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Home My WebLink AboutCAP 2015-05-11 Item 2B.2 - Grant Acceptance - Duwamish Gardens Funding from Recreation and Conservation OfficeCity of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Community Affairs and Parks Committee Utilities Committee FROM: Bob Giberson, Public Works Director By: Ryan Larson, Senior Program Manager DATE: May 8, 2015 SUBJECT: Duwamish Gardens Project No. 90630102, Agreement No. 14 -102 Grant Amendment — Recreation and Conservation Office ISSUE Approve a grant amendment with the Washington State Recreation and Conservation Office (RCO) for additional construction funding for the Duwamish Gardens Project. BACKGROUND The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon habitat site with minor park elements. The project's design and permitting are complete and construction is anticipated to begin this spring. The City entered into Agreement No. 14 -102 with the RCO to provide $949,434 in construction funding for Duwamish Gardens. This RCO grant requires a total of $301,523.00 in matching funds which can come from any combination of other available funding. Staff reviewed the total construction funds available and compared this with the final construction estimate prior to project bidding and determined that the project had insufficient construction funding. Staff contacted the RCO about the need for additional construction funding to allow the project to be advertised and was able to secure an additional $250,000 in RCO funding. ANALYSIS The RCO developed a grant amendment that will provide the additional $250,000 in construction funding for Duwamish Gardens. With this increased funding level, the City is required to provide $80,000 in additional matching funds, bringing the total RCO match requirement to $381,523. As with the previous grant agreement, these funds can be matched using any other non -RCO grant or City funds. A total of $1,416,990 is available in non -RCO grant funding, which covers the total RCO match requirement. The other grant funding is from King County Conservation Futures, King Conservation District, and the King County Flood Control District (for $1.265m). RECOMMENDATION Council is being asked to approve a grant amendment with the RCO for an additional grant funding amount of $250,000 for the Duwamish Gardens Project and consider this item on the Consent Agenda at the May 18, 2014 Regular Meeting. Attachment: RCO Amendment to Project Agreement W:\PW Eng \PROJECTS \A. - DR Projects\Duwamish Gardens 06-DR02 (90630102) \Grants \Construction \PSAR\Additional Funding Request \Info Memo RCO Construction Grant Amendment gi-sb.docx 49 50 'y /I WASHINGTON STATE .. ,_; Recreation and -- ' Conservation Office Amendment to Project Agreement Project Sponsor: City of Tukwila Project Number: 13 -1099R Project Title: Duwamish Gardens Restoration Amendment Number: 1 Amendment Type: Cost Change Amendment Description: The project agreement amount Is increased by $170,335.47 of 2013 -15 PSAR, $79,664.53 of 2011 -13 PSAR and $80,000 sponsor match to afford cost increases primarily associated with the Section 106 Consultation and mitigation of impacts to historic and pre - historic cultural resources as outlined in the MOA (PRISM Attach. No. #215119). Project Funding: The total cost of the project for the purpose of this Agreement changes as follows: RCO - PSAR RCO - SALMON ST PROJ Project Sponsor Total Project Cost Admin Limit A&E Limit Agreement Terms Old Amount Amount % $622,081.00 $327,353.00 $301,523.00 $1,250,957.00 49.73% 26.17% New Amount . Amount $872,081.00 $327,353.00 24.10% $381,523.00 100% $1,580,957.00 55.16% 20.71% 24.13% 100% $0.00 0.00% $0.00 0.00% $110,000.00 9.64% $139,004.25 9.64% In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect. In witness whereof the parties hereto have executed this Amendment. State Of Washington Recreation and Conservation Office BY: )�J& kL Kateen Cottingham TITLE: Director City of Tukwila AGENCY: BY: J-Im Ar40n+%ft', DATE: 2)145- TITLE: DATE: Pre- approved as to form: BY: /S/ Assistant Attorney General M cL: Ltd ,2` Ao, � d l 6 1&0t -5 PSAR Project Cost Change Amendment Salmon Fundina Accounts Chanter 77.85 RCW. Chanter 420 WAC AMENAGRI.RPT 51 Amendment Agreement Description Project Sponsor: City of Tukwila Project Title: Duwamish Gardens Restoration Project Number: 13 -1099 R Amendment Number: 1 Agreement Description City of Tukwila proposes to complete Duwamish Gardens estuary restoration project, creating valuable shallow water habitat and native riparian vegetation on a 2.34 acre site owned by the City (Acq 06 -2199) and on adjacent WADNR aquatic lands. The site is located on the right bank of the Duwamish River immediately downstream of river mile 7.0 between the Codiga Farms restoration at RM 8.5 and North Wind's Weir restoration at RM 6.4, in the high priority Duwamish Estuary "transition zone" between fresh and salt water. Off channel and shallow water