HomeMy WebLinkAboutReg 2015-05-18 Item 5E - Grant Application - Community Development Block Grant for 2016 Minor Home Repair Program in Amount of $135,000COUNCIL AGENDA SYNOPSIS
-------------- -- ------------ - - - - -- Initials
Meefin,q Date Prepared by Mayor's re Council revien,
05/18/15 EB LIA
ITEM INFORMATION
ITEMNO.
5.E.
79
ISTAFF SPONSOR: EVIE BOYKAN
I ORIGINAL AGENDA DATE,: 5/18/15
AGF',NDA 1'n_;1m Trn.E Community Development Block Grant Minor Home Repair program 2016
CATEGORY ❑ Discussion
Mtg Date
Z Motion
Mtg Date 9118115
❑ Resolution
Mtg Date
F-1 Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ PubfirHeanng
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council Z Mayor [:1 14R ❑ DCD ❑ Finance ❑ Fire [:1 IT ❑ P&R [:] Police ❑ PF
SPONSOR'S The Office of Human Services is applying to the King County Community Development
Summ�'klty Block Grant program for 2016 for the multi-jurisdictional Minor Home Repair program.
Council must authorize the Mayor's signature on the application. We are applying for
$135,000 to be split between the cities of Tukwila, Des Moines, Covington and SeaTac.
REVIEWED BY ❑ cow Mtg. Z CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 5/11/15 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayor's Office
COMMITTEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$135,000 $ $135,000
Fund Source: HUD
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
5/18/15
MTG. DATE
ATTACHMENTS
5/18/15
Informational Memorandum dated 5/1/2014
Application
Minutes from the Community Affairs and Parks Committee meeting of 5/11/15
79
:1
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton, David Cline
Community and Parks
FROM: EvAeoykan, Human Services Manager
DATE: May 1, 2015
SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2016
ISSUE
King County must receive a Mayor's signed application, as authorized by the City Council, for
the annual application to King County for Federal Community Development Block Grants.
These funds target the Tukwila Minor Home Repair program. For 2016, we propose serving as
the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, and
Covington. This program successfully assists low and moderate income homeowners in
maintaining their homes. We are applying for $135,000 for the 4 cities.
BACKGROUND
The Office of Human Services has been administering this program in-house since 2005. In
2013 our contractors served 20 unduplicated Tukwila households with 105 hours of labor. While
we are still spending on 2014 dollars, we expect to receive a contract this spring/summer for
2015 dollars. Tukwila's current budget for this program is $125,000 for the entire program with
$28,875 for Tukwila.
DISCUSSION
This application competes county wide with other capital, federal applications from both cities
and non-profit agencies. Tukwila sits at the table to recommend capital projects, but of course
cannot vote on their own application.
RECOMMENDATION
We seek Council support for this application and request consideration for placement on the
Consent Agenda at the May 18th Regular Meeting.
ATTACHMENTS
Part I Application— The full application is in process.
W:\CDBG2016\lnfoMemoCDBG2016.doc
Ell
m
May 19,2015
uty of"Tukwila
6200 S0Dthc8OAerB0u/ev@rd e Tukwila, Washington 98188 Jim Haggerton, Mayor
Kathy Tremper
King County Department of
Community and Human Services
Housing and Community Development RE: CDBG28}6KFP
4Ol Fifth Avenue, Suite 5\0
Seattle, WA 98104-1598
Dear Kathy,
Attached please find our application for the Tukwila, SouTuc, Des Moines, and Covington, Home Repair
Program for 2O|6. \Vo are hopeful that the Consortium will value this application for meeting housing
needs for a needy and low income population in our respective cities. We continue to have a great level of
both municipal and client satisfaction with this critical program.
Contact lotonoudoofor this application:
EvieBoykan
Human Services Manager
City ofTukwila
206'433-7180
Evic6oykun@pukwi|ova.gov
This partnership between the Federal, County and small cities contributes housing preservation and support
for self sufficiency to primarily low income homeowners that do not have the means to make necessary
repairs/maintenance oo old housing stock. Our contribution of substantial in-kind staff administration
allows us to get the majority of the dollars out for con structi o n/preventive maintenance services.
Clients continue to report that this ia valuable program that fills u significant need. Our data shows that
resources for our low income homeowners continue todiminish. Many struggle with utilities, mortgage
costs, and just meeting other basic necessities. The program also provides an economic boost to general
contractors, electricians, plumbers, HVAC and other housing related professionals.
All partners for this effort have full plates with regards to otherjob duties. Yet, the commitment tothis
program stretches us further, knowing that we are making a difference in assisting our residents to keep
their housing iu satisfactory condition.
Thank you in advance for consideration of this proposal.
.~
2vioBoyku �
Human Services Manager
City ofTukwila
Phone: 206-433-1800 9 City Hall }ac2D6^�3-1833 9 Nww.tukNil9wa.gov 83
AM
NM NU
PART I. Title Page 2016 CDBG Capital Application
1. Applicant Agency Name City of Tukwila Office of Human Services
2. Title of Proposed Project Tukwila/SeaTac/Des Moines/Covington Minor Home repair
3. Project Site Street Address Jurisdictional boundaries including 98042,98148, 98168,
98178, 98188 and 98198
Tax Parcel #: NA
(For Mapping Purposes)
Congressional District:8,9
4. Proposed Use of CDBG Funds (Summarize in one or two sentences how CDBG funds will be
used.)
Funds will be used to provide grants for housing repair and maintenance for income eligible
homeowners within the jurisdictional boundaries of the above cities. Housing preservation and
maintenance are the goals with safety and health needs prioritized.
6. Can your project be funded at a reduced level if necessary? _x— yes _ no.
If yes, what is the minimum amount of CDBG funding needed to still have the project go forward?
$100,000
What would be changed to address the reduction of funds?
Less households would be served, less repairs would be completed.
TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS
APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND
AGREES TO COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN
THE APPLICATION IF FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT
INFORMATION PRESENTED IN THIS APPLICATION WILL BECOME A PART OF ANY
SUBSEQUENT FUNDING CONTRACT.
Authorized Signature of Applicant
Mayor Jim Haggerton
Name and Title -- Print or type
E-mail Address
Jim.Haggerton @tukwilawa.gov
Applicant Contact Information
Evie Boykan, Human Services Manager
Contact Name and Title -- Print or Type
E-mail Address
evie.boykan(o-)_tukwilawa.qov,
Phone and/or Cell # 206-433-7180
PART I. Title Page 2016 King County CDBG Capital RFP
RFP # 101 6-15-VLN
Page I
F:R
King County CDBG
Other
Total
-5.
2016 King County Consortium CDBG
$135,000
$135,000
Funds Requested:
NONNI
V
-----7----7
U U,
Matching Funds local,
(in-kind, private)
)i',rg MOO . . ......... yo
Other
Grants, State, or Federal Funds
Joint Agreement and/or Non Consortium
Foundations
044
Total Project
$155,000
6. Can your project be funded at a reduced level if necessary? _x— yes _ no.
If yes, what is the minimum amount of CDBG funding needed to still have the project go forward?
$100,000
What would be changed to address the reduction of funds?
Less households would be served, less repairs would be completed.
TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS
APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND
AGREES TO COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN
THE APPLICATION IF FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT
INFORMATION PRESENTED IN THIS APPLICATION WILL BECOME A PART OF ANY
SUBSEQUENT FUNDING CONTRACT.
