2,368.00 4,736.00 1,925,00 3,850.00 3,400.00 6,800.00 2,000.00 4,000.00 4,000.00 8,000.00 5,500.00 11,000.00 43 Metal Inlays Into Paved Surfaces 1 LS 8,800.00 1800.00 26,000.00 25000.00 15500.00 16,50400 27,049.00 27,04900 22,00100 22,00100 27,00000 27,000.00 16,000.00 16,000.00 27,500.00 27,500.00 8,800.00 8,800.00 44 Pine Rail fence 1305 LF 16.50 21,532.50 12.00 15,660.00 12.00 15,660.00 17.00 22,185.00 14.00 18270.00 12.50 1531550 15.00 19,575.00 20.00 26,100.00 13.00 16,965.00 45 City of Tukwila Park Sign 1 EA 3,850.00 3150.00 2,200.00 2200.00 7,500.00 7,500.05 1,824.00 1,824,00 8,450,00 8,450.00 2,000.00 2,000.00 23,000.00 23,000.00 15,000.00 15,000.00 19,200.00 19,200.00 46 Park Sign 1 EA 11,00050 11,000.00 16,200.00 16,200.00 1500.00 1,000.00 8,130.00 8,130.00 1,100.00 1,100.00 17,750.00 17,750.00 24,000.00 24,000.00 15,000.00 15,00000 7,500.00 7500.00 47 Paint Line 60 LF 2.20 132.00 16.00 96000 5.00 300.00 20.00 1,200.00 7.50 450.00 6.00 360.00 12.00 720.00 2000 1,200.00 350 180,00 49 Permanent Ground Anchors 77 EA 550.00 42,350.00 30000 23,100.00 85,00 6,545.00 900.00 69,300.00 295.00 2271500 277.00 21529.00 650.00 50,050.00 500.00 38,50100 550.00 42350.00 49 Erosion Control end Water Pollution Control 1 LS 55,000.00 55,000.00 75,000.00 75,000.00 25000.00 28,000.00 28,048.00 28,048,00 41,000.00 41,00050 108,993.00 108,99100 3500000 30,000.00 140,000.00 140,00100 110,000.00 115000.00 50 Seeding, Fertilizing and Mulching (Erosion Control Mix) 0.22 ACRE 5,500.00 1,210.00 5,300.00 1,166.00 2,200.00 484,00 8,378.00 1,843.16 4,20000 924.00 2,390.00 525.80 6,000.00 1,320.00 5200.00 1,14400 7,800.60 1,716.00 51 Seeding, Fertilizing and Mulching (High Marsh Seed Mix) 0.34 ACRE 22,00500 7480.00 12,500.00 4,2550.00 2,500.00 850.00 19,907.00 6,76838 3,860.00 1,312.40 2,680.00 91120 11500.00 3,910.00 13,000.00 4,420.00 8,000.00 2720.00 52 Seeding, Fertilizing and Mulching (Low Marsh Seed Mix) 0.24 ACRE 22000.00 5580.00 17,000.00 4,080.00 2200.00 528.00 26,943.00 6,466.32 4,20500 1,008.00 2,440.00 585.60 15000.00 3,600.00 17000.00 4,080.00 7,800.00 1,872.00 53 Coir Log (Bio -D Blocks) 177 LF 16.50 2,920.50 21.25 3,761.25 33.00 5,84150 135.00 23,895.00 35.00 6,195.00 30,00 551000 75.00 13,275.00 85.00 15,045.00 6.00 1562.00 54 Topsoil Type A 394 CY 49.50 19,503.00 31.25 12,312.50 45.00 17,730.00 50.00 19,700.00 34.00 13,396.00 51.00 20,094.00 3000 11,820.00 35.00 13,790.00 48.00 18,912.00 55 Loosen Topsoil - rip to 18" (108 and below) 774 BCY 12.65 9,791.10 6.00 4,644.00 5.00 3,870.00 4.00 3,096.00 2.10 1,625.40 6.00 4,644.00 5.00 3,870.00 5.00 3,870.00 22.00 17,028.00 56 Compost (3" across whole site) 557 CY 49.50 27,571.50 3450 19,216.50 5050 2755000 55.00 30635.00 27.50 15,317.50 55.00 30,635.00 35.00 19,495.00 35.00 19,495.00 55.00 30,635.00 57 Bark or Wood Chip Mulch (3" in 005-marsh planted areas) 553 CY 49.50 27,373.50 37.25 20,599.25 47.00 25,991.00 59.00 32627.00 23.25 12,857.25 53.00 29,309.00 34.00 18,802.00 35.00 19,355.00 55.00 30,415.00 58 Seeded Lawn Installation 422 SY 550 2,321.00 1.40 590.80 0.55 23510 250 844.00 3.50 1,477.00 0.61 257,42 1.25 527.50 2.00 844.00 4.00 1,688.00 59 P0IPE- Llvesteke Plantings 577 EA 1.10 634.70 2.00 1,154.00 2.45 1,413.65 3.00 1,731.00 4.10 2,365.70 2.65 1,529.05 1.75 1,009.75 2.00 1,154.00 6.00 3,462,00 60 PSIPE - 12 "-18" Bare root plantings 475 EA 2.20 1,045.00 3.00 1,425.00 2.10 997.50 5.00 2,375.00 4.00 1,900.00 2.35 1,116.25 3.00 1,42550 3.00 1,425.00 6.00 2,85000 61 PSIPE - 18" Bare root plantings 1,153 EA 2.20 2,53160 3.25 3,747.25 2.25 2,594.25 550 5,765.00 125 3,747.25 2.55 2,940.15 350 3,459.00 400 4,612.00 650 6,91500 62 PSIPE 4" Pot Container Plants 330 EA 6.60 217850 4.00 1520.00 4.00 1,320.00 6.00 1580.00 7.00 2,31100 4.50 1,485.00 4.00 1,320.00 4.00 1,320.00 500 1,980.00 63 PSIPE - 10° Tube Container Plants 6,171 EA 2.20 13,576.20 3.50 21,598.50 3.75 23,141.25 5.00 30,855.00 4.25 26,226.75 4.10 25,301.10 3.00 18,513.00 4.00 24,684.00 8.00 49,368.00 64 PSIPE - 1 Gallon Container Plants 2753 EA 11.00 30,283.00 6.50 17,89453 5.75 15,829.75 10.00 27530.00 6.60 18,169.80 640 17,619.20 650 16,518.00 7.00 19,271.00 1800 49,554.00 65 PSIPE - 2 Gallon Container Plants 41 EA 16.50 676.50 17.00 697.00 22.00 902.00 27.00 1,107.00 4410 1,80400 2450 1,004.50 15,00 615,00 17.00 697.00 24.00 984.00 66 PSIPE - 5 Gallon Container Plants 193 EA 52.80 10,190.40 22.25 4,29425 30.00 5,790.00 35.00 5755,00 37.00 7,141.00 33.50 6,465.50 21.00 4,053.00 27.00 5,211.00 32.00 6,17500 67 PSIPE - 1112" Caliper Plants 9 EA 165.00 1,485.00 240.00 2,160.00 95.00 855.00 372.00 3548.00 195.00 1,755,00 104,00 936.00 21550 1,935.00 300.00 2,700.00 250.00 2,250.00 68 Removal of Buried Men -made Debris 1 FA 22,00000 22,000.00 20,000.00 20,000.00 20,00100 20,000.00 20,000.00 25000.00 20,000,00 20,000.00 20,000.00 20,000.00 20,000.00 20,000.00 20.000.00 20,000.00 20,000.00 20,000.00 69 Irrigation Water System 1 LS 82,097.13 62097.13 37,500.00 37,500.00 35,000.00 35,000.00 59,500.00 55500.00 40,00500 40,00000 37,100.00 37,100.00 40,000.00 40,00000 40,000.00 40,000.00 45,000.00 45,000.00 70 Cement Concrete Traffic Curb 230 LF 1320 3,036.00 3100 590000 36.00 8,280.00 48.00 11040.00 52.50 12,075.00 36.50 8,395.00 25.00 5,750.00 35.00 8,050.00 22.00 5,06000 71 Cement Concrete Traffic Curb & Gutter 15 LF 13.20 19800 30.00 450.00 36.00 540.00 116.00 1,740.00 104.00 1560.00 10050 1,500.00 60.00 900.00 35.00 525.00 35.00 525.00 72 Chain Link fence 815 LF 35.20 28,688.00 2400 19,560.00 32.00 26,080,00 35.00 28,525.00 35.20 28,72875 25.40 20,701 00 3110 25,265.00 30.00 24,450.00 3250 26,08050 rn CITY 00 TUKWILA DEP ARTMENT PUBLIC WORKS Duwamish Gardens Bid Tabulation Project No. 90630102' Date: 15- Apr -15 Engineers Estimate McCann Construction didMountain Contract. 188 Pivetta Brothers Const. Inc. : ERRG Ohno Construction Company Olson Bros. Excavating 3 Kings Environmental Inc. A -1 Landscaping and Cont, s 73 Permanent Signing 1 LS 220.00 220.00 250.00 25000 500.00 500.00 1,517.00 1,517.00 1,500.00 1,500.00 1,155.00 1,155.00 5,000.00 5,000.00 2,500.00 2,500.00 43,000.00 43,000.00 74 Painted Access Parking Space Symbol 1 EA 99.00 99.00 325.00 325.00 500.00 500.00 363,00 363.00 620.00 620.00 580.0D 580.00 2,500.00 2,500.00 250.00 250.00 450.00 450.00 75 Rock Wall 132 FF 132.00 17,424.00 440.00 58,080.00 60.00 7,920.00 593.00 78,276.00 390.00 51,480.00 375.00 49,500.00 403.00 52,800.00 160.00 21,120.00 38.00 5,016.00 76 Seat Boulder 5 EA 4,730.00 23,650.00 4,300.00 21,500.00 4,000.00 20,000.00 4,570.00 22,850.00 3,650.00 18,250.00 4,500.00 22,500.00 4000.00 22,500.00 3,800.00 19,000.00 4,500.00 22,500.00 77 60018e1- Mounted Bench - Accessible 1 EA 4,400.00 4,400.00 4,725.00 4,725.00 2,900.00 2,900,00 5,529.00 5,529.00 5,100.00 5,100.00 4,600.00 4,600.00 6,500.00 6,500.00 2,50000 2,500.00 3,800.00 3,800.00 78 Bike rack 1 EA 1,100.00 1,100.00 1,225.00 1,22500 1,150.00 1,150,00 958.00 958.00 1,025.02 1,025.00 1,750.00 1,750.00 2,000,00 2,000.00 1,500,00 1500.00 2,200.00 2,200.00 79 Trash receptacles 1 EA 990.00 990.00 1,450.00 1,450.00 950.00 950.00 1,584.00 1,58100 1,100.00 1,100.00 2,600.00 2,600.00 2,500.00 2,500.00 1,500.00 1,500.00 2,500.00 2,500.00 80 Type 1 Removable Bollard 2 EA 1,045.00 2,090.00 725.00 115000 100000 3,000.00 958,00 1,916.00 550.00 1,100.00 450.00 900.00 2,000.00 4,000.00 800.00 1,600.00 980.00 1,960.00 81 Habitat Logs wt Root Wads 24 EA 2,200,00 52,800.00 1,400.00 33,60000 1,100.00 26,40000 947.05 22,728.00 1,225.00 29,400.00 1,500.00 36,000.00 5,000.00 120,000.00 2,715.00 65,160.00 2,800.00 67,200.00 82 Stumps with Root Wads 5 EA 1,925.00 9,625.00 950.00 4,750.00 700.00 3,500.00 347.00 1,735.00 1,150.00 5,750.00 830.00 4,150.00 5,000.00 25,000.00 2,155.00 10,825.00 3,505.00 17,500.00 83 Habitat Log 12 EA 1,925.00 23,10000 900.00 10,800.00 900.00 10,800.00 513.00 6,156.00 1,11000 13,320.00 940.00 11,28000 5,000.00 60,000.00 2,440.00 29,280.00 2,200.00 26,400.00 84 Habitat Snag EA 1,430.00 7,15000 1,250.00 6,250,00 1,000.00 5,000.00 947.00 