HomeMy WebLinkAboutReg 2015-05-18 Item 5H - Final Acceptance - CBD Sanitary Sewer Rehabilitation with Michels Corporation for $171,530.07COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initial,
Meefin
,g Date Prepared by Mayor's rev' iv Council review
05/18/15 BG OAT bli
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ITEM INFORMATION
ITEM NO.
5.H.
CAS NUMBER: 771STAFF
SPONSOR: BOB GIBERSON
ORIGINAj, AGENDA DATE: 05/18/15
AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation
Project Completion and Acceptance
CATEIGORY F-1 Discussion
Mtg Date
❑ Motion
Mt Date 05118119
❑ Resolution
Mtg Date
❑ Ordinance
Mtg
❑ Bid Award
Mt
,g Date
❑ Public Hearing
Mtg Date
F-1 Other
Mt g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PWI
SPONSOR'S The contract with Michels Corporation of Salem, OR is complete for the CBD Sanitary Sewer
SUMMARY Rehabilitation Project. This contract relined 2,444 feet of sanitary sewer pipe in the
Commercial Business District (CBD). One change order was issued for an additional pre-
liner for $9k and over-runs totaled $468.00. Council is being asked to accept and finalize
the contract with Michels Corporation in the amount of $171,530.07.
REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
M Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 05/12/15 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMI'I'TEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURr,, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$171,530.07 $192,713.86 $0.00
Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
OS/18/IS
MTG. DATE
ATTACHMENTS
05118115
Informational Memorandum dated 05/08/15
State of WA Depart of Revenue Notice of Completion 14-154
Minutes from the Utilities Committee meeting of 05/12/15
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1
131
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City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
FROM: Bob Giberson, Public Works Director.
BY: Mike Cusick, PE, Senior Program Manager
DATE: May 8, 2015
SUBJECT: CBD Sanitary Sewer Rehabilitation - Construction
City Project No. 91140203, Contract No. 14-154
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
On March 11, 2013, City staff received a call from a business owner on Andover Park East
reporting that sewage was coming up in his parking lot. City staff discovered that the 12-inch
pipe between Andover Park West and Andover Park East was full of sewage and not flowing.
The next day, staff noted gravel in the downstream manhole and determined that the sewer
pipe had failed and a sink hole had formed near the railroad tracks. Council declared an
Emergency with Resolution No. 1793.
Notice to proceed for Contract No 14-154 with Michels Corporation, of Salem Oregon,
was issued on December 9, 2014. Michels Corporation relined 2,444 feet of sanitary
sewer pipe in the CBD.
Contract Award Amount (without sales tax) $146,662.00
Change Order No. 1 (Pre Liner) 9,518.46
Cost Over-runs 468.00
Sales Tax at 9.5% 14,881.61
Total Contract Amount $171,530.07
RECOMMENDATION
Council is being asked to formally accept the project and authorize the release of
retainage, subject to standard claim and lien release procedures for the CBD Sanitary
Sewer Rehabilitation Contract No. 14-154 with Michels Corporation, in the final amount
of $171,530.07 and consider this item on the Consent Agenda at the May 18 2015,
Regular Meeting.
Attachment: Notice of Completion Contract No. 14-154
WAPW Eng\PROJECTS\A- SW Projects\CBD Sewer Rehabilitation (91140203)\Info Memo Michels Close out May 8 2015 - sb.doc
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❑ F Original
"S, - ❑
Revised#
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: Contractor's UBI Number: 601061071
"Only
`Departmeril:� use
Nam'e'&",,Ma'iling,Addr"e"'s's','of Public Aie"n'c/�,,",
City o f Tukwila Assigned to:
6200 Southcenter Blvd STE 100
Tukwila WA 98188 Date Assigned:
UBI Number: 91-60015919
Notice is hereby Lfiven relative to the completion of contract or project described below
ProJect Name
Contract Number _T
Job Order Contracting
CBD Sanitary Sewer Rehabilitation
114-154
El Yes V No
Description of Work Done/include Jobsite Address(es)
Relining of sanitary sewers in the Central Business District (CBD)
Federally funded transportation project? ❑ Yes S6 No (if yes, provide Contract Bond Statement below)
Contractor's Name
E-mail Address ,
Affidavit ID*
Michels Corporation
idphelps@michels.us
567077
Contractor Address
Telephone #
1715 16th St SE Salem OR 97302
503-364-1199
If -Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects)
Name:
I Bond Number:
Date Contract Awarded
Date Work Commenced
Date Work Completed
Date Work Accepted
9/15/14
11/12/15
13/5/15
Were Subcontracters used on this project? If so, please complete Addendum A. WYes ❑ No
Affidavit ID* - No L&I release will be granted until all affidavitsare listed.