Authorized Signature of Applicant
Mayor Jim Haggerton
Name and Title -- Print or type
E-mail Address
Jim.Haggerton @tukwilawa.gov
Applicant Contact Information
Evie Boykan, Human Services Manager
Contact Name and Title -- Print or Type
E-mail Address
evie.boykan(o-)_tukwilawa.qov,
Phone and/or Cell # 206-433-7180
PART I. Title Page 2016 King County CDBG Capital RFP
RFP # 101 6-15-VLN
Page I
F:R
PART I. AGENCY INFORMATION
A. AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION
2016 CDBG Capital Application
Grant Writer
Contact Name:
Evie Boykan
Agency Name/Title:
City of Tukwila, Human Services manager
E -Mail:
evie.boykan @tukwilawa.gov
Phone and Fax #:
206 - 433 -7180, 206 - 433 -7183
Web Site Address:
www.tukwilawa.gov
General (Offices)
Agency Name:
City of Tukwila
Mailing Address:
6200 Southcenter Blvd
City /State /Zip:
Tukwila, WA 98188
Phone and Fax #:
206 - 433 -7180, 206 - 433 -7191
Web Site Address:
www.tukwilawa.gov
Executive Director
Name/Title:
David Cline, City Administrator
E -Mail:
David.Cline @tukwilawa.gov
Phone and Fax #:
206 - 433 -1851, 206 - 433 -7191
Financial Staff
Name/Title:
Peggy McCarthy, Finance Director
E -Mail:
Peggy.McCarthy @tukwilawa.gov
Phone and Fax #:
206 - 433 -1838, 206 - 433 -7191
Fiscal Information Applicant's Federal Taxpayer ID No. 91- 6001519
Applicant's Federal DUNS Number: 0 1 -202-7504
NCAGE Number47Z60 King County Vendor # 2097
B. AGENCY SERVICE INFORMATION
B.I. SERVICES: What services does your agency provide? Describe the need or problem your program
is designed to meet. What is the problem /need you are addressing? Quantify this need, using local or
regional data that confirm or describe the problem or need. How much of the need are you currently
serving?
The City of Tukwila provides municipal services to a population of over 99,000 residents and 150-
170, 000 day individuals including visitors, shoppers, employees and students. We have identified
housing repair and maintenance, contributing to affordable and safe housing as a priority for the
requested CDBG funds. The City has made a commitment to a residential focus as identified by the
community during a strategic planning process as part of the 201512016 city priorities. The majority of our
housing stock was built prior to 1978 ( 55% greater than 45 years old) and many of our low income
homeowners have difficulty in maintaining their housing. Most of our housing repair clients across all four
cities have historically been under 50% of median income. We estimate that we can serve about 10% of
the need. Tukwila's poverty figures have jumped 300% since the 2000 census. Sea Tac, Covington and
Des Moines reflect similar statistics regarding their housing stock and poverty in their respective
communities. 17% of SeaTac's population lives below the poverty level. For Covington, 28% of their
population at low income and for Des Moines, the figure is 14 %. All respective cities face deteriorating
housing stock with no other resources for repair assistance. All of our poverty figures continue to climb as
evidenced by school district statistics, water shut- offs, etc. The Census, and American Community
Survey information was referenced to substantiate our concerns. We see the Minor Home Repair
program as helping to ensure greater housing stability and preservation of affordable housing.
RFP # 1016- 15 -VLN
PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No 2
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PART I. AGENCY INFORMATION 2016 CDBG Capital Application
B.2. ELIGIBIITY: How do you determine eligibility (income screening, location of residence, eligibility in
other government programs? Are you familiar with current CDBG income screening requirements?
(PART III, VI and VII applicants will need to provide a copy of the tool used during the client intake
process as an attachment per instructions.]
All staff delivering this program are well experienced with CDBG requirements. The City of
Tukwila started this program 10 years ago. Each staff documents household application through a
standard application and keeps confidential files.
B.3. NEEDS ASSESSMENT: Describe the process your agency uses to a) assess community needs, b)
obtain input from clients on service delivery and c) ensure the services are delivered by culturally
competent staff in a culturally competent manner. How often is this assessment completed?
The City of Tukwila continues to use our 2012 strategic plan in addition to annual tasks and
activities that focus on the health and stability of our residential neighborhoods. Already completed in
2015 was a .survey completed door to door in the Allentown neighborhood. City staff are gearing up to
canvas another neighborhood this sprung. Other ways that we gain input from our clients includes
participation in the Global to Local /City of Tukwila Community Connectors program and work with the
Cultural Liaisons in the Tukwila School District. Assessment is on- going. Human Services collects
current demographic and qualitative data on need and our direct service work with the public further
substantiates the needs. Each city department addresses cultural competence and awareness issues in
addition to training that City Administration may offer. Parks and Recreation supports an internal equity
team and an internal city wide equity team was recently formed and has had two meetings.
RFP # 1016- 15 -VLN
PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No ✓3
LIM
PART I. AGENCY INFORMATION 2016 CDBG Capital Application
C. AGENCY PROGRAM EXPERIENCE
C.I. Describe the length of time the agency has operated, date of incorporation, the purpose of the agency,
and the type of corporation. Describe the type of services provided, the agency's capabilities, the number
and characteristics of clients served, and required licenses to operate (if applicable).
The City of Tukwila, incorporated in 1908 and serves the residential and business community within
its boundaries. A wide range of municipal services are provided, both mandated and discretionary
according to city identified needs.
C.2. Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this
activity, and state whether the agency has a personnel policy manual with an affirmative action plan and
grievance procedure.
Evie Boykan, Human Services Manager has managed CDBG and general funds since 1991 and has
managed minor home repair services since 1999. In 2005, Tukwila and Sea Tac joined together to offer a
minor home repair program to their residents. Later the cities of Covington and Des Moines joined through
an interlocal agreement. Tukwila maintains a personnel policy manual and is an equal opportunity
employer and assures equal employment. The City also maintains policies and procedures regarding
grievances.
D. AGENCY BACKGROUND INFORMATION
D.I. Provide Agency's current adopted Mission Statement or Vision Statement:
Vision — The City of Opportunity, the Community of Choice
Mission — To provide superior services that support a safe, inviting and healthy environment for our
residents, businesses and guests.
D.2. Agency Financial Management Profile
D.2.1 Audit: Provide a copy of the most recent Audit.
D.2.2 Did your agency receive a cumulatively amount of $500,000 or more in federal funds in
2014? _x_ Yes No (If yes, please provide a copy of the Schedule of Expenditures of
Federal Awards (SEFA).
D.2.3 Does your agency anticipate receiving a cumulative total of $750,000 or more in federal funds
in 2015? _x_ Yes _ No Please describe the source and purpose.
See attached audit which includes this information.
D.2.4. If an audit is not available, then a financial statement(s) that include General Ledger and
Balance Sheet detail for the most recent one year period is required.
D.3. Organization Chart - Provide a chart that outlines the level of authority associated with the
implementation of a project if funds are awarded. This should reflect the front line person through
to the authority who signs the Application and the Contract.
RFP # 1016- 15 -VLN
PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No Ll
PART I. AGENCY INFORMATION 2016 CDBG Capital Application
E. PROJECT PARTNER SPONSOR INFORMATION: (Applies to King County Housing Authority and King County
Department Sponsored Projects only)
If King County:
(Division Director) Name/Title:
Department:
E -Mail:
Phone and Fax #
Assigned Staff Contact Name:
E -Mail:
Phone and Fax #:
F. CULTURAL COMPENTENCY
Please respond to the following questions: (Please answer all three questions one single page.)
F.1 To the best of your ability please describe the diversity of people your agency currently
serves in terms of the following categories: race, ethnicity, religious affiliations, language
groups; sexual orientation, and disability (physical and psychiatric),
As one of the most diverse communities in the County, and in the country by percentage, we are aware of
the 70 + languages, minority /majority population. We have been a popular resettlement community and
are home to multiple faith groups including one of the largest Mosques in the state. We know that 146
adults received disability lifeline assistance from DSHS in 2011 -2012. We do not have data on our
disability nor sexual orientation statistics.
F.2 How are your agency's services constructed to meet the needs of its clients based upon
their identity as a member of one or more of these groups? (Examples: give #'s of bilingual
staff, access to interpreter services, or collaborations with specialized expertise from
agencies that serve minority populations.)
Working with specialized providers, language line and interpreters, we assist our resident to meet their
needs. We contract with Global to Local and Forterra to improve our community outreach and provide
interpretation and disability assistance at Council meetings when requested. Each of our agencies are
addressing how they can be more accessible and available to our diverse population.
F.3 Do you have a training strategy in place to achieve cultural competency? Please describe.
We maintain a contract with Cultures Connecting as well as individual departments pursuing their
strategies around cultural competence. Equity and Diversity commission continues as an Advisory Group to
the City and the Tukwila School District. The Tukwila School District invites City staff and community to the
many workshops focused on cultural awareness and competency.