4,735.00 1,725.00 8,625.00 1,700.00 8,500.00 7,000.00 35,000.00 2,055.00 10,275.00 2,600.00 13,000.00 85 Stone Pavers (Flagstone Paving - Gathering area) 14 SF 44.00 6,556,00 53.00 7,897.00 35.00 5,215.00 45.00 6,705.00 46.00 6054.00 60.00 8,94000 275.00 40,975.00 140.00 20,860.00 45.00 6,705.00 86 6" Streambed Cobbles (for cobbles /cobble spit) 2 TON 66.00 1,518.00 100,00 2,300.00 85.00 1,955.00 221.00 5,083.00 66.00 1,51800 162.00 3,726.00 80.00 1,840.00 80.00 1,840.00 135.00 3105.00 87 Streambed Boulders (1/2 Man -3 Man) 6 TON 165.00 10,725.00 105.00 6,825.00 140.00 9,100.00 221.00 14,355.00 102.00 6,630.00 182.00 11,83000 145.00 9,425.00 160.00 10,400.00 155.00 10,07500 88 Drain Rock 5 TON 44.00 2,288.00 57.00 2,964.00 75.00 3,900.00 2100 1,40100 48.50 2,522.00 78.00 4,056.00 65.00 3,380.00 75.00 3,900.00 45.00 2,340.00 89 Goose Excluder LS 4,400.00 4,400.00 20,700.00 20,700.00 20,500.00 20,50000 40,789.00 40,789.00 20,000.00 20,00000 58,500.00 58,50000 18,500.00 18,500.00 20,000.00 20,000.00 45,000.00 45,000.00 90 Kiosk EA 13,200.00 13,200.00 15,00000 15,00000 10,100.00 10,100.00 5,588.00 5,588.00 13,500.00 13,500.00 9,500.00 9,50000 13,000.00 13,000.00 20,000.00 20000.00 18,000.00 18,000.00 91 Scrambling 7025-3' wide (lump sum) LS 6,050.00 6,050.00 5,000,00 5,000.00 5,000.00 5,000.00 5,304.00 5,304.00 1,55000 1,550.00 6,500.00 6,500.00 25,000.00 25,000.00 15,000.00 15,000.00 25,870.00 29,870.00 92 Fire Pit LS 605.00 605.00 675.00 675.00 3,500.00 3,500.00 2,936.00 2,936.00 5,350.00 5,35000 3,000.00 3,000.00 6,000.00 6,000.00 1,50000 1,500.00 3500.00 3,50000 93 Crushed Surfacing 517 SF 1.65 6,542.05 2.50 12,942.50 1.50 7,765.50 1.00 5,177.00 1.85 9,577.45 1.70 8,800.90 2.25 11,648.25 1.50 7,765.50 6.00 31,062.00 STORM DRAINAGE - 94 Slotted Underdrain Pipe -6" PVC 3 LF 18.50 577.50 36.00 1,260.00 40.00 1100.00 3700 1,295.00 2900 1,515.00 42.00 1,470.00 64.00 2,240.00 25.00 875.00 60.00 2,100.00 95 Corrugated Polyethylene Storm Sewer Pipe 12" 138 . 4 LF 71.50 3,289.00 53.50 2,461.00 66.00 3036.00 6500 2,990.00 77.00 3,542.00 4400 2,024.00 83.00 3818.00 45.00 2,070,00 90.00 4,140.00 96 Corrugated Polyethylene Storm Sewer Pipe 8° Dia. 22 LF 66.00 14,520.00 37.25 8,195.00 17.00 3740.00 52.00 11,440.00 36.50 8,030.00 40.00 8,800.00 73.00 16,060.00 35.00 7,700.00 75.00 16,500.00 97 Solid Catch Basin Lld EA 220.00 220.00 400,00 400.00 350.00 350.00 336.00 336.00 1,050.00 1,050.00 450.00 450.00 650.00 65000 750,00 750.00 200.00 200.00 98 Beehive Grate EA 605,00 605.00 400.00 400.00 350.00 350.00 336.00 336.00 905.00 905.00 2,830.00 2,800.00 1,500.00 1,50000 750.00 750.00 45000 450.00 99 Type l Catch Basin EA 1,37500 1,375.00 1,150.00 1,150.00 1,650.00 1.650.00 1,28700 1,287.00 2,315.00 2,315.00 890.00 890.00 1,30000 1,300.00 1,250.00 1,250.00 2,100.00 2,100.00 100 Connection to Existing Drainage Structure EA 44000 880.00 725.00 1,450.00 825.00 1050.00 374.00 748.00 670.00 1,340.00 1100.00 2,20000 3,100.00 6,200.00 2,500.00 5,000.00 45000 900.00 101 Gravel 8a546 l for Drain CY 27.50 137.50 100.00 500.00 75.00 375.00 27.00 135.00 5000 250.00 13000 650.00 151.00 755.00 160.00 800.00 45.00 225.00 102 Sewer 61909930 EA 275.00 550.00 500.00 1,000.00 150,00 30000 368.00 736.00 630.00 1,26000 650.00 1,300.00 2,000.03 4,000.00 350.00 70000 1,200.00 2,400.00 103 810-retention Soil Mixture 3 CY 16.50 495.00 90.00 2,700.00 33.00 99000 72.00 2,160.00 88.00 2,640.00 9200 2,76000 71.00 2,130.00 65.00 1,950.00 65.00 1,95000 104 Curb Scupper EA 110.00 220.00 55.00 110.00 200.00 400.00 10500 210.00 1,35000 2,700.00 500.00 1,000.00 1,500.00 3,000.00 750.00 1,500.00 650.00 1,300.00 SUBTOTAL 2,142,46022 2,235,020.05 2,322,428.00 2,454,985.86 2,553,332.80 2,560,933.39 2,997,162.00 3,077,965.00 4,119,409.50 SALES TAX (0.095) 203,533.72 212,326.90 220,63066 233,223.66 242,566.62 243,288.67 284,730.39 292,406.68 391,343.90 TOTAL $2,345,993.94 82,447,346.95 $2,543,058.66 $2,688,209.52 $2,795,899.42 $2,804,222.06 53,281.892.39 $3,370,371.68 94,510,753.40 Rounding Error 48 City of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Community Affairs and Parks Committee Utilities Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Program Manager DATE: May 8, 2015 SUBJECT: Duwamish Gardens Project No. 90630102, Agreement No. 14 -102 Grant Amendment — Recreation and Conservation Office ISSUE Approve a grant amendment with the Washington State Recreation and Conservation Office (RCO) for additional construction funding for the Duwamish Gardens Project. BACKGROUND The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon habitat site with minor park elements. The project's design and permitting are complete and construction is anticipated to begin this spring. The City entered into Agreement No. 14 -102 with the RCO to provide $949,434 in construction funding for Duwamish Gardens. This RCO grant requires a total of $301,523.00 in matching funds which can come from any combination of other available funding. Staff reviewed the total construction funds available and compared this with the final construction estimate prior to project bidding and determined that the project had insufficient construction funding. Staff contacted the RCO about the need for additional construction funding to allow the project to be advertised and was able to secure an additional $250,000 in RCO funding. ANALYSIS The RCO developed a grant amendment that will provide the additional $250,000 in construction funding for Duwamish Gardens. With this increased funding level, the City is required to provide $80,000 in additional matching funds, bringing the total RCO match requirement to $381,523. As with the previous grant agreement, these funds can be matched using any other non -RCO grant or City funds. A total of $1,416,990 is available in non -RCO grant funding, which covers the total RCO match requirement. The other grant funding is from King County Conservation Futures, King Conservation District, and the King County Flood Control District (for $1.265m). RECOMMENDATION Council is being asked to approve a grant amendment with the RCO for an additional grant funding amount of $250,000 for the Duwamish Gardens Project and consider this item on the Consent Agenda at the May 18, 2014 Regular Meeting. Attachment: RCO Amendment to Project Agreement W:\PW Eng \PROJECTS \A. - DR Projects\Duwamish Gardens 06-DR02 (90630102) \Grants \Construction \PSAR\Additional Funding Request \Info Memo RCO Construction Grant Amendment gi-sb.docx 49 50 'y /I WASHINGTON STATE .. ,_; Recreation and -- ' Conservation Office Amendment to Project Agreement Project Sponsor: City of Tukwila Project Number: 13 -1099R Project Title: Duwamish Gardens Restoration Amendment Number: 1 Amendment Type: Cost Change Amendment Description: The project agreement amount Is increased by $170,335.47 of 2013 -15 PSAR, $79,664.53 of 2011 -13 PSAR and $80,000 sponsor match to afford cost increases primarily associated with the Section 106 Consultation and mitigation of impacts to historic and pre - historic cultural resources as outlined in the MOA (PRISM Attach. No. #215119). Project Funding: The total cost of the project for the purpose of this Agreement changes as follows: RCO - PSAR RCO - SALMON ST PROJ Project Sponsor Total Project Cost Admin Limit A&E Limit Agreement Terms Old Amount Amount % $622,081.00 $327,353.00 $301,523.00 $1,250,957.00 49.73% 26.17% New Amount . Amount $872,081.00 $327,353.00 24.10% $381,523.00 100% $1,580,957.00 55.16% 20.71% 24.13% 100% $0.00 0.00% $0.00 0.00% $110,000.00 9.64% $139,004.25 9.64% In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect. In witness whereof the parties hereto have executed this Amendment. State Of Washington Recreation and Conservation Office BY: )�J& kL Kateen Cottingham TITLE: Director City of Tukwila AGENCY: BY: J-Im Ar40n+%ft', DATE: 2)145- TITLE: DATE: Pre- approved as to form: BY: /S/ Assistant Attorney General M cL: Ltd ,2` Ao, � d l 6 1&0t -5 PSAR Project Cost Change Amendment Salmon Fundina Accounts