Contract Amount
Additions +
Reductions
Sub-Total
Amount of Sales Tax 9.5
(If various rates apply, please send a breakdown)
TOTAL
146,662.00
9,986.46
156,648.46
14881.61
171,530.07
NOTE: These two totals must be
Liquidated Damages $
Amount Disbursed $ 163,697.64
Amount Retained $ 7,832.43
TOTAL $ 171,530.07
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Title: Fiscal Specialist
Email Address: diane.jaber@tukwilawa.gov
Phone Number: 206-433-1871
Department of Revenue Washington State Department of
Public Work s Section Labor & Industries
Employment Security
Department
Registration, Inquiry,
(360) 70,-5,5o Contract Release
Standards & Coordination
PWC@dor.wa.gov (855) 545-8163, option # 4
Unit
ContractRelease@LNI.WA. GOV
(360) 902-9450
publicworks@esd.wa.gov
REV 31 0020e (4/28/14) F215-038-000 04-2014
135
(Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be Lyranted until all affidavits are listed.
Subcontractor's Name: U131 Number: (Required) Affidavid 1D*
BC Traffic LLC 602178781 674853
Bravo Environmental NW Inc 602946216 569349
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
For
Washington Relay Service by calling 711.
[REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014 1
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City Of Tukwila
• Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
May 12, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building
PRESENT
Councilmembers: Dennis Robertson, Chair; De'Sean Quinn, Verna Seal
Staff: David Cline, Bob Giberson, Gail Labanara, Robin Tischmak, Ryan Larson, Frank
Iriarte, Mike Cusick, Laurel Humphrey
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
There was consensus to take up items C and D as the first items of business.
A. Change Order: Andover Park West to Andover Park East Sewer Repair Project
Staff is seeking Council approval of Change Order No. 3 with the R.L. Alia Company for the
Andover Park West (APW) to Andover Park East (APE) Sewer Repair Project in the amount of
$91,152.15. The original contract was awarded in September 2014 for the repair of a collapsed
sewer line between APW and APE and the installation of a manhole in APE near Strander
Boulevard. Following successful completion of the repair work a second collapsed portion was
discovered. Alia exposed and successfully repaired the second collapse, and subsequently the
entire line has been sliplined under a separate contract with Michels Corporation. This Change
Order covers the cost of the second, unanticipated collapse and repair. Funds not covered by
contingency are available from the 2015 construction funds of the Central Business District
Sewer Rehabilitation Project. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015
REGULAR CONSENT AGENDA.
B. Project Completion: Central Business District Sanitary Sewer Rehabilitation
Staff is seeking Council approval of project completion and release of retainage to the Michels
Corporation in the amount of $171,530.07 for the Central Business District Sanitary Sewer
Rehabilitation Project. The Michels Corporation relined 2,444 feet of sanitary sewer pipe. Photos
and video of the project were displayed for the Committee. Committee Chair Robertson
requested a future committee discussion on strategies to accommodate new types of
development in the Urban Center. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015
REGULAR CONSENT AGENDA.
C. Grant Amendment: Duwamish Gardens Project
Staff is seeking Council approval of a grant amendment for additional construction funding for the
Duwamish Gardens Project in the amount of $250,000. The Duwamish Gardens Project's design
and permitting are complete and construction is expected to begin this spring. In 2014 the City
accepted $949,434.00 in grant funding from the Washington State Recreation and Conservation
Office (RCO) for the construction. Review of the project budget prior to bidding revealed a
shortfall in funding. Staff contacted RCO and secured the additional $250,000 proposed in this
grant amendment. With this increased funding level the City's required match would then become
$381,523.00, and funds for the match are available from other non -RCO grant funding, including
King County Conservation Futures, King Conservation District, and the King County Flood Control
District. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT
AGENDA.
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