G. EQUITY AND SOCIAL JUSTICE
G.1 What methods or tools does your agency use to ensure that your service delivery is equitable?
This year a recently formed internal equity group started. This group is co- facilitated by the Human
Services Manager. In addition, Parks and Recreation supports a departmental equity group. Various
departmental trainings are available to address equity issues. Capacity building with agencies and work with
our cultural liaisons help our community understand how to navigate the City and what opportunities are
available to bring their voice forward in civic engagement.
RFP # 1016- 15 -VLN
PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No -6-
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PART I. AGENCY INFORMATION 2016 CDBG Capital Application
G.2 What steps could you take going forward to address barriers that could be identified that cause
inequity in your service delivery?
The above internal groups are helping us move forward to identify and address barriers that can cause inequity
in service delivery.
RFP # 1016- 15 -VLN
PART I. Agency Information 2016 King County CDBG Capital Non - Housing RFP Page No
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PART II. FEDERAL REQUIREMENTS
A. Eligibility
Identify the one Activity that you have determined your project would best qualify under:
(delete the remaining.._ lines/ options) ..................
..... ................. _........... . ............ ....................... .
..............._.......... _..._..........................
I
Priority
CFR
HUD
Need
Check .
Activity
.................._...._...._....._................................_..................._..................._._.............................._......... .............._....__..........
_ . Citation
Matrix Code ..._......
Level ...........
Activity
Community Facilities
Acquisition of Real .......... y_........... _ .. ...............................
70. 201 (a) ..........................
.........
001
High.............:......
❑............... .....
Senior Centers ............ _ ............................................
03A
High
❑
Handicapped Centers
570.201_(c)
03B
. Hi h
❑
Homeless Facility (Not operation)
570".201 (c) ..
03C
.. ..
High
...
❑
Youth Centers
570-201 (c)
03D
High
❑
Neighborhood Facilities
......................... ...
570 201(c)
....................
03E ...
High
D.
Cent
Child Care Centers
._._._._..._ _ __.._..._..___ ._.._........___....._........_ ..__._..__ ....._........._________._..__.
570.201(c) ____.._____w..,__.__,,,.___,_
03M _.,.
High
__Hi
T ❑_ I
_
Fire Station /Equipment
................................................................_.......................... ....._.............._.......... ..
570.201(c)...._..._........_
_....._.._... 03_. _ ..............................
. -.-. __.. ........
_ ._._.
HealthFacilities
.............................._.................................._........_.................._........................................_............... .............................:.
570. 201( c.) ................_............._.................._
. ...............................
03P..._............................._
Hi. 9.. h.............................
..........._..............._._3
Abused and neglected Children Facilities
570.201(c)
03Q
--
❑
Facilities for AIDS Patients ( Not.. Operation) .....
570. 201_( c) .........................
................._03S.......... _
........_ .--. ..._.__._...........
_0..............
Other - "Removal of Architectural Barriers
570.201
............ _ .................
.................
Parks _._......._....................... ............................. ... ............. ...__.................... _ ....................................
....:....... .................... ........_.
Parks, Recreational Facilities
_ ............................._......................................._..._...._..._..........................__............................._................................................
570.201(c)
03F .............
................_...._......... _ .... ..._:............
High
i
Tree Planting...___.___._.._...._ ._._.__ ...570.201(c)
..__..._
__..._ 03N
Public Infrastructure
..... ................... ...................... ......... .. ..
Solid Waste Disposal Improvements
___......_._._
570.201(c�
_ ...............
03H
t, __ „_._______....____
High
._ __...._
❑ _
Flood Drainage Improvements
570.201 (c)
031
High
❑
Water /Sewer Improvements
_ . ....... ........... _.
570 201(c)
03J
High
❑ l
Street Improvements _ _
570201(c)
03K
High
❑
Sidewalks
570.201(c)
.........0.. 3..L ..... .. .................
H _ h.............._..........
...... ............. ......................
,.....Other - *Removal of Architectural Barriers
.......................................... __..................._.................._..............__.............. ................................... _ ....... ....... ........ ....._.............. ......................
570.201
........._.... .._..._... ......
i
Miscellaneous .......... ........... ....... .........
..
....;
1
............ ..
Minor Home Re air ........................ .............................._.........................
..... _..
570.202 ....
14A
_ .... ....._. ....
,High ......'.
... _0..........._..
n ntial esid
Non- re Historic Preservation -------
ED Direct Financial Assistance to For - Profits
...............................
570. 203 .............._.................................._.....
....._._18A..........__........
''..._.............
_ ......._......................
..............................._..................._.................._........_..............................._.............................................._...................
Micro-Enterprise Assistance _ ............._..._...570.
....................._..............._..........._...... P......................................._............... .............___...............
203_......_....._......................
.....................
._18C._........._.........._._.
H�g_h.........._.._.........._
.............__...._1
*As associated with one of the activities noted above it.
A.1 Provide (in narrative) why you feel the project falls within that category.
The category explicitly demonstrates the fit between our project and the defined need.
RFP # 1016- 15 -VLN
PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page
91
PART II. FEDERAL REQUIREMENTS
B. National Objective
13.1 AREA BENEFIT
B.1.2 Define the service area. Briefly describe how the boundaries of the service area were
determined.
The service area is the jurisdictional boundaries of Tukwila, SeaTac, Des Moines and Covington. This
is mutually agreed on through an interlocal agreement.
B1. National Objective — Area Benefit
There are two ways to qualify for Area Benefit. Check Q the box and provide the information which
supports the method of qualification that demonstrates how your proposed activity meets this national
objective:
x B.1. Area Benefit / Census Tract(s) \ and Block Group(s) and number of residents in Service Delivery
Area. (Consult with HCD Staff to obtain HUD formula census data.) List ALL applicable Census
Tracts and Block Groups along with the pertinent number of low /mod persons associated with the
area.
PART III Excel Workbook —TAB 2. `8.1.3 Census Data"
1) Provide the completed worksheet as hard copy labeled "TAB 2- Attachment 9"
2) Provide the entire Excel Workbook as an attachment when you submit your application
electronically.
Refer to Application Submittal Instructions
B.2. National Objective - Limited Clientele
Activities Benefiting Low /Moderate Income Persons
Check EI the one box below in Section B.2 that supports the method of qualification that demonstrates
how your proposed activity meets the Limited Clientele national objective
B.2.1 Presumed Benefit - To qualify under this subcategory, a limited clientele activity must meet
one of the following tests:
Exclusively benefit a clientele who are generally presumed by HUD to be
principally LIM income persons. The following groups are currently
presumed by HUD to be made up principally of L/M income persons:
❑ abused children,
❑ elderly persons, (defined as 62 years of age and older)
❑ battered spouses,
❑ homeless persons,
❑ adults meeting Bureau of Census' definition of severely disabled persons *,
❑ illiterate adults, -
x B.2.2. Self - Certification of Income. Require information on family size and income so that it is
evident that at least 51% of the clientele are persons whose family income does not exceed the
L/M income limit. (This includes the case where the activity is restricted exclusively to LIM income
persons). Reference: §570.208(a)(2)(i)(8) and (C)
An example of the current HUD Income Guidelines are found in the following table. Income
guidelines are adjusted annually by the United States Department of Housing and Urban
RFP # 1016- 15 -VLN
PART 11 Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 9
PART II. FEDERAL REQUIREMENTS
section, because of the different presumptions provided under sections 105(c)(1)(C) and (4) of the
authorizing statute).
C. Project Benefit
The Agency will be required to ensure that services provided with funding under this award are
made available to residents of jurisdictions participating in the King County CDBG Consortium:
On Tab 2 of PART I Worksheet, indicate number of residents that will be served in each of the
noted communities.
ALERTs
❑ A minimum of thirty percent of the total population served must be CDBG Consortium
residents for a project application that is multi - jurisdictional, including both CDBG Consortium
and non - consortium jurisdictions;
❑ A CDBG Consortium funding award will be proportionate to the percent of consortium
residents to be served for a multi - jurisdictional project application that serves CDBG
Consortium and non - consortium residents.