Chanter 77.85 RCW. Chanter 420 WAC AMENAGRI.RPT 51 Amendment Agreement Description Project Sponsor: City of Tukwila Project Title: Duwamish Gardens Restoration Project Number: 13 -1099 R Amendment Number: 1 Agreement Description City of Tukwila proposes to complete Duwamish Gardens estuary restoration project, creating valuable shallow water habitat and native riparian vegetation on a 2.34 acre site owned by the City (Acq 06 -2199) and on adjacent WADNR aquatic lands. The site is located on the right bank of the Duwamish River immediately downstream of river mile 7.0 between the Codiga Farms restoration at RM 8.5 and North Wind's Weir restoration at RM 6.4, in the high priority Duwamish Estuary "transition zone" between fresh and salt water. Off channel and shallow water habitats in this stretch of the Duwamish are needed to provide opportunities for juvenile Chinook to move out of the main channel to habitats where they can feed and rear. Longer residence times in the estuary allow for larger, healthier smolts prior to ocean migration, and thus, improved survival. The .property is among the largest available site for habitat restoration remaining in the Duwamish corridor. The new habitat will be created by excavating 30,000 cubic yards of material to establish approximately —0.89 acre of shallow water mudflat and marsh habitat, and —1.24 acre of restored riparian area. Additional park enhancements will include a small parking lot, pedestrian trail, and river viewpoint, to be installed with non -SRFB funds. Interpretive signs and /or art work will feature the cultural history of the area and ecological features of the site. 52 AAGREEDSC.RPT March 2, 2015 Page 1 Amendment Special Conditions Project Sponsor: City of Tukwila Project Number: 13 -1099 R Project Title: Duwamish Gardens Restoration Amendment Number: 1 Special Conditions ASPECCONDAPT March 5, 2015 Page 1 53 Amendment Special Conditions by Sept 30, 2015 in order to have the funding fully drawn down by November 30, 2015. Any signage or press materials must acknowledge the Puget Sound Acquisition and Restoration Fund as well as RCO as a fund source. 54ASPECCOND,RPT March 5, 2015 Page 3 Amendment Eligible Scope Activities Project Sponsor: City of Tukwila Project Number: 13-1099 Project Title: Duwamish Gardens Restoration Project Type: Restoration Program: Puget Sound Acq. & Restoration Amendment #: 1 Restoration Metrics Worksite #1, Duwamish Gardens Targeted salmonid ESU /DPS: Targeted species (non -ESU species): Project Identified In a Plan or Watershed Assessment: Green /Duwamish and Central Puget Sound Watershed Resource Inventory Area 9 (WRIA 9) Steering Committee, August 2005. Salmon Habitat Plan - Making Our Watershed Fit for a King. Prepared for the WRIA 9 Forum. icing County, 201 S. Jackson St., Suite 600, Seattle, WA, 98104. Type Of Monitoring: Estuarine / Nearshore Project Total Amount Of Estuarine / Nearshore Acres Treated: 0.9 Creation of new estuarine area Acres of Estuary Created: 0.9 Estuarine planting or native plant establishment. Acres of Estuarine planting or native plant establishment: 1.2 Exclusion devices Acres Treated with exclusion devices: 0.5 Regrading of slope Acres of Estuary Treated through slope regrading: 0.9 Removal of existing fill material Acres of Estuary Treated through fill material removal: 0.9 General restoration activities Restoration fencing and gates Number of gates: 0 Linear feet of fencing: 800 Traffic control Utility relocation / reconnection Utilities relocated / reconnected: Cultural Resources Cultural resources Includes investigations that have already been completed monitoring and data recovery during construction, and mitigation which are eligible pre - agreement expenses, not included in scope of design grant. Permits Obtain permits All permits except one are paid for under the Design contract. Architectural & Engineering Architectural & Engineering (A &E) AELIGREURPT March 2, 2015 page: 1 55 56 RECREATION AND CONSERVATION OFFICE Agency Name Recreation and Conservation Office P.O. Box 40917 Olympia, WA 98504 -0917 Sponsor Tukwila City of Public Works Dept 6300 Southcenter Blvd Ste 100 Tukwila, WA 98188 FORMA-19 State of Washington INVOICE VOUCHER Sponsor's Certificate. I hereby certify under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or services furnished to the State of Washington, and that all goods furnished and /or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, national origin, handicap, religion or Vietnam era or disabled veterans status. BY (TITLE) Category 4: Backup documentation to be submitted upon request (DATE) ' . To Be'Completed W Sponsor - - - Project Number 13.1099 R Project Name Ouwamish Gardens Restoration Billing # 1 From. Billing Period To, This is a Final Billing? Yes I ] No ( ] CATEGORIES: Project Agreement Previous Expenditures To Date Costs For This Billing tEx enditure tNon;Re(mbursabte_ Amount Total Expenditures Non - Reimbursable Match Total $0.00 Construction $0.00 AA &E $0.00 Development Total S0.00 S1,580,957,00 $0.00 FUNDING & EXPENDITURE FORMULA For RCO Use ONLY Agreement Information ' ' Previous RCO Reimbursements Sponsor: 24.13241% $381,523.00 Total Billed RCO Federal: Share Billed RCO: SALMON ST PROJ 20.70600% $327,353.00 Share Approved RCO: PSAR 55.16159% 5872,081.00 Advance Balance Match Owed Balance Share Retained Share Paid Agreement Total: 100.00000% $1,580,957.00 Match Bank Doc Date Current Doc No. Ref Doc# tVendorNumber VendorMes'sage 1095 SWV0018023 -00 13 -1099 R Tran'Code Fund A ` n Index l Pro` Index SSW Ob SuI5Sub•Ob Project # �: Amount . Biilin # 210 057 SO4 98103 NZ 1095 1 210 057 S08 98401 1 NZ 1095 1 r Certification For Payment Project Manager/Date Accountm ;Date 11N1 /r11rF RPT 3/2/2015 57 W City of Tukwila Jim Haggerton, Mayor. INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Jack Pace, Department of Community Development Director BY: Minnie Dhaliwal, Planning Supervisor DATE: May 4, 2015 SUBJECT: North Highline Annexation Area ISSUE Briefing on Seattle's Notice of Intent to Annex the North Highline annexation area. BACKGROUND Tukwila designated the North Highline area as a potential annexation area (PAA) in the City's Comprehensive Plan in 1995.The City of Seattle has also designated a PAA that includes a much larger area of unincorporated North Highline that overlaps with Tukwila's PAA. See attached map showing the overlapping areas. The City of Seattle's PAA consists of three different areas: Sliver by the River (only Seattle's PAA); Duwamish Industrial Area (overlap between Seattle and Tukwila); and Area Y (it was an overlap between Burien and Seattle, but Burien has taken it out of their PAA). In 2012 the property owners in the Duwamish Industrial area filed a petition to annex into the City of Tukwila. At that time Tukwila filed the Notice of Intent to Annex with the Boundary Review Board, but Tukwila's request was denied by the Board. Both the City of Seattle and King County opposed Tukwila's Notice of Intent to Annex. After the denial by the Boundary Review Board Tukwila participated in the mediation proceedings with King County and the City of Seattle to help resolve the overlap issue. The mediation process did not result in any agreement. DISCUSSION At this time the City of Seattle has adopted a resolution calling for the annexation by an election method in the Duwamish Industrial Area (the area that overlaps with Tukwila's PAA) and the Sliver by the River area (only Seattle's PAA). Seattle has also filed a Notice of Intent to Annex with the Boundary Review Board. Attached is the summary of Seattle's Notice of Intent prepared by the Boundary Review Board. Boundary Review Board has scheduled a hearing on July 20, 2015 to decide on Seattle's Notice of Intent to Annex. W INFORMATIONAL MEMO Page 2 Staff is in the process of reviewing the information prepared by the City of Seattle and will be submitting comments to the Boundary Review Board opposing Seattle's Notice of Intent due to the following reasons: 1. At the time the Boundary Review Board denied Tukwila's Notice of Intent to Annex, it desired a more comprehensive solution that included Area Y, Duwamish Triangle and the Sliver by the River. Seattle's Notice of Intent to Annex does not include Area Y. 2. The property owners in the industrial area desire to be part of City of Tukwila. Additionally, the industrial area relates to Tukwila's manufacturing /industrial area, given the land uses, geography and development pattern in the area. ATTACHMENTS • Boundary Review Board Summary of Seattle's Duwamish Annexation Notice of Intent • Map showing overlapping potential annexation areas. •1 SUMMARY FILE NO. 2358 Thomas Guide Map No. 62S Date Received: 0808/14 Date Distributed: 08/14/14 Date Filed: ACTION Resolution by Seattle City Council for Land Annexation via Election Method Expiration 4SDays: 1015/12 TITLE Duwamish Annexation Area Board Meeting: 09111/14 Introduction: The City of Seattle has submitted this Notice ofIntention to Annex the Duvvamieh Annexation Area to the City nf Seattle, aa required byChapter 36.93 of the Revised Code of Washington (RCVV) and the Notice of Intention procedures promulgated by the Washington State Boundary Review Board for King County, The proposed annexation area consists of two separate Seattle Potential Annexation Areas, as defined by the City of Seattle's Comprehensive P|an' originally adopted in 1994: the Duwamieh Industrial Area (North High|ineArea '0'), designated in 1906. and the South Park'SUver.' designated in2O12 More specific information about these territories and the history attached thereto is provided in the below 'Sum mory,^ Location The Duwamish Annexation Area is located adjacent to and south of 8oallo'o South Park neighborhood between the Duwamiuh River and State Route QQ. More specifically, the Duvvamish Area Annexation in located immediately soud` of the existing City of Seattle. The northern boundary of the entire Duwamish Area Annexation is formed by the southern boundary of the City of Seattle at Kenyon Street (if extended) and the Ouwomiah VVahamvay. The western boundary of the site in variously formed by the City nfSeattle (generally east of Dallas Avenue South and by West Marginal Way. The eastern boundary is formed by the Ouvvamimh Waterway and the City of Tukwila. The southern boundary is located a\ South 1O1't Street. The proposed annexation would unite the unincorporated areas into Seattle's South Pork Residential Urban Village. Land Area Approximately 220acres Land Use: Residential Unee— land units and on-board living water units-, Industrial Uses, Open Spaces, Vacant land. Population Estimate 177 persons Assessed Valuation $104.405.315.00. County Comprehensive Plan Designation/Zoning Residential Uses (4 units per acre), Industrial Use City Comprehensive Planl Zoning . /�l��se± Single Family Reoidontiat' Uses (SF Q6O0-4,5 units per ac/e)' General Industrial 2 ith R-4 — Residential, 4 42 54 DU pei Acre (�tote: The City of Seattle roports a conitnittPent to adopt for the Dowarnish A--e/aniiex�itiojj. mod use meo�xa�rmo and zovxg mqu�e/ncn� that are essentially equivalent / to land oxo designations and zoning ox4uiremeotscunenhy/v place under /he/unisdittionnyKv� Cnoo/y. Lend use designations and org,/aounoare u�ocons�h,ntw�h the C8yo/Soo/0e'o ~ Sh. ^:Jno ma»/n/F)og/n/n) approved - District Comprehensive Plan Not applicable. District Franchise A franchise is required to provide services in the proposed annexation area. The proposed annexation area is not within Seattle's current franchise agreement area and negotiations will be required for the continued provision of the following services. solid waste (Waste Mmnagement)' natural gas (Puget Sound Energy): and ouh|e television /internet(Comcaat). Urban Growth Area (UGA) The Duwamish Area is located within the Urban Growth Area as identified by the State Growth Management Act, King Count/ Comprehensive Plan, and City of Seattle Comprehensive Plan, SEPADoc|arabon The proposed Duwamiah Area Annexation is exempt from BEPA pursuant toRCVV43.21C222 NOTIFIED: King County Council Member(e) Joe McDermott ' David Upthagrove King County: Clerk of Council, Department of Natural Resources (DNR)- Department ofPermitting and Environmental Review (DPER). Department of Aneesoments. Department of Transportation (DOT), State Department of Ecology (DOE). King Cnunty^Q11''P/ugrom 0f�os ofK8anagementand Budget, Deputy Prosecuting Attorneys' Office, King County Records and Election Di�sion, Fire Marshal Division, Historic Presema|ion Program, Puget Sound Regional Council, Community and Human Semicea, Public Health Department - Cities: Buhen.3eaToc.Tukwila Fire Districts: City of Seattle Fine Department-, King County Fire Protection Districts No. 2` No 11, No. 20 Water Districts: King County Water Districts No. 20, No. 45, No. 49. No. 54. and No 125, HighUne Water District, Seattle Public LW|diea Sewer Districts: Valley View Sewer District ' Southwest Suburban Sewer District, Suoa Creek VVaher& Sewer DinLrict, Cedar River Water and Sewer District School District: Seattle School District #001 SUMMARY (File No. .2J58 The City ofSeattle has submitted a Notice of Intention proposing annexation of properties identified as the Duwamish Area ut22Oacres. The Duwamish Area consists of two separate Seattle Potential Annexation Areaa, as defined by the City ofSeattle's Comprehensive P|en, originally adopted in 1994: the Duwamish Industrial Area (North High|ineAnsa 'O'), designated in 1886, and the South Park 'Sliver,' designated in 2012. the City cfSeattle's Comprehensive P|an, originally adopted in 1894� the Duwamish Industrial Area (North H|ghUneAree 'O'), designated in 1996. and the South Perk'SUver,' designated in 2012. The annexation is proposed in response to a Resolution oaOeudng the interest of the oommunity in joining the City of Seattle, The Duwamish Area Annexation Notice of Intention is based upon Resolution No, 31502 adopted by the Seattle City Council in February 2014 appioving a plan to annex this territory. The Duwamish Annexation Area is located adjacent to and south of Seattle's South Park neighborhood between the Duwamish River and State Route QQ. More speoifioaUy, the Duwamish Area Annexation is located immediately south of the existing City of Seattle. The northern boundary of the entire Duwamish Area Annexation ie formed by the Southern boundary of the City of Seattle at Kenyon Street (if extended) and the Duwamish Waterway. The western boundary of the site is variously formed by the City o/Seattle (generally east of Dallas Avenue South and by West Marginal Way, The eastern boundary is formed by the Duwamish Waterway and the City of Tukwila The Southern boundary in located at South 101m Street. The proposed annexation would unite the unincorporated areas into Seattle's South Park Residential Urban Village. ^°~ With the Notice of Intention, the City nfSeattle has invoked jurisdiction cd the Washington State Boundary Review Board for King County. The City ia seeking a public hearing in order b/ provide an opportunity for Duwamish Area citizens and other stakeholders to comment upon the proposed annexation before Boundary Review Board. The Boundary Review Board is an independent, quasi-judicial agent established by statute (RCVV36.Q3) to conduct such public review for the purpose of ensuring logical, orderly growth of urban Communities. °^^ City of Seattle of6oio|o report that the entirety ofthe Duwamish Area in currently described as e Potential Annexation Area for the City of Seattle. In addition the Southern portion of the Duwamish Area is also designated within the Potential Annexation Area of the, City ofTukwila. More precisely, in 1996. the City of Seattle adopted a P/A that overlapped with Tukwi|a'e PAA in the southern portion of the Duwamish Annexation Anao Discussions between King Cuunty, and the cities of Buhen. Tukwila and Seattle were initially started in 1897. An agreement was