The URL can be used to link to this page

Home My WebLink AboutReg 2015-05-18 Item 5I - Grant Amendment #1 - WA State Recreation and Conservation Office for Duwamish Gardens in Amount of $250,000COUNCIL AGENDA SYNOPSIS nitials Meeting Date Prepared b May,rst6iew Council review 05/18/15 BG ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ® PIV SPONSOR'S The City entered into Agreement No. 14 -102 with the WA State Recreation and SUMMARY Conservation Office (RCO) to provide $949,434 in construction grant funding for Duwamish Gardens. With the final construction estimate and bid results, staff was able to secure an additional $250,000 in grant funding. An additional $80,000 for matching funds is also required, but is covered by the existing $1.4m in non -RCO grant funding. Council is being asked to approve Amendment No. i with RCO for the additional $250,000 grant. REVIEWED BY ❑ COW Mtg. ® CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 05/11/15&5/12/15 COMMITTEE CHAIR: SEAL & ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMI'17EIE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 301 PARKS FUND (PAGE 36, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/18/15 ITEM INFORMATION ITEMNO. 5.1. 139 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: O5/ 18/ 15 AGENDA ITEM TITLE Duwamish Gardens Grant Amendment for additional funding from WA State RCO CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 05118115 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ® PIV SPONSOR'S The City entered into Agreement No. 14 -102 with the WA State Recreation and SUMMARY Conservation Office (RCO) to provide $949,434 in construction grant funding for Duwamish Gardens. With the final construction estimate and bid results, staff was able to secure an additional $250,000 in grant funding. An additional $80,000 for matching funds is also required, but is covered by the existing $1.4m in non -RCO grant funding. Council is being asked to approve Amendment No. i with RCO for the additional $250,000 grant. REVIEWED BY ❑ COW Mtg. ® CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 05/11/15&5/12/15 COMMITTEE CHAIR: SEAL & ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMI'17EIE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 301 PARKS FUND (PAGE 36, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/18/15 MTG. DATE ATTACHMENTS 05/18/15 Informational Memorandum dated 05/08/15 WA State RCO Grant Amendment No. 1 to Contract No. 14 -102 Minutes from the Community Affairs & Parks Committee meeting of 05/11/15 Minutes from the Utilities Committee meeting of 05/12/15 139 140 City of Tukwila TO: Mayor Haggerton Community Affairs and Parks Committee Utilities Committee FROM: Bob Giberson, Public Works DirectorlIS9 By: Ryan Larson, Senior Program Manager DATE: May 8"2015 SUBJECT: Duwamish Gardens Project No. 9063W102"Agreement No. 14-102 Grant Amendment — Recreation and Conservation Office ISSUE Approve grant amendment with the Washington State Recreation and Conservation Office (RCO) for additional construction funding for the Duwamish Gardens Project. BACKGROUND The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon habitat site with minor park elements. The project's dHSigO8DdpenDittiDg8[eCODlp|et88Od COOS[ruCtiOn i8 anticipated to begin this spring. The City entered into Agreement No. 14-102with th8HCO to provide $949,434 in COOSinJ[tiOD funding for [}UVV8DliSh Gardens. This RCO grant [8qUi[eS 8 total Of $301'523.00 in matching funds which can come from any combination of other available funding. Staff reviewed the total construction funds available and compared this with the final construction estimate prior to project bidding and determined that the project had insufficient construction funding. Staff contacted the RCO about the need for additional construction funding tuallow the project 0nbaadvertieedandwoaab|eUoeaoureanadditiona|$25O.00Oin RCC}funding. ANALYSIS The RCC) developed a grant amendment that will provide the additional $250,000 in construction funding for Ouvvannioh Gardens. With this increased funding level, the City iS required Uz provide $8O.00O in additional matching funds, bringing the total HCC] match requirement tO$381.523.AS with the previous grant agreement, these funds can bgmatched using any other non-RCO grant or City funds. A total of $1,416,990 is available in non-RCO grant funding, which covers the total RCO nno1ch requirement. The other grant funding is from King County Conservation Futures, King Conservation District, and the King County Flood Control District (for $1.265m). RECOMMENDATION Council is being asked to approve a grant amendment with the RCO for an additional grant funding amount of$250.00O for the [}uvvarnioh Gardens Project andCOnsiderthieiUarnonUle Consent Agenda at the May 18'2O14 Regular Meeting. Attachment: RCO Amendment m Project Agreement WAPW EngTROJECTSW DR Projmm0u°arnishaardens 06-DR02 m06301 Funding Requesmnio MemomCO Construction Grant Amendmentw-sbdoc" 142 WASHINGTON STATE Recreation and Conservation Office Amendment to Project Agreement Project Sponsor: City of Tukwila Project Number: 13-109911 Project Title: Duwamish Gardens Restoration Amendment Number: I Amendment Type: Cost Change Amendment Description: The project agreement amount Is increased by $170,335,47 of 2013-15 PSAR, $79,664.53 of 2011-13 PSAR and $80,000 sponsor match to afford cost increases primarily associated with the Section 106 Consultation and mitigation of impacts to historic and pre-historic cultural resources as outlined in the MOA (PRISM Attach, No. #215119). Project Funding: The total cost of the project for the purpose of this Agreement changes as follows: RCO - PSAR RCO - SALMON ST PROJ Project Sponsor Total Project Cost Admin Limit A&E Limit Agreement Terms A MIT, I =- Amount % $622,081.00 49.73% $327,353.00 26.17% $301,523.00 24.10% $1,250,957.00 100% $0.00 0.00% $110,000.00 9.64% New Amount Amount $872,081,00 $327,353.00 $381,523.00 $1,580,957.00 $0.00 $139,004.25 55.16% 20,71% 24.13% 100% 0.00% 9.64% In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall remain in full force and effect In witness whereof the parties hereto have executed this Amendment. State Of Washington Recreation and Conservation Office MY: Ydw W, Kateen Cottinpham U TITLE: Director b 5-115- DATE: Pre-approved as to form: BY: /S/ Assistant Attorney General PSAR Project Cost Change Amendment Salmon Fundina Accounts AMENAGRIAPT City of Tukwila AGENCY: BY: lini TITLE: M6 L'jfz J DATE: Chapter 77.85 RCW. Chanter 420 WAC im, Amendment Special Conditions Project Sponsor. City of Tukwila Project Number: 13 -1899 R Project Title: Duwamish Gardens Restoration Amendment Number: 1 Special Conditions 10PECCONDAPT March 5, 2015 Page 1 Amendment Eligible Scope Activities Project Sponsor: City of Tukwila Project Number: 13-1099 Project Title: Duwamish Gardens Restoration Project Type: Restoration Program: Puget Sound Acq. & Restoration Amendment #: 1 Restoration Metrics kyromm =,am-sm"m an, mairtm Targeted salmonid ESU/DPS' Targeted species (non-ESU species): Project Identified In a Plan or Watershed Assessment: Green/Duwamish and Central Puget Sound Watershed Resource Inventory Area 9 (WRIA 9) Steering Committee, August 2005, Salmon Habitat Plan - Making Our Watershed Fit for a King. Prepared for the WRIA 9 Forum. King County, 201 S. Jackson St., Suite 600, Seattle, WA, 98104, Type Of Monitoring: Estuarine I Nearshore Project Total Amount Of Estuarine I Nearshore Acres Treated: 0.9 Creation of new estuarine area Acres of Estuary Created.- 0,9 Estuarine planting or native plant establishment. Acres of Estuarine planting or native plant establishment: 1,2 Exclusion devices Acres Treated with exclusion devices: 0.5 Regrading of slope Acres of Estuary Treated through slope regrading: 0.9 Removal of existing fill material Acres of Estuary Treated through fill material removal: 0.9 General restoration activities Restoration fencing and gates Number of gates, 0 Linear feet of fencing: 800 Traffic control Utility relocation I reconnection Utilities relocated I reconnected: Cultural Resources Cultural resources Includes investigations that have already been completed monitoring and data recovery during construction, and mitigation which are eligible pre-agreement expenses, not included in scope of design grant, Permits Obtain permits All permits except one are paid for under the Design contract. Architectural & Engineering Architectural & Engineering (A&E) AELIGREURPT March 2, 2015 page: 1 145 146 City Of Tukwila • Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes May 11, 2015 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Dennis Robertson, Allan Ekberg Staff: David Cline, Ryan Larson, Evie Boykan, Minnie Dhaliwal, Jerry Hight, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. 2016 Community Development Block Grant Application Staff is seeking Council approval to submit an application to King County requesting $135,000 in Community Development Block Grant funds for the 2016 Minor Home Repair Program. The proposal is for Tukwila's Office of Human Services to continue to serve as fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines and Covington. The current program budget is $125,000, with $28,000 designated for Tukwila households. In 2013 contractors served 20 unduplicated Tukwila households with 105 hours of labor. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. B. Duwamish Gardens Project: Grant Acceptance and Bid Award The Duwamish Gardens Project's design and permitting are complete and construction is expected to begin this spring. In 2014 the City accepted $949,434.00 in grant funding from the Washington State Recreation and Conservation Office (RCO) for the construction. Review of the project budget prior to bidding revealed a shortfall in funding for construction. Staff contacted the RCO about the need for additional funding and secured an additional $250,000 that could be accepted via an amendment to the original grant agreement. 1) Grant Acceptance - Staff is seeking Council approval of a grant amendment with the Washington State Recreation and Conservation Office (RCO) for additional construction funding for the Duwamish Gardens Project in the amount of $250,000. With this increased funding level the City's required match would then become $381,523.00. Funds for the match are available from other non -RCO grant funding, including King County Conservation Futures, King Conservation District, and the King County Flood Control District. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. 2) Bid Award - Staff is seeking Council approval to award the construction of the Duwamish Gardens project to McCann Construction Enterprises Inc. in the amount of $2,447,356.95. McCann was the lowest of eight bids received and has successfully constructed other municipal projects with good references. To address the budget shortfall described above, staff worked with WRIA 9 to find that around $200,000 in additional King Conservation District (KCD) funding is available from the Burien Seahurst Park Project. KCD staff is supportive of the funds being transferred to Tukwila pending approval from WRIA 9 and KCD Board 147 Community Affairs & Parks Committee Minutes May 11, 2015 - Page 2 In addition, staff is proposing transferring $171,295.00 from the 412 Surface Water Utility, since habitat projects are now included in that fund due to surface water runoff impacts. The East Marginal Way South Stormwater Outfalls Project construction will be delayed until 2016 and those funds could be applied to Duwamish Gardens in 2015. Also, that project has tentatively been approved to receive $1,106,000 in grant funding through the Department of Ecology, well over the anticipated $300,000 reflected in the adopted CIP. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR MEETING. C. North Highline Annexation Area Update Staff provided an update on the North Highline Annexation Area. The City of Seattle has filed a Notice of Intent to Annex its Duwamish Annexation Area, including the Duwamish Industrial Area (North Highline Area Q) and the South Park "Sliver by the River." Area Q overlaps with Tukwila's designated Potential Annexation Area. In 2012 property owners in the Duwamish Industrial area filed a petition to annex into the City of Seattle, but the Boundary Review Board denied Tukwila's Notice of Intent and a subsequent mediation process resulted in no agreements. The City of Tukwila plans to submit comments to the Boundary Review Board opposing Seattle's Notice of Intent on the basis that it does not offer the comprehensive solution that was the basis for denying Tukwila's Notice in 2012, and because the property owners in the area desire to be part of the City of Tukwila as evidenced by the 2012 petition. The Committee will be briefed following the Boundary Review Board action on Seattle's Notice of Intent. INFORMATION ONLY. D. Contract: Inspection Services Staff is seeking Council approval of a contract with 41-eaf, Inc. in an amount not to exceed $100,000.00 for building inspection services, negotiated at $70 perhour. The proposed contract includes the same terms and scope of work as an existing contract signed in January 2015, but the dollar amount for the services required by the City now exceeds the amount requiring Council approval. The Buiding Division has recently lost three staff members due to retirements and resignation, and recruitment for these positions is ongoing. Cities are genera IIyexperience trouble filling positions like these due to the construction boom and fewer qualified applicants coming up through the trade. There are many highly technical commercial projects underway such as Tukwila Village, King County Library, Museum of Flight, and Washington Place. The expertise and services provided by 41-eaf will be necessary until the City can fill its vacant positions. UNANIMOUS APPROVAL. FORWARD TO MAY 26, 2015 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Meeting adjourned at 6:22 p.m Next meeting: Monday, May 26, 2015 `'�..._.m...._. Committee Chair Approval Minutes by LH .; City Of Tukwila • Utilities Committee UTILITIES COMMITTEE Meeting Minutes May 12, 2015 — 5:30 p.m. — Foster Conference Room, 6300 Building PRESENT Councilmembers: Dennis Robertson, Chair; De'Sean Quinn, Verna Seal Staff: David Cline, Bob Giberson, Gail Labanara, Robin Tischmak, Ryan Larson, Frank Iriarte, Mike Cusick, Laurel Humphrey CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA There was consensus to take up items C and D as the first items of business. A. Change Order: Andover Park West to Andover Park East Sewer Repair Project Staff is seeking Council approval of Change Order No. 3 with the R.L. Alia Company for the Andover Park West (APW) to Andover Park East (APE) Sewer Repair Project in the amount of $91,152.15. The original contract was awarded in September 2014 for the repair of a collapsed sewer line between APW and APE and the installation of a manhole in APE near Strander Boulevard. Following successful completion of the repair work a second collapsed portion was discovered. Alia exposed and successfully repaired the second collapse, and subsequently the entire line has been sliplined under a separate contract with Michels Corporation. This Change Order covers the cost of the second, unanticipated collapse and repair. Funds not covered by contingency are available from the 2015 construction funds of the Central Business District Sewer Rehabilitation Project. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. B. Proiect Completion: Central Business District Sanitary Sewer Rehabilitation Staff is seeking Council approval of project completion and release of retainage to the Michels Corporation in the amount of $171,530.07 for the Central Business District Sanitary Sewer Rehabilitation Project. The Michels Corporation relined 2,444 feet of sanitary sewer pipe. Photos and video of the project were displayed for the Committee. Committee Chair Robertson requested a future committee discussion on strategies to accommodate new types of development in the Urban Center. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. C. Grant Amendment: Duwamish Gardens Project Staff is seeking Council approval of a grant amendment for additional construction funding for the Duwamish Gardens Project in the amount of $250,000. The Duwamish Gardens Project's design and permitting are complete and construction is expected to begin this spring. In 2014 the City accepted $949,434.00 in grant funding from the Washington State Recreation and Conservation Office (RCO) for the construction. Review of the project budget prior to bidding revealed a shortfall in funding. Staff contacted RCO and secured the additional $250,000 proposed in this grant amendment. With this increased funding level the City's required match would then become $381,523.00, and funds for the match are available from other non -RCO grant funding, including King County Conservation Futures, King Conservation District, and the King County Flood Control District. UNANIMOUS APPROVAL. FORWARD TO MAY 18, 2015 REGULAR CONSENT AGENDA. .•