Table CA — Service Delivery:
PART I Excel Workbook — TAB 1. "C.1 Service Delivery"
1) Provide the completed worksheet as hard copy labeled "TAB 2 — Attachment 8"
2) Provide entire Excel Workbook as an attachment when you submit your application
electronically
Refer to Application Submittal Instructions
CA Describe the method and source(s) used for collecting the data in the project benefit
worksheet.
History of prior contracts and projects around increase in construction costs were used to prepar
the data in the project benefit worksheet.
C.2 Provide boundaries of service delivery area in narrative form (describing natural boundaries
or site street names, roads, etc.).
A map is included to delineate boundaries of service delivery.
C.3 Provide a map that outlines the area that will be served. "Attachment 5 ".
D. ENVIRONMENTAL REVIEW
* *Note on Choice - Limiting Activities: From your application submittal date until the ER
completion date, no "choice limiting" activities (including but not limited to entering contracts for,
or undertaking the following actions: (such as property acquisition, clearing, grading, site prep,
etc.) may occur. Undertaking such activities after application submittal could void the proiect's
eligibility.
Current Conditions:
D.1 What is the current use of the site?
NA Homeowner residence
RFP # 1016- 15 -VLN
PART 11 Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page
PART II. FEDERAL REQUIREMENTS
Development. Please contact County staff for technical assistance and guidance if you need
additional information or clarification of required report documentation if funds are awarded for
your project.
❑ B.2.3. Removal of Architectural Barrier. Be an activity that serves to remove material or
architectural barriers to the mobility or accessibility of elderly persons or of adults meeting the
Bureau of the Census' Current Population Reports definition of "severely disabled," provided it is
restricted, to the extent practicable, to the removal of such barriers by assisting:
- the reconstruction of a public facility or improvement, or portion thereof, that does not
qualify under the L/M income area benefit criteria;
- the rehabilitation of a privately -owned nonresidential building or improvement that
does not qualify under the L/M income area benefit criteria or the L/M income jobs
criteria; or
- the rehabilitation of the common areas of a residential structure that contains more
than one dwelling unit and that does not qualify under the L/M income housing criteria.
Reference: §570.208(a)(2)(ii)
❑ B.2.4. Self — Certification for Microenterprise. Be a microenterprise assistance activity carried
out in accordance with the provisions of §570.201(o) with respect to those owners of
microenterprises and persons developing microenterprises assisted under the activity during each
program year who are low- and moderate - income persons. (Note that, for these purposes, once a
person is determined to be L/M income, he /she may be presumed to continue to qualify as such
for up to a three -year period. This would enable the provision of general support services to such
a person during that three -year period, without having to check to determine whether the
person's income has risen.) Reference: §570.208(a)(2)(iii)
Because of certain statutory limitations, the regulations preclude the following kinds of activities from
qualifying under the limited clientele category but qualify under the other statues:
• Activities involving the acquisition, construction, or rehabilitation of property for housing, including
homeownership assistance (these must qualify under the Housing subcategory, because of section
105(c)(3) of the authorizing statute); or
• Activities where the benefit to L/M income persons is the creation or retention of jobs (these must
qualify under the Jobs subcategory with certain exceptions as noted under the previous area benefit
RFP # 1016- 15 -VLN
PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 10
E
2015 HUD INCOME GUIDELINES
Median Family Income = $89,600
Effective March 6, . 2015
30% MEDIAN 50% MEDIAN
80% MEDIAN
FAMILY
VERY LOW-
MODERATE -
SIZE
LOW- INCOME INCOME
INCOME
1
$18,850 $31,400
$46,100
2
$21,550 $35,850
$52,650
3
$24,250 $40,350
$59,250
4
$26,900 $44,800
$65,800
5
$29,100 $48,400
$71,100
6
$32,570 $52,000
$76,350
7
$36,730 $55,600
$81,600
8
$40,890 $59,150
$86,900
❑ B.2.3. Removal of Architectural Barrier. Be an activity that serves to remove material or
architectural barriers to the mobility or accessibility of elderly persons or of adults meeting the
Bureau of the Census' Current Population Reports definition of "severely disabled," provided it is
restricted, to the extent practicable, to the removal of such barriers by assisting:
- the reconstruction of a public facility or improvement, or portion thereof, that does not
qualify under the L/M income area benefit criteria;
- the rehabilitation of a privately -owned nonresidential building or improvement that
does not qualify under the L/M income area benefit criteria or the L/M income jobs
criteria; or
- the rehabilitation of the common areas of a residential structure that contains more
than one dwelling unit and that does not qualify under the L/M income housing criteria.
Reference: §570.208(a)(2)(ii)
❑ B.2.4. Self — Certification for Microenterprise. Be a microenterprise assistance activity carried
out in accordance with the provisions of §570.201(o) with respect to those owners of
microenterprises and persons developing microenterprises assisted under the activity during each
program year who are low- and moderate - income persons. (Note that, for these purposes, once a
person is determined to be L/M income, he /she may be presumed to continue to qualify as such
for up to a three -year period. This would enable the provision of general support services to such
a person during that three -year period, without having to check to determine whether the
person's income has risen.) Reference: §570.208(a)(2)(iii)
Because of certain statutory limitations, the regulations preclude the following kinds of activities from
qualifying under the limited clientele category but qualify under the other statues:
• Activities involving the acquisition, construction, or rehabilitation of property for housing, including
homeownership assistance (these must qualify under the Housing subcategory, because of section
105(c)(3) of the authorizing statute); or
• Activities where the benefit to L/M income persons is the creation or retention of jobs (these must
qualify under the Jobs subcategory with certain exceptions as noted under the previous area benefit
RFP # 1016- 15 -VLN
PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 10
E
PART II. FEDERAL REQUIREMENTS
D.2. What are the current site natural conditions (trees, ground surface, etc.)? How
developed (buildings, roads, etc.) is the site? Describe the surrounding area (commercial,
residential, wooded, etc.).
Unique to each residence
D.3. Identify the nearest natural waterbody (stream, lake, etc.). How far, and in which
direction, is it from the project site?
Unique to each residence
Endangered Species Act:
DA How much of a net increase in impervious surface (ex: concrete /asphalt) will occur (if
applicable)?
NA
D.5 Does a current stormwater system exist at the project site? Please explain.
NA
Archaeology:
D.6 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal
dimensions? (length x width x depth)?
We don't disturb soil, unless working on a railing, or steps.
D.7 Of the soil disturbance, how much will be previously- disturbed soil? Will you be able to
document this previous disturbance (ex: invoices showing previous excavation as part of
utility installation)
Unique to each residence
Toxics:
D.8 Has a Phase I Environmental Site Assessment (or equivalent toxics review) been
completed? (These are normally completed upon property purchase.) If so, on what date?
NA
D.9 Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the
property? Did any exist in the past? If yes, please explain, include size of the tank(s).
NA
D.10 What was the previous use of this property?
Residence only
D.11 What is the use of properties surrounding the project property?
NA
Other Environmental Factors:
D.12 Is the project located in a(n): (check and respond to all that apply)
❑ D.12.1 FEMA- designated floodplain? If so, please specify whether it's 100 -year
floodplain, 500 -year floodplain or floodway *. If so, does your agency have
flood insurance (please provide covered items, dollar amount and duration)?
( *CDBG funds may not be used for projects located in a FEMA- designated
floodway unless it's a functionally- dependent use, such as a bridge).
❑ D.12.2 Wetland?
❑ D.12.3 Ecologically- sensitive area?
❑ D.12.4 Designated Historic neighborhood?
D.13 Identify any other environmental reviews or studies completed for this site.
Studies:[ Title ] Date
Completed:
SEPA [ Title 1 Date
Completed:
Other: [ Title 1 Date
Completed:
. RFP # 1016- 15 -VLN
PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page
95
PART II. FEDERAL REQUIREMENTS
D.14 Provide and label pictures of project site as follows:
❑ D.14.1 North ❑ D.14.2 East ❑ D.14.3 South and ❑ D.14.4 West.
Place them a Word document format and label as Attachment No. 6.
D.15 Attach a specific site plan - "Attachment 7"
D.16 Climate Change & Sustainability.