reached between the cities of Seattle and Buhen that led to Burien's annexation of the southern portion of the North High|ine Unincorporated Area (Area X) in 2000. In April 2011. the City ofSeattle initiated the County required formal mediation process (Linder Countywide Planning Policies DP-25) with King County, and the City of Tukwila using the services of the King County Alternative Dispute Resolution program The latest mediation pnocoos, including non-mediated discussions, was conducted over o 26 month period and ended on June 27, 2013 with no resolution on the overlap issue with the City of Tukwila. In addition, the City of Seattle has entered into discussions with the North High|ine Fire District (NHFD #11) regarding measures to mitigate the financial impacts that the proposed annexation Would have on the ability of the North High|ine Fire District to provide fire and medical response services to the remaining portions of the fire district. Seattle's proposed agreement Would provide revenues to the fire district equal to the amount of property tax revenues lost as a result of the proposed annexation. This proposal would allow the fire district to maintain its current staffing |evo|o and maintain the ability to operate the required three shifts. At this time negotiations are expected to be finalized within the next 30 to 60 days, As a result cfoverlapping Potential Annexation Areas, King County, the City of Seattle and the City of Tukwila have been required to comply with the provisions of King County Comprehensive Plan/Countywide Planning Policy LU'32 prior to either jurisdiction pursuing annexation of the Dummmish Area King County Comprehensive Plan/Countywide Planning Policy LU-32 states that. 1 The City proposing annexation has, at least 30 days prior to filing a Notice of Intention to annex with the Boundary Review, to contact in writing the cities with the Potential Annexation Area overlap and the County to provide notification nf the city's intent to annex and kz request ameeting o' formal mediation to discuss boundary alternatives, and: The cities with the Potential Annexation Area overlap and the county have either. a, Agreed to meet but failed to develop a negotiated settlement to the overlap within 60 days of receipt of the notice, or b� Declined to meet or failed tu respond in writing within 3O days of receipt of the notice )^ To that end, the background/history of events leading to this Notice of Intention to the Washington State 8oundery Review Board for- King County imaafollows: • Since 2008, the city ofSeattle has engaged in formal mediation. through King County's Inter- local Conflict Resolution Group (|LCRG) to determine the potential annexation boundaries of all or portions of the North High|ine Area (Area X. Area Yand Duwamish Annexation Area) ' The mediation process led to an agreement giving the city ofBurien first opportunity hoannex Area X and later Area Y. |n2U10. the city ofBurien successfully annexed Area X. • In 3010. residents in the northern portion of the Duwamiah Annexation Area begin contacting Seattle City Council members expressing their interest in being annexed into the City of Seattle. At that dme, the northern portion of the area was not designated a Seattle Potential Annexation Area, • In 2012. Seattle, City Council designated the northern portion of the DuwamishAnnexahon Area as u Seattle Potential Annexation Area, The southern portion of the Ouwamiah Annexation Area was designated as a Seattle Potential Annexation in 1906 (overlapping designation with city ofTukw||o). • In February 2813. the city of Seattle once again engaged the services of King County's |LCRG in a formal mediation process with King Counh/, cities ofBurien and SeaTao. King County LibrarySya|em. Bubon'NurmandyPork Fire Department (Fire District #2). and North High|ine Fire District (Fire District #11). The purpose of the mediation was to identify service and boundary issues associated with a potential annexation of the Duwamish Annexation Area. The mediation process did riot result in an agreement between the parties and was formally ended in June 2013, • On February 3, 2014, Resolution No. 31502 was introduced calling for the unnexation, by election, of the Ouwamiah Annexation Area, • On February 5. 2014. the Seattle City Council's Education and Governance Committee held a public meeting and received testimony regarding the potential annexation of the Duwumiah Area using the election method. The oommittoe members voted k/ approve the resolution. • On February 10. 2014. the Seattle City Council adopted Resolution No. 31502. calling for the annexadon, by election, of the Duwaminh Annexation Area and authorizing the submittal of a Notice of Intention to the Washington State Boundary Review Board for King County, • On March 25. 2014. the city of Seattle initiated discussions with representatives of the North High||ne Fire District (Fire District #11) for the purposes developing an agreement to mitigate the financial impact of the proposed Duwamish Annexation Area on the Fire District's ability to provide fire protection services in the remaining portions of its territory. Adetai|ed discussion of the proposed agreement io outlined in the Notice ofIntention. ^^^ City of Seattle officials report thathmDuwamishAnnexationAreacomtainsmeinlysinglefamilymaidenoea in the area located north of the South Park Bridge and located between the Duwamish River and Seattle's South Park neighborhood. The area south ofthe South Park Bridge and located between State Route 99 and the Duwmmiah River contains a mahna, induntrieymanuhaoturing uses, a Seattle City Light electrical transfer station, and large wildlife refuge area located between the electrical transfer station and the squthernboundaryofthepnopuaedannexaLionareadhetabutsthannrthemtipoftheCityofTukxvi|a, ^°^ City of Seattle officials report that annexation of the Duvvamish Area to this community is consistent with the State Growth Management Act. Cited in support ofSeattle's annexation of Duwamish,4ea are: RCVV 30.70A.020 (1), encouraging development in urban areas where adequate public facilities and services exist nrcan be provided in an efficient nnanner� ° RCVV36.7OAO2O(11). encouraging citizen participation and coordination in the planning process andansuringcoordinaUonbebweencommuniheaondjuriadiohonston*oonci|eounMicLs; and ° RCVV 38.70A.020 (12) calling for public facilities and services to be consistent with provisions of (SK8A (e.g. RCVV 3670A.210 (3) (b) policies that promote contiguous and orderly development and provision o[ urban services to Such dove|opm*nU Seattle representatives report that the municipality has in place plans, programs, and resources necessary to serve the Duwmminh Area as presented in the State Growth Management Act (8yNA). In keeping with the provisions of the 8MA. Seattle representatives report a plan to establish governance and services for Duwamish Area citizens that are equivalent to - orgreaterthan - thomebenefitsenjoyedundertheeegia of King County, Governance and services for the Ouwmmish Area would be equivalent to benefits provided within the existing City of Seattle, More specifically, the proposed annexation includes an unincorporated urban area with existing urban- level public facilities and services. Seattle will address any localized deficiencies in an efficient manner building upon the area's existing infrastructure and services, where applicable, The proposed annexation area is currently served by many King County mamicea' including law & code enforcement. building & planning, transportation, others. Other local services are provided by special purpose districts that include fire. |ibnery, water and sewer. Upon annexahon, services provided by King County and special purpose districts will be provided by the City ofSeattle, ~~~ City of Seattle representatives report that the proposed Duwmmish Area Annexation complies with King County Comprehensive Plan/Countywide Planning