The URL can be used to link to this page

Home My WebLink About2015-05-11 Community Affairs and Parks MinutesCity Of Tukwila • Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes May 11, 2015 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Dennis Robertson, Allan Ekberg Staff: David Cline, Ryan Larson, Evie Boykan, Minnie Dhaliwal, Jerry Hight, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. 2016 Community Development Block Grant Application Staff is seeking Council approval to submit an application to King County requesting $135,000 in Community Development Block Grant funds for the 2016 Minor Home Repair Program. The proposal is for Tukwila's Office of Human Services to continue to serve as fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines and Covington. The current program budget is $125,000, with $28,000 designated for Tukwila households. In 2013 contractors served 20 unduplicated Tukwila households with 105 hours of labor. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. B. Duwamish Gardens Project: Grant Acceptance and Bid Award The Duwamish Gardens Project's design and permitting are complete and construction is expected to begin this spring. In 2014 the City accepted $949,434.00 in grant funding from the Washington State Recreation and Conservation Office (RCO) for the construction. Review of the project budget prior to bidding revealed a shortfall in funding for construction. Staff contacted the RCO about the need for additional funding and secured an additional $250,000 that could be accepted via an amendment to the original grant agreement. 1) Grant Acceptance - Staff is seeking Council approval of a grant amendment with the Washington State Recreation and Conservation Office (RCO) for additional construction funding for the Duwamish Gardens Project in the amount of $250,000. With this increased funding level the City's required match would then become $381,523.00. Funds for the match are available from other non -RCO grant funding, including King County Conservation Futures, King Conservation District, and the King County Flood Control District. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. 2) Bid Award - Staff is seeking Council approval to award the construction of the Duwamish Gardens project to McCann Construction Enterprises Inc. in the amount of $2,447,356.95. McCann was the lowest of eight bids received and has successfully constructed other municipal projects with good references. To address the budget shortfall described above, staff worked with WRIA 9 to find that around $200,000 in additional King Conservation District (KCD) funding is available from the Burien Seahurst Park Project. KCD staff is supportive of the funds being transferred to Tukwila pending approval from WRIA 9 and KCD Board Community Affairs & Parks Committee Minutes May 11, 2015 - Page 2 In addition, staff is proposing transferring $171,295.00 from the 412 Surface Water Utility, since habitat projects are now included in that fund due to surface water runoff impacts. The East Marginal Way South Stormwater Outfalls Project construction will be delayed until 2016 and those funds could be applied to Duwamish Gardens in 2015. Also, that project has tentatively been approved to receive $1,106,000 in grant funding through the Department of Ecology, well over the anticipated $300,000 reflected in the adopted CIP. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR MEETING. C. North Highline Annexation Area Update Staff provided an update on the North Highline Annexation Area. The City of Seattle has filed a Notice of Intent to Annex its Duwamish Annexation Area, including the Duwamish Industrial Area (North Highline Area Q) and the South Park "Sliver by the River." Area Q overlaps with Tukwila's designated Potential Annexation Area. In 2012 property owners in the Duwamish Industrial area filed a petition to annex into the City of Seattle, but the Boundary Review Board denied Tukwila's Notice of Intent and a subsequent mediation process resulted in no agreements. The City of Tukwila plans to submit comments to the Boundary Review Board opposing Seattle's Notice of Intent on the basis that it does not offer the comprehensive solution that was the basis for denying Tukwila's Notice in 2012, and because the property owners in the area desire to be part of the City of Tukwila as evidenced by the 2012 petition. The Committee will be briefed following the Boundary Review Board action on Seattle's Notice of Intent. INFORMATION ONLY. D. Contract: Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $100,000.00 for building inspection services, negotiated at $70 perhour. The proposed contract includes the same terms and scope of work as an existing contract signed in January 2015, but the dollar amount for the services required by the City now exceeds the amount requiring Council approval. The Buiding Division has recently lost three staff members due to retirements and resignation, and recruitment for these positions is ongoing. Cities are genera IIyexperience trouble filling positions like these due to the construction boom and fewer qualified applicants coming up through the trade. There are many highly technical commercial projects underway such as Tukwila Village, King County Library, Museum of Flight, and Washington Place. The expertise and services provided by 41-eaf will be necessary until the City can fill its vacant positions. UNANIMOUS APPROVAL. FORWARD TO MAY 26, 2015 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Meeting adjourned at 6:22 p.m Next meeting: Monday, May 26, 2015 `'�..._.m...._. Committee Chair Approval Minutes by LH