HCD Completes a King County Sustainable Scorecard
(http: // vour. kingcounty. gov/ solidwaste /greenbuilding /scorecard.asp)
for awarded projects, as required by County Ordinance. In order to help us prepare a
Scorecard, please answer the following as best you can:
D.16.1 Generally, what project construction practices and /or features will minimize climate
impacts and promote environmental sustainability? (Examples: green building
materials, energy efficient design, pervious surfaces installed, proximity to mass
transit, etc.)
Each of our contractors use the most appropriate materials that are energy efficient
and cost effective. As we are not remodeling or upgrading, we only replace like with
like, and this may limit the material choices used.
D.16.2 Do you plan to obtain a third -party `green certification' for this project? (e.g. LEED,
Built Green, etc.) If so, which one? For more information see:
http: / /www.kin c; ounty.gov /property /permits /info/ SiteSpecific /areen/Resources.aspx
NA
D.16.3 Does your agency /organization have a climate change plan (guidance on reducing
impacts to, or adapting to the effects of, climate change)? If so, please explain.
Our resolution 9649 passed in 2000 supports efforts to curb global warming and set
goals for reduction of greenhouse gases.
Required Attachments for PART I & II:
PART I - Agency
Attachment 1 - Board or Council Approval to submit CDBG Application
Attachment 2 - Audit or Financials (OMB A -133; SEFA or General Ledger and
Balance Sheet)
Attachment 3 - Organization Chart
PART II - Environmental
Attachment 4 - A detailed map that shows project site and identifies service
delivery area.
Attachment 5 - King County i -map and parcel viewer
Attachment 6 - Pictures of project site
Attachment 7 - Site Plan
*Excel Workbook Tab 1 and Tab 2 is the same on all the following Section Excel
Workbooks
SELECT THE APPROPRIATE SECTION TO CONTINUE
SECTION III - Community Facility Category
*Excel Workbook for Community Facility Category, Tabs 3 -7;
SECTION IV — Public Improvements Category
*Excel Workbook for Public Improvements, Tabs 3 -5; 6 if Acquisition
SECTION V — Park Projects Category
RFP # 1016- 15 -VLN
PART II Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page 12
M.
SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application
A. Project Information
A.1 Describe the need or problem your project/program is designed to address. Quantify this need using
verifiable local or regional data that confirms or describes the problem. How much of the need is
currently being served?
The South Subregion, including the cities identified in this proposal all have old housing stock which
continues to deteriorate. In light of the low socioeconomics in this subregion, many of our homeowners cannot
afford to maintain the housing with the subsidy of the Minor Home Repair program. This innovative,
collaborative approach makes the most use of federal dollars with the majority of the funds going towards
construction costs. Not only does the program support housing preservation but it contributes to the ability of
the homeowner to stay safe in their homes. Some of the repairs that have been undertaken have prevented
the homeowner from losing their home due to repairs that must be done. This includes plumbing and electrical
repairs. Current census, American Community Survey data, free and reduced lunch data and Brookings
Insititute data are evidence of the increasing presence of poverty in this subregion. We expect that we are
servicing about 90% of the need. Additional data, identified through the cities review of housing data in the
Comprehensive Plan process reinforce these statements. Data from cities code enforcement department also
give us a window as to the condition of some of the single family units. A neglected gutter seems small, but
can lead to water penetration in the house, mold, and material degradation.
A.2 Describe the proposed use of CDBG funds. Specify how you arrived at the total cost of the project.
Identify licenses and permits required for the project/program.
The cost of this program is based on our 10 year history of providing this service, with the ongoing evidence of
construction costs for a wide variety of repairs and preventive maintenance. The funds cover the costs of
construction, lead based paint regulations, environmental review and personnel for the City of Des Moines.
The funds are used to address the repairs and preventive maintenance needs that are needed to help reserve
the housing and assist the homeowners stability in the home. Contractors are trained in safe work practices
related to working in older homes. Permits are pulled as necessary consistent with city codes. All contractors
are licensed and insured. This information is kept in project files.
A.3 Eligibility - Per HUD Regulations, eligible clients must have an annual gross family income that does
not exceed the HUD Moderate Income limits based on the applicable Family Size in the Housing and
Urban Development (HUD) Income Guidelines as indicated in PART I.
A.3.1 Describe how this requirement will be met and how it will be documented. Provide
a copy of the Agency's tool used for its client intake process as Attachment No. 14.
Approved applications are submitted along with documented sources of income. These are
kept in the client's file. An application is attached as number 94.
A.3 Describe how the project is accessible or is working toward full accessibility in terms of:
A.3.1 Affordability
The program fully subsidizes the cost for income eligible populations.
A.3.2 Transportation (proximity to public transportation, special transportation programs, vouchers,
etc). How will clients get to facility to make application for the program funds?
The service is provided to the client's home, so not transportation is needed.
A.3.3 Immediacy of services (how soon are the project/program services made available, e.g.waiting
list, etc.)
Services are provided on a first come first serve basis with health and safety a priority. At times there may
be waiting, as construction jobs have picked up and contractors may be busier with more lucrative jobs.
A.3.4 What efforts will your agency and community partners make to promote your program and reach
isolated individuals?
RFP # 1016- 15 -VLN
Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page 1-a-
97
PART II. FEDERAL REQUIREMENTS
*Excel Workbook for Park Projects, Tabs 3 -5; 6 if Acquisition
SECTION VI — Economic Development & Microenterprise Activities
*Excel Workbook Economic Development & Microenterprise, Tab 3 -4
SECTION VII — Minor Home Repair
*Excel Workbook for Minor Home Repair, Tab 3 -5
*Only one Excel Workbook is completed and submitted for an Application, the number of Tabs in the
Workbook (the individual worksheets) vary depending on the category of Application.
RFP # 1016- 15 -VLN
PART 11 Federal Requirements 2016 King County CDBG Capital Non - Housing RFP Page i y
SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application
We use multiple marketing methods for promoting the program and finding isolated homeowners. In
2014, the city of Tukwila translated the application and policies into Spanish to make the process more
accessible to our Spanish speaking homeowners.
A.4 Minor Home Repair Program Policies and Procedures. Attach a copy of written program
policies and procedures that outline the steps for implementing the repairs and how a client
is assisted with these funds as Attachment No. 15.
B. Project Benefit
13.1 Describe how the data in the project benefit worksheet in PART II.C. was derived.
Prior performance, contractor costs and estimates of jobs inform this data. Unduplicated households and
hours of repair service are measurable performance objectives.
C. Performance Measures
Describe how the project meets the Consolidated Plan Objective Outcome and what performance
measure(s) are used to demonstrate an outcome for both short term and long term indicators.
The project meets Objective 1.2 and 2A as well as DH -1 and DH -3 under affordable decent housing
and preservation of housing for low and moderate income homeowners. The work completed and repair hours
demonstrates the outcome of short and long term housing preservation.
RFP # 11015 -VLN
Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page
RA
SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application
CA Provide definition of performance measures that will be used for contracting purposes.
Households = the numbers of unduplicated households served. Hours of service = the number of
hours targeted to housing repair and maintenance activities.
Examples: Emergency repair includes activities that protect, repair or arrest the effects of disasters,
imminent threats or physical deterioration that pose an imminent danger to life, health or safety.
Routine maintenance includes activities that merely keep a structure in good operating condition;
such activities do not add to the value of the structure, appreciably prolong its useful life, or adapt it
to new uses.
C.1.1 Measurable Outputs: Provide indicators of service delivery before and after project completion.
SECTION VII Excel Workbook — TAB 3. "SECTION VII — Measurable Outputs"
1) Provide the completed worksheet as hard copy labeled "TAB 3 — Attachment 10"
2) Provide the entire Excel Workbook as an attachment when you submit your application electronically
Refer to Application Submittal Instructions
C.1.2 Performance Measures: Indicate anticipated number and type of units of service in the excel
workbook noted below:
SECTION VII Excel Workbook — TAB 4. "SECTION VII — Performance Measures"
1) Provide the completed worksheet as hard copy labeled "TAB 4 — Attachment 11
2) Provide the entire Excel Workbook as an attachment when you submit your application electronically
Refer to Application Submittal Instructions
D - Budget for Minor Home Repair
D.1 Line Item Budget
SECTION VII Excel Workbook — TAB 5. "SECTION VII — Budget — Minor Home Repair"
1) Provide the completed worksheet as hard copy labeled "TAB 5 — Attachment 12"
2) Provide the entire Excel Workbook as an attachment when you submit your application electronically
Refer to Application Submittal Instructions
D.2 Reduction Options -- Can your project or program be funded a reduced level if necessary?