Policies (2013.) Seattle representatives report that the North Highline annexation Would specifically be consistent with numerous Comprehensive Plan goals and policies. Selected goals and policies ino|ude� ^ Chmptev- Regional Planning: Section U Policy Framework (RP 204) " Chapter Urban Communities: Sections 1111 (U-1021 U-106, U-201 I- U'202, U'203;U'205-U'207) ° Chapter - Services, Facilities and Utilities (F'101) ~^^ Seattle representatives ohnUody report that the Doeamish Area annexation would specifically he consistent with numerous Countywide Planning Policies, Selected goals and policies include: Chapter- Development Patterns: DP-31 DP-4; Coapter - UdmnGrmwth Area, DP- 13; DP23-DP-25:DDP'27;DP-28 Chapter - Public Facilities and Services (PF-2;PF-3,PF-1).PF-17 ~°^ City of Seattle officials report that the Duwamish Area properties north of the South Park Bridge are mainly developed as single-family homes. This development is similar to the nearby Seattle's South Park neighborhood, The area south of the South Park Bridge primarily includes, indoetha|, manuhactuhnQ, and office uses — similar to that development in the South Park neighborhood's industrial areas. The majority of the Duwamish Annexation Area is built out and there are relatively few vacant parcels within this PAA. The 177 population is from the 2010 U.S. Census. King County does not have population projections for this specific area. Hovvever, this area is located within the City of Seattle's Comprehensive Plan as the "South Perk Residential Urban Village," An part ofthe city's comprehensive plan pmc*as. the household growth target for the South Park Residential Urban ViUage, which includes the annexation aree, iamn additional 25U households by 2024. City of Seattle representatives report a plan to maintain support for the exiting and for new predorninating industrial uses and small residential areas currently in place in DuwnminhArea. The City has resources and capacity to permit provision of public ud|iMes, public facilities, and public aan/ioes to the Ouwamiah Area, ino|uding, but not limited to: land use planning and deve|opment, transportation aemineo, water oemioe, wastewater treatment semioe, storm water management aemicee, firelemergenoy medical services, and policing services) toDuwamishArea. More specifically, upon annexation oib/ regulations will Supplant King County regulations in the proposed annexation area, include, but are not limited to: • The City of Seattle Land Use Regulations and Zoning Regulations • The City of Seattle's Critical Areas regulations • The City ofSeattle StonnwaterCnde The Seattle City Council has not approved pre-annexation zoning agreements for this annexation. While the area is within the City ofSeattle's Potential Annexation Area (PAA). the Seattle Comprehensive Plan does not apply land use designations bzP/Am. |f the annexation io approved, the Seattle City Council will adopt changes to the Future Land Use Map in the Comprehensive Plan to include the annexed area within the City's boundaries The Future Land Use Map will indicate the generalized land use categories that would apply in the annexed area The change to Future Land Use Map would occur the next time tile City amends the Comprehensive Plan after the annexation of the Duwamish Annexation Area. Zoning changes within the annexed area could occur any time after changes to the Future Land Use Map are approved and would have to be consistent with the Future Land Use map. It should be noted that changes to zoning and development regulations are not bound by the once-a-year limitation that applies to amendments 0o the Seattle Comprehensive Plan. °~~ The City of Seattle and King County have reached an agreement (Letter of Understanding) regarding the operation & maintenance of the South Park Bridge. ~°^ A fiscal analysis ofthe Ouwomish Annexation Area was prepared by the City of Seattle's Central Budget Office, The report was transmitted ho the Seattle City Council mn April 5.2012 An updated fiscal analysis has also been prepared The results showed that the City would face a first year annual operating cost of S640.000 to serve the area. The report also identified a number of substantial one-time capital and environmental remediation costs for which there are no oupporbng revenues, in particular costs to Seattle Public Utilities These costs could total in excess of5120million The assumptions are based on estimates provided by City departmental staff with necessary revisions by the City's Central Budget Office. The revenue and cost estimates were adjusted ho2O13dollars Note: Other City departments have estimated that most incremental costs to provide services to the Duwamish Annexation Area will be negligible or can be absorbed within existing resources after an annexation (e.g. police, fine. Ubnary, human enmicem, housing, economic development, parks & recreation, office for education, finance & administrative services, and municipal courts). The Seattle Central Budget Office analysis shows that City general fund revenues would increase by $1.1 million as a result of the annexation The largest contributors to this increased revenue would be Business & Occupation Taxes ($594.000) and property tax ($374.008) The $374,000 in property tax would replace the County Rpad, Fire District #11 and King County Rural Library District levies that are currently collected in the Ou*vomish Annexation Area and would result in lower overall property taxes for taxpayers in the Du*amish Annexation Area 6 The Duwamish Annexations Area currently receives general ,governmental services from King Cou...,. General services after annexation including police and development services will be 'provided by the City of Seattle. The following table provides.a summary.of services and service providers prior to and after an annexation: The proposed Duwamish Annexation Area is urbanized and nearly fully developed. King County currently provides services at lower levels than the City of Seattle provides within its existing boundaries. Upon annexation, residents and businesses within the annexed area will see an immediate increase in the levels of service for police, fire, parks and recreation, library and other urban services. As additional development occurs within the overall South Park Residential Urban Village, which includes the annexed area, demand for services will increase. It is assumed that the cost for these additional services will largely be offset by property'taxes, sales taxes, service charges, and other population -based revenues. it should be noted that, may residents in the annexation area currently avail themselves of Seattle's services including park & recreation .programs and library services. The net effect of this annexation on owners of 'residential properties in the proposed annexation area will be positive. At annexation, the property tax rate and amount will. be reduced. Based on 2013 assessed values, the taxpayer in the annexed area would receive a net reduction annually of approximately $277 on a house valued at $250,000. Owners of industrial or commercial properties will see a larger reduction in their property tax 'bills (e.g. property valued at $1,000,000 will receive a net reduction annually of approximately $1,110). Business owners will also see a reduction in their property tax bill, but will see an increase in non - property tax related expenses. The City of Seattle imposes a Business & Occupation (B &O) tax on the business operations. This will be an additional expense to businesses in the proposed annexation since state law does not allow counties to impose a B &O taxes. The City of Seattle officials report that the proposed Duwamish Area Annexation is consistent with the provisions of RCW 36,93 (Boundary 'Review Board Regulations). For example, City of Seattle representatives. report that: A. RCW 36:93.170 Factors to be considered by Boundary Review Board: FA future location of corimmunity facilities: The existing population in the proposed Duwamish Area is less than one person per acre. It is a developed area that consists of residential and industrial land uses. This area is in the City of Seattle's PAA. There are a total of 56 parcels -- $104,405,315 in total assessed valuation. According to the South Park Business Association, businesses and uses within the proposed annexation area includes: Delta Marine; Duwamish Yacht Club; Seattle City Light substation; limousine business; and various multi- tenant buildings primarily light industries, some office and retail businesses; and a wildlife refuge area. The 2010 Census listed the population at 177. The vast majority of the population in the annexation area resides north of the South Park Bridge. The proposed annexation area is zoned Residential and Industrial by King County. The proposed annexation area is characterized as a vertical panhandle with the South Park 'Sliver' between the city's South Park neighborhood on the west and the Duwamish River on the east and the southern portion that is roughly triangular in shape and is bordered by the Duwamish River on the east, State Route 99 on the west, and South Director Street (City of Seattle) on the north. 7 67 0 3. M.: The majority of:the Duwamish Area is flat with an average elevation of approximately 20 feet above sea level. The annexation area is essentially :fully built. There may be opportunities for limited growth as a result of redevelopment in the residential areas over the next 10 years. The City of Seattle reports that the proposed annexation does not create a severe impact on service providers in the remaining North Highline Area "Q" area. The proposed annexation will connect the linked built communities, common infrastructure .and .connected .natural environments with these .elements in Seattle's South Park Residential Urban Village. Seattle has proposed to provide 'financial mitigation to the North Highline ;Fire District to elirninatelh.e financial impact resulting from the proposed annexation. The City of Seattle will provide-fire, water, sewer, electrical, library, stormwater and road services to the proposed annexation area after an annexation. Garbage and recycling collection in the annexation area is provided by Waste Management, and they will also continue to serve the area after. annexation, Telephone, internet, and 'gas seni ice e will continue to be provided by Comcast and Puget Sound Energy. The ,proposed annexation will have a minor financial impact on three service providers (fire, water and sewer). However, as previously stated, Seattle is working with the North Highline Fire District to mitigate the impacts of the proposed annexation through a financial arrangement that will allow the fire district to remain financially viable. Seattle will also enter into discussions With Water District 20 and Valley View Sewer District to explore was to mitigate these impacts. The City of Seattle reports that this proposal creates a more efficient means of providing services to residents /businesses in unincorporated urbanized areas. The proposal will allow for Seattle to be the single provider of those services thus enablingi King County to focus on providing services to rural areas or on a regional basis. The effect Hof the proposed annexation will be to implement the state Growth Management Act, to incorporate an area already within the -King County Urban Growth Area, to unify the annexation area to the overall South Park Residential Urban Village, and, to complete the process with the area as designated within the City of Seattle's Potential Annexation Area .(PAA). The City of Seattle will continue working with King County to explore options to make a future annexation of North Highline Area "Q" financially feasible. This will include working with the Washington State Legislature to pass legislation to provide greater financial .incentives to address the financial "Gap" between the cost of providing ,governmental services and revenues generated by the area. B. RCW 36.93.180 Objectives to be considered by the Boundary Review Board Preservation of Natural Neighborhoods and Communities: The proposed annexation area has been identified as Seattle Potential Annexation Areas (PAAs) and are natural extensions of Seattle's South Park Residential Urban Village as identified in Seattle's Comprehensive Plan. The residents in the northern portion of the annexation area (South Park 'Sliver') have taken an active role in neighborhood business and civic activities in the overall South Park neighborhood. There is a natural link in neighborhood characteristics, land use, and demographics with Seattle's South Park Residential Urban Village. The annexation would also link the South Park industrial area with the industrial area in the southern portion of the annexation area (Duwamish Annexation Area). The sense of community and preservation of a natural neighborhood within Seattle will be heightened as a result of the proposed annexation. The annexation of North Highline Unincorporated Area (Area "Y°) is not part of this annexation proposal. The neighborhoods in Area "Y" are separate and distinct for the areas in the proposed annexation (separated by several miles). We believe that the neighborhoods identified as White Center and Boulevard Park are unique standalone neighborhoods and will not be negatively impacted by the annexation proposal. At the same time, Seattle understands the need for a comprehensive strategy to address the need to incorporate unincorporated urbanized areas into cities, To address this issue, Seattle and King County have made a commitment to continue discussions and work toward a strategy to a future annexation of Area "Y '. It should be noted that this strategy will need to involve the State of Washington as a provider of additional financial incentives for this to move forward. The Duwamish Annexation Area is at the same general elevation as Seattle's South Park neighborhood. It is located adjacent to the boundaries of Seattle's South Park Urban Residential Village. The area is characterized as flat with an average elevation of 20 feet above sea level. The Duwamish Annexation Area is bounded on the west by State Route 99 and on the east by the Duwamish River. Access to the annexation area can be accomplished via State Route 99 and West Marginal Way, via the South Park Bridge which was opened in July 2014. 2. Use of Physical Boundaries including but not limited to Bodies of Water, Highways and Land Contours. The proposed annexation area follows appropriate physical boundaries and highways. The Duwamish River provides the east boundary line for the entire annexation area. The Seattle city limits provides the west boundaries for the northern portion and the north boundary of the southern portion of the annexation area. State Route 99 provides the west boundary for the southern portion of the annexation area. Due to the shape of the annexation area, the City of Tukwila provides a southern boundary for a very small portion of the annexation area (approximately 500 feet). 3. _Creation and Preservation of Logical Service Areas. The proposed annexation area is bounded on one side by the Duwamish River and shares a boundary with the City of Seattle. It is connected to the City of Seattle via several streets in the South Park neighborhood and the South Park Bridge. The proposed annexation area is a logical extension of the City limits and will eliminate the unincorporated South Park 'Sliver' and connect South Park's industrial areas that are located north and south of So. Director Street, the current City limits. The City of Seattle is prepared to provide urban services to the proposed annexation area upon annexation. 