habitats in this stretch of the Duwamish are needed to provide opportunities for juvenile Chinook to move out of the main channel to habitats where they can feed and rear. Longer residence times in the estuary allow for larger, healthier smolts prior to ocean migration, and thus, improved survival. The .property is among the largest available site for habitat restoration remaining in the Duwamish corridor. The new habitat will be created by excavating 30,000 cubic yards of material to establish approximately —0.89 acre of shallow water mudflat and marsh habitat, and —1.24 acre of restored riparian area. Additional park enhancements will include a small parking lot, pedestrian trail, and river viewpoint, to be installed with non -SRFB funds. Interpretive signs and /or art work will feature the cultural history of the area and ecological features of the site. 52 AAGREEDSC.RPT March 2, 2015 Page 1 Amendment Special Conditions Project Sponsor: City of Tukwila Project Number: 13 -1099 R Project Title: Duwamish Gardens Restoration Amendment Number: 1 Special Conditions ASPECCONDAPT March 5, 2015 Page 1 53 Amendment Special Conditions by Sept 30, 2015 in order to have the funding fully drawn down by November 30, 2015. Any signage or press materials must acknowledge the Puget Sound Acquisition and Restoration Fund as well as RCO as a fund source. 54ASPECCOND,RPT March 5, 2015 Page 3 Amendment Eligible Scope Activities Project Sponsor: City of Tukwila Project Number: 13-1099 Project Title: Duwamish Gardens Restoration Project Type: Restoration Program: Puget Sound Acq. & Restoration Amendment #: 1 Restoration Metrics Worksite #1, Duwamish Gardens Targeted salmonid ESU /DPS: Targeted species (non -ESU species): Project Identified In a Plan or Watershed Assessment: Green /Duwamish and Central Puget Sound Watershed Resource Inventory Area 9 (WRIA 9) Steering Committee, August 2005. Salmon Habitat Plan - Making Our Watershed Fit for a King. Prepared for the WRIA 9 Forum. icing County, 201 S. Jackson St., Suite 600, Seattle, WA, 98104. Type Of Monitoring: Estuarine / Nearshore Project Total Amount Of Estuarine / Nearshore Acres Treated: 0.9 Creation of new estuarine area Acres of Estuary Created: 0.9 Estuarine planting or native plant establishment. Acres of Estuarine planting or native plant establishment: 1.2 Exclusion devices Acres Treated with exclusion devices: 0.5 Regrading of slope Acres of Estuary Treated through slope regrading: 0.9 Removal of existing fill material Acres of Estuary Treated through fill material removal: 0.9 General restoration activities Restoration fencing and gates Number of gates: 0 Linear feet of fencing: 800 Traffic control Utility relocation / reconnection Utilities relocated / reconnected: Cultural Resources Cultural resources Includes investigations that have already been completed monitoring and data recovery during construction, and mitigation which are eligible pre - agreement expenses, not included in scope of design grant. Permits Obtain permits All permits except one are paid for under the Design contract. Architectural & Engineering Architectural & Engineering (A &E) AELIGREURPT March 2, 2015 page: 1 55 56 RECREATION AND CONSERVATION OFFICE Agency Name Recreation and Conservation Office P.O. Box 40917 Olympia, WA 98504 -0917 Sponsor Tukwila City of Public Works Dept 6300 Southcenter Blvd Ste 100 Tukwila, WA 98188 FORMA-19 State of Washington INVOICE VOUCHER Sponsor's Certificate. I hereby certify under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or services furnished to the State of Washington, and that all goods furnished and /or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, national origin, handicap, religion or Vietnam era or disabled veterans status. BY (TITLE) Category 4: Backup documentation to be submitted upon request (DATE) ' . To Be'Completed W Sponsor - - - Project Number 13.1099 R Project Name Ouwamish Gardens Restoration Billing # 1 From. Billing Period To, This is a Final Billing? Yes I ] No ( ] CATEGORIES: Project Agreement Previous Expenditures To Date Costs For This Billing tEx enditure tNon;Re(mbursabte_ Amount Total Expenditures Non - Reimbursable Match Total $0.00 Construction $0.00 AA &E $0.00 Development Total S0.00 S1,580,957,00 $0.00 FUNDING & EXPENDITURE FORMULA For RCO Use ONLY Agreement Information ' ' Previous RCO Reimbursements Sponsor: 24.13241% $381,523.00 Total Billed RCO Federal: Share Billed RCO: SALMON ST PROJ 20.70600% $327,353.00 Share Approved RCO: PSAR 55.16159% 5872,081.00 Advance Balance Match Owed Balance Share Retained Share Paid Agreement Total: 100.00000% $1,580,957.00 Match Bank Doc Date Current Doc No. Ref Doc# tVendorNumber VendorMes'sage 1095 SWV0018023 -00 13 -1099 R Tran'Code Fund A ` n Index l Pro` Index SSW Ob SuI5Sub•Ob Project # �: Amount . Biilin # 210 057 SO4 98103 NZ 1095 1 210 057 S08 98401 1 NZ 1095 1 r Certification For Payment Project Manager/Date Accountm ;Date 11N1 /r11rF RPT 3/2/2015 57