(This should be the same response as listed at Item No. 6 on Application Summary Page 1, PART 1).
Yes x No ❑ Minimum amount needed to make project viable: $100,000
D.2.1 If yes, indicate what amount of funding is the minimum that would be required in order to
be successful in the project activity but at a reduced level?
D.2.2 Explain what element of your project/program be modified to address this reduction?
Less households would be served, or we might further limit the level of assistance per
household. We could also limit the incomes to a lower income population.
RFP # 10,1 6- 15 -VLN
Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page
100
SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application
E - Minor Home Repair Project Schedule
E.1 Timeline and Milestones for Project Activity
.Customize per your program tasks
Milestones
Projected
Completion Date
Environmental Review - Programmatic
January 1, 2016
Environmental Review - Site Specific
Ongoing
*Date of quarters may vary depending on start
date of contract.
1st Quarterly Report — 2016
Aril 20, 2016
2nd Quarterly Report — 2016
July 20, 2016
3r Quarterl Report — 2016
October 20, 2016
4 Quarter Activities Complete - 2016
January 20, 2017
1 st Quarterly Report for 2017
Aril 20, 2017
2nd Quarterly Report for 2017
May 20, 2017
Closing Documentation Submitted
May 20, 2017
Project Completion Report Filed w /HCD
Staff
May 20, 2017
Project Closed
May 31, 2017
F. PROJECT TEAM
Provide the name of the consultant or staff person who will perform the following tasks. Please note that
consultants paid for with CDG funds must be selected through a competitive process and in accordance with
2 CFR 200.317 - 326 (nonprofit organizations and local governments). If any of the tasks will be performed by
a consultant, indicate who in your agency will be responsible for selecting the consultant.
Complete all of the following:
Prepare and submit CDBG Grant Application:
Consultant Agency:City of Tukwila _Contact:_ Evie Boykan
E- mail:evie.boykan @tukwilawa.gov Phone:206- 433 -7180
Applicant Staff responsible for consultant selection process:
E -mail: Phone:
Prepare and submit environmental review forms:
Consultant Agency:same as above Contact:same as above
E -mail: Phone:_
1) Sub - Contract Applicant Staff responsible for client selection process:Colleen Brandt Schluter
E- mail:cbschluter @ci.seatac.wa.us Phone: 206-973-4815
2) Sub - Contract Applicant Staff responsible for client selection process:Victoria Throm
E- mail:vthrom @covingtonwa.gov Phone: 253-480-2411
3) Sub - Contract Applicant Staff responsible for client selection process:Tina Hickey
E- mail:— thickey @desmoineswa.gov Phone: 206-940-2527
4) Sub - Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
RFP # 1016- 15 -VLN
Tukwila MHR_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page V7
101
SECTION VII - Minor Home Repair Application 2016 CDBG Capital Application
• s� •-
If consultant(s) or sub - contractors are not used and the program is 'In- house', provide Position Title and
experience of staff involved in project implementation: This section should correlate to Personnel Budget
Detail provided in D.2.
Personnel Detail
Position Title
Job Responsibilities
Certifications
Years of
Experience
Permit
Specialist/Business
License
Manage Des Moines
Home Repair
4
Tukwila MHR RFP # 16- 15 -VLN
_SECTION VII Minor Home Repair King County CDBG Application - 2016 APR 2015 Page
102
TAB 2 Attachment 8
PART 11 C. Project, Benefit Worksheet
Table CA – Service Delivery:
North/East Sub-region
South Sub-region
Outside CDBG Consortium
Beaux Arts
113othell
Algona
ell 1111117 INS
Auburn
Black Diamond
Bellevue
Carnation
Burien
Federal Way
Clyde Hill
Covington
13
Kent
7vall
Des Moines
12
Seattle
Hunts Point
Enumclaw
Other
Issaquah
Maple Valley
Kenmore
Pacific
Lake Forest Park
SeaTac
16
Mercer Island
Tukwila
16
North Bend
Uninc. King Co
Sammamish-
Skykomish
Woodinville
Yarrow Point
Shoreline --JAC
7ninc.King Co.
Grand Tota]l
571
TUKWILA MHR_SEC VII–MINOR HOME REPAIR from USBExcell Workbook 1016-15-VLN.xlsx Page�k //�
TAB 2 Attachment 9
PART 11 B1. National Objective - Low Mod Area (LIV|A) Worksheet
Table B.1.3 — Census Tract / Block Group Project Information
Census Tract(s)
Block Group(s)
Total Population
Low/Mod Population
% Low Mod
5315290
Covington CPD
16,815
4,285
0.254831995
5317635
Des Moines CPD
28025
11665
0.416235504
5362288
SeaTac CPD
26,060
14525
0.557367613
5372625
ITukwila CPD
185151
118851
0.641911963
Area Total
89,4151
42,3601
0.473746016
Use this Workbook if qualifying as a Low Mod Area (LIVIA) National Objective Qualification
B'1-3. Area Benefit / Census Traota)\ and Block Group(a)and
number cf residents in Service Delivery Area. (Consult with HCD
Staff ho obtain HUD formula census dmtmj List ALL applicable
Census Tracts and Block Groups along with the pertinent number of
low/mod persons associated with the area.
Covington
Des Moines
SeaTac
Tukwila
tract 03170-03106,02005'O3Z007
tract 387-Z90,300-3O1
tract 2O0-281,Z83,273,284,28l288,291
tract 261'263,272,282
4,285
12,5[B
13,552
9,859
TUKWILA MHR—SEC VII—MINOR HOME REPAIR from USBExcell Workbook 1016-15-VLN.xlsx Page '7/)
TAB 3 Attachment 10
am- i iviv vii. minor mome Kepair measureable outputs
Define Unit Number of Units Indicate Annual No. of Households
Current After Project After Project
measurement of Before No. of Units Completion Difference Before Project lCompletion: Difference
unit Provided Annual No. of Annual No. of lAnnual No. of
Units Provided Households Served lHouseholds Served
lHours of service 1 240 1 157 1 -83 1 71 1 57 1 -14
105
TAB Attachment 11
SECTION VII C. Performance Measures Minor Home Repair Worksheet
Table C.1— Performance Measures- Persons Served
Provider
Name
CEO/Name
E-Mail Address
Contact Name
E-Mail Address
I st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Total in Year
Jan—Mar
Apr—Jun
Jul—Sep
Oct—Dec
2016
Number of
Des Moines MHR
Hickey
thickey@desmoines
unduplicated
8
13
20
16
57
Households
Table C.2— Performance Measures- Units of Service
1 st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Programs Offered
Identify service
Jan—Mar
Apr—Jun
Jul—Sep
Oct—Dec
Total in Year 2016
Repair &
Maintenance
repair hours
25
36
40
56
157
Increase table rows as
necessary to reflect all applicable services provided at this facility.
Table C.3— Program(s) Providers
Increase table rows as necessary to reflect all programs provided at this facility, including, but not limited to tenant prograrns, etc.
/7 �a
Program
Provider
Name
CEO/Name
E-Mail Address
Contact Name
E-Mail Address
Des Moines MHR
Hickey
thickey@desmoines
Program
Provider
Name
CEO/Name
E-Mail Address
Contact Name
E-Mail Address
Des Moines MHR
Hickey
thickey@desmoines
TABS Attachment 12
SECTION VII D.1 Budget - Minor Home Repair line Item Budget Worksheet
Agency: City of Tukwila Office of Human Services
Item
2016 CDBG Funds
Other Funds
(Column E Below)
Total Funds
'Environmental and Lead Based Paint Reviews
(King County Cost Set - aside)
$4,000
0
$4,000
Capital Outlay Construction Contracts
$125,500
0
$125,500
Personnel (provide detail below
$3,500
0
$3,50
Office/Operating
$0
0
$0
Project Management %
$0
0
$0
Communications
$0
0
$0
Administrative Costs
$700
$
$700
Other: list
$
$
$0
Lead Base Paint Review
$1,300
0
$1,300
Sub -Total Less Environmental Review Cost
$131,000
$
$0
Other (specify below):
$20,000
0
$20,000
Total Project Budget:
$155,000
#VALUE!