4. Prevention_ of Abnormally Irregular Boundaries. The proposed annexation will extend the City limits to the south and west, and will eliminate the South Park 'Sliver' and Duwamish industrial Triangle as unincorporated land, within the Urban Growth Area. 5. Discouragement of Multiple Incorporations of Small. Cities and Encouragement of Incorporation of Cities in Excess of Ten Thousand in Heavies Populated Urban Areas. w •• The official April 2010 City of Seattle population was 608,660 (U.S. Census Bureau). The addition of the proposed annexation area (177 population is from the 2010 U,S. Census Bureau) extends the boundaries of an existing city, S. Dissolution of Inactive Special Purpose Districts. The annexation proposal does not dissolve inactive or active special purpose districts. It does allow for the efficient provision of services by the City of Seattle as the single service provider to residents and businesses in the proposed annexation area and surrounding South Park Residential Urban Village. 7. Adjustment of Irnpracfical Boundaries. The annexation proposal addresses the `Sliver located in the northern portion of the annexation area that is located between the boundaries of the city's South Park Residential Urban Village and Duwamish River. 8. _Incorporation as Cities or Towns or Annexation to Cities or Towns of Unincorporated Areas Which Are Urban in Character. This proposed annexation area is within the King County Urban Growth Area (UGA). The City of Seattle has looked into annexing this area since GMA planning of Potential Annexation Areas with King County began in 1994. Annexation of this area is appropriate as it is within the city's Urban Growth Area, includes urban land uses and densities and will be served by the City of Seattle at an urban level of services. 9. Protection of Agricultural and Rural Lands Which Are Designated For Lonq Term Productive Agricultural and Resource Use by a Comprehensive Plan Adopted by the County Legislative Authority. Not applicable. The annexation area is not designated agricultural and /or rural land, and the current land use within the area is not agricultural. In conclusion, The Duwamish Annexation Area proposal reportedly addresses the following goals: (1) furthers the transition to city governance of the remaining unincorporated areas in North Highline; (2) reunites the Duwamish Annexation Area into Seattle's South Park Urban Residential Village; (3) allows a local government to provide a higher level of governmental services to residents and businesses in the area; and (4) allows King County to focus its resources as the service provider on a rural and regional basis. City of Seattle officials report a commitment to taking the necessary steps (e.g., obtaining funding, establishing services, land use /development review, environmental protection) in order to ensure equivalent levels of governance for the Duwamish Area both at current development and at estimated maximum development. The City reportedly supports the Duwamish Area Annexation so that Seattle may serve citizens of the area. Both the citizens of the Duwamish Area and the greater City of Seattle will benefit from the joining of communities. ]0 70 it7 x r� S On4ra0 ST } 'F Si:tt4C` -4K-O ST .� r r � $'KEatYC1G*,i uT y _ a I ' S�t�s"7 il) ! Seattle wSrTie m ST 1.' r .16T3ttSiitE'. " S SLAL!V ,effid {19AsW�P ^, T4{ 5T r/7 Swa:wrm ST � p d ii &? Y F ktV F? or OtOWOR .x45 a I SOT" ST m f SiWTj4 sT `F o 7 I °7 Cy S 9Oer" ST Legend �I County Boundary rf ' "` 3tiptwray Highways f 1lil�i +' Incorporated Area Lack Streets Lakes and Large Rivers (cord) Tukiivila /", Streams ST I ` 4), 1 71 72 regional boundary overlap Tukwila & Seattle PAA Overlap ►S.96 St . AA SW‘104 St attle: PAA S104St S104 St Tukwila SW.112 St S•112 St SW' 116.St 11 /1S "128'St Burien 1 11 Note: PAA- Potential Annexation Area SeaTac 7. 74 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton, David Cline Community Affairs and Parks FROM: Jack Pace, Director of the Department of Community Development BY: Jerry E Hight, Building Official DATE: May 11, 2015 SUBJECT: Contract for 4Leaf Inc. inspections services ISSUE Should council approve a $100,000.00 contract to fund building inspections services with 4Leaf Inc. until December 31, 2015? Previous contracts with 4Leaf Inc. have reached Director /Mayor contract approval limitations. The proposed contract has the same terms as the original contract. BACKGROUND The Building Division last year experienced the retirement of two positions a Senior Plans Examiner and Combination Building Inspector. In addition, earlier this year, we lost another Combination Building Inspector who relocated to the bay area. The recruitment for these positions is on- going, as we are having some challenges finding qualified applicants to feel these positions. This problem is not unique to Tukwila, it is also affecting our neighboring jurisdictions due to the boom in the Construction Industry. During our efforts to attract viable candidates the building division has been relying heavily on the building inspection services of 4Leaf Inc. We will continue to rely on contract inspection services until the three vacant positions have been filled. DISCUSSION We currently have many highly technical, complex commercial projects in plan review or ready to issue such as Tukwila Village, King County Library, and Museum of Flight Structure. We are also aware of upcoming projects such as the 19 story Washington Place tower and the North West Arena (with a five story 5,000 vehicle parking structure). There is no doubt that there are also many upcoming projects that we are not aware of. These could be considered a once in a decade project and they are looming together over an understaffed building division. Staff is working at maximum proficiency to accommodate the current workload. However, when the above projects begin and start demanding additional time for daily inspections and plan reviews, staff will not be able to handle the workload. Additional contract staff will be required beyond filling the three current vacancies. Each of these large projects will require minimum of one full time inspector, two when they are fully engaged. Each project will also need City supervision of the contract staff in order to insure their work is in compliance with all codes. FINANCIAL IMPACT None. The financial savings from the three vacant positions will cover the $100,000.00 contract to fund building inspection services with 4Leaf Inc. 75 INFORMATIONAL MEMO Page 2 RECOMMENDATION Staff recommends approval of the contract for building inspection services with 41-eaf Inc. at the May 26, 2015 COW and forward this item onto the June 1, 2015 Regular Meeting consent agenda for approval. ATTACHMENTS Contract for building inspections services with 41-eaf Inc. 76 C: \Users\Jerry-H \Documents \CounciA4Leaf\4Leaf 5.2015 \4Leaf InfoMemo 5- 11- 2015.doc This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter optional municipal code city hereinafter referred to as "the City," and 4Leaf Inc. , hereinafter referred to as "the Contractor," whose principal office is located at 2110 Rheem Drive Ste. A Pleasanton, CA 94588. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $100,000.00 at a rate of $70.00 per hour. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing June 1, 2015, and ending December 31, 2015, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised 2012 Page 1 of 4 77 6. Indemnification. The Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any *and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products - completed operations aggregate limit. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured- Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised 1 -2013 Page 2 of 4 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. CA Revised 1 -2013 Page 3 of 4 W 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20. CITY OF TUKWILA CONTRACTOR Jack Pace, Director Department of Community Development CA Revised 1 -2013 :1 By: Printed Name and Title: Craig Tole Director of Development Services 4LEAF, INC. 2110 Rheem Drive, Ste. A Pleasanton, CA 94588 (925) 462 -5959 - Office (925) 580 -4055 — Cell Page 4 of 4