155000
IDENTIFY
Source of Funds. Provide for entire project and "Other"
round to the nearest hundred dollars. Funds
Do NOT include ooeratinq costs.
Personnel Services Detail
Position Title
Other Funds
Annual Salary and
CDBG Funds
State OR Local
Funds
Requested
Other Federal Funds
Requested
Private Funds
Requested
Total Funds Check if
Requested Requested
Check if
Committed
Capital Outlay Construction Contracts
0
0
0
$
Personnel rovide detail below
0
0
0
Offce /O eratin
00
0
io
Project Mana ement %
0
0
0
Communications
0
0
0
Administrative Costs
0
0
0
Other: list
0
0
0
-�
Lead Base Paint Review
0
0
0
Sub - Total' (Less Environmental Review Cost)
01
0
$1
0
Other (specify below):
$20, 01
01
0
201100!
In -kind value of staff administrationi
200001
01
01
20000l
Ix
Personnel Services Detail
Position Title
Position Full Time
Annual Salary and
CDBG Funds
E uivalent
Benefits
Permit Specialist
40
$80,232
$3,500
Total:
$
$
TUKWILA MHR SEC VII_MINOR HOME REPAIR from USBExcell Workbook 1016- 15- VLN- evie.xlsx Page 107
1:
APPLICANT:
Last name: First name: Middle Initial:
Street Address & zip code:
Name of Property Owner:
Type of Ownership verification (deed, tax bill, etc.)
Home phone:
E -mail:
OCCUPANTS:
Please list all occupants at this address including spouse, children, roommates and yourself.
Occupant Name (Last, First, M. I.):
Occupation
Date of Birth
Gross Income
Provide proof of income: Total Annual Household Income
ETHNICITY & GENDER OF APPLICANT:
❑ Male Female Are you Hispanic or Latino? Yes ❑ No❑
WHAT IS YOUR RACE:
❑ White ❑ Native Hawaiian/Other Pacific Islander
❑ Black/African American ❑ American/Indian/Alaskan Native & White
❑ Asian ❑ Asian & White
❑ American Indian/Alaskan Native American ❑ Black/African American & White
❑ Other Multi- racial ❑ American Indian/Alaskan Native Black/African
HOME TYPE:
❑Single Family ❑ Townhouse
❑ Duplex ❑ Factory Assembled Structure
❑Condominium (mobile or manufactured home)
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INCOME VERIFICATION:
18 and older:
$46,100
(Please attach documentation of all sources of income received including IRS 1040,
$35,850
SSI /SSA, TANF, GAU, Child Support, etc.)
3 $24,250
If your GROSS income (before taxes) is less than the amount shown for the family sized listed on
the left, you may qualify for the Minor Home Repair Program.
2015 HUD INCOME GUIDELINES
King County, Washington
Median Family Income = $89,600
Effective January 1, 2015
1 $18,850
$31,400
$46,100
2 $21,550
$35,850
$52,650
3 $24,250
$40,350
$59,250
4 $26,900
$44,800
$65,800
5 $29,100
$48,400
$71,100
6 $32,570
$52,000
$76,350
7 $36,730
$55,600
$81,600
8 $40,890
$59,150
$86,900
This application will not be processed until ALL documentation is received. Information is
confidential for the sole purpose of qualifying for this program. It is not necessary to disclose
your Social Security Number or your bank account numbers.
Documents proving home ownership can include property tax assessments, deeds, mortgages or real
estate contracts. For mobile homes, please send copies of the title or registration certificate.
Documents verifying income /assets can include your most recent Federal Tax return, signed if
you've filed; paychecks for the last two months; statement of monthly unemployment benefits or
SSI /SSA award letters; pension; as well as your most recent two statements for bank accounts and
investments.
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AGREEMENT:
I understand that the above information is being collected by HUD to verify my eligibility for services
under this program. I declare and certify, under penalty of law, that I have examined this statement and
to the best of my knowledge and belief, this information is true, correct and complete. I have requested
the repairs and services from the City of Tukwila and hereby agree to hold harmless and defend the
City of Tukwila and King County and both entities' officers, employees, and contractors from and
against claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to
property, arising out of my participation in the Minor Home Repair Program, including but not limited
to the repairs and services performed on my home and property. Warranties and guarantees, if any, are
limited to those offered by the manufacturer of products installed at the property or by the contractor
when a contractor has been retained by the City to perform specified repairs on behalf of the
homeowner. The City will make payment on behalf of the homeowner.
Applicant Signature
Date
I hereby give my permission to the City of Tukwila to take photos of my home or property, which
might include me, my spouse, child (children) or other members of my household, for possible use
in publications promoting the Minor Home Repair program for the City of Tukwila.
Initial:
I declare that I have certain chemical sensitivities that could be used in the repairs to my home and
would like to discuss with the contractor prior to the start of the work.
Initial
NATURE OF REQUESTED WORK:
FOR OFFICE USE ONLY:
0 EL 0 VL 0 L
I Notes:
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CITY OF TUKWILA
Mayor's Office /Human Services Division
Minor Housing Repair Assistance Program
2015 Policies
The Housing Repair Assistance Program provides and promotes the repair and
maintenance of housing for individuals and families of low and moderate income living
within the Tukwila City limits.
The Housing Repair Assistance Program is funded through the Community
Development Block Grant Program (CDBG) and must conform to CDBG regulations.
These regulations provide overall guidelines that must be followed but are designed to
allow agencies greater flexibility in program implementation.
Due to increased demand and limited resources of the Housing Repair Assistance
Program, the following policies have been adopted to assist staff and contractors in
implementing this program. Meeting the eligibility requirements listed below does not
guarantee services will be provided. In order to maximize the effectiveness of the
limited resources available, staff will be responsible for interpreting and applying the
policies set forth below and will make the final determination on the provision of
services.
PROGRAM OBJECTIVES
• Provide minor housing repair and maintenance services to homeowners with low
and moderate incomes.
• Maintain the ability of clients to remain in their own homes and to be
independent.
• Encourage the participation of service providers, the business community, and
the citizens of the City of Tukwila to support housing maintenance and repair
assistance to the local community.
• Housing repair services will focus on maintaining the safety and health of the
occupants; preserving the dwelling and /or conserving energy.
GENERAL PROGRAM POLICIES
Eligibility Requirements
In order to be considered for services in this program, the applicant must:
A: Reside within the Tukwila city limits.
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B: Own and reside in the dwelling requiring services for at least one year. The
home cannot be for sale at the time services are requested. Applicant must give
an indication that they have no intent of discontinuing to occupy the home in the
foreseeable future.
C. The gross annual income for the household must not exceed the moderate -
income level by household size as defined by HUD current income guidelines.
D. Applicant must carry current homeowner's insurance.
Program Limitations
Staff may deny services to any dwelling where an unsafe or unhealthy working or
living situation exists.
Services will not be provided if the repair work is covered by the homeowner's
property insurance policy or by warranty. The exception to this is when the
homeowners deductible is unable to be met due to client's income limitations.
Minor home repair services for condominiums will include interior work only.
Repair work on a duplex will only be to the interior that is occupied by a Housing
Repair client. All interior and /or exterior work on a duplex will be done only on the
part that is occupied by the client.
Services must comply with all Home Owner Associations and /or Mobile Home Park
policies.
Repairs are made to the housing structure. Repairs are not made to free standing
items, like fans, heaters, and lamps. Repairs are not made to appliances.
Intentional damage to a home will not be covered. The exception is in the case of
domestic violence. Repairs will be made only if the offender is no longer in the
home.
Repairs will not be performed on recreational vehicles.
Homes in violation of City of Tukwila building codes, fire or municipal codes will not
receive services until the code violations are fixed. The Housing Repair Assistance
Program may help a homeowner comply with the code(s), if the services required
are within the scope of program.
Financial assistance will not be given to City of Tukwila residents of mobile home
parks to relocate to other mobile home parks, nor will they be eligible for any service
other than emergency repairs once a mobile home park has received written notice
of an impending sale.
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A repair may result in finished work that may need additional finishing to match pre-
existing conditions. Since cosmetic work, in of itself, is not eligible for funds, finish
work will be negotiated at the time of the repair work with the homeowner. It may be
impossible to match paint colors, for example, however, it would be unrealistic to
have an entire room repainted if a small amount of new paint is added. The priority
of the funds is to make the repair to ensure health and safety.
There may be limitations to home repair projects proposed for homes that are
located in a floodplain. Projects that are estimated above $500 will require the home
owner to have flood insurance for the value of the project for the life of the project.
Homeowners that are live in a "floodway" will not be able to use program dollars.
Maintenance and repairs will be screened for lead based paint impacts and projects
may be denied due to the impact of lead based paint disturbance.
Definitions
The program provides services for single family attached /detached dwellings, duplexes,
condominiums, modular and manufactured homes only.
A manufactured home (mobile home) is defined as a factory assembled structure,
transported in one or more sections, built on a chassis and designed without a
permanent foundation.
A modular home is a factory built assembled structure, designed for permanent
installation on a foundation.
A single family detached house is a building containing one dwelling unit which is not
attached to any other dwelling by any means except fences, has a permanent
foundation and is surrounded by open space of yards.
A duplex is a one - family dwelling attached to another one - family dwelling by a
common roof, walls or floor. This definition may also include a dwelling unit or units
attached to garages or other non - residential uses.
A recreational vehicle is a vehicular type unit primarily designed as temporary living
quarters for recreational camping, travel or seasonal use that either has its own
power or is mounted on or towed by another vehicle. Recreational vehicles include:
camping trailers, fifth -wheel trailers, motor homes, travel trailers and truck campers.
Repair Budget Limitations
A maximum of $5000 per dwelling will be spent every 10 years. No more than $3,.000
will be spent in one calendar year. The cost of materials, supplies and labor will be
included. Exceptions will be made by the Human Services manager on a case by case
basis, keeping health and safety priorities in mind.
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Services Provided Include but are not limited to
Safety
Install smoke detectors
Install carbon monoxide detectors
Install, repair /replace security lighting if an existing electrical circuit is available
Earthquake preparedness — hot water tank straps
Repair /replace exterior doors, windows and stairways if broken
Replace broken switches, sockets, and ceiling light fixtures
Install locks and deadbolts
Power outage check to see if power can easily be restored
Circuit breaker replacement
Repair /replace dangerous or non - working electrical circuits
Apply non -skid material as needed
Health
Replace furnace filters
Repair /replace furnace fans
Clogged drains
Repair furnaces
Repair heaters that are not free - standing
Repair /replace garbage disposals
Rodent control
Pest extermination
Repair /replace hot water tanks
Adaptations for disabilities
Install exterior ramps
Install /repair /replace special equipment like handrails, grab bars, door knobs,
faucet handles
Maintenance of basic structure
Exterior house painting — not cosmetic
Repair /replace gutters and downspouts
Repair /replace faucets, toilets, sinks, drains, broken or leaking pipes
Repair decks only if used as an exit
Removal of moss on roof /main structure
Install shut -off valves
Repair dry rot on the interior /exterior
Weather proofing
Minor roof leaks; repair /replace soffits, fascia, flashing
Minimize water damage - caulking /tub surrounds /leaks
Chimney /flashing
Energy Efficiency
Weatherstripping
Insulation
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Use of Contractors
Contractors are hired for all services that need to be addressed. Contractors will be
required to provide proof of liability insurance and a business license. Contractors may,
with permission of the program manager, sub work out to an appropriate licensed
contractor.
Repairs
Priority for repairs will be determined by the seriousness of the repair relative to other
pending repair requests, the hardship to the client if the repair is not completed in a
timely manner, the scope of work, date of request, and the income /assets of the
household. (The households with the lowest incomes and less than $50,000 in assets
will be considered a higher priority than those with low /moderate incomes and more
than $50,000 in assets.)
The value of a personally owned vehicle or the equity in the house will not be included
when calculating household assets.
The household will be required to report the income and assets for all members but may
exclude the income of a care giver assisting them during an illness.
Referrals
Repairs estimated to exceed 3,000 will be referred to King County Housing
Rehabilitation Office for a deferred home loan application or mobile home grant as
appropriate.
Exterior House Paintinq
Exterior house painting is only considered for houses that are peeling or do not have
protected surfaces. Due to the costs associated with house painting, only limited areas
of the house will be considered. Houses with fading paint will be a lower priority. The
same policies apply to decks, stairways, trim, fascia boards, porches, soffits, and eaves.
Detached structures will not be painted.
Grievance Policy
If the applicant believes program eligibility requirements have been met and services
have been unfairly denied, applicant must submit a written request for review within 30
days of being notified of the denial. This letter, containing the reasons applicant feels
the decision to be in error, shall be addressed to the Human Services Manager who will
review the matter and respond with a decision within 10 working days of receipt of
applicant's letter.
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City Attorney
City Clerk
Deputy City
Clerk
Admin
Support
Coordinator
Admin
Support
Coordinator
Admin
Support Tech
1
Executive
Assistant
Communications
& Government
Relations Manager
Web
Communications
Specialist
Design
Communications
Specialist
Mayor's Office
Mayor
City
Administrator
Economic
Development
Liaison
Economic
Development
Administrator
Project Tourism &
Development Marketing
Manager I Manager
Human Business
Services Community
Manager Coordinator
Human Servies Marketing
Coordinator Communication
Coordinator
Admin
Support
Specialist
City Of Tukwila
• Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes
May 11, 2015 — 5:30 p.m. — Hazelnut Conference Room
PRESENT
Councilmembers: Verna Seal, Chair; Dennis Robertson, Allan Ekberg
Staff: David Cline, Ryan Larson, Evie Boykan, Minnie Dhaliwal, Jerry Hight, Laurel Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. 2016 Community Development Block Grant Application
Staff is seeking Council approval to submit an application to King County requesting $135,000
in Community Development Block Grant funds for the 2016 Minor Home Repair Program. The
proposal is for Tukwila's Office of Human Services to continue to serve as fiscal administrator
for minor home repair in the cities of Tukwila, SeaTac, Des Moines and Covington. The current
program budget is $125,000, with $28,000 designated for Tukwila households. In 2013
contractors served 20 unduplicated Tukwila households with 105 hours of labor. UNANIMOUS
APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA.
B. Duwamish Gardens Project: Grant Acceptance and Bid Award
The Duwamish Gardens Project's design and permitting are complete and construction is
expected to begin this spring. In 2014 the City accepted $949,434.00 in grant funding from the
Washington State Recreation and Conservation Office (RCO) for the construction. Review of
the project budget prior to bidding revealed a shortfall in funding for construction. Staff
contacted the RCO about the need for additional funding and secured an additional $250,000
that could be accepted via an amendment to the original grant agreement.
1) Grant Acceptance - Staff is seeking Council approval of a grant amendment with the
Washington State Recreation and Conservation Office (RCO) for additional construction
funding for the Duwamish Gardens Project in the amount of $250,000. With this
increased funding level the City's required match would then become $381,523.00.
Funds for the match are available from other non -RCO grant funding, including King
County Conservation Futures, King Conservation District, and the King County Flood
Control District. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR
CONSENT AGENDA.
2) Bid Award - Staff is seeking Council approval to award the construction of the Duwamish
Gardens project to McCann Construction Enterprises Inc. in the amount of
$2,447,356.95. McCann was the lowest of eight bids received and has successfully
constructed other municipal projects with good references. To address the budget
shortfall described above, staff worked with WRIA 9 to find that around $200,000 in
additional King Conservation District (KCD) funding is available from the Burien
Seahurst Park Project. KCD staff is supportive of the funds being transferred to Tukwila
pending approval from WRIA 9 and